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  • Administrative Assistant
    Administrative Assistant
    2 days ago
    Full-time
    Flushing, Queens

    The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person

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  • Junior Software Engineer
    Junior Software Engineer
    18 days ago
    $80000–$120000 yearly
    Full-time
    Flushing, Queens

    About SecureFlow SecureFlow is the AI vendor security questionnaire platform that helps B2B SaaS companies answer SIG, CAIQ, and custom questionnaires in hours instead of weeks. We are an early-stage team building a multi-million dollar ARR business — and we are looking for an early-career engineer to grow with us. This is the job for someone who has built things on their own (school projects, personal projects, internships, bootcamp capstones, open-source contributions) and is ready to write production code that real customers depend on. What you'll do • Build product features end-to-end with mentorship from the senior engineer, • Fix bugs and improve test coverage across the codebase, • Pair with senior engineers on harder problems — you'll learn fast, • Write tests that catch regressions before customers do, • Review code as your skills grow (we expect every engineer to participate in PR review), • Help with product polish — copy fixes, small UI improvements, error handling What you'll bring Required: • 0–2 years of professional software engineering experience (internships count; bootcamp graduates encouraged), • Working knowledge of JavaScript / TypeScript and at least one modern web framework (React, Vue, Svelte, or similar), • Comfortable using git, GitHub, and command-line tools, • Evidence you can ship something — a portfolio project, open-source contribution, or substantial bootcamp project we can review, • Strong written communication — you can explain what you built and why, • Genuine curiosity and willingness to learn what you don't know Nice to have: • Computer science degree, bootcamp, or self-taught with verifiable output, • Any experience with AI / LLM APIs (even side projects), • Familiarity with Next.js, React, Tailwind CSS, or Prisma, • Open-source contributions, • Prior internship at a startup or product company We do not require a CS degree. We do require evidence that you can build software that works, and a clear track record of learning quickly. Our stack • Frontend: Next.js 15 (App Router), React 19, TypeScript, Tailwind CSS, • Backend: Next.js API routes, Prisma ORM, SQLite (Postgres soon), • AI: OpenAI (GPT-4o, embeddings), custom RAG pipeline, • Infrastructure: Hostinger VPS, PM2, Nginx, • Tooling: GitHub, Cursor, ESLint, Prettier Interview process 1. Screen call with the founder (30 min), 2. Live pairing exercise (60 min, free) — we'll work on a small problem together, you'll talk through your thinking, 3. Technical conversation (45 min) — discuss what you've built, what you'd improve about it, and how you learn, 4. Values + ways of working interview (45 min), 5. Founder interview (45 min), 6. Reference checks (2 references — manager, professor, mentor, or peer all work), 7. Offer Total target: 14 business days from first contact to offer. Compensation • Base salary: $80k–$110k depending on experience and location, • Equity: 0.1%–0.3% of fully diluted shares, 4-year vest with 1-year cliff, • Benefits: Health/dental/vision, $1,500 home office stipend, $1,500 annual learning budget, Macbook Pro, unlimited PTO How to apply • Subject: `Junior Software Engineer`, • Your CV, • A link to one project you built that you're proud of, with a short paragraph (under 150 words) explaining what it does, what you built, and what you'd improve if you had more time We read every application personally and respond within 5 business days. We do not penalise applicants without traditional CS backgrounds — show us what you've built. --- SecureFlow is an equal opportunity employer. We are committed to hiring early-career engineers from non-traditional backgrounds.

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  • Administrative Assistant
    Administrative Assistant
    7 days ago
    Full-time
    Flushing, Queens

    The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person

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