Accounts Payable Clerk

Hawk Overseas: Your Gateway to Global Trade Excellence As a leading export company, Hawk Overseas takes pride in offering a comprehensive range of services that empower businesses to thrive in the world of international trade. Our commitment to facilitating seamless global commerce is unwavering, and here's how we achieve it: Accounts Receivable and Payable Specialist Marketing & Communications NEW YORK PART TIME Energy & Utilities Plus Commission Job Summary We are looking to hire an Account Receivable Specialist, who will play a critical role in managing accounts receivable and ensuring timely collection of payments, work closely with project managers and finance teams to maintain positive client relationships while efficiently handling collections and resolving any related issues. - Minimum Qualification : High School *Experience Level : Mid level - Experience Length : 0-1 - 20 years or older - Legally capable and responsible - Ready to work 3-4 hours per week. - With PC knowledge e-mail and internet experience (minimal) Job Description/Requirements Responsibilities: • Monitor and manage accounts receivable to ensure timely collection of outstanding invoices. • Contact clients to follow up on overdue payments via phone, email, mail . • Maintain accurate records of communication and payment status in the company’s financial systems. • Collaborate with project managers to resolve any billing discrepancies or client disputes. • Prepare and send regular statements and reminders to clients. • Develop and implement strategies to improve collection processes and reduce days sales outstanding (DSO). • Provide reports on collection activities and outstanding accounts to management. Requirements: • Proven experience in collections, accounts receivable, or a related financial role. • Strong communication and negotiation skills. • Proficiency in financial software, CRM, and Microsoft Office Suite. • Ability to work independently and manage multiple priorities in a fast-paced environment. • Excellent problem-solving skills and attention to detail. • Experience in a project-driven organization is a plus. Benefits: • Competitive salary and benefits package. • Opportunities for professional growth and development. • A collaborative and supportive work environment. Hiring manager Pawlowski

Job Title: Part-time bookkeeper and Accountant Reporting to: Thomas Perez, CEO Job Description: We seek a skilled and experienced Part-Time Bookkeeper and Accountant to join our dynamic, fast-paced, small startup team. You will play a critical role in managing and overseeing all aspects of our financial operations. This is not just a traditional accounting role; you will own the accounting function, taking full responsibility for ensuring the accuracy and integrity of our financial records. We are looking for someone who can work independently, without the need for constant oversight or coaching, and who can confidently manage the entire accounting process from start to finish. Key Responsibilities: Ownership of Accounting Functions: Take full ownership of the accounting function, ensuring that all financial transactions are accurately recorded, and financial statements are prepared in a timely manner. This role requires a proactive approach to managing the accounting process, including identifying and resolving any discrepancies or issues independently. General Ledger Management: Maintain and manage the general ledger, ensuring that all entries are accurate, complete, and in compliance with company policies and accounting standards. You will be responsible for monthly reconciliations, adjusting entries, and ensuring that the ledger reflects the true financial position of the company. Month-End and Year-End Closing: Lead the month-end and year-end closing processes, including preparing and reviewing financial statements, managing accruals, and ensuring that all deadlines are met. You will coordinate with external auditors and tax professionals as needed to ensure compliance and accuracy. Financial Reporting and Analysis: Prepare and present financial reports to senior management, providing insights and analysis that inform business decisions. This includes preparing profit and loss statements, balance sheets, cash flow statements, and other financial reports as required. You will also be responsible for monitoring key performance indicators (KPIs) and identifying areas for improvement. Budgeting and Forecasting: Collaborate with management to develop and maintain budgets and financial forecasts. You will analyze financial results against the budget, providing recommendations for cost-saving measures and identifying potential risks. Accruals and Expense Management: Manage accruals and ensure that all expenses are recorded accurately and in the correct accounting period. You will oversee the reconciliation of expense accounts, credit card statements, and vendor payments, ensuring that all transactions are properly documented and accounted for. Accounts Receivable (A/R) and Accounts Payable (A/P): Manage all aspects of A/R and A/P, including applying payments, processing invoices, and supporting the collection of outstanding debts. You will ensure that payments are processed timely and accurately, and that all receivables are collected efficiently. This includes maintaining relationships with vendors and customers to manage cash flow effectively. Operational support: Work closely with the operations team to ensure that financial processes align with and support the company’s operational infrastructure. You will provide financial insights that help optimize operational efficiency and ensure that all financial controls are in place. NetSuite Expertise: Utilize NetSuite as the primary accounting software, managing all aspects of financial data within the system. You will be responsible for customizing and optimizing NetSuite to meet the company’s specific needs, ensuring that all financial processes are streamlined and efficient. Purchasing and Inventory Management: Manage the flow of placing purchase orders with our HQ, including overseeing product forecasts and ensuring accurate and timely transactions of production. You will be responsible for checking in shipments to the warehouse, managing annual and periodic inventory counts, and maintaining optimal inventory levels. This includes ensuring that inventory records are accurate and reflect current stock levels. Compliance and Internal Controls: Implement and uphold proper accounting methods, policies, and principles to ensure compliance with financial regulations and company standards. You will be responsible for maintaining internal controls and safeguards over financial transactions and reporting. Qualifications: Experience: A minimum of 5 years of experience in accounting, with a proven track record of managing general ledger activities, month-end closings, and accruals. Previous experience in a role that required significant independence and responsibility is essential. Operational Knowledge: Strong understanding of how operational processes impact financial outcomes, with the ability to work closely with the operations team to integrate financial and operational strategies. NetSuite Proficiency: Extensive experience using NetSuite for accounting and financial management is required. You should be comfortable customizing and troubleshooting within the platform to meet the company’s needs. Education: A Bachelor’s degree in Accounting, Finance, or a related field is required. Advanced certifications such as CPA or CMA are a plus. Independent Worker: We need someone who is self-motivated, can work independently, and does not require constant supervision. This role requires a high level of autonomy, and the ideal candidate should be confident in managing their workload and making decisions without the need for ongoing coaching. Attention to Detail: A meticulous approach to financial management, with a strong commitment to accuracy and thoroughness. You must have a keen eye for detail and the ability to spot and correct errors quickly. Communication Skills: Excellent written and verbal communication skills, with the ability to clearly present financial information to non-financial stakeholders. You should be able to explain complex financial concepts in a way that is easy to understand. Problem-Solving Skills: Strong analytical and problem-solving skills, with the ability to identify issues, evaluate options, and implement effective solutions independently. Working Hours: Standard hours are flexible, with the ability to work remotely. We anticipate an average of 10-20 hours per week.