Front office medical assistant jobs in Hoboken, New Jersey - Page 2Create job alerts

Job Description Summary The employee will assist in several different facets of Dr. Shridharani’s day to day undertakings and tasks. The employee with be taking care of scheduling appointments and meetings, returning emails, booking flights/hotels, and accompanying Dr. Shridharani on various lectures and travel engagements. The employee will oversee LUXURGERY’s social media. Furthermore, the employee will be versatile and may be asked to be involved with non-medical care of patients within the office. Finally, the employee will perform personal assistant tasks that will often require working off site and performing various errands. The employee functions under the direction, instruction and supervision of Sachin M. Shridharani, MD. Responsibilities as a Executive Assistant • Organizing and facilitating logistics for travel, meetings, entertainment, cultural, and sporting events., • Making reservations., • Shopping and other local errands., • Transcription of books, magazine materials, and dictations., • Online bill payments, correspondence and emailing., • Employee will perform any other duties/activities needed for the practice as determined by Dr. Shridharani., • Coordinates Dr. Shridharani’s travel and lecture schedule, and facilitates logistics related to marketing, physician out-reach, office maintenance, and administrative tasks such as post-office, bank, etc., • Has computer skills required for scheduling patients, maintaining electronic patient and business related charts, practice website, social media, receiving payment by credit card, cash, or check and online marketing efforts., • Practices honesty, dependability and confidentiality regarding all matters., • Works cooperatively with the other staff and providing care in that setting., • Accurately reports and records information., • Participates in office meeting as needed., • Performs miscellaneous job-related duties as assigned., • Provide translation assistance for patients and website documentation., • Transcribes dictations., • Answers incoming calls., • Greets and directs patients upon arrival to all Sachin M. Shridharani’s offices – present and in future., • Has computer skills required for scheduling patients, maintaining electronic patient and business related charts, practice website, social media, receiving payment by credit card, cash, or check and online marketing efforts., • Enters patient demographic and insurance data as directed., • Posts payments by patients and insurance companies as required by specific offices., • Practices honesty, dependability and confidentiality regarding all patient matters., • Works cooperatively with the other staff and providing care in that setting., • Accurately reports and records patient information., • Participates in office meeting as needed., • Facilitates during surgery and procedures with equipment and supplies ordering and prepping room and patient., • Performs miscellaneous job-related duties as assigned., • Provide translation assistance for patients and website documentation. Must be 18 years or older and able to read and write consistent with job requirements. Has at least one year of front office experience. Shows evidence of fulfilling health requirements of the state of practice. Has a professional appearance and telephone skills. This is a non-exempt position.

Job Description Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow. The company is behind some of the biggest kids’ entertainment brands in the world including CoComelon and Blippi. Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids. Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally. Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits. Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises. By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond. This is a full-time, in-office role based out of our New York, NY office. The Role: Moonbug Entertainment is seeking a highly organized and proactive Executive Assistant to support our Chief Creative Officer (CCO) and VP of Brand Partnerships, while ensuring smooth day-to-day operations across the creative and brand partnerships departments, as well as overseeing the NY office operations This hybrid role blends executive support, office management, and cross-departmental coordination, offering the ideal candidate a front-row seat to the company’s creative strategy, partnerships, and global business operations. The ideal candidate is a detail-oriented self-starter who thrives in a dynamic environment, anticipates needs before they arise, and excels at juggling multiple priorities with discretion and professionalism. Key Responsibilities: Executive Support • Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation., • Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and follow-through on key initiatives., • This role requires a very hands-on approach, ensuring the executive stays on schedule and transitions smoothly between meetings., • Help prepare presentations, reports, and other materials for leadership meetings and partner engagements., • Anticipate executive needs and proactively manage priorities to maximize efficiency and productivity., • Works collaboratively with Executive Assistants across the organization to ensure seamless scheduling and calendar alignment., • Other duties as assigned. Office & Operations Management • Oversee daily office operations, including vendor management, supply coordination, and space organization., • Manage logistics for internal meetings, team gatherings, and company-wide events such as All Hands, offsites, and creative workshops., • Support special projects across departments, including office moves, process improvements, and cross-functional initiatives., • Support company event planning by overseeing budgets and timelines, as well as managing vendors and handling all guest communications., • Maintain a positive and well-organized office environment that reflects Moonbug’s creative and collaborative culture, fostering a positive staff morale and inclusive culture that strengthens relationships across teams and offices., • 3+ years of experience in executive support, office management, or project coordination within a creative or fast-paced corporate environment., • Exceptional organizational and multitasking skills with strong attention to detail., • Excellent written and verbal communication skills; able to represent senior leaders with professionalism and discretion., • Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Slack, Monday)., • Experience using Travel Perks to coordinate travel is preferred but not required., • Experience coordinating events, meetings, and travel logistics., • Positive, proactive attitude with the ability to anticipate needs and take initiative., • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Training & Development, • Free Food & Snacks, • Wellness Resources, • and more!

Job DescriptionSalary: $68,960 - $86,900 ABOUT NYC TOURISM + CONVENTIONS New York City Tourism + Conventions is the official destination marketing organization (DMO) and convention and visitors bureau (CVB) for the five boroughs of New York City. Our mission is to maximize travel and tourism opportunities throughout the City, build economic prosperity, and spread the dynamic image of New York City around the world. POSITION SUMMARY: The Executive Assistant provides comprehensive administrative support to the Executive Vice Presidents of Membership & Destination Services, Tourism & Convention Development, and Global Communications. This role ensures the smooth and efficient coordination of each EVPs daily operations, meetings, and cross-department communication. The position requires exceptional organization, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. This role acts as the central point of coordination helping streamline communications, manage scheduling and logistics, and ensure timely follow-up on organizational initiatives. ESSENTIAL DUTIES & RESPONSIBILITIES Administrative Support & Scheduling • Manage complex and frequently changing calendars across three EVPs; schedule internal and external meetings with precision and confidentiality., • Anticipate scheduling conflicts and prioritize meetings based on strategic importance., • Coordinate meeting logistics, including space reservations, virtual links (Zoom/Teams), catering, and materials preparation., • Handle expense report processing and reconciliation (via Expensify) for the three EVPs., • Provide travel coordination support (minimal travel expected; EVPs may book directly)., • Maintain organized digital and physical filing systems; help standardize shared drives for each EVPs area., • Assist with data entry and updates in the organizations CRM as needed, supporting larger departmental projects or clean-up efforts., • Maintain an organized tracking system for invoices, recurring deadlines (all-staff meetings), key deliverables, and ongoing initiatives across departments., • Other project support as needed. Meeting & Events Support • Schedule and coordinate external and internal meetings as needed (e.g., Committees of the Membership, cross-department working groups, members and/or clients)., • Prepare agendas, track attendance, take meeting notes, and document key action items as needed., • Support follow-up communication and ensure deliverables are completed on schedule., • Support the organization of PowerPoint presentations and briefing materials., • Assist in compiling departmental updates or data summaries for leadership meetings., • Assist with registrations, RSVPs, and tracking attendance for conferences, member events, or industry engagements involving the EVPs., • Provide occasional onsite support for high-level meetings or events hosted by NYC Tourism +Conventions. Communication & Coordination • Screen and organize high-volume email correspondence; flag urgent or time-sensitive requests and help prioritize responses., • Serve as a liaison between the EVPs and internal teams, ensuring clear and timely communication., • Compile meeting minutes as directed., • Maintain confidentiality and exercise sound judgment in handling sensitive matters. QUALIFICATIONS: • Bachelors Degree preferred or equivalent experience., • 4+ years of experience providing executive-level administrative support in a fast-paced environment., • Exceptional organizational and time management skills with the ability to manage competing priorities., • Strong written and verbal communication skills., • High level of discretion, professionalism, and reliability., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Zoom, Teams, and shared drives., • Experience with CRM systems (Simpleview experience is a plus but not required)., • Collaborative team player with a proactive, problem-solving approach. We offer a competitive benefits package including: • Hybrid Schedule: 3 days in-office (Tues/Wed required + 1 flex day); Fridays remote., • Generous Time Off: PTO days and sick time., • Holidays: up to 12 paid company holidays, plus extended Winter Break., • Floating Holiday: 1 per year, front-loaded., • Healthcare: Premium medical, dental, and vision plans, plus HRA., • Retirement & Development: Retirement savings plan and professional development opportunities., • Perks: Cell phone credit to subsidize your plan, monthly commuter allowance. Applicants for this position must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. NYC Tourism + Conventions is an equal opportunity employer committed to diversity and inclusion. We provide equal opportunities for all and prohibit discrimination and harassment. All qualified applicants will be considered without regard to race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status. We welcome women, people of color, LGBTQIA applicants, people with disabilities, and veterans. If you need reasonable accommodation for any part of the application process because of a medical condition or disability, please send an email to let us know the nature of your request. If you think you might thrive in this environment, we would love to hear from you! EOE

Job Description Overview AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation! Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees? If so, AIDS Healthcare Foundation is the place for you! Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them. AHF’s core values are: • Patient-Centered, • Value Employees, • Respect for Diversity, • Nimble Benefits at AHF AHF offers comprehensive benefits to help our employees do and be their very best! These benefits are intended to enhance employee physical, financial, spiritual and professional health. Responsibilities A Patient Care Specialist 2 (PCS2) contributes to AHF by embodying our commitment to excellence in patient care and operational efficiency. Through cross-functionality, PCS2s play a pivotal role in ensuring that our healthcare center operates seamlessly and that our patients receive the best client experience and the highest standard of care. A PCS2 enhances the reputation of AHF by embodying our commitment to excellence in patient care, patient retention, operational efficiency, and adaptability. With a versatile skill set and dedication to seamlessly transitioning between clinical, administrative, and front office roles, PCS2s contribute to a positive patient experience, fostering trust and loyalty. You will be a passionate advocate for our top initiatives. To be successful as a PCS2 it is crucial to ensure that the AHF core Values and Mission stay top of mind with all that your do. At AHF we are nimble and able to adapt in a dynamic environment to assist in providing the best experience for our clients and workplace for our employees. AHF has a collaborative organizational structure where staff are accountable to multiple leaders. The PCS2 will work as a part of a close knit team to go above and beyond to meet the needs of our patients and enhance the reputation of AHF by seamlessly transitioning between performing medical assistant clinical functions including phlebotomy, and performing administrative duties including front office, processing patient referrals, and identifying and verifying insurance coverage. By actively participating in cross-functional rotations, and promoting adaptability, they will be developed across multiple healthcare center functions, and their commitment to collaborating with other AHF employees and departments will reinforce AHF's reputation as a trusted healthcare provider dedicated to providing compassionate, high-quality care and upholding our organization's mission and values. Medical Assistant Certification or Medical Assistant Diploma required; CPR/ BLS required. Want to know what it's like to be a Patient Care Specialist 2 at AHF? Watch this quick video: Patient Care Specialist 2: Day in the Life! Qualifications We at AIDS Healthcare Foundation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment.

To the extent requested by the Medical Provider, RMG Medical Assistants are also responsible for certain follow-up with patients, such as ensuring specialist appointments are scheduled and referrals are prepared. Medical Assistant performing front and clinical back office duties, injections, obtaini

Medical Office Front Desk Coordinator manages the front office, triage phone calls, scheduling, billing, filing and assisting with data entry and registration. Hudson Regional Health is hiring a Bilingual Certified Medical Assistant (CMA)/Front Desk Coordinator Floater to work between various local

Fresenius Medical Care - JobID: R0232711 [Medical Office Assistant] As a Front Desk Coordinator at Fresenius Medical Care, you'll: Act as the facility receptionist while answering incoming referral calls and completing admissions for patients; Be responsible for ensuring required demographic, financ

Ajilon - JobID: 0916BEC1-BF6E-49E8-AEB5-8E8935808C61 [Medical Office Assistant] As a Medical Front Office at Ajilon, you'll: Answer phones and help patients face to face; Verify insurance and create patient charts for new patients; Schedule patients and re-schedule as needed; Document within EMR sys

Job DescriptionThis role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week. This role is for Assistant Officer level candidates. About the Bank Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches. Department Overview: The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Market Unit (“GMU”), Americas Division” which performs business functions. The Front Office Risk Management & Administration Team’s (“FORMAT/ MFM”) primary responsibility is to establish and maintain a sound risk management structure regarding compliance, regulatory issues and operational risks within the GMU. Your Role Overview: Assists in tasks concerning compliance and operational risk management; assists in account onboarding and maintenance; maintains approvals, legal documentations, and other documents for GMU; and processes various administrative tasks. Your Duties and Responsibilities: • Management of Important Documents, contract renewal and maturity date tracking of GMU’s contracts., • Assists in maintaining trading systems accesses and permissions., • Reviews and processes invoices / subscriptions and prepares budget forecast for management., • Assists setting up and organizes internal meetings for GMU., • Performs administrative tasks such as updating and filing documents, applications, procedures and policies, and the New Product Due Diligence process., • Prepares reports on a daily, weekly, and monthly basis., • Assists with account maintenance and compliance updates., • Assists with KYC matters of bank’s clients and counterparties, • Assists with and performs FATCA tax due diligence for bank’s clients and counterparties, • Abides by all compliance related policies and procedures., • Performs other duties and responsibilities as assigned by management. Your Qualifications: • Bachelor’s degree or equivalent., • Proficient in Microsoft 365 (Excel, Word, and Outlook)., • Prior work experience in a financial institution preferred., • Strong communication skills and interpersonal skills., • Ability to process information (both numbers and descriptive) accurately. Highly attentive to detail., • Strong organization skills., • Strong multi-tasking ability., • Ability to work with team setting. Why you should join SuMi Trust:SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion. • The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application

Job DescriptionSalary: $24.04/hour to $28.84/hour ADMINISTRATIVE ASSISTANT Job Summary The Administrative Assistant will be responsible for managing the front desk lobby, answering and directing all incoming phone calls, welcoming and check-in new patients, completing clerical tasks for the office and other administrative tasks as assigned by the supervisor. Ascendant New York is an inpatient detox, rehab and outpatient facility located in Midtown Manhattan. Ascendant New York is licensed by the State of New Yorks Office of Addiction Services & Supports (OASAS), accredited by the Joint Commission, and is looking for an Administrative Assistant. Position is full-time at 40 hours per week, salary range is $24.04/hour to $28.84/hour. Must have at least an Associates Degree. Responsibilities and Duties Responsibilities include: • Manage the front desk lobby (greet patients/staff/visitors in the front desk lobby, answer and direct phone calls, maintain visitor log, order/maintain office supplies, provide information by answering questions and requests, receive/sort/distribute mail, filing/copying/faxing sensitive documents,, • Welcome and check-in new patients upon admission,, • Provide administrative support to the leadership team,, • Maintains spreadsheets, databases, and reports,, • Coordinate office procedures, resolve administrative problems, implement clerical duties & develop/update administrative processes to make them more efficient, • Daily walk through of the space to ensure ambiance standards for patient care are met, • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques,, • Provide support with company events for staff morale (e.g. organizing birthday events and annual holiday party),, • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, • Carry out administrative duties such as data entry, filing, typing, copying, binding, scanning, etc., • Handle sensitive information in a confidential manner Must have minimum Associates Degree, minimum age 18+, authorized to work in the U.S. • Someone who is professional, warm and welcoming, organized, has an eye for detail, and a passion for helping others would be the best fit for this role, • Proven admin or assistant experience, • Innovative problem-solving abilities, effective oral and written communication skills, and effective interpersonal skills, • Proficiency with Microsoft Office (Word, Excel, Powerpoint, Sharepoint, Calendars) ability to develop and manage spreadsheets is required, • Computer proficiency with electronic health records; knowledge of KIPU is preferred but not required, • Knowledge of office management systems and procedures Health insurance (medical, dental, vision), 80 hours vacation time & 40 hours sick time per year, 401k match, commuter benefits

Job Description Administrative Assistant/ Medical Front Desk Receptionist Summary of Responsibilities This position will work directly with the Administrator (or Front Office Supervisor if applicable) for the smooth functioning of the reception/registration aspects of our Center. He/she will be primarily responsible for maintaining the daily schedule, answering multiple phone lines, and obtaining patient registration information on a daily basis. In addition, the Patient Services Coordinator will enter the demographic and insurance information into the billing system and verify that a pre-authorization number is obtained from the insurance company when required. Qualifications • High School Graduate, • Trained in Medical Office protocol., • At least one year of experience in a Medical Office setting with a working knowledge of Medical terminology. Prior experience with scheduling desired., • Previous experience with multiple phone lines, and routine front office equipment, e.g. fax, copier, postage machine., • Above average computer skills needed, e.g. experience in all aspects of MS Office., • Pre-employment physical with additional testing as required to meet OSHA standards. Job Relationships • Works under the direction of the Administrator (or Front Office Supervisor if applicable); reports to the Administrator., • Works cooperatively with Endoscopy Center co-workers, the staff of Physicians utilizing the Endoscopy Center and the external billing company representatives., • Presents a friendly, courteous, and helpful manner in all interactions with patients and other offices. Physical Activities and Requirements • Possesses good physical health, capable of working in a demanding environment., • Able to perform the basic functions of the job including extended hours, standing, bending, and stretching with frequent trips to all areas of the Center., • Able to lift, and carry supplies and equipment as needed., • Possesses manual dexterity, hearing acuity, and visual acuity, which are important to the performance of the job tasks., • Speaks clearly and distinctly to perform extensive communication with other staff members, patients, and their families/escorts, physicians, vendors and other third parties., • Appears professional at all times., • Wears professional attire as dictated by center policy. Responsibilities The duties and responsibilities of the Patient Service Coordinator include, but are not limited to: • Schedules the appointment and completes patient demographic and insurance information, • Accurately schedule a patient for a procedure or change an appointment in the automated scheduling system., • Calls patients that chose the phone interview option to complete their registration form, asking all questions in a professional manner., • Accurately enter data into all billing screens., • Reviews all registration forms generated from the computer or received by fax. Follows up by phone call, if any pertinent information is incomplete., • Obtains pre-authorization for procedures at the Center, • Checks every patient’s insurance to see if an authorization is needed for a procedure at the Center., • Calls the Professional office to obtain referrals for the procedure. If the procedure location is listed on the referral, obtains a copy of the referral for our chart. Inputs the authorization number to the appropriate screen, when required., • Prints list of completed patient information prior to date of procedures, thereby checking for completeness. Any missing information or authorization is to be obtained no later than the working day prior to the procedure date., • Prepares and reviews data prior to the day of the procedure, • Verifies the accuracy of the next day’s schedule and prints the completed registration forms and appointment schedule from the billing system on the morning of the working day prior to procedure date to ensure that all data is complete., • Assembles chart paperwork and checks that all papers have the patient’s identification sticker., • Calls all patients the day before the procedure as a reminder of the date and time and verifies that patient knows how to get to the facility. Reminds patient to bring their insurance card with them and why this is necessary., • Prints billing sheet the working day prior to the procedure date. Places sheet in designated location in the Procedure area., • Prepares the patient identification bracelet., • Verifies the presence of a consent form for the procedure., • Greets Patients on the day of the procedure, • Greets the patient and escort in a friendly and professional manner., • Verifies the correct procedure and correct physician with the patient and has the patient sign the consent. Then signs and dates the consent as the witness.., • Verifies the correctness of the information on the ID bracelet, utilizing proper patient identification then applies it to the patient’s wrist., • Asks the patient to review and sign the registration form, noting any changes. Makes a copy of the front and back of the insurance cards and verifies the information on the card against the registration form. Enters any changes into the billing system., • Explains the center policy on Advanced Directives, Patient Rights and Responsibilities to the patient., • Explains the Financial Policy to the patient, obtains the patient’s signature, records the date and returns a copy to the patient., • Assembles the chart, places the chart on a clipboard, leaving the Pre-Assessment Record on top for the Admitting Nurse., • Asks the patient and escort to sit in the reception area and notifies the nursing staff to make them aware that the patient is ready., • Answers the questions of family/friends regarding the progress of the procedure and informs them of any delays (the Recovery room Nurse will keep the Patient Services Coordinator notified)., • Directs the family/friends to the Recovery Room as needed, explaining to them the reasoning for only one family member per patient., • Miscellaneous Duties, • Efficiently and courteously answers multiple phone lines and directs calls as appropriate. Able to give clear, concise directions to the Center., • Maintains an adequate inventory of stationary, printed forms, copy paper and dictation tapes and coordinates ordering with his/her supervisor., • Maintains a supply of charts compiled., • Places initialed copy of Pathology report in chart and files medical charts as needed., • Operates and troubleshoots computer, fax, copier and printer., • Troubleshoots Microsoft Outlook, the electronic medical record system, the billing system, prints reports and prepares daily tape backup., • Informs their supervisor of any problem with the schedule (e.g. no shows, cancellations, delays)., • Opens the Center in the am for patients, turning off the alarm and checking for any signs of unauthorized entrance., • Keeps the reception area neat and clean during the day (throwing out cups, straightening magazines, etc.), • Completes any request for a copy of medical records at the direction of the Facility Manager., • When directed, can initiate the “911” call, and gives information according to policy., • Performs additional duties as directed (within the scope of training) e.g. gives pre-procedure instructions to patients., • Attends all staff meetings and in-service classes on regularly scheduled days

Job Description Summary: Safe Horizon’s Child Advocacy Center plays a critical, front-line role in responding to child sexual abuse and severe physical abuse by providing a coordinated and collaborative approach to the investigation of such cases, while ensuring that victims receive immediate, effective support. The Program Assistant is the first point of contact for all children and families entering the CAC. The Program Assistant will welcome and orient every child and non-offending family members to the CAC and immediately link the family to the appropriate CAC service providers. The Program Assistant plays a critical role in creating an environment that is safe, welcoming and upholds the core values and mission for the CAC. Responsibilities: • Learn and integrate a trauma-informed, client-centered approach, using an anti-oppressive lens, into your work with clients, staff and members of the CAC multidisciplinary team., • Welcome all visitors and orient them to the site/space, • Actively manage the experience of clients, visitors, partners and staff, • Collaborates with and links families to members of the multidisciplinary team to ensure that all clients and visitors are responded to in an efficient and expeditious manner., • Manages the client reception and child play areas so that they are properly supervised, child-focused, trauma-informed, and safe for all clients., • Engages children in age-appropriate activities while they wait for services., • Provides support and assistance to caregivers and children in a client-centered manner while they wait for services,, • Answers and directs telephone calls, faxes and mail directed to department of site;, • Enters data into CMS, the CAC’s case tracking database;, • Performs administrative and clerical office duties including report preparation; administering petty cash, metro cards, uber and parking garage vouchers; processing payment requests;, • Assists the Administrative Coordinator in supervising reception area volunteers;, • Straightens up the playroom, interview/observation rooms and counseling rooms at the end of every day, • Other program related duties as necessary, • High school equivalency or high school diploma, • Foundation computer skills (e.g. data entry, internet use, email communications), • Interpersonal work experience in a fast-paced environment such as human service, customer service or related field a plus. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Technology Statement: Applicants may be responsible for providing the equipment and tools they need to work remotely as required, such as access to a computer, internet service, and phone service. Safe Horizon will discuss potential solutions with candidates and may assist where needed and agreed to in advance. Please follow this link to view complete EEO Law and complaint filing information: Know Your Rights: Workplace discrimination is illegal Hiring Range: $23.08 - $25.38 Hourly Full-time Hours: 35 Hours per week Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center

Job Description Administrative Assistant Job Overview: We are seeking an Administrative Assistant who is also comfortable working with members when needed. The ideal candidate must be fluent in both Russian and English and possess basic computer skills. While we will provide training on our software, a working knowledge of Microsoft Word is required. Formal education is not mandatory; however, experience in home care administration, medical office administration, or front desk management would be highly beneficial. Candidates with a background in social services are also welcome to apply—an MSW is not required. Main Responsibilities: ● Provide comprehensive administrative support, including data entry, document organization, and correspondence. ● Assist in scheduling, managing appointments, and handling communications. ● Maintain accurate records and filing systems, both digital and physical. ● Respond to inquiries and assist members with general information requests. ● Ensure smooth office operations by supporting clerical and organizational tasks. ● Collaborate with team members to streamline administrative processes. Qualifications: ● Fluent in English and Russian. ● Basic computer proficiency, including Microsoft Word & Excel. ● Prior experience in home care administration, medical office administration, or front desk management is a plus. ● Strong organizational and time-management skills. ● Excellent interpersonal and communication skills. Job Benefits: ● Health and vision coverage & dental coverage optional ● Pension Benefit plan, after one year, with agency contribution ● Life insurance, Optional 403/b plan & parental leave ● Generous Paid time off (PTO) ● Paid federal and additional holidays ● Employee program discounts Schedule ● 8:00 AM - 4:00 PM (Monday–Friday, with occasional flexibility as needed). Salary ● $22.00 per hour (starting) Monday - Friday , 8 AM - 4 PM

We are seeking a dedicated medical assistant to triage patients and manage both front and back office responsibilities. Certified Medical Assistant (CMA) certification is a plus. Interest in pursuing further medical education such as med school or PA school is welcomed.

Job Description The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness. Job Summary The Assistant Property Manager will assist in all aspects of the administration and property management of the building, with the goal of enabling residents to live permanently and as safely and independently as possible. Please Note: The Fischer building is a brand-new Supportive and Affordable Housing residence in the Bronx, providing 105 units of permanent housing units, including 45 studio apartments, 59 one-bedroom apartments, and one two-bedroom superintendent’s unit. The estimated start date for this new position is September 2025. Job Duties & Responsibilities Responsibilities include but are not limited to: Building Management • Prepare and process Section 8 and LIHTC initial, interim, and annual certifications and ensure all are completed in a timely manner., • Consistently follow up with applicants, residents and/or 3rd parties to obtain required eligibility / program documentation within required time frames., • Create and maintain system for tracking / prioritizing current and accurate income certification requirements and deadlines in accordance with LIHTC, Section 8, SCRIE and DRIE., • Prepare and maintain current, thorough, and accurate lease and income verification files, both paper and electronic, for each tenant and ensure resident files are always ready for LIHTC/Section 8 audits., • Assist Property Manager with creating and executing lease and lease renewals., • Accurately process move-ins, move-outs, unit transfers, gross rent changes and lease renewals in accordance with LIHTC, DHCR and Section 8., • Use RealPage to enter lease information, tenant income information, tenant payments, and to produce tenant receipts, arrears reports, vacancy reports and tenant ledgers., • Monitor and ensure correct LIHTC and Section 8 rents and utility allowances are in effect at the property., • Actively track, report, reconcile subsidy payments from subsidy sources (e.g., HPD) and liaise with relevant agencies to resolve subsidy payment discrepancies, audit issues, and other pertinent matters., • Assist tenant with obtaining rent ledgers, tenant verification letters, and letters to agencies to ensure the continuous of housing., • Assist Property Manager in addressing rent arrears with written correspondence & develop plan of action to address arrears (i.e., payment plans and/or legal referrals.), • Assist Manager with staff meetings, tenant / staff complaints and performance evaluations when needed., • With the Property Manager, coordinate with social service staff on various tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, monthly tenant meetings, etc., • Ensure the social services department receives copies of all incident reports, tenant lists and management letters to individual residents., • Act as liaison between tenants and staff in building manager’s absence., • Collect all rent checks and money orders from rent deposit box and process., • Assist manager with rent collection and arrears pursuit., • Responsible for direct supervision of front desk personnel, including:, • Ensuring that 24-hour shifts are covered., • Training and implementation of de-escalation and communication techniques., • Maintaining professionalism at all times., • Maintain all leave time requests, • Process timesheets and submit them in a timely manner., • Ensure that personnel are cleaning and maintaining front desk area, • Ensure that all supplies including forms are maintained., • Co-Supervise maintenance staff, and administrative staff., • Manage general office functions., • Establish a 1:1 professional relationship with tenants., • Assist manager in responding to building violations and coordinate with Contractors and Euclid Hall staff to clear violations., • Daily, weekly, monthly, yearly checklists of maintenance tasks for use by maintenance staff., • Conduct regular inspection of boiler, elevator, fuel storage tanks (If applicable), sprinkler, standpipes, etc., • Maintaining clear identification of all building systems; for example, plumbing valves, sprinkler standpipes, etc., • Enforce recycling and garbage regulations., • Ensure the Extermination List is maintained and updated monthly, and Contracts are following contract agreements., • Keep orderly and stock maintenance supplies., • Assist manager and Superintendent with the general maintenance function of the premises, • Tenant room inspections, • Assist with drafting and typing correspondence, emails, faxes, memos, and notices., • Responsible for taking and maintaining minutes of all meetings., • Maintenance and distribution of all management office lists related to tenants, vendors, staff, and miscellaneous documents., • Preparation and distribution of exterminator list to Front Desk., • Ordering supplies when needed: key blanks, appliance parts, office, cleaning, and maintenance equipment., • Document vendor repair work., • Assist manager with maintaining tenant’s files consisting of:, • Lease, • Section 8 and other income certifications, • Incident reports, • Legal correspondence, • Work orders, • Monthly, quarterly, and yearly reports, • Assist manager in maintaining active personnel files: Vacation requests, time taken (sick leave, personal days, etc.), • Maintain related contract files., • Monitor vendor files., • Maintain Certificates Book / Log. Must ensure all inspection certificates and equipment inspections are current and have not expired., • Make bank deposits weekly or as needed., • Distribute employee checks., • Request quotes for purchases using authorized vendors, • Inspect deliveries, • Strong communication skills, math skills and computer literacy, including Microsoft Word, Excel and Outlook., • Emotionally, mentally, and physically able to perform job responsibilities., • Demonstrated flexibility and initiative to work both independently and as part of a team., • Detail oriented and organized., • Attend training sessions and conferences as required for enhancement of job skills., • Implementing emergency procedures as necessary., • Two (2) years of comparable work experience in supportive housing, property management, or a closely related field working with a highly diverse population and/or those with special needs., • Working knowledge of LIHTC, Section 8, DHCR, NYC 15/15, ESSHI, SCRIE, and DRIE requirements., • Able to speak, read and write in English. Spanish proficiency preferred., • Must be able to sit, stand, walk, and bend Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time. EEO Policy or Statement WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law. Monday-Friday 9am-5pm (35 Hours per week)

Job Description Assistant Property Manager – Affordable Housing New York, NY | $60,000–$65,000/year | Full-Time | Non-Exempt Right Person. Right Seat. Right Results. About the Company EqualAccess is partnering with a growing property management firm focused on multifamily affordable housing. With a mission to support both residents and on-site staff through responsive service and compliance excellence, this organization is expanding its team and investing in operational efficiency across its New York City portfolio. Position Summary We are hiring an Assistant Property Manager to provide administrative and resident-facing support at an affordable housing site. This role is essential to day-to-day operations and will serve as a front-line contact for residents, support compliance workflows, process payments, and manage property-level documentation. The Assistant Property Manager reports directly to the Property Manager. Key ResponsibilitiesResident Services & Communication * Answer phone calls and greet residents and guests at the management office * Assist with resident inquiries and help address unmet service needs * Schedule move-in interviews and special service appointments (e.g., extermination) * Draft household composition letters and communicate with residents regarding updates Administrative & Operational Support * Manage Mitchell-Lama waitlist entries and updates; send waitlist letters * Process rent payments and update resident records in Yardi * Create, update, and close work orders for maintenance staff * Organize filing systems and office supplies * Scan documentation (e.g., terminations, HAP share changes) into Yardi resident profiles Qualifications * 1–2 years of experience in property management or administrative support * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) * Familiarity with affordable housing programs (Mitchell-Lama experience preferred) * Experience using Yardi or other property management systems a plus * High school diploma required; additional coursework or certification in admin or real estate is a plus * Excellent communication skills and professional phone etiquette * Strong organizational skills and attention to detail * Ability to handle confidential information discreetly Location: New York, NY Employment Type: Full-time Compensation: $60,000-65,000 Why EqualAccess Every EqualAccess placement includes 6 months of mentorship, coaching, and career development support. We partner with employers that value retention, growth, and team empowerment—ensuring the right person is in the right seat for long-term success. Benefits (Offered by Employer) * 100% Employer-paid medical insurance (Employee coverage) * Dental and Vision Insurance * 401(k) with up to 4% employer match * Paid Time Off (starting at 120 hours/year) * 56 hours of Paid Sick Leave annually * 12 Paid Holidays + 1 Paid Volunteer Day * Tuition Reimbursement * Employee Assistance Program (EAP) * Company-paid Life Insurance * Performance-based bonus opportunity * Financial wellness support (FinFit)

Job DescriptionBenefits: • Competitive salary, • Competitive Compensation, • Great Work Environment Medical office which specializes in Neurology, headaches and spine care is looking to hire front desk medical receptionist/Medical Assistant . We have a position open to work. Medical Receptionist needs to be able to work on: Monday ( 10:30- 5:00 pm ) , and every other Thursday, ( 10:30 - 5pm ) and in Manhattan alternating Wednesdays (10-4:00 pm) and every other Wednesday in Manhattan - ( 12:00 - 7:00 pm ) and Queens (Tuesday 9-5 ) and Fridays ( 9- 3pm ) Job Responsibilities: Will do verify insurance eligibility, authorizations for medications/ procedures. Prepare and set up IVs. Answer calls, schedule appointments, scan documents into electronic medical records system, sends and reviews incoming faxes. Will confirm patient appointments, obtain referrals from patient's primary care doctors and more. Qualifications: Must have at least one year experience working in medical office as a receptionist/ front desk and have experience doing eligibility and authorizations. Responsibilities • Greet patients who walk through the door, • Ascertain their needs and get them checked in, • Pull their medical records, or take a new patient history, • Answer the phone and schedule appointments or answer patient questions, • Maintain comprehensive medical records, as neededQualifications, • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Familiarity with basic computer programs, such as the Microsoft Office suite, • Previous office experience desired, • Must have at least one year experience working in medical office as a receptionist/ front desk and have experience doing eligibility and authorizations.

Job DescriptionSalary: $16-$18/ hour BOE Job Summary: The Office Assistant is the first point of contact for patients at our physical therapy clinic. This role is responsible for delivering excellent customer service, handling administrative tasks, managing patient flow, and ensuring efficient front desk operations. The ideal candidate is friendly, organized, detail-oriented, and capable of multitasking in a fast-paced environment. ** This position is great for those, especially students, interested in a health care career, as you will get experience learning the operation side of health care. Key Responsibilities: • Greet patients warmly and check them in and out for appointments, • Answer multi-line phones and respond to inquiries in a professional and timely manner, • Schedule, confirm, cancel, and reschedule appointments as needed, • Verify insurance benefits and obtain necessary authorizations or referrals, • Collect patient co-pays, balances, and manage daily cash reconciliation, • Input and update patient information accurately in the electronic medical records (EMR) system, • Communicate with therapists and clinical staff to manage patient flow efficiently, • Maintain a clean and organized front desk and waiting area, • Handle incoming and outgoing mail and faxes, • Assist with billing, claims follow-up, and other administrative duties as assigned Qualifications: • High school diploma or equivalent (Associate degree preferred), • 12 years of medical office or front desk experience (experience in a physical therapy or rehab setting is a plus), • Proficiency with EMR systems and Microsoft Office (Word, Excel, Outlook), • Excellent communication, organizational, and customer service skills, • Ability to handle confidential information with discretion, • Positive attitude and team-oriented mindset, • Comfortable working in a clinical environment Hours: • Monday 11 to 7 pm, • Tuesday through Friday 2 to 7 pm Benefits: • Flexible hours or scheduling if available, • Opportunities for growth within the clinic

Job Description Overview We are looking for a Medical Admin Assistant with experience and a willingness to learn and grow within our workers’ compensation healthcare team. This position is crucial for maintaining the efficient operation of our medical office by providing excellent administrative support and patient care. At this time our top priority is finding someone who is bilingual in Spanish and English. Experience • Explain treatment plans to patients and ensure they follow up with their physical therapy and chiropractic treatments., • Review authorizations and medical charts related to physical therapy and chiropractic care., • Schedule and reschedule appointments for all medical providers, including surgeries for the Podiatrist, and send reminders to patients., • Process payments for treatments and medical forms., • Answer phone calls and emails from patients and communicate with the office team and providers., • Maintain an organized and smoothly running front desk and office., • Confirm patients’ appointments and prepare charts for doctors., • Welcome patients and provide Spanish translation when needed., • Write disability letters for doctors., • Communication Skills: Ability to clearly explain treatment plans and communicate effectively with patients, medical staff, and insurance companies., • Organizational Skills: Strong ability to manage appointments, maintain patient records, and keep the front desk area organized., • Customer Service: Providing a welcoming and supportive environment for patients, addressing their needs and concerns promptly., • Attention to Detail: Ensuring accuracy in scheduling, billing, and patient information., • Multitasking: Handling multiple tasks efficiently, such as answering phones, scheduling appointments, and processing payments., • Technical Proficiency: Familiarity with medical office software, electronic health records (Eclipse), and basic office equipment., • Problem-Solving: Ability to address and resolve issues that may arise with patients or administrative tasks., • Confidentiality: Maintaining patient privacy and handling sensitive information with discretion., • Language Skills: Proficiency in Spanish, • Reliability: Consistently dependable and punctual, • Empathy: Understanding and compassionate towards patients, making them feel comfortable and cared for., • Professionalism: Maintaining a professional demeanor in all interactions with patients, staff, and external contacts., • Patience: Able to handle stressful situations calmly and effectively., • Detail-Oriented: Attentive to details to ensure accuracy in scheduling, billing, and patient records., • Adaptability: Flexible and open to learning new skills and adapting to changes in the healthcare environment., • Strong Work Ethic: Dedicated and hardworking, with a commitment to providing excellent service., • Communication: Clear and effective in both verbal and written communication., • Team Player: Collaborative and able to work well with others in a team setting., • Electronic Health Records Specialist Certification (CEHRS), • Certified HIPAA Professional (CHP), • Growth Opportunities: We offer continuous learning and development opportunities to help you advance in your career., • Supportive Environment: Join a team that values collaboration, support, and mutual respect., • Impactful Work: Play a vital role in improving patient care and contributing to a positive healthcare experience., • Competitive Benefits: We provide benefits packages, including 401K plans and paid time off.Company DescriptionAt our organization, our mission is to become dedicated healthcare advocates for our patients. We believe that by taking on this role, we allow our patients to focus solely on restoring their health without additional worries. We lead with compassion in everything we do, ensuring that our patients feel supported and cared for throughout their recovery journey. Our commitment to our patients doesn’t end until they are fully recovered. We are looking for team members who share this passion for compassionate care and dedication to patient well-being.At our organization, our mission is to become dedicated healthcare advocates for our patients. We believe that by taking on this role, we allow our patients to focus solely on restoring their health without additional worries.\r\n\r\nWe lead with compassion in everything we do, ensuring that our patients feel supported and cared for throughout their recovery journey. Our commitment to our patients doesn’t end until they are fully recovered. We are looking for team members who share this passion for compassionate care and dedication to patient well-being.