Front Desk Agent

We are seeking a highly organized and experienced Admin Assistant / Office Administrator to join our team. We also would consider a summer internship. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have previous experience in office management, vendor management, and human resources. Responsibilities: Manage and oversee all administrative functions of the office Coordinate and manage calendars, appointments, and meetings Handle vendor management, including negotiating contracts and maintaining relationships Assist with human resources tasks such as onboarding new employees, managing employee records, and coordinating employee benefits Plan and coordinate company events and meetings Supervise and manage office clerks or administrative staff Develop and implement office policies and procedures to ensure efficient operations Maintain office supplies inventory and place orders as needed Handle budgeting and financial tasks, including expense tracking and reporting Utilize QuickBooks for financial record keeping Assist in training development for new employees Experience: Must have at least 1 year of proven experience in office management Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both written and verbal Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) Experience with QuickBooks or other accounting software is preferred Ability to handle confidential information with discretion Strong problem-solving skills and attention to detail Previous experience in event planning is a plus We offer competitive compensation based on experience. If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you. Apply now to join our team as an Office Manager!

My Sight Eyecare provides eyecare services and eyewear for our clients. We are looking for someone who is personable, motivated, and enthusiastic in serving our client's need. Knowledge of vision and medical insurance is highly recommended. We are looking for the right candidate to grow with our team and to strive to provide our clients with the highest standard of care. Position Overview: The Optical Sales Associate / Receptionist will play a vital role in providing exceptional service to our patients, from check-in to check-out, assisting with pretesting, discussing eyewear options, and promoting additional services such as dry eye treatments. The ideal candidate will have strong communication skills, a passion for sales, and a desire to contribute to the success of our practice. Responsibilities: Check-In Role: Greet patients warmly upon arrival and assist with check-in procedures. Explain copays, insurance benefits, and any pre-testing requirements. Provide assistance with pre-testing procedures when and where needed. Assist patients in selecting eyewear options while waiting for their appointment. Check-Out Role: Greet patients promptly after their exams end and assist with the check-out process. Review insurance benefits and copays with patients. Discuss eyewear options, including frames, lenses, and contact lenses. Provide invoices and assist with payment processing. Patient Care: Be knowledgeable about medical and vision copays to ensure accurate billing. Monitor patients' prescriptions midway through their exams to anticipate their eyewear needs (contact lens and/or glasses) Discuss treatment options for conditions such as dry eye and provide pricing information. Be attentive to sanitizing all equipments, trial frames and pupillometer in front of patients when pretesting Appointment Management: Schedule appointments with consideration for paperwork, asking patients to arrive 10 minutes early for their first session. Verify all insurances before the patient’s arrival. If patients are not eligible for exam or eyewear, inform the patients ahead of time so they know what to expect Carefully manage both zocdoc appointments and online booking appointments to avoid double booking. Sales Duties: Encourage patients to consider both glasses and contact lenses during their visit. Assist patients in maximizing their insurance allowance for frames and offer discounts for same-day purchases. Educate patients about UV protection, transition lenses, and available rebates for contact lenses. Assist in researching frame backstories to enhance the sales experience. Perform small adjustments on eyewear when necessary. General Responsibilities: Assist with inventory management and product ordering. Collaborate with team members to ensure efficient workflow and exceptional patient care. All other duties and responsibilities, as assigned by Dr. Pan and the Optician Manager Shared Responsibilities across team members: You will provide support to your colleagues in the shared responsibilities including, but not limited to, the following: Performing cleaning duties to maintain a clean and organized store environment. Greeting patients and explaining benefits and allowances during check-in. Assisting patients in browsing frames and providing recommendations. Conducting intake and referral sessions. Ensuring timely email communication of receipts and rebates to patients. Collaborating on sales strategies with the Dr. and other team members to increase both glasses and contact lens sales. Qualifications: High school diploma or equivalent; additional education in optometry or sales is preferred. Prior experience in customer service, retail, or healthcare settings is advantageous. Strong communication and interpersonal skills. Ability to multitask and prioritize in a fast-paced environment. Proficiency in using basic computer software and familiarity with optical equipment. Willingness to learn and adapt to new procedures and technologies. Job Types: Full-time, Temporary Pay: $20.00 - $25.00 per hour Benefits: 401(k) 401(k) matching Bereavement leave Dental insurance Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Paid time off Vision insurance Schedule: Day shift Supplemental Pay: Bonus opportunities Experience: Optical: 1 year (Preferred) Ability to Commute: Brooklyn, NY 11211 (Required) Work Location: In person

Job Summary Bilingual Medical Assistant & Receptionist (English/Spanish) (Polish/Russian) will play a vital role in collaborating with a team of doctors and nurse practitioners in translating and supporting clinical staff to ensure efficient operations of the clinic. This includes accurately documenting patient information, assisting with patient inquiries, managing medical records, and ensuring compliance of healthcare regulations. The goal is to complete all activities accurately, with high quality in a timely manner. Responsibilities - Assisting clinicians in translating Spanish speaking patients, prep patient IV’s, perform EKGs, document medical history and vital signs. - Maintain the exam room between patient use to ensure cleanliness for the next patient. - Demonstrate exceptional phone communication skills, conveying empathy and professionalism in all patient interactions. Taking the appropriate measures, or if needed, delegating it to a nurse or provider. - Conduct outbound calls to patients, scheduling in office and telehealth appointments, providing instructions, gathering information and addressing concerns. - Verify patient insurance coverage and review prior authorizations requirements. - Ensure strict adherence to healthcare regulations, including HIPAA, and uphold the organization's code of conduct. Skills - Proven work experience as a bilingual medical assistant & receptionist (English/Spanish) - Knowledge of medical office management systems and procedures - Excellent time management skills, detail oriented, ability to multi-task and prioritize work - Social perceptiveness and service oriented - Excellent written and verbal communication skills - Strong organizational and planning skills - Proficiency in MS Office and patient management software - Proficiency in Electronic Medical Record (EMR) system - BLS Certification (Preferred) - Certified Medical Assistant (Preferred) Experience 1 Year experience (Preferred) Entry level candidates will also be considered Schedule Full Time M-F Location Brooklyn, NY 11210 Job Type: Full-time Expected hours: 40 per week Benefits: - Paid time off Medical Specialty: - Cardiology Schedule: - Monday to Friday Work Location: In person

About LiveFlow We are building the next-generation accounting and finance platform to enable lean finance teams to run massive enterprises. We have raised over $21M from top-tier investors including: YC, YC Continuity, Valar Seedcamp, WndrCo, Moonfire,Bradley Horowitz (VP Product, Google) and more. We are helping thousands of companiesto streamline their financial workflows and we have hundreds of 5/5 ratings on G2. Our founding team previously worked atEurope's fastest growing fintech, Revolut. About the Role LiveFlow is looking for a part-time Office Manager to join our in-person New York team, and help with keeping our space clean, organized, and efficient. This role requires someone who takes initiative, stays ahead of issues, and thrives in a fast-paced setting. What You Will Do Serve as the main point of contact for all operational and logistical needs in LiveFlow’s office in Flatiron Manage vendor relationships, including coordination of office cleaning (and where appropriate, negotiating costs) Order, organize, and maintain inventory of office supplies (e.g., laptops, headphones, monitors, chargers) Ensure that kitchen is well-stocked and well-arranged (e.g., water, snacks, and especially coffee) Coordinate office events such as team activities, happy hours, and dinners for groups of 30+ employees (and growing!) Receive packages and maintain well-organized storage areas (+ a well-organized floorplan in general) Assist with ad-hoc tasks What We’re Looking For 2+ years of experience in an administrative support position or work in a relevant field (e.g. office/facilities management, administrative assistant) Strong interpersonal skills with the ability to communicate effectively across both internal and external stakeholders Expert organizational skills and attention to detail with the ability to manage multiple tasks while working independently Startup experience preferred Interview Process Intro/Screening Call with Recruiter Office Visit & Career History Interview with Chief of Staff Please note, this is a part-time role with a pay rate of $25 - $30/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

WHO WE ARE We’re a modern creative studio operating at the intersection of fashion, media, branding, and entrepreneurship. We launch brands, design decks, produce video content, build pop-ups, and turn ideas into real-world experiences. Our space is a hybrid studio-office-playground where no two days look the same and that’s exactly how we like it. We’re not corporate. We’re not chaos. We’re curated creative energy and we need someone who can flow with it. WHO YOU ARE - You’re an organized, detail-obsessed problem solver with creative direction and calm energy. - You’re the first one your friends go to when they need a plan, a system, or a last-minute save. - You have experience (or natural talent) supporting founders, creatives, or small team leaders. - You’re just as comfortable scheduling meetings as you are proofreading a brand proposal or helping produce an on-the-fly event. - You’re flexible, resourceful, emotionally intelligent and you know when to follow up without being asked. WHAT YOU’LL DO - Be the right hand to the founder: calendar, travel, emails, priorities, and day to day tasks. - Manage projects, timelines, and creative workflows across internal and external collaborators. - Help prep and polish decks, docs, and digital files to make us look as sharp as we are. - Coordinate shoots, sessions, meetings, and events. - Keep operations flowing and creative chaos at bay with calm, thoughtful systems. - Bring structure without stripping the soul from the creative process. THIS ROLE IS FOR YOU IF… - You’re organized and intuitive, grounded and creative. - You want to grow inside a modern creative company, not just support one. - You’re curious about branding, fashion, media, or entrepreneurship and maybe even want to build something of your own one day. - You’ve got an eye for aesthetics, killer communication instincts, and an ability to stay five steps ahead. TO APPLY Send us a quick note that tells us: - Who you are and what you’re looking for in your next chapter. - Your favorite tool or system for keeping yourself (or someone else) organized. - A project or job where you had to juggle a million moving parts and nailed it. - Please have direct and or parallel experience in an executive assistant role.

Overview A growing healthcare organization in Crown Heights is seeking a Service Coordinator to maintain a caseload of 25 patients. Key Responsibilities: Maintain contact with patients and their families to ensure high standards of care are being met. Ensure all monthly and yearly documentation is completed accurately and on time. Coordinate transportation and order medical supplies. Conduct quarterly in-person visits with patients to assess needs and maintain relationships. Handle de-escalation when patient's are dissatisfied. Maintain regular office hours Mon-Fri (9–5). Ideal Qualifications: BA or Associates is requried. Strong organizational, communication, and problem-solving skills. Proficiency in basic computer skills, including email, documentation, and data entry. Experience in case management or patient coordination is a plus. Bilingual is a plus. Salary: Starting at $40-50,000/Year Please reach out if you are interested in joining a passionate team with real growth potential! Job Type: Full-time Pay: $40,000.00 - $50,000.00 per year Benefits: Paid time off Schedule: 8 hour shift Monday to Friday Ability to Commute: Brooklyn, NY 11203 (Required) Ability to Relocate: Brooklyn, NY 11203: Relocate before starting work (Required) Work Location: In person

Front Desk Coordinator -5 +Years Experience Required A high-end salon and spa is seeking a professional, polished, and expirienced Front DESK Coordinator to join our team. This is a key role responsible for ensuring smooth daily operations and adelivering a welcoming, first-class experience for every c client.

Looking for a temporary front desk receptionist for the second week in June for 2 weeks and hopefully leading to a permanent position. Healthcare administration is necessary with great communication skills and insurance verification experience.