31 Best administrative Jobs in Alicante (October 2025)

Avincis

Safety Administrator

23 hours ago

Muchamiel

📢 Are you ready to make a significant contribution to both saving lives and protecting communities? 🚁At Avincis, we’re dedicated to meaningful work with a clear purpose. We're seeking talented individuals passionate about making a difference while growing their careers in a dynamic environment. Avincis is one of the world’s leading Emergency Aerial Service Operators and the largest in Europe. We operate from more than 180 bases across Spain, Portugal, Italy, Norway, Sweden, Finland, Greece, Mozambique and Chile. We operate a fleet of approximately 205 aircraft which includes 165 helicopters and 40 aeroplanes. Join us and be part of a mission to protect lives, safeguard communities, and make a positive impact. The Safety Administrator provides administrative and coordination support to the Group Chief Safety Officer to ensure the efficient management of safety reporting, documentation, and compliance activities. This role plays a key part in maintaining accurate safety records, supporting safety management processes, and enabling effective communication between operational teams and the Safety Department. 📍The selected person may be based in Spain (Alicante) or Portugal (Lisbon). MAIN RESPONSABILITIES Safety Administration & Recordkeeping • Maintain and update the Safety Management System (SMS) databases and registers., • Track and monitor the closure of safety actions, corrective actions, and recommendations., • Maintain up-to-date copies of relevant safety manuals, procedures, and policies. Reporting & Data Management • Prepare safety performance reports, statistics, and dashboards for management review., • Support the collation and analysis of safety data to identify trends and areas of concern., • Assist in the preparation of documentation for regulatory and internal audits as required. Communication & Coordination • Act as the first point of contact for internal safety enquiries and report submissions., • Coordinate safety meetings, including preparing agendas, taking minutes, and tracking actions., • Distribute safety alerts, bulletins, and newsletters to relevant stakeholders. Support to Safety Programs • Support safety promotion activities, including campaigns, posters, and awareness events., • Provide administrative support to safety investigations, including document collation and scheduling interviews. CORE CAPABILITIES • Attention to detail and accuracy., • Ability to manage multiple tasks and deadlines., • Confidentiality and discretion in handling sensitive information., • Strong interpersonal skills with a collaborative approach., • Strong organisational and recordkeeping skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database systems., • Problem-solving and initiative. QUALIFICATIONS • Certificate or training in Aviation Safety, Occupational Health & Safety or similar is desired. REQUIRED EXPERIENCE Essential: • Experience with Safety Management System software., • Understanding of basic safety management principles and regulatory requirements. CULTURE AND VALUES As the aviation sector is highly regulated, safety and compliance are the highest priority. Avincis is also committed to the highest standards of business ethics with integrity with trust being central values of the organisation. Every employee in Avincis is expected to be a role model of integrity and high ethical standards. Our culture is grounded in a shared commitment to excellence, collaboration, and respect. We believe that how we work is just as important as what we achieve. Our six core values guide our actions and define who we are: • Safety: We uphold safety as our first priority above all other business outcomes., • Integrity: We are honest, do the right thing, and communicate respectfully and appropriately., • Trust: We foster an environment of openness and reliability, where trust is earned and valued., • Teamwork: We work together and collaborate to achieve collective goals, ensuring that everyone feels welcome in an inclusive and diverse workplace., • Respect: We treat all employees, customers, and stakeholders with dignity, courtesy, and kindness. We listen to others’ ideas and welcome their input to improve., • Accountability: We are answerable for our actions, behaviours, and performance, and we inspire others to uphold their commitments and take responsibility. 📧Take the next step in your career with Avincis – where meaningful work and personal development converge. Apply today and be part of something extraordinary! 🌟 Note: As a company committed to equal opportunities between women and men, AVINCIS evaluates all applications according to objective criteria in order to select the most suitable person for the position offered, regardless of gender. In accordance with the provisions of Regulation (EU) 2016/679 of 27 April 2016 (RGPD) and Organic Law 3/2018, of 5 December, on Data Protection and Guarantee of Digital Rights, we inform you and request your consent, or that of your legal representative, to incorporate your data into the files of AVINCIS, as data controller, and to process them in order to carry out your selection process and maintain a comprehensive relationship with you. The NIF of the Data Controller is A-03125010 and the address is Aeródromo de Mutxamel, Partida la Almaina, nº92, CP: 03110, Mutxamel, Alicante. In this act you give your consent to the transfer of your data, present and future, to those companies and professionals who need your services for the proper completion of the order made by the Data Controller. You may exercise your rights of access, rectification, cancellation and opposition in the manner and in accordance with the procedures established in the aforementioned Organic Law, by writing to the above address or to the e-mail address . The owner of the data is responsible, in any case, for the truthfulness, accuracy, validity, authenticity and relevance of the Personal Data provided. AVINCIS will only use the information provided by you for the selection process in which you are involved, or others in which you could be a candidate, unless otherwise indicated, and the signatories undertake to maintain the strictest confidentiality regarding the information obtained inthis process.

Flynn and Chase

Administrator (Remote) - Investment Management Firm

3 days ago

Alicante

Location: Remote (Firm headquartered in London) Employment Type: Full-time About the Firm We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation. As we continue to grow, we are seeking a highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional to join our remote team. This individual will play a key role in supporting the firm’s day-to-day operational and administrative functions across multiple time zones and jurisdictions. Key Responsibilities Administrative Support: Manage calendars, schedule meetings across time zones, and coordinate internal and external communications Maintain and organize digital filing systems, shared drives, and confidential documentation Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings Operations Support: Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors Track and maintain records related to investment vehicles, governance, and compliance filings Support KYC/AML documentation processes and data collation Investor & Fund Support: Assist with preparation and distribution of investor communications and reporting materials Maintain CRM/database of investors and stakeholders Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions Other: Perform ad hoc research and project-based work as needed Identify and implement process improvements and efficiencies Support the senior leadership team with administrative and coordination needs Key Qualifications Minimum 3–5 years of administrative or operational experience , ideally in a financial services, investment , or professional services environment Proven ability to work independently and remotely , demonstrating discipline and initiative Excellent written and verbal communication skills in English Strong attention to detail and organizational skills Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., Monday.com, Notion, or Asana) is a plus Ability to manage multiple tasks and prioritize effectively in a fast-paced environment Experience working with cross-border structures, private equity funds, or regulated environments is strongly preferred Personal Characteristics Self-motivated and proactive with a “get it done” mindset Discreet and trustworthy , especially when handling sensitive or confidential information Comfortable working across time zones and with globally distributed stakeholders Eager to grow and take on increasing responsibility over time Solutions-oriented and resourceful Compensation & Benefits Competitive salary (based on experience and location) Flexible working hours (must have some UK business hour overlap) Opportunity to grow within a lean, ambitious, and high-performing team Exposure to global private equity operations To Apply Please submit your CV and a brief cover letter outlining your relevant experience and motivation for the role

Celanese

HR Shared Services Operations with Dutch or Hungarian

2 days ago

Alicante

The ideal candidate has 2-4 years of HR experience, strong administrative skills, and fluency in Hungarian and English. Actively participate in global and local HR projects as required What we are looking for? Fluent English and Native or Proficient in Hungarian or Dutch.

Iron Mountain

Associate Compliance Analyst

15 days ago

Alicante

Title: Associate Compliance Analyst Business Group: Compliance Permanent role Location: Spain/ Madrid 100% remote role (open to visiting the Iron Mountain site in Madrid for training purposes, if required) About us: Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information—regardless of its format, location or lifecycle stage—so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world. Visit for more information. Your role in our mission: The Associate Compliance Analyst has a key role in supporting, and maintaining the Iron Mountain Data Centers (IMDC) compliance program. This includes interpreting and applying information security / risk frameworks and audit standards, as well as working collaboratively with IMDC teams to successfully implement solutions for identified gaps and risks. What you will do: ● Support third party, and customer audits by performing audit readiness, gathering audit evidence, recognizing audit risks, and assisting in gap remediation ● Performing administrative support of the overall Compliance program by updating risk register, reporting on control assessments, developing internal documentation, maintaining document repository, preparing gap analysis, updating policy documentation, scheduling working sessions/meetings, and responding to internal and external requests for information ● Identify and evaluate information security and other operational risks, threats and opportunities for improvement discovered through incident management process and other channels ● Collaborate with internal teams in order to ensure risk based controls are evaluated when new systems, processes, or procedures are being deployed ● Perform internal audits, as needed ● Learn, and maintain working knowledge of information security, risk, regulatory and compliance frameworks such as: ISO 27001, SSAE16/18 SOC 1/SOC 2, PCI-DSS, HIPAA, ISO 22301, NIST 800-53, ABS OSPAR, COBIT, ITIL ISO 50001, ISO 14002, BSI KRITIS, ONS ENS, EU EED/EnEfG etc. What you will bring: High-level of resourcefulness and initiative, positive outlook, and a self-starter with an enterprising person attitude; enthusiastic on learning sometimes-complex concepts in a fast paced, global environment with projects that can sometimes occur during non-traditional hours Ability and motivation to take ownership of projects and initiatives, hardworking, and determined to execute maximum customer satisfaction 2-4 years’ experience in a data center environment preferred,, with a preferred proficient knowledge of physical security systems and processes, or IT/network operations procedures Exceptional technical writing, listening, and communicative skills; ability to comprehend and retain large amounts of information, articulate sometimes-abstract ideas and control objectives effectively Excellent analytical skills, sound judgment, and ethical decision-making capability Ability to work autonomously and have the ability to effectively share ideas and solutions with a diverse group of people and build strong working relationships Effective time management and organizational skills with the ability to prioritize and balance competing priorities and meet difficult deadlines, while furthering knowledge of compliance frameworks and information security topics Proficiency with common office tools (MSWord, Excel, PowerPoint, Visio, GSuite, etc.). ITIL foundations training completion preferred within first 12 months of filling role, if not already obtained Discover what awaits you: Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation. Empowering Inclusion: Join a supportive environment where everyone's voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging. Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities. Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness. Competitive Total Rewards: supporting your career at Iron Mountain, family, personal wellness, and wellbeing. (Local benefits may vary based on country-specific policies.) Embrace Flexibility: Experience the freedom of remote/hybrid work, enabling a harmonious work-life balance (dependent on role). Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future. Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual. Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.

Mercier Consultancy

Dutch Speaking Administrative Assistant - Work Remote - Alicante

10 days ago

Alicante

Mercier Consultancy is excited to announce an opportunity for a Dutch Speaking Administrative Assistant to join our remote team based in Alicante! This position is vital to our operations, where you will provide top-notch administrative support and ensure our team remains organized and efficient.You

Mercier Consultancy

Dutch Speaking Administrative Assistant - Work Remote - Torrevieja

10 days ago

Torrevieja

Mercier Consultancy is excited to offer a position for a Dutch Speaking Administrative Assistant to join our remote team in Torrevieja! This role is essential to our operational success, providing key administrative support that helps maintain our efficiency and service quality. In this position, yo

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