Payroll & HR Specialist
3 days ago
Ronkonkoma
Job Description Position Title: Payroll & HR Specialist Department: Human Resources / Finance Reports To: Vice President of Finance FLSA Status: Exempt Location: Corporate office Ronkonkoma, NY Serving multi state locations, approximately 100 FTE Salary range: $65,000 - $90,000, plus benefits, Health, vision, dental, FSA/DCRA/HAS, Company paid Life insurance and 401k Position Summary The Payroll & HR Specialist is responsible for ensuring accurate and timely payroll processing, maintaining employee records, and supporting a range of human resources functions. This role serves as a key point of contact for employees regarding payroll, benefits, and policy questions, and ensures compliance with federal, state, and local employment laws. Key Responsibilities Payroll Administration • Process multi-state payroll for all employees., • Validate timesheets, hours worked, PTO, overtime, and pay adjustments., • Calculate and reconcile payroll deductions, garnishments, bonuses, and commissions., • Ensure compliance with federal and state wage and hour laws., • Maintain payroll records, reports, and year-end tasks including W-2 and 1095 processing., • Partner with Finance to support month-end close, payroll journal entries, and audits., • Maintain accurate employee files, onboarding records, and HRIS data., • Coordinate onboarding and offboarding, including new-hire setup, orientations, and exit processing., • Administer benefits including medical, dental, vision, 401(k), life insurance, and FSA/HSA plans., • Process enrollments, terminations, changes, and assist with open enrollment preparation., • Support employee relations by answering questions related to pay, benefits, policies, and HR procedures., • Assist with performance review cycles, training initiatives, and compliance documentation., • Ensure HR and payroll practices follow federal, state, and local regulations., • Maintain I-9 documentation and perform periodic audits., • Prepare reports for auditors, management, and regulatory agencies., • Support implementation of new HR policies, processes, and system improvements., • Participate in HR projects, policy updates, and process improvements., • Assist with performance review cycles and documentation., • Coordinate training sessions, track participation, and support employee development initiatives., • Associate's or Bachelor's degree in HR, Accounting, Business, or related field (preferred)., • 2-5 years of experience in payroll processing and/or HR administration., • Strong understanding of wage & hour laws, payroll taxes, and benefits compliance., • Experience with HRIS and payroll systems. (iSolve, mp-hr), • Proficiency in Microsoft Excel and data entry accuracy., • Excellent communication, confidentiality, and organizational skills., • Ability to manage multiple priorities in a fast-paced environment.