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  • SS ARORA LTD
    Office Administrator
    Office Administrator
    10 hours ago
    £32000–£41700 yearly
    Full-time
    Harlington

    As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing office communications, scheduling appointments, and maintaining organized records. You will also be responsible for coordinating meetings, handling correspondence, and providing administrative support to various departments. Responsibilities: • Manage and organize office communications, including emails, phone calls, and postal mail., • Schedule and coordinate appointments and meetings, ensuring all participants are informed and prepared., • Maintain and update office records, both physical and digital, ensuring easy access and retrieval., • Assist in the preparation and distribution of meeting agendas, minutes, and reports., • Provide administrative support to team members and departments as required., • Ensure office supplies are stocked and order new supplies as necessary., • Assist in the onboarding process for new employees, including preparing workspaces and necessary documentation. Skills & Qualifications: • Strong organizational and multitasking abilities., • Excellent communication skills, both written and verbal., • Proficiency in office software, including word processors, spreadsheets, and email platforms., • Ability to work independently and as part of a team., • Detail-oriented with a high level of accuracy in work., • Previous experience in an administrative or office support role is preferred. Join our team and contribute to the efficiency and effectiveness of our office operations.

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  • Mobile Fleet Support
    Office Administrator - Maternity Cover
    Office Administrator - Maternity Cover
    21 days ago
    £28000–£30000 yearly
    Full-time
    Luton

    Job Title: Office Administrator (Maternity Cover) Location: Luton Company: Mobile Fleet Support Ltd Position Type: Fixed contract for 13 months with a potential to extend or become permanent Working hours: 8:30am-5pm Work Location: Office based Salary: 28,000-30,000 per annum About Us: Mobile Fleet Support Ltd is a well-established and respected mechanical services provider. Our team is dedicated to delivering exceptional service and innovative solutions to our clients. We are currently seeking an experienced and organized Office Administrator with bookkeeping responsibilities to join our team. Job Overview: As an Office Administrator, you will play a vital role in the day-to-day operations of the company. You will be the first point of contact for customers and suppliers, manage administrative tasks, and oversee basic bookkeeping functions to ensure the smooth and efficient operation of our office. Key Responsibilities: Administrative Duties: Answer phone calls, emails, and other communication in a timely and professional manner. Manage scheduling, appointments, and customer inquiries. Maintain and organize company files and records. Prepare and process incoming and outgoing mail. Assist in the preparation of reports, job sheets, and other documents. Bookkeeping and Financial Tasks: Maintain accurate financial records and ensure timely payment of invoices. Accurately input supplier invoices into the company’s online platform and ensure all details are correct. Generate and manage supplier statements for review and reconciliation. Create and process Purchase Orders (POs) as required. Prepare and issue customer quotes based on service requests and repair requirements. Generate and process customer invoices, ensuring accuracy and timely delivery. Qualifications: Proven experience as an Office Administrator or in a similar role, preferably within a mechanical or service-based company. Bookkeeping skills and experience with accounting software preferred (Sage or similar). Excellent organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.). Strong written and verbal communication skills. High attention to detail and accuracy in financial tasks. Ability to work independently and as part of a team. What We Offer: Health and dental benefits after successful probationary period. A friendly, supportive team environment. 20 days of holidays + bank holidays Job Type: Fixed term contract Contract length: 13 months Benefits: On-site parking Private dental insurance Private medical insurance

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