Facilities Supervisor (12-month FTC)
2 days ago
Uxbridge
Location: Uxbridge, UB11 1FE First point of contact for Production Management and crew supporting services regarding site-related matters, maintenance, and facility needs. Key Responsibilities General admin: • Manage and maintain the calendar for studio operations and production schedules., • Track and maintain daily staff occupancy numbers on site., • Ensure all studios and associated spaces (green rooms, makeup rooms, dressing rooms, tech rooms, shared workspaces) are clean, functional, and production ready., • Coordinate and monitor PPM with vendor and manage reactive works to ensure minimal disruption., • Ensure the proper operation and servicing of all critical building systems including HVAC, power, lighting, and plumbing., • Responding to urgent maintenance requests and emergencies., • Maintain high standards across all site services, including cleaning, security, and catering., • Log maintenance and facilities-related issues via the Vendor Helpdesk and follow up to resolution., • Track job logs to ensure completion., • Oversee regular pest control and plant maintenance services., • Communicate upcoming maintenance, disruptions, or events to relevant teams via internal channels., • Support internal office changes, including layout adjustments and signage updates., • Maintain accurate documentation of building assets, inspections, and supplier performance., • Oversee and restock the stationery cupboard., • Manage the Ojmar locker system, including programming fobs and assigning access., • Coordinate access passes with Security Admin for both the Studios and the building., • Ensure contractors and staff have proper floor access when required. H&S Support: • Ensure full compliance with health & safety legislation and on-site protocols., • Keep all statutory documentation up to date (e.g. fire logbook, accident reports, inspection records)., • Deliver H&S inductions for new staff and contractors., • Oversee RAMS submissions and confirm contractor compliance., • Notify the H&S Advisor of external contractor works and ensure the correct Permit to Work (including Hot Works) is issued., • Act as an Incident Controller and/or First Aider., • Regularly inspect and restock First Aid kits., • Check fire extinguishers are in place and in date., • Keep the H&S notice board current, including evacuation plans, fire wardens, and first aiders list. Display the Employer's Liability Insurance certificate in accordance with legal requirements., • Manage the COSHH cupboard-ensuring it is clearly labelled, locked, and up to date with SDS, with input from the technical production crew. Parking Management • Oversee on-site parking and ensure staff park in designated bays., • Add frequent users in the ANPR system and allocate parking for visitors, talent, and contractors., • Coordinate OB truck and delivery vehicle access., • Monitor EV bays usage and queue management when needed., • Liaise with production and security to facilitate parking during high-demand periods and events. Catering Support • Place callouts for coffee machine issues and follow up to resolution., • Order tea, coffee, and general beverage stock for tea points., • Ensure milk and dairy-free alternatives is in stock and within expiry dates across all fridges., • Liaise with Foodles to manage Smart Fridge services, ensuring they meet production needs, flag and escalate technical or stock issues to the support team., • Work with the team on vending machine stock management, refill machine if necessary.