Visitor services assistant jobs in Staines-upon-ThamesCreate job alerts

Hiring: Secretary / Lead Administrative Officer Location: Staines/ Egham/ Windsor. Being able to commute within these areas will be desirable. Job Type: Full-time Salary: negotiable based on experience Industry: Real Estate & Property Services Are you an organized, personable, and proactive professional with a background in office administration or real estate? We are seeking a reliable Secretary / Lead Administrator to manage our front-of-house operations, support executive management, and keep our fast-paced property office running seamlessly. Key Responsibilities Front-of-House Management: Welcoming visitors, handling incoming deliveries, and maintaining a polished, professional front desk environment. Communication & Correspondence: Managing all incoming telephone calls, emails, and routine correspondence, screening documents, and accurately taking and distributing messages. Executive & Calendar Support: Managing manager calendars, scheduling property viewings, booking meeting rooms, and setting up conference calls. Document & Record Control: Drafting, proofreading, printing, and distributing documents; establishing and maintaining efficient, well-organized digital and physical filing systems. Meeting & Minute Taking: Coordinating staff and client meetings, preparing materials, and taking and distributing accurate meeting minutes. General Clerical Operations: Ordering office supplies, maintaining internal record systems, and keeping office inventories updated. What We Are Looking For Experience: Previous experience in an administrative or secretarial role (Estate Agency/Real Estate experience is highly preferred). Communication Skills: Fluent English speaker with excellent written and verbal communication skills for liaising with clients and leadership. Administrative Excellence: Organizational skills and sound working knowledge of computer systems and standard office software. Workplace Agility: Ability to prioritize tasks effectively, remain calm under pressure, and work both independently and collaboratively within a team. How to Apply If you thrive in a dynamic environment and have the administrative skills to keep our property team on track, we would love to hear from you.