School Business Manager
4 days ago
Newmarket
SPECIFIC DUTIES Leadership & Strategy • Put in place, lead and develop the business, finance and information management systems within the school;, • To maintain an up to date knowledge of statutory requirements, including financial, health and safety, employment etc… and ensure that the School is fully compliant with legislative requirements;, • To devise and implement comprehensive and robust procedures and systems for all operational business functions within the School; Financial Resource Management • Evaluate information and work with the School Leadership Team and Governors to prepare a realistic and balanced budget for school activity, ensuring the School’s educational aims and targets are directly linked;, • Submit the proposed budget to the Headteacher and Governors for approval and assist the overall financial planning process;, • Discuss, negotiate and agree the final budget;, • Use the agreed budget to actively monitor and control performance to achieve value for money;, • Identify and inform the Headteacher and Governors of the causes of significant variance and take prompt corrective action;, • Propose revisions to the budget if necessary, in response to significant or unforeseen developments;, • Provide ongoing budgetary information to relevant people (SLT an d Finance Committee) on a monthly basis;, • Advise the Headteacher and Governors if fraudulent activities are suspected or uncovered;, • Maintain a strategic financial plan that will indicate the trends and requirements of the school development plan and will forecast future year budgets;, • Identify additional finance required to fund the school’s proposed activities;, • Seek and make use of specialist financial expertise;, • Maximise income through lettings and other activities;, • Put formal finance agreements in place with suitable providers for agreed amounts, at agreed times and appropriate agreed costs and repayment schedules;, • Monitor the effectiveness and implementation of agreements;, • Process administrative and financial returns as may be required to official bodies to ensure the efficient operation of the School;, • Lead and develop effective and robust systems of financial management, benchmarking and monitoring of income and expenditure;, • Work proactively with the Headteacher in the management of all capital projects, including liaison with the construction teams throughout building phases. Administration Management • Manage the whole school administrative function and lead allocated admin staff;, • Design and maintain administrative systems that deliver outcomes based on the school’s aims and goals;, • Manage systems and link processes that interact across the school to form complete systems;, • Establish and use effective methods to review and improve administrative systems;, • Use data analysis, evaluation and reporting systems to maximum effect by ensuring systems are streamlined to maximise efficiency and avoid duplication;, • Benchmark systems and information to assess trends and make appropriate recommendations;, • Prepare information for publications and returns for the DfES, LEA and other agencies and stakeholders within statutory guidelines. Management Information Systems • Communicate the strategy and relevant policies, including Data Protection for use of technology across the school;, • Establish systems to monitor and report on the performance of technology within the school;, • Ensure contingency plans are in place in the case of technology failure;, • Ensure data collection systems providing information to stakeholders are streamlined to maximise efficiency of the data supplied. Human Resource Management • Process the payroll services for all school staff;, • Monitor the relevant legal, regulatory, ethical and social requirements and the effect they have on your school and staff;, • Ensure people have a clear understanding of the policies and procedures and the importance of putting them into practice;, • Monitor the way policies and procedures are actioned and provide support where necessary;, • Seek and make use of specialist expertise in relation to HR issues; Facility & Property Management • Ensure the supervision of relevant planning and construction processes is undertaken in line with contractual obligations;, • Ensure the safe maintenance and security operation of all school premises;, • Manage the maintenance of the school site including the purchase and repair of all furniture and fittings;, • Ensure the continuing availability of utilities, site services and equipment;, • Follow sound practices in estate management and grounds maintenance;, • Monitor, assess and review contractual obligations for outsourced school services;, • Ensure a safe environment for the stakeholders of the school to provide a secure environment in which due learning processes can be provided;, • Ensure ancillary services e.g. catering, cleaning, etc., are monitored and managed effectively;, • Manage the letting of school premises to external organisations, for the development of the extended services and local community requirements;, • Seek professional advice on insurance and advise the SLT and governing body on appropriate insurances for the school and implement and manage such schemes accordingly. Health & Safety • Act as the school’s Health & Safety Co-ordinator and Fire Officer;, • Plan, instigate and maintain records of fire practices and alarm tests;, • Ensure the health & safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change, • Enable regular consultation with people on health and safety issues, • Ensure systems are in place to enable the identification of hazards and risk assessments, • Ensure systems are in place for effective monitoring, measuring and reporting of health and safety issues to the Senior Team, Governors and where appropriate the Health & Safety Executive, • Ensure the maximum level of security consistent with the ethos of the school
