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Office Manager About the Company Lanarca is an established and award-winning consultancy company offering bespoke design and management consulting services to a small portfolio of longstanding private sector clients. Our success has been based on building long-term partnerships with our clients, and we work hard to understand them to ensure that our services dovetail with their needs – often working as an extension to their internal teams. This has resulted in us securing long term commissions, many of which are of regional and national significance in our field. Our practice offers a full range of landscape architectural, ecological and strategic management services across the UK and Ireland. We lead design teams and contribute landscape and environmental services inputs to teams led by others, working on large scale projects. Known for delivering expert service and attention to detail, we respond on every project with bespoke support. Our clients benefit from Director-led services, with hands-on Director involvement at every stage in all our projects, assuring design excellence and the highest quality outputs, delivered within budget and on time. About the Role We are experiencing considerable growth, and this is a new role, responding to an expanded organisation and growing workload for the Directors and key clients. The Office and Operations Manager will play a key role in our team. Reporting to the Managing Director, you will work closely together across a range of commissioned projects, leading the administrative and office team. Your role will be central to activity and output across the business, and you’ll operate in a prominent client-facing position, co-ordinating a wide range of projects, as well as supporting the day-to-day running and administration of a very busy office. You’ll provide efficient and dynamic support to the Managing Director, working hand-in-glove to respond to business needs, including co-ordinating aspects of business finance working with our accounts team, sub-contractor management, programme management and workload co-ordination for technical specialists within our team. You will take responsibility for ensuring the smooth operation of the business, with calm and collected leadership and bringing a positive, supportive approach to enable and empower team members. You’ll get involved in key projects across the UK and Ireland, travelling to support client needs when needed and take the lead on key projects, such as event planning or supporting new team projects. About You This is a wonderful opportunity for someone who is highly organised, likes a very varied and dynamic workload and can calmly and supportively empower others to be their very best. You’ll be skilled in motivating and organising others, be highly detail oriented and keen to secure a role that is challenging whilst providing considerable autonomy. The role is “hands-on,” is extremely varied and will suit someone who enjoys working in a fast-paced environment and is confident with a range of current technologies. You will take great pride in delivering high quality work and working with others to enable them to achieve the very best too. You’ll possess excellent communications skills and possess the ability to remain calm and reliable under pressure – even when juggling a variety of competing demands. We are a small team, and we all work across different project areas to support each other when needed. You’ll be keen to work in this way, and enjoy working as part of a flexible, mutually supportive team. Essential Criteria – Skills and Experience: Exceptional organisational skills and ability to anticipate needs, prioritise and plan work effectively. Technologically competent – highly proficient in all aspects of the Microsoft Office Suite, ideally skilled with Salesforce and Adobe Creative Suite experience. You’ll have the aptitude to develop your skills on new packages too, as needed. Budget management and cost-conscious working, relating to office-wide cost control and business planning. Skilled in research and technical appraisal – you’ll bring experience of co-ordinating technical and multidisciplinary meetings and preparing briefing papers. Demonstrable track record of successful office and administrative operations management, development and leadership of office systems, procurement and all aspects of administration. An effective communicator – able to communicate messages clearly to a range of audiences at all levels, both verbally and in writing. Able to maintain a high degree of confidentiality at all times. An effective, calm, positive and reliable team player. Able to work confidently with senior leaders and influencers. Takes responsibility and ownership for projects, thinking about and acting on what is needed ahead of time. Adaptable and flexible – able to respond proactively to the changing needs of a busy team with a diverse workload

GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: • CEO Gatekeeper - Screening a large volume of calls & emails, • Providing full administrative support for the CEO, • Responding to emails & enquiries on behalf of the CEO, • Passing on key messages & information to the CEO, • Prioritising for the CEO their daily activities / commitments, • Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more), • Supporting the CEO with the day to day operations management, • Staff rota creation / management support during peak times, • Setting up meetings, producing meeting documents & refreshments, • Minute taking during meetings / typing up notes & sharing with the SMT, • Manage internal communications, • Produce power point presentations, • Type up business reports, • Manage the CEO's personal engagements & personal activities / tasks, • Order & return business / personal goods when needed, • Ensure the site facilities are in order / presentable Skills Needed: • Previous experience as a PA, EA or similar is a must have, • Strong complex ever changing diary management skills, • Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable, • Able to communicate effectively at all levels & prioritise workloads, • Strong Administration skills using Word, Excel, Power Point & other software / systems., • Events management & strong project management skills, • Strong scheduling, planning & coordinating skills, • Strong in putting together itineraries, • Flexible when it comes to outside of standard hours working, • Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today

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