Office & Admin jobs in Killeen, Texas - Page 2Create job alerts

Previous experience in call center operations or client services is highly desirable. Bachelor's degree in Human Resources, Business, or a related field (or equivalent experience). If reasonable accommodations are needed, please contact Human Resources.

Looking to grow your HR skill set or launch a rewarding career with a fast-growing team? We're hiring an experienced Human Resource Business Partner to help lead and execute our people initiatives, deliver exceptional internal HR support, and enhance our HR processes. Experience in call center opera

We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.

Job Description Great Hill Solutions, LLC is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn. Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation. Great Hill is seeking a Database Administrator in Ft. Cavazos, Carl R. Darnall Medical Center (CRDAMC). The objective of this work is to provide the IM/IT support services. Services include establishing and engaging in providing computer related services (except custom programming, and systems integration design). Tasks also include providing computer disaster recovery services or software installation services, PC troubleshooting, network and cabling, installation/upgrade of software and hardware, end user training, software troubleshooting and data entry support. Connected health, electronic health records, innovative solutions, personal health information management and other health IT services. Services include Program and Project Management – Program Communication and Coordination, Coordinate Security Architecture Installation, Circuit Coordination, IP Data Collection Analysis, Processing and Validation. Operations Cell Management, Business-to-Business VPN Coordination and Data Collection Effort are encompassed in this effort. Roles and Responsibilities include, but are not limited to: • Perform overall support for the multiple databases that include confidential business files, personally identifiable information (PII), PHI and general user data. While not specifically classified, this information is generally identified as Sensitive but Unclassified (SBU) and Controlled Unclassified Information (CUI), • Create, modify, update and maintain SQL databases, to include:, • attend meetings at which information is discussed which might affect clinical and administrative automation products and development projects including server applications supporting clinical AIS efforts., • Maintain system and security logs, including documentation of problems, error codes or messages and resolution, in a format that would allow query capabilities., • Make recommendations to improve data accuracy and data collection methods and the quality of data collected., • Assist others by establishing and maintaining the databases required to build and maintain new, existing and upgraded automation products., • Use industry standard tools and techniques, perform data review to ensure the quality of data being input by users and departments., • Assist in the resolution of network connectivity problems that affect the supported databases., • Assist in the development of plans and schedules and/or recommend action, as required, for database installations and migrations., • Ensure that database backups are performed daily and tested weekly., • Manage and improve database security to sustain confidentiality, availability, and integrity to include avoiding corruption or loss of data., • Coordinate with others to implement changes to system operation., • Coordinate with others to develop an action plan for the successful implementation of new software releases or hardware upgrades. This will include command and clinician input about the impact on patient care in addition to standard information technology issues generally associated with these types of events., • Prepare a Software Release/Upgrade Action Plan, • Provide database re-engineering services to facilitate the capture of data and to ensure the quality and accuracy of data collection., • Respond to and diagnose problems through discussion with users and Service now helpdesk platform. Basic Qualifications: • Bachelor's degree, • 3-5 years of related experience, • Experience using Microsoft Teams, Microsoft Planner, Excel, SharePoint, and PowerApps, • Active Secret clearance, • Security+ certification Equal Opportunity Statement: Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.

Job Description This is a remote position. About Us: She’s Here to Assist LLC is a virtual assistant agency dedicated to helping CEOs, coaches, and service-based businesses create seamless operations and unforgettable client experiences. We believe that exceptional client care is the heart of every successful business, and we’re looking for a motivated, detail-oriented Virtual Assistant to help us elevate that standard. Position Overview: As a Virtual Assistant specializing in Client Experience, you will be responsible for ensuring that every client interaction feels smooth, professional, and personalized. You’ll manage communications, organize systems, and support the client journey from onboarding to offboarding, helping business owners deliver 5-star service with ease. Key Responsibilities: * Manage and organize client onboarding and offboarding workflows. * Respond to client inquiries promptly and professionally via email, chat, or CRM. * Maintain client databases and update records to ensure accuracy and efficiency. * Support CRM setup, automations, and client follow-up systems (e.g, ClickUp, etc.). * Assist in creating SOPs, client guides, and service documentation. * Coordinate meetings, reminders, and deliverables between clients and team members. * Track and manage feedback or testimonials to enhance client satisfaction. * Support administrative or customer service tasks as needed to keep operations running smoothly. Requirements 2+ years of experience as a Virtual Assistant, Client Experience Manager, or Customer Support Specialist. * Excellent written and verbal communication skills with a friendly, professional tone. * Strong organizational and time-management skills; ability to multitask effectively. * Proficiency in tools such as: * CRM systems (17Hats, Dubsado, HoneyBook, or similar) * Google Workspace, ClickUp, Airtable, or Notion * Email and calendar management tools * High level of professionalism, discretion, and reliability. * Ability to work independently and manage deadlines without direct supervision. * A passion for providing exceptional client service and creating positive experiences. Equipment Requirements: * Reliable high-speed internet connection * Laptop or desktop computer with updated software * Noise-canceling headset or clear audio setup for virtual meetings * Secure and private workspace for client communications * Access to productivity tools (Google Workspace, Zoom, Slack, etc.) Benefits * This is a remote, independent contractor (1099) position. * Contractors are responsible for managing their own taxes, insurance, and business expenses. * Hours and workload may vary depending on client assignments. * Compensation is based on experience and project scope. If you’re passionate about client relationships, love creating order out of chaos, and thrive in a flexible virtual environment, we’d love to hear from you! Submit your application

Job Description ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 40 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications • Must have the ability to multi-task and remain calm under pressure., • Enthusiastic, welcoming demeanor and professional customer service skills., • Attention to detail, • Two years office experience preferred, • Computer proficient, ready to learn our center operations software., • Organizational skills and ability to self-direct., • Ability to work well under pressure., • Ability to maintain confidentiality., • Ability to react to change productively and handle other essential tasks as assigned., • Ability to pass a federal background check., • Ability to prioritize, multi-task, and produce high quality and accurate work., • Ability to create a welcoming and professional front desk environment for our students, families, and community.

Job DescriptionJob Title:Office Assistant and Job File CoordinatorDivision/Department:OfficeReports to:Office ManagerNew/Replacement:NewPay:SalariedExempt/Non-Exempt:ExemptDate Prepared:May 29, 2025Last Revision Date:March 2025 Summary: At SERVPRO of Southwest Bell County, South Killeen, and SERVPRO of North Killeen, Harker Heights, we're more than just a restoration company – we're a team dedicated to making a real difference in our community. We pride ourselves on our culture of ultimate ownership, where every team member takes responsibility for delivering exceptional results. We are committed to creating the best customer experiences by providing compassionate, professional, and efficient service during challenging times. Above all, we operate as one team, supporting and empowering each other to achieve our shared goals. If you're looking for a rewarding career where you can grow, learn, and make a positive impact, join the team! Summary As an Office Assistant and Job File Coordinator, you will play a pivotal role in facilitating efficient operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, from answering phones and scheduling to managing leads from conversion to job file completion. You will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. You will review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately captured in estimates and provided for invoicing. Additionally, you will be responsible for maintaining exceptional customer service, fostering a positive and supportive workplace culture, and assisting with general office duties as assigned. Primary Responsibilities  Customer Service and Communication: • Provide exceptional customer service in all interactions (phone, in-person, email). Maintain a friendly and professional demeanor., • Answer phones, manage a detailed call log, and greet office visitors., • Handle inquiries, resolve issues, and maintain clear communication with internal and external stakeholders., • Perform customer follow-ups to monitor satisfaction and request outstanding Google Reviews for completed jobs., • Periodically perform site visits with customers to assist with response times and scheduling conflicts, • Conduct 6-month follow-up calls to customers to enhance relationships and identify potential sales opportunities. Job Scheduling and Dispatch:, • Coordinate and optimize work schedules for balanced job allocation and efficient workflow., • Manage the Work-in-Progress (WIP) Board, keeping staff updated on daily schedules and job statuses. Analyze the WIP board to identify trends, bottlenecks, and areas for process improvement., • Promptly receive, enter, and dispatch lead calls and job referrals (First Notice of Loss - FNOL) into the system, ensuring accuracy and completeness., • Collaborate with teams to coordinate production and on-call schedules, ensuring efficient resource allocation., • Monitor the logistical progress of job referrals, ensuring they meet customer expectations. Job File Management and Documentation:, • Oversee all aspects of job file documentation, including communications and subcontractor activities., • Ensure job paperwork is prepared for Crew/Estimators and facilitate timely estimate conversions., • Maintain an organized file system and company calendar., • Monitor job file status daily to ensure accuracy and compliance with client requirements., • Communicate with Production crews to ensure all required documentation is captured on-site., • Create/review estimates based on scopes and photos provided by the Production crew., • Review timestamps and other job file data points to accurately track Key Performance Metrics (KPMs)., • Complete and review job file documentation for final upload and audit., • Perform internal audits of all projects to ensure estimates accurately reflect all work performed., • Perform job close-out activities, including coordinating with the accounting team for accurate invoicing. Administrative Support:, • Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs; monitor and share relevant bulletins with stakeholders., • Ensure adequate inventory of office and general supplies; assist with equipment and supply orders., • Assist with web marketing activities and tracking., • Assist other departments as needed., • High school diploma or equivalent required, • Proven experience in administrative roles, preferably in a fast-paced office environment, • Previous office/estimating experience preferred., • Proficiency in computer applications and ability to adapt to new software applications, • Excellent communication, organizational, and multitasking skills, • Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required., • Proficiency in using various digital tools and technologies to complete job tasks efficiently., • Experience in the restoration, construction, or insurance industry is a plus., • Attention to detail and problem-solving skills is requiredNormal Working Hours, Additional Working Hours, and Travel Requirements This is a full-time position, working hours varying between 7:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and some flexibility in hours may be needed depending upon business needs. Physical and Work Environment Requirements: This is a largely sedentary role in an office environment. However, some filing may be required. This could require the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary. For purposes of employee safety and professional appearance, employees will be required to adhere to certain uniform and safety requirements, which include wearing branded clothing (as provided), dress or work pants (no jeans), and grooming for proper respirator and safety equipment fit if required for specific job site visits. To promote the health, safety, professionalism, and experience of employees and customers, SERVPRO of Southwest Bell County, South Killeen, and SERVPRO of North Killeen, Harker Heights, is a 100% smoke-free and tobacco-free company. This position requires adherence to a smoke/tobacco-free workplace policy, encompassing all tobacco use in and around job sites, with or near customers, and in/on company property, including in and around buildings and vehicles, or while wearing company-branded clothing. Powered by JazzHR peJ6CcEDDG

Job Description Job Title: Administrative and Compliance Coordinator Location: Training Center of Central Texas, Harker Heights, TX Position Overview We are seeking a detail-oriented and organized Administrative & Compliance Coordinator to manage student records, ensure compliance with Texas Workforce Commissions (TWC) and Veterans Affairs (VA) regulations, and oversee financial tracking through QuickBooks. This role is essential to maintaining operational efficiency and regulatory integrity in our educational environment. On occasion, you may be asked to assist with the enrollment process including meeting with prospective students. Key Responsibilities Compliance and Record Management • Ensure student files are complete and compliant with TWC regulations, with regular audits and documentation., • Manage records for student refunds, withdrawals, and other compliance-related paperwork., • Conduct weekly compliance checks on new files, aiming for 100% compliance by the end of the third month., • Create new student files, ensuring all appropriate documentation and signatures are captured, • Follow-up with students to ensure they have turned in all necessary forms/documents., • Maintain confidentiality and security of sensitive student and financial information., • Utilize QuickBooks to manage financial records, including tuition payments, expense tracking, and reconciliation., • Assist with front office duties, including greeting visitors, answering questions, and directing inquiries., • Provide backup support during peak enrollment periods, ensuring prospective students receive timely responses., • Assist prospective students with filling out enrollment forms., • Take prospective students on a tour of the school. Qualifications • Education: A high school diploma or equivalent is required; an associate degree or higher is preferred., • Experience: Minimum 1-2 years in student services, customer service, or compliance roles, ideally within an educational or vocational training environment., • Skills:, • Strong interpersonal and communication skills., • Detail-oriented with excellent organizational abilities for managing records and appointments., • Proficient in MS Office and data management software; familiarity with TWC and VA compliance protocols is a plus., • Proficient in QuickBooks and basic bookkeeping practices, • Ability to manage multiple priorities and meet deadlines

Job Description We’re hiring a motivated real estate Office Assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today! Perks & Benefits We believe in taking care of our team both inside and outside of work. Here’s what you can look forward to: • 401(k) with Company Match – Grow your savings for the future while we invest in you, too., • Paid Holidays – Enjoy time off to celebrate and recharge throughout the year., • Generous Paid Vacation – Take well-deserved breaks with paid time away., • Paid Sick Leave – Rest easy knowing you have paid time off when you’re under the weather., • Arrange for open houses and other community events to locally spread brand awareness, • Fill out all appropriate paperwork and file in the customer database to assist the real estate team in closing deals, • Notify transaction participants when a deadline is approaching, • Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings, • Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments, • Move and place Real Estate signs at properties, • Placing and removing key boxes on properties, • Provide general outside support to the Listing Team Qualifications: • Has knowledge of Microsoft Office and customer relationship management software, • Communicates well, both verbally and written, • Background in real estate is required for this position, • Candidates are required to have a high school diploma or GED, • Able to regularly lift, move, and place 15 pounds, • Must have excellent time-management skills, • Licensed Texas Real Estate Salesperson or in the process of acquiring the license, preferredAbout Company, • Backed by our "Go Serve Big" mission statement, Your Home Sold Guaranteed Realty strives to be the best place to work, buy, and sell real estate guaranteed., • Our "Go Serve Big" mission is a give-back, pay-it-forward approach for our agents and their clients. When you put others first, you will never be second is one of the core values at the company., • We look forward to your application since the right people are the defining difference in the success of any company!