Buscar empleo: 1000+ ofertas de trabajo Jornada completa de Office & Admin en Rahway, New Jersey (octubre 2026)

Lead management

Secretary

We are looking for a secretary and assistant to support our management company with day-to-day administrative tasks.

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Worldwide Kitchen & Bath Inc

Constable Hook, Bayonne

Job Summary We are looking for a reliable, organized, and detail-oriented Kitchen & Bath Office Assistant to support our designer with the day-to-day preparation and coordination of kitchen and bath projects. This is primarily a behind-the-scenes support position. The ideal candidate will be comfortable working with numbers, measurements, pricing, documents, and computer systems. You will help prepare cabinet pricing, estimates, invoices, schedules, and project information while also handling basic incoming client calls and messages. Kitchen and bath experience is a plus, but training will be provided to the right candidate. Responsibilities • Read and understand basic kitchen layouts showing base and wall cabinets, • Price cabinets from multiple cabinet lines based on layouts and specifications, • Assist with calculating countertop square footage, • Prepare estimates and invoices, • Double-check pricing, measurements, and project information for accuracy, • Answer incoming phone calls professionally, • Take basic client information and the reason for their call so the designer can follow up, • Send and respond to emails as needed, • Manage daily schedules and appointments using Google Calendar, • Create, update, and organize documents using Google Docs, • Maintain organized project files and paperwork, • File documents and keep project information up to date, • Assist with communication and follow-ups with cabinet companies and vendors when needed, • Help keep the showroom and office organized, • Provide general administrative support to the designer This position does not require providing design advice or detailed project information to clients. The primary role is to support the designer and help keep projects organized and moving efficiently. Requirements • Strong attention to detail and accuracy, • Comfortable working with numbers, measurements, and pricing, • Excellent organizational and time-management skills, • Ability to multitask, prioritize responsibilities, and meet deadlines, • Ability to work efficiently in a fast-paced environment, • Strong teamwork and collaboration skills, • Professional, dependable, and responsible work ethic, • Excellent written and verbal communication skills, • Professional and courteous phone etiquette, • Comfortable using computers and learning new software, • Familiarity with Google Docs and Google Calendar, Quick books, • Ability to follow instructions and work independently when needed, • Positive attitude and willingness to learn, • Kitchen & bath, cabinetry, construction, estimating, or office experience is a plus, but not required Why Join Us? This is a great opportunity for someone who wants to learn the kitchen and bath industry, develop valuable estimating and project coordination skills, and grow with the company. Pay: From $17.00 per hour Application Question(s): • what other languages can you speak?, • Willing to work Saturdays ?, • Are you comfortable working with numbers, measurements and pricing? Work Location: In person

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RARITAN BAY DIAGNOSTIC IMAGING

We are looking for a friendly, dependable, and professional Medical Front Desk / Medical Assistant to join our busy diagnostic imaging center in Perth Amboy, NJ. The ideal candidate is organized, comfortable speaking with patients, able to multitask, and has strong customer service and communication skills. Responsibilities include: • Greeting and checking in patients, • Answering incoming phone calls and scheduling appointments, • Confirming patient information and insurance details, • Communicating with doctors’ offices to obtain prescriptions, authorizations, and other required information, • Entering patient information accurately into the system, • Assisting patients with forms and general questions, • Managing faxes, emails, medical records, and incoming documents, • Following up with patients and referring physician offices, • Keeping the front desk organized and providing excellent customer service, • Assisting the office with other administrative duties as needed Qualifications: • Medical office, front desk, receptionist, or customer service experience preferred, • Comfortable using computers and learning new software, • Strong phone and communication skills, • Must be reliable, punctual, organized, and professional, • Ability to work in a fast-paced environment and handle multiple tasks, • Bilingual English/Spanish is a plus, • Experience with medical terminology, insurance verification, or prior authorizations is a plus We are looking for someone who is positive, hardworking, dependable, and interested in growing with our office. Full-time position.

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Office help knowledge of quick books a must. Experience in builders office a plus.

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Private Office

Secretary / Office Manager for Real Estate Business

hace 2 meses

Jornada completa

Manor Heights, Staten Island

Secretary / Office Manager for Real Estate Business Position Overview We are looking for a highly organized, reliable, and proactive Secretary / Office Manager to support the day-to-day operations of a real estate business. The ideal candidate is detail-oriented, professional, trustworthy, and capable of managing administrative tasks, coordinating schedules, communicating with clients and agents, and keeping office operations organized and efficient. Key Responsibilities Administrative & Office Management • Manage daily office operations and administrative activities., • Organize and maintain physical and digital files, records, contracts, and documents., • Prepare letters, reports, presentations, forms, and other business documents., • Monitor office supplies and coordinate purchasing when needed., • Handle incoming calls, emails, inquiries, and correspondence professionally., • Maintain calendars, appointments, meetings, and reminders., • Coordinate meetings, property viewings, inspections, and other schedules. Real Estate Support • Assist with the preparation and processing of real estate documents, contracts, listings, and transaction files., • Maintain accurate records of properties, clients, buyers, sellers, tenants, and transactions., • Coordinate with brokers, agents, clients, property owners, contractors, and other service providers., • Follow up on documents, signatures, payments, appointments, and transaction requirements., • Assist in preparing property listings and marketing materials., • Update property information, availability, pricing, and client records as needed., • Help monitor deadlines and ensure transactions and administrative requirements are completed on time. Client & Communication Support • Respond to client inquiries promptly and professionally., • Welcome and assist clients and visitors., • Coordinate communication between management, agents, clients, and external parties., • Make follow-up calls and send emails or messages as required., • Maintain a professional and customer-focused image for the company. Finance & Records Support • Assist with basic bookkeeping and expense tracking., • Prepare and organize invoices, receipts, payment records, and supporting documents., • Monitor collections, deposits, and outstanding payments when assigned., • Coordinate with the accountant or finance team regarding financial documentation. Qualifications • Bachelor's degree in Business Administration, Real Estate, Office Administration, or a related field is preferred., • 2–5 years of experience in office administration, executive/administrative assistance, property management, real estate, or a similar role., • Previous experience in a real estate environment is an advantage., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Proficient in Microsoft Office/Google Workspace, including Word/Docs, Excel/Sheets, and email., • Comfortable learning and using real estate, CRM, accounting, or document-management systems., • Strong attention to detail and accuracy., • Ability to handle confidential information with discretion., • Professional, dependable, proactive, and able to work independently., • Good follow-up skills and ability to manage multiple priorities. Preferred Skills • Knowledge of real estate transactions, property management, or leasing processes., • Familiarity with property listing platforms and CRM systems., • Basic knowledge of accounting, invoicing, and financial record-keeping., • Strong customer service and relationship-management skills., • Ability to coordinate with multiple people and meet deadlines., • Problem-solving and decision-making skills. Work Schedule Employment Type: Full-time Work Location: [Office Location] Schedule: [Monday–Friday / Specific Schedule] Reports To: [Owner / Managing Director / Broker / General Manager] Key Performance Indicators Success in this role will be measured by: • Accuracy and organization of office records and documents., • Timely completion and follow-up of administrative and real estate tasks., • Responsiveness to clients, agents, and business partners., • Effective calendar, appointment, and transaction coordination., • Efficient management of daily office operations., • Professionalism, reliability, and confidentiality., • Ability to anticipate administrative needs and proactively resolve issues. Ideal Candidate The ideal candidate is someone who takes ownership, follows through, stays organized, and can be trusted to keep the business running smoothly behind the scenes. Experience in real estate is highly desirable, but strong administrative and office-management experience with excellent organizational skills will also be considered.

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