Senior Coordinator, Executive Support
8 days ago
Newark
Job Description Title: Senior Coordinator, Executive Support Team: Chief Executive Officer's Office Location: Hybrid in Chicago (IL), Atlanta (GA), Newark (NJ), or New York (NYC) Employment Type: Full-time Start Date: ASAP About Braven Braven is a national nonprofit that prepares promising college students to secure a strong first opportunity after college graduation through a career-accelerating program. We work with higher education and employer partners to offer a life-changing experience that begins with a semester-long course for college students followed by support that lasts through graduation. Together, our ambition is to help rebuild the middle class and revitalize the American Dream. To learn more, take a look at Braven’s Jobs Report. About the Role In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring an Senior Coordinator, Executive Support who will provide executive support and constituent relationship management support to two senior leaders, with the potential to support additional leaders if needed. As a member of the Office of the Chief Executive Officer (CEO), this person will help identify opportunities to standardize and enhance the quality of our leaders' administrative support and assist in the daily operation of their regional hub when required. This role is on the Office of the CEO team and reports directly to the Director, Executive Support. What You'll Do Minimum Requirements Support Senior Leaders (85%). • Provide administrative support to multiple executives, which includes scheduling in-person meetings and conference calls, and managing their calendars., • Responsible for travel logistics, including booking flights, train travel, rental cars, hotel rooms, and ensuring all travel details are confirmed for your executives., • Facilitate weekly look-ahead/look-back meetings to align on the executive’s priorities and goals, utilizing Jira and Trello to allow for cross-team collaboration as needed., • Facilitate regular touchpoints with your executives to discuss urgent items., • Coordinate logistics for meetings, including but not limited to managing attendee invitations and responses, preparing and printing materials, arranging catering and travel, and overseeing on-site logistics., • Enter stakeholder data and project details into Salesforce., • Assist executives with managing their email inboxes, as needed, including finding missing receipts., • Ensure timely, professional correspondence to internal and external stakeholders and project manage correspondence before and after meetings., • Manage regional and/or national Board meeting logistics, including scheduling and preparation of materials as needed. This may require travel to the region to provide on-site support., • Provide backup to the Operations team as needed, including but not limited to receiving catering orders, packages, and requesting office supplies. Minimum Requirements • At least two (2) years of administrative experience, including calendar management, • Strong critical thinking, written, and interpersonal communication skills, • Ability to flawlessly manage multiple projects concurrently and independently, • Strong professional judgment and maturity; sensitivity with managing confidential information, and the ability to exercise discretion, • Strong customer service ethic., • Seeks out feedback, is receptive to feedback given proactively, and actively uses it to improve, • Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating., • Ability to effectively manage up to ensure the timely completion of projects and tasks, • Stays focused on the objective and solutions when things are ambiguous or changing., • Bachelor’s degree or equivalent experience., • Proficiency in Salesforce, Zoom, Jira, and booking online travel., • Adaptability to new systems and project management software (Trello/Confluence, etc.)., • Extraordinary organizational skills and attention to detail., • Demonstrated commitment to building strong and welcoming cultures that help to develop others., • Exemplification of Braven’s core values., • Experience that has informed your belief in Braven’s mission and has prepared you to work with, or for, Braven’s student Fellow population. Please know that no one ever meets 100% of the preferred qualifications. If much of this describes you, we encourage you to apply. Work Demands • Ability to work in-person in a Braven office., • 10-20% travel for team meetings and all-team retreats., • 50 hours per week., • Authorized to work in the U.S. While the interview process may vary slightly, the general process will be: • Phone screen with Talent Team member, • Performance Task, • Interview with Hiring Manager, • Panel Interview with Key Partners New hires can expect a starting salary at the beginning of the range to allow room for growth with performance and so that Braven maintains internal equity. The salary ranges, by geographic market, for this role are set forth $44,600-$55,700 in Atlanta, $47,000-$58,700 in Chicago, $51,700-$64,600 in New York, NY & Newark, NJ. This is based on a 50-hour work week at an hourly rate. This is a full-time, regular, non-exempt, and benefits eligible position where you will be working at 100% capacity. Braven also provides competitive, comprehensive benefits, recognition, and career development. While Braven reserves the right to change benefits at any time, current benefits include: • Unlimited vacation time in addition to org-wide holidays and week-long shutdowns in July and the end of the calendar year (this is a minimum of 19 days per year), • Braven supports your path to parenthood and beyond with $25,000 in lifetime Carrot benefits for fertility, family-building, and hormonal health, • Match of your 401K contribution up to 5% of your base annual salary, starting your first full month, • Coverage of 85% of health insurance premium for employee and dependents, • 12 weeks of paid parental leave Location We gather in the office 3 days a week (Tuesday through Thursday) and work remotely 2 days a week (Monday and Friday). Therefore, this role requires teammates to live within commuting distance of one of our hubs: Atlanta, Chicago, New York, or Newark. We believe in the magic, connection, and collaboration that happens when people work together face-to-face, and we believe in giving people flexibility to focus, balance personal priorities, and save themselves two commutes per week. Braven is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor. We encourage talented individuals of all backgrounds to apply.
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