Contrata Personal

Executive Secretary - I.D

Oficina y Administración

23 junio 2025•574 vistas

Caduca en 10 días

Russian speaking, bilingual Executive Assistant

Full-time and Part-time options available
Housing (apartment or room) near the office may be provided
Required experience: 3–5 years
References from previous employers required

Key Responsibilities

Archiving and organizing large amounts of information and data

Receive and organize incoming documents daily (various formats: Word, PDF, JPEG, etc.)
Store by category, topic, year, and folder
Maintain four backups (2 on physical drives, 2 in cloud storage)
Responsible for accuracy, completeness, and ease of access
Digitize all paper records
Verify data submissions from other employees for accuracy
2. Technical Skills
Proficient with computers and office equipment
Ability to set up computers, printers, mobile phones, install apps, internet, ect
Troubleshoot technical issues
Work in a technologically advanced office
3. Internet and Digital Literacy
Skilled in online research and information retrieval
Vet and manage contractors, service providers, professionals
Coordinate repairs and maintenance for company properties
Check ratings of lawyers, doctors, contractors
Write and post reviews
work with AI tools
Schedule Zoom or other meetings
Write professional emails in English and Russian
4. Financial Record-Keeping
Track and categorize all expenses and income
Maintain and archive invoices
Handle payments and disputes
Keep all financial documentation organized
5. Book of contacts management
Maintain an organized, categorized book of contacts
Make calls, arrange meetings, negotiate terms
6. Administrative Support
Ensure smooth operation of the Brooklyn house, office, and executive's workspace
Purchase supplies, handle office orders
Perform ad-hoc tasks as needed
Search and oversee tenants (follow written instuctions)
Key Qualities and Skills
Highly responsible and punctual
Well-organized and detail-oriented
Able to work independently without micro-management
Eager to learn new technologies
Follows written instructions precisely
Flexible, disciplined, and proactive

Requirements

Higher education (final-year university students may apply)
Minimum 3 years of relevant experience
Fluency in Russian and English
References from previous employers required

Conditions

Housing may be provided near the workplace
All benefits
Flexible work schedule (to be discussed)
Probation period: 1–3 months
Paid internship available if needed
Salary + monthly/annual performance bonuses
Strong opportunities for career growth

Applicants are requested to specify their desired salary in the application.
Please submit your resume
Two positions are available. Salary depends on workload and qualifications, with additional bonuses and benefits.