Manager, Trial Master File (TMF) Operations
3 days ago
Jersey City
Job Description The Manager, TMF Operations role ensures a complete, accurate, and high-quality Trial Master File (TMF) as the subject matter expert through proper, consistent documentation and proactive partnership with clinical study teams. This role involves working directly with all functions, both internal and external, that contribute to the TMF to ensure regulatory inspection readiness for clinical trials. The position also involves assisting in TMF set-up, document collection and filing, monitoring quality, timeliness, and completeness, and following up with study teams to resolve TMF-related issues. Responsibilities • Ensure all TMF-related tasks meet expectations and are delivered in accordance with applicable Standard Operating Procedures (SOPs), Work Instructions (WIs), GCP, ICH guidelines, and study-specific processes/requirements., • Set up the TMF and Expected Document Lists (EDLs) by collaborating with relevant members of the study team., • Act as the primary contact and point of escalation for TMF issues., • Facilitate the creation, review, and approval of TMF plans and filing structures., • Perform periodic TMF Quality, Timeliness, and Completeness Reviews to maintain an inspection readiness state throughout the clinical trial., • Facilitate the planning and execution of periodic TMF content reviews., • Identify and inform study teams of TMF quality trends, such as rejection reasons and commonly misfiled documents., • Support documentation collection and filing activities, including document scanning and indexing, and perform technical (Quality) QC of uploaded documents., • Initiate Quality Issue workflow when document issues are identified., • Identify and work with functional areas to collect incomplete, missing, and/or expired documents., • Collaborate with functional area teams and vendors to resolve discrepancies and ensure timely completion of internal tasks related to TMF deliverables., • Execute TMF archival activities., • Provide guidance to internal teams on performing functional QC of TMF documents., • Participate in preparation/reconciliation of TMF documentation related to audits, inspections, and shipments., • Support risk mitigation strategies or corrective and preventative actions to document management issues., • Support TMF process development, improvement, and implementation, including the development of procedural documents and/or job aids related to TMF activities., • 6+ years of experience with a Bachelor's degree, • Experience in a pharmaceutical/biotechnology/CRO organization’s TMF/records management function preferred., • Knowledge of the TMF Reference Model, ALCOA+ standard, Good Documentation Practices, or relevant working experience in pharmaceutical/scientific environments., • Experience in supporting audits and regulatory inspections desirable., • General knowledge of clinical trials and basic principles of overall trial planning and execution., • Basic understanding of ICH-GCP guidelines and FDA/EMA/PMDA regulations., • Familiarity with MS Word, MS SharePoint, MS Visio, Adobe Acrobat Professional, MS Excel, and MS PowerPoint., • Ability to handle a high volume of tasks within a given timeline., • Ability to interact with key stakeholders across Clinical Development functional areas. This role requires a minimum of 3 days a week of onsite presence (or more as business needs require) in either the Jersey City, NJ. The work environment supports significant team growth and collaboration. Job Type & Location This is a Permanent position based out of Jersey City, NJ. Pay and Benefits The pay range for this position is $122000.00 - $133000.00/yr. 401k plan with company matching Medical (premiums covered at 95%), dental and vision insurance (premiums covered at 100%) Mental health and wellness benefits Weeklong summer and winter holiday shutdowns Generous paid time off and holiday policies Life/AD&D Insurance (premiums covered at 100%) and optional supplemental employee-paid life/AD&D policies Enhanced parental leave benefit Daily subsidized lunch program when on-site Workplace Type This is a hybrid position in Jersey City,NJ. Application Deadline This position is anticipated to close on Dec 18, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.