Admin office jobs in Deer Park, New YorkCrear alertas

Job Description We are seeking a detail-oriented and organized Administrative Assistant that has some accounting knowledge to join our accounting firm. However, during our busy months (Tax Season, February thru April) there is mandatory hours that is required for our office. Responsibilities: • Greet clients, answering questions and addressing concerns in a friendly and professional manner, • Manage the day-to-day operations of the office, including scheduling appointments, handling phone calls, collections, keeping up to date with emails, scanning documents, filing (clerical duties) and maintaining accurate records, • Assist in preparing documentation for staff, • Utilize Google Suite to manage calendars, spreadsheets, letters and emails, • Demonstrate strong phone etiquette, answering and directing calls with precision and poise, • Assist in providing administrative support to staff members, • Maintain an organized and efficient office environment, • Practice excellent time management skills to ensure all tasks are completed in a timely manner and meet all deadlines, • Proofread documents and reports to ensure accuracy and professionalism, • Assist with office management tasks such as research tax laws, ordering supplies and etc., • Maintain organized and detailed records, • Assist in the preparation of documents Qualifications • Experience as Admin. Assistant in accounting firm or private office, • Strong organizational skills with the ability to multitask and prioritize tasks effectively, • Proficiency with Google Suite (Sheets, Contacts, Calendar and Gmail) and other software's such as Microsoft Excel, Word and MailChimp, • Excellent communication and phone etiquette skills, • Ability to maintain confidentiality and handle sensitive information, • Strong proofreading and editing skills, • Ability to work independently and as part of a team, • Memorization Skills, • Ability to follow instructions, • Strong analytical and problem-solving skills, • Excellent organizational and time management skills, • Strong attention to detail and accuracy in financial reporting

Job DescriptionLHH Recruitment Solutions is seeking a detail-oriented and proactive Construction Admin & Accounting Coordinator with experience using ERP and/or MRP systems. The position is onsite in Suffolk County. This role supports construction project workflows, streamlines administrative operations, and manages daily accounting tasks to keep projects running efficiently. This is a direct hire position in a fast-paced environment where strong organization, accuracy, and communication skills are essential. Salary up to $75K. Key Responsibilities • Enter and maintain project data in ERP/MRP systems to ensure accurate, real-time information., • Coordinate administrative tasks including document control, recordkeeping, and project organization., • Support project teams with scheduling, calendar management, and meeting coordination., • Process timesheets as well as A/P and A/R transactions, including billing, invoicing, and bookkeeping tasks., • Oversee general office functions such as ordering supplies, maintaining equipment, and organizing filing systems., • Provide excellent customer service to internal teams, clients, and vendors., • Assist with procurement: order materials, track purchase orders, and monitor delivery timelines., • Proofread reports, correspondence, and project documents for accuracy., • Update and post content on company social media accounts.Qualifications, • Experience in office administration or clerical work within construction or a related industry., • Strong proficiency in Microsoft Office (Excel, Word, Outlook)., • Experience with ERP/MRP systems is highly preferred., • Bookkeeping or accounting experience using QuickBooks or similar software is a plus., • Exceptional organizational, multitasking, and time-management abilities., • Professional customer service skills, including phone etiquette on multi-line systems., • Experience supporting project teams with data entry, filing, proofreading, and document management., • Strong computer literacy and a solid understanding of office management best practices. Please apply for immediate considerationPay Details: $70,000.00 to $75,000.00 per year Search managed by: Ginny Butindari Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Our company is currently seeking an Assistant Bookkeeper / Office Admin. to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities: • Obtain primary financial data for accounting records, • Compute and record numerical data, • Check the accuracy of business transactions, • Previous experience in accounting, finance, or other related fields in the construction industry., • Fundamental knowledge of GAAP, • Ability to prioritize and multitask, • Strong organizational skills, • Deadline and detail-orientedCompany DescriptionDicor Construction, Inc. is a leading Long Island based subcontractor specializing in providing Excavation/Foundation, Sitework and Demolition services. Dicor is a growing company with 20 plus years of experience in the Commercial, Industrial and Residential markets, providing quality services to clients in Long Island and the five Boroughs of New York City.Dicor Construction, Inc. is a leading Long Island based subcontractor specializing in providing Excavation/Foundation, Sitework and Demolition services. Dicor is a growing company with 20 plus years of experience in the Commercial, Industrial and Residential markets, providing quality services to clients in Long Island and the five Boroughs of New York City.

Job Description Stop paying to work. Start getting paid to build your business. Ramsay Realtors is hiring licensed agents in the South Shore area who are ready to take their income to the next level. We believe your brokerage should be a launchpad, not a landlord. That is why we offer a model designed to maximize your take-home pay while minimizing your busy work. Why Agents Choose Ramsay Realtors: • Zero Desk/Team Fees: Keep more of what you earn. We do not charge monthly team membership fees., • Full Admin Support: We handle the back-office paperwork and transaction coordination so you can spend your time facing clients and closing deals., • Real Marketing Tools: Access top-tier marketing systems and consistent sales support to keep your pipeline full., • Collaborative Culture: Join a close-knit team where we share strategies, not just office space. Who We Are Looking For: • Licensed Professionals: You must have an active NY Real Estate License., • Full-Time Mindset: Whether you are new or experienced, you treat real estate as a career, not a side hobby., • People-First Attitude: You excel at forming connections and derive satisfaction from helping neighbors achieve their housing goals. Your Role: • Cultivate relationships with buyers and sellers in the local market., • Host engaging open houses and showcase listings., • Guide clients through the process from contract to close (with our admin help!)., • Become a market expert—master the inventory and community features. Requirements: • Active NY Real Estate License (Required)., • Strong communication and time management skills., • Tech-savvy and willing to learn modern sales tools. Ready to stop settling for "ordinary"? Apply today to join a team that invests in you. Job Type: Full-time Pay: $60,000+ per year (commission) Benefits: Flexible schedule Professional development assistance Schedule: Self-determined schedule Supplemental pay types: Commission pay

Job Description Project Manager, Furniture Responsibilities * • Coordinate all phases of a project through construction including budgeting, scheduling, planning, development and execution. Act as the point of contact for the client, architect, designer, and general contractor throughout the duration of a project., • Maintain relationships with client, architect, owner’s rep and any other person on the client’s team., • Meet all deadlines throughout the project, • Quarterback your team (Admin, Design, manufacturers) from the beginning of the process to the end, • Provide weekly status reports on the progress of the order, • Supply and update the Punchlist at the end of the installation and finish strong, • Define, monitor and maintain control of the scope of work and services for the project including project schedules, work plan and attending project meetings., • Conduct surveys, site verifications, inventories and other services related to obtaining accurate information to analyze client/project needs., • Maintain current knowledge of developments and trends in the contract furniture industry with related products, applications, design concepts, work styles and building codes., • Ability to read and understand construction drawings, furniture specification plans, and other architectural drawings., • Ability to create budgets on Virtual Library., • 5-10 years of relevant experience including experience with corporate office clients., • Experienced in all phases of project management, construction documentation production, programming, space planning, furniture specifications, and materials and finishes., • Familiarity with Core and CAP 20/20 preferred., • Knowledge or expertise in systems furniture preferred., • Herman Miller knowledge preferred., • Commitment to enhance the customer experience., • Excellent interpersonal communication skills., • Must have the ability to lead a team, • Ability to prioritize a “to do list” for your team and yourself, • Ability to stay focused and meet deadlines in an environment of fluctuating priorities.

Job DescriptionAbout E-J The E-J Group is active in all facets of electrical contracting, bringing experience, expertise, and a national reputation to projects that range in size up to more than $300 million. With over 3,750 employees across 31 offices, E-J delivers full-service electrical solutions for rail systems, transit facilities, office buildings, hospitals, power, renewable energy, clean energy, co-generation facilities, roadway and outdoor specialty work, airports, industrial facilities, data centers, chip plants, universities, sports stadiums, extra high voltage distribution, utility, and gas infrastructure. At E-J, three generations of family expertise have built an organization that combines practical knowledge with modern technological innovation, providing rapid and efficient solutions for today’s lighting, power, energy, and communication needs. E-J has over a 127-year reputation for integrity, quality, and exceptional service in the electrical field. To learn more, visit . Title/Role: Admin. Assistant Division: Long Island Location: Bethpage, NYReporting to: Project Manager & VP What You’ll Do: • Coordinate with HR & Field to track onboarding and offboarding activities, • Track and follow up on employee and manager action items, including:, • Security awareness training completion, • Policy acknowledgements, • Equipment return confirmations, • Track action items and follow-ups from meetings, • Follow up on stalled or incomplete requests (non-technical support), • Prepare non-technical monthly IT reports (Training, cellular, and hardware), • Maintain Compliance calendars, • Reconcile monthly expenses and invoices, • Assist with fulfilling and tracking orders, • Maintain vendor contact lists, contracts, and renewal dates (internet services, utilities, licensing), • Communicate with vendors for, • Facility-related issues (Plumbing, HVAC, pest control, etc…), • Non-technical issues (eWaste, shredding , copier maintenance), • Track service requests and ensure follow-through, • Support recurring ISO policy and compliance requirements by (May add more non-technical support as I review the policies):, • Communicating with satellite office points of contact, • Collecting, scanning, and filing physical security logs, • Server room access logs, • Guest sign-in sheets, • Maintain records to support audits and reviews, • Monthly ISO-policy requirements., • Communicate with satellite office POCs, • Scan and file physical security logs (Server room access and guest sign-in), • Manage and maintain employee roster updates, including tracking and maintaining all Long Island employee and field staff trainings, certifications, and compliance records, • Provide ongoing support with The Onion platform and all related electrical licensing requirements, • Assist with BEC and FDNY filings, ensuring accuracy and timely submissions, and follow up with Project Managers to close out all BEC and FDNY requirements, • Maintain and update vehicle logs and related documentation, • Help support BMO expense’s tracking and reporting, • Assist with overseeing the Long Island office, including:, • Assist in employee onboarding support, • Ordering and maintaining breakroom and office suppliesAdvantages of Working at E-J:, • Leading Electrical Contracting Organization Nationwide, • Oldest Family-Owned and Operated Electric Contractor since 1899, • Job training and mentorship, • Competitive compensation packages, • Comprehensive benefits, including medical, dental, and 401K plan, • Paid holidays and vacation, • Merit-Based Bonus The E-J Group is an Equal Employment Opportunity Employer and ensures equal employment opportunity for all persons without discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, citizenship, or any other characteristic protected by law. #LI-PIN Powered by JazzHR rSVEL1WaP5

Job DescriptionDescription: Royal Apparel is a family-owned manufacturing company located in Hauppauge, NY. We are an industry leader of Made in the USA, Organic & Sustainable apparel. We are proud to make our garments out of Fibers that are Eco-Friendly, Green and help the Earth! We are seeking a reliable team player to provide administrative tasks for our company by conducting tasks with accuracy and professionalism. Candidate must be flexible and adaptable to changing duties and responsibilities on a daily basis. Strong communication skills are necessary. Administrative Support Responsibilities include: • Data entry and manipulation of data using MS Excel, • Role requires candidate to perform many tasks in a specific order, in a specific way, and to double check their work, • Candidate will spend time in an office environment (Admin tasks), • Handle various inventory input and reconciliation., • Daily follow-up with both internal and external partners to ensure all opportunities, projects, and orders remain on time, • Process paperwork and reconciliation for orders checking for accuracy, • Ensure and maintain color standard matching, • 401(k), • Profit Sharing-Company Contribution, • Dental insurance, • Employee assistance program, • Employee discount, • Health insurance, • Paid time off, • Year End Bonus, • Vision insurance Requirements: • Accuracy / Attention to detail is a MUST, • Microsoft Excel is a MUST., • Good with Math and able to reconcile various information (Bookkeeping skills a plus), • Work independently, as well as with a team, • Must be able to multi-task and work in a fast-paced environment while remaining organized, • Must be able to follow multi step processes with variables, • Must be able to manage multiple projects with multiple deadlines, • Must be a team player

Job DescriptionSalary: $25-$28 Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment. Position Summary: We are seeking an experienced and organized Admin Assistant to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows. Key Responsibilities: • Phone Management:Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries., • Scheduling Assistance:Help manage calendars and coordinate meetings for staff and management., • Administrative Tasks:Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed. Support Administrative tasks in HR, Business Development, and Finance., • Communication Coordination:Ensure timely and accurate communication between departments and external stakeholders., • Proven experience as an office assistant, secretary, or similar administrative role., • Strong organizational skills and the ability to multitask effectively in a fast-paced environment., • Excellent verbal and written communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Digital Design and Marketing Experience is preferred., • Familiarity with Microsoft Outlook, Word, Excel, Power Point, Canva, and Adobe Tools. Location: Huntington Station, NY Employment Type Full-Time Minimum Experience Hourly Payment Structure $25-$28hr based on experience

Job DescriptionAbout Our Client Our client, a digital mental health startup valued at $3.3 billion, is connecting providers with a network of over 10 million members across 450 companies, including Microsoft, Target, and Delta Air Lines. They are currently seeking licensed therapists to join their platform and provide in-person or hybrid services. As our client expands rapidly, this is an excellent opportunity to grow your practice and increase your reach. Key Benefits • You work on your own schedule, • Our client handles marketing, insurance, billing, and admin tasks - so you can focus entirely on patient care, • Up to $150 per 55-minute sessionQualifications, • Unrestricted license in the state of practice, e.g., LCSW/LMFT/LMHC/PhD, • Minimum 3 years of clinical experience, • Active malpractice insurance, • Have a dedicated office space for in-person therapy with reliable internet at the therapy location, • Comfortable using Zoom and online tools, • Skilled in evidence-based approachesKey Responsibilities, • Provide psychotherapy to clients with benefits ranging from short-term goal-focused EAP to employer health plans, allowing many sessions as medically necessary, • Treat adults who have completed brief, evidence-based online screenings, identifying their symptoms and areas of concern, • Maintain a calendar displaying your availability and complete session documentation in a timely manner within our EHR

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Company parties, • Competitive salary, • Dental insurance, • Employee discounts, • Flexible schedule, • Free food & snacks, • Health insurance, • Opportunity for advancement, • Paid time off, • Parental leave, • Training & development "Treating people like family for over 43 years and creating an experience that exceeds an expectation" Become a part of the dynamic and vibrant team at Babylon Dental Care, where the focus extends beyond dental care to making a profound impact on our community and enhancing the lives of our patients. As a foundational provider of general, specialty dental services, and Sleep/Airway Disorder treatments, Babylon Dental Care is recognized for its commitment to excellence, compassion, and unmatched patient care. We are currently seeking a Patient Coordinator to infuse new energy into our Front Desk team. Our Great South Bay location in West Babylon, NY is a welcoming and warm environment, intentionally designed to promote collaboration and foster creativity. The intention of this role is to create everyday service success, while offering opportunities for growth and advancement, if desired by the professional. Why Babylon Dental Care? • A Caring Legacy: Step into a role where your work directly contributes to a legacy of exceptional dental care and community service. Privately owned, we honor all who want to serve., • Collaborative Practice Environment: Enjoy an environment created to foster and motivate all to learn the basics of service. Our team works together to help one another serve our patients with the highest quality of care. We recognize and appreciate the wholehearted professional you feel called to be. A fast-paced, challenging, and exciting work atmosphere where everyone is focused on making you successful and happy in your role. Training! We will train you to become a great Patient Coordinator and our (very unique) Global Training program allows you to see how/what all departments do to support you in your role. Some of our Patient Coordinators have moved into rolls as Front Desk Team Leads, Hygiene Coordinator Team Leads, and even Practice Administrators. We give plenty of support and were with you every step of the way! You start your BDC journey with a 15 day Global Training and your own Ambassador to walk you through it all. Our intention during the beginning days is to introduce you to BDC's entire service, culture mindset and give you customized and or individualized training needed to master your role as a Patient Coordinator. What we will ask of you: Commitment to Babylon Dental Care and the patients we serve. Teamwork and a willingness to learn every day! This role can be your stepping stone to success and professional growth within our practice! The skys the limit! Our Front Desk department is very busy so we need someone who is: • Reliable and team orientated., • Out of the box thinker and collaborative to support our growth., • Empathic and compassionate., • High level of professional presence., • Ability to multi-task in a fast paced environment., • Open to learn all about technologies that will enhance our patient care and service., • Self motivated, takes initiative without constant direction. Knowledge of Dentrix Ascend (or other dental software) would be helpful in setting you up for success, but not mandatory. Ability and open to learn our dental software. Heres an example of what a Patient Coordinator might do in a day: • Educate our patients about the details of their treatment plan and associated fees after the Dentist has diagnosed and reviewed their options with them. You potentially clarify what the patient may have heard or "think" they heard., • Help patients understand their dental insurance benefits. This is in collaboration with our Dental Insurance team who are readily available to assist you. Accurately calculate how much insurance will pay for the cost of their needed care. Review with patients their financial responsibility based on any Insurance pre-determinations., • Work with outside patient care financing companies to give our patients a wide range of financial options., • Send Pre-determinations to Patient's Insurance companies. Keeping an eye on their timely return to move forward with patient's care., • Collaborate with our financial team to address and collect patient balances when they are set to return to the Practice for care., • Ability to respond to live chats or website leads as they may come through during the day., • Comfortable with keeping up to date with email communications as the day goes on., • Professionally being able to hold space for anxious patients during the check out process, as well as being their advocate to properly explain their financial responsibilities., • Answer incoming calls when appropriate, not with a patient, as calls may come through our Call Center., • Correctly schedule future appointments for patients checking out to ensure doctors and hygienists are focusing on caring for our patients. Ensuring patient's are scheduled with the future time needed for their treatment., • Answer treatment questions patients have both before and after their visit., • Participating and essentially running morning or afternoon huddles for your Provider and their Assistants. Sharing huddle sheets daily with our Admin team., • Mentoring new team members when comfortable and can create value., • Follow up via email or text with patients who havent scheduled their treatment yet., • Ensuring our payment policy is being honored when patients are scheduled., • Comfortable to ask a happy patient to share their feedback online in a review, or refer a friend to the Practice if they know anyone looking for a new dental home. Proudly sharing our service with others., • Work collaboratively with the entire Practice to meet or exceed monthly goals so all can receive their check exercise bonus!, • Generate and review reports, when directed., • Monitor treatment plans and case acceptance, when directed to further support your Doctor and meet hourly production goals. We're looking for someone who has: • 3 or more years experience in a dental front desk position., • Flexibility in regards to scheduling. Our office is open 6 days a week, including early morning, late evenings, and some holidays. Most Patient Coordinators work every other Saturday., • Experience providing exceptional hospitality-inspired customer service in a fast-paced Practice., • Excellent attention to detail and high follow through., • The ability to calculate percentages accurately and quickly using basic math skills. Comfortability in both., • A positive, friendly, and enthusiastic attitude. Collaborative and comfortable in communications., • Outstanding teamwork skills and the ability work with a diverse group of people., • Bi-lingual in English and Spanish welcomed.Education:, • High school or equivalent (Required), • College degree optionalBabylon Dental Care Perks:, • Competitive Compensation: Earn $22 to $28 per hour, reflective of your skills and dedication., • Comprehensive Benefits: Enjoy paid holidays, personal time off, sick time (as per NYS law), health insurance options available, a $2500 dental credit for your own dental needs within the Practices and a 401K with employer match. Monthly team bonus opportunities are extended. Most benefits start after your probationary period of 90 days. You start accruing sick time from day one, as per NYS and the Practice extends PTO within year one. Visit our website to learn more about our organization and the exciting opportunity to be part of a team that is dedicated to providing exceptional dental care and exceeding patient expectations. Also, get a firsthand view of what its like to be a member of our team by watching video interviews with our team members on Youtube.com/BabylonDentalCareGSB We look forward to meeting you!

A leading audiovisual and technology firm seeks an Office Manager to oversee day-to-day operations in Hicksville, NY.You will manage office functions, maintain an organized environment, and provide leadership support.The ideal candidate has over 3 years of experience in office management and strong

A leading building materials supplier is seeking an administrative support professional to handle various office operations in Huntington Station, NY.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec