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Job Description Position Title Rate of Pay Director of Facilities $120,000 per year Department Work Location Facilities 100% Onsite at NYSCI Reports to Work Schedule SVP, Operations Tuesday – Saturday (8:30 AM – 5:00 PM) FLSA Status Position Classification Exempt Full-Time Salaried, Regular, Management ABOUT NEW YORK HALL OF SCIENCE Since its founding at the 1964-65 New York World’s Fair, the New York Hall of Science (NYSCI) has inspired millions of people — children, teachers, and families — by offering innovative, participatory ways to learn and encouraging people to explore their curiosity and nurture their creativity. Located in Queens, the most ethnically diverse county in the country, NYSCI welcomes 400,000 visitors each year and serves thousands more through outreach in schools, teacher professional development and participation in a variety of public events and research initiatives. NYSCI is a leader in the science museum field, recognized for its highly regarded exhibitions, programs, and products, all of which are informed by our inclusive, research-derived approach to STEM learning and engagement called Design, Make, Play. The defining characteristics of Design, Make, Play — open-ended exploration, imaginative learning, personal relevance, deep engagement, and delight — are the ingredients that invite broad participation in STEM and make engagement and learning irresistible. Through this transformative model for STEM exploration, NYSCI engages a broad community of learners in STEM by fostering the excitement of self-directed exploration and by tapping into the joy of learning intrinsic in young people’s play. NYSCI has approximately 87 full-time and over 103 part-time and casual staff members. POSITION OVERVIEW New York Hall of Science (NYSCI) seeks an experienced Director of Facilities to ensure smooth day to day building operations and service excellence. Reporting to the SVP of Operations, and working dynamically across departments and organizational units, the Director will oversee all aspects of Facilities, Maintenance and Security, providing supervision and mentorship to a team of Building Maintenance, Custodial and Security professionals, create and implement best in class standard operating procedures, and emergency/safety plans, and help to ensure the overall vitality and safety of NYSCI campus and grounds. The Director will be an experienced building operator with a track record in cultural and/or educational institutions, with expertise in management systems, building trades, construction project management, maintenance standards, and security and safety protocols, including Fire Life Safety. The Director also manages a portfolio of vendor relationships and serves as the main point of contact with external contractors and service providers (e.g. HVAC, Electrical, Plumbing, Elevator, Grounds, etc.). Successful candidates will also demonstrate exceptional team leadership abilities, project management and relationship building skills, with an emphasis on collaboration and working across departments. PRINCIPAL RESPONSIBILITIES Building Operations • Ensure operational excellence as related to the best-in-class of Museum facility and security services, • Assure departmental organization and systems reliably sustain facility operations, in full compliance with all regulatory and safety standards, • Ensure the Facilities department is effectively structured to serve the Museum's needs best, ensure safety and security, and meet operational financial objectives, • Ensure all HVAC, MEP, fire/life-safety, and building control systems are fully functioning, compliant, and properly maintained, • Oversee all routine maintenance and repair work throughout Museum facilities, including regularly evaluating systems, identifying needs, and scheduling and supervising work, • Manage and troubleshoot issues related to the building, including preparing preventative maintenance contracts, supervising vendors and contractors across multiple trades, and communicating necessary maintenance to relevant Museum staff, • Create, monitor, and adhere to budgets and schedules for all facility services and capital projects, • Review and submit invoicing for Facilities and Security Departments, • Provide oversight on all building facilities operations and security projects, including leading project meetings., • Determine and assess the scope of the project and function as the primary communication point between all parties internally and externally, • Develop and implement policies and standardized operating procedures, including Emergency Preparedness and Disaster Management Procedures, • Personally oversee the Facilities and Security response to any potential disasters and/or emergencies, • Direct and control construction projects to ensure completion according to plans, specifications, schedules, budgets, and contractual commitments., • Ensure compliance with all requisite regulations concerning employee and public health and safety and building codes., • Keep current with security protocols, manage relationships and training with security vendors, and ensure good customer service from security and facilities staff., • Coordinate with federal, state, and local agencies governing the facilities' operation., • Ensure compliance with all human resource and workplace standards for department employees., • Coordinate building activities with the on-site Cafe and ensure compliance with the operating agreement, • Support programming by providing adequate facility staffing and ensuring facility condition requirements are met, • Assist with event planning and logistics by participating in regular events and production meetings, • Coordinate with multiple departments to plan and organize operational event needs, ensuring setup is complete by the predetermined time, • Schedule and assist with event vendor needs , including loading dock, electrical, potable water, etc., • Work with program areas during events regarding ingress/egress and ADA compliance, and related security, back-of-house activities, and preparing, filing, and maintaining temporary security and custodial needs, • Collaborate and take the lead with Visitor Experience and Exhibit Experience to ensure that all emergency preparedness roles, manuals, and training are up to date, • Manage the Facilities, Maintenance, and Security staff, including daily, weekly/bi-weekly check-ins with direct reports and the entire team, performance management, and development, • Create schedules for the Security, Facilities, and Maintenance staff, to facilitate programming and special events needs, • Implement and steward an ongoing training and credentialing program for Facilities, Custodial, and Security Staff, • Serve as a knowledge holder for time and attendance policies under the Collective Bargaining Agreement, • Other related duties and responsibilities, as assignedQUALIFICATIONS, • Bachelor’s Degree in Business Administration, Operations Management, Information Management, Engineering, a related field, and/or its work experience equivalent, • 7+ years of senior management experience in facilities management, building operations, preferably in a cultural institution, university, or public-facing organization with high visitation, • Demonstrated ability to effectively project manage multiple streams of work (construction, renovation, maintenance), • Knowledge of Federal, State, and Local compliance and safety standards, and industry best practices, • Proven track record of excellence in leadership with the ability to build motivation and teamwork in direct reports, • Experience with building management systems, • Prior experience managing a unionized workforce, • Experience developing specifications for contracted facilities projects, preventative maintenance, and vendor management, • Expertise and training in security management and equipmentREQUIREMENTS, • Exceptional project management, organization, and prioritization skills, • Excellent written and interpersonal communication skills, • Ability to effectively delegate tasks and responsibilities across multiple work units, • Ability to develop and perform a scheduled preventive maintenance schedule, • Proficiency with repair tools and techniques, hands-on skills with installation, repair, and maintenance, • Advanced understanding of building trades and mechanics, including HVAC and other building systems (plumbing is a plus), • Keen attention to detail and efficient problem-solving skillsPHYSICAL REQUIREMENTS, • Must be able to perform tasks that involve repetitive motions, such as typing, reaching, and handling various materials, • Requires the ability to stand, walk, and move throughout the facility for extended periods, • Must be capable of lifting and carrying objects weighing up to 25 pounds regularly, and occasionally up to 50 pounds with assistance, • Ability to work in various environments, including areas with temperature fluctuations, confined spaces, and heights, • Certified Facilities Manager (CFM), • F89/T89 Fire and Life Safety Director (preferred), • S-95 Supervision of Fire Alarm Systems Certification (preferred), • OSHA Certification, • Bilingual and Multilingual candidates are strongly encouraged to apply BENEFITS NYSCI strives to be an inclusive and equitable place to work. We work to foster multiple voices and perspectives, empower staff as problem solvers, and support professional growth for all. The New York Hall of Science also offers generous benefits and perks for all regular full-time employees. These currently include: • • Health, dental, and vision insurance options, • • Flexible spending accounts for healthcare, dependent care and commuter benefits, • • Pension plan and 401k plan, • • Free life insurance coverage, • • Paid vacation and sick leave, • • 13 paid holidays off, • • Flexible work schedules, • • Employee Assistance Program, • • Free onsite parking HOW TO APPLY Please upload your resume through our online careers portal. Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills, and work experience best fit the requirements of the position. INTERVIEW & HIRING PROCESS • Introductory Interview (Phone Interview), • Virtual panel interview No phone calls or faxes please. The New York Hall of Science is an equal-opportunity employer committed to fostering an innovative environment with the best employees. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, military service, marital status, or any other protected status in accordance with applicable law. We support a drug-free workplace. If there are preparations, we can make to help ensure you have a comfortable and positive interview experience, please let us know. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Job Description PRIMARY FUNCTION/PURPOSE: Under the supervision of the Program Director, the Director of Building Maintenance oversees all maintenance, janitorial, and capital improvement projects for our Union Hall location in Queens, NY. This includes the care, cleaning, and inspection of public spaces within the development such as buildings, grounds, and garbage disposal areas, in accordance with established procedures. This individual will ensure all building systems are maintained in working order, and recruit/interview for vacancies as coordinated by the Human Resources Department. Responsibilities include supervising, scheduling, and assigning duties to the maintenance and janitorial staff, as well as ensuring the building meets all building compliance requirements as defined by DOB, HPD, FDNY and other government authorities. This person must also be on-call for emergencies during off hours and report to the property. MINIMUM QUALIFICATIONS: • An education in the trades and five (5) or more years of experience in facilities and/or residential building maintenance, • Two (2) or more years of supervisory experience and a track record of hiring, developing, and retaining high-performing teams, • A minimum of three (3) or more years of building management experience, with a minimum of two (2) years of shelter experience, • 3-5 years of experience in building construction, maintenance, and repair is preferred, • Must be willing to obtain necessary training and certifications as related to the position and building requirements ESSENTIAL DUTIES AND RESPONSIBILITIES: Maintenance: • Oversee all building systems, maintenance, repairs, and modifications, • Observe work operations, procedures and environment to identify possible hazardous conditions or unsafe work practices, formulate corrective measures for safety, • Monitors work orders and ensures repairs are completed within prescribed guidelines, coordinate the completion of repair and close out work orders in Yardi system in accordance with established procedures, • Ensure work performed by staff is completed satisfactorily and follow up on any deficiencies, • Maintain a preventative maintenance schedule and ensure pre-seasonal preparation of HVAC and building systems, • Perform or oversee routine tasks such as plumbing, electrical work, HVAC systems maintenance, and carpentry, • Maintain a Preventative Maintenance schedule and ensure pre-seasonal preparation and maintenance for building systems are carried out as scheduled, • Weighs the pros and cons of different solutions, considering cost, time, and resources, • Adjust, maintain, and clean all machinery and equipment, maintain in compliance with all rules and regulations including heating, plumbing, motors, fans and electrical parts, • Handle emergency repairs quickly to minimize disruptions to the quality of life for clients and staff, • Obtain estimates and quotes for repairs, renovations, and supplies, • Liaise with vendors and service providers for repairs on various projects, • Maintain basement storage areas in an orderly, safe, and hazard-free manner, • Repair or replace inoperable appliances, • Ensure client rooms and common areas are painted as needed, • Maintain exterior parts of the building, ensuring good upkeep for walkways, building face, etc., • Maintain vacancy reports off offline units for repairs and materials needed for turnover; ensure room turnovers are completed within the DHS guidelines, • Manage snow removal, landscaping, and garbage disposal, • Cover shifts with associated duties and tasks, in the absence of staff, • Conduct unannounced site visits during off hours and days, to monitor staff performance and ensure the site is maintained, cleaned, and in good repair, • Will work independently, meet deadlines, multitask, and solve problems, working under a moderate to high degree of pressure, • Provide supervision and document it, taking immediate disciplinary actions when necessary, • Collaborate with AVP and procurement department to obtain bids for building projects, • Follow up on local law requirements, • Be proactive with the ability to take initiative Maintenance and Janitorial Staff: • Assign daily maintenance tasks to maintenance and janitorial staff through work order system and follow up through their completion of assigned tasks, • Ensure placement of trash and recyclables on the street for pick up per Department of Sanitation’s schedule for pick up, • Assign janitorial staff to cleaning tasks to keep common areas, lobby, hallways stairwells, elevators, walls, doors, glass fixtures, and floors are clean and well maintained, • Assign janitorial staff to clean vacant rooms, log and store properties left by clients in identified storage area, • Ensure all staff wear proper uniforms, • During cold temperatures, ensure all walkways are free of ice and snow, • In the absence of the custodial staff sweep, mop, dispose of trash, and handle snow removal during inclement weather, • Provide supervision, coaching, and training for staff as needed; ensure staff attend scheduled training, • Attend hearings for any violations as requested Inspections/Record Keeping: • Regularly inspect the building and building systems to identify issues and ensure that they are addressed in order to prevent system breakdown, • Inspect the client rooms regularly to ensure rooms are maintained in good repair, • Assign staff to conduct daily and weekly inspections on the safety system and devices such as smoke detector, emergency lights, drainage systems, and fire stop applications, • Accompany government agencies on inspections in the property and immediately report and mitigate citations or violations, • Ensures contracted vendors are inspecting the elevators, back flow, boilers, sprinkler systems, fire panels as outlined in the preventive maintenance contract, • Maintain logs of vendor site visits, • Conduct daily inspection of building exterior, interior of property, safety, and building systems, • Enter all inspections, repairs, and building maintenance issues in the YARDI system Safety: • Ensure the property is in compliance with New York City building codes, • Train all staff on OSHA and other safety procedures/practices as prescribed by government authorities, using safety goggles and equipment as needed, • Ensure maintenance and janitorial staff follow safety procedures, ensuring tools, equipment, and materials used for repairs/cleaning solutions are stored properly and not left unattended, • Manage keys, fobs, and other access systems for the clients, • Maintain and inspect safety equipment such as fire extinguishers, sprinklers, and alarm systems, • Maintain Material Safety Data Sheet (MSDS) Vendor Management: • Manage vendor contracts to ensure the scope of work as outlined in the agreement is carried out to the executed terms, • Inspects and signs off on completed projects and work, • Immediately reports deficiencies of contracted scope of work, • Secures quotes for scope of work per projects as directed, • Ensures adequacy of contracted services such as exterminating, and other contracted maintenance Inventory: • Maintains an inventory of all supplies, tools, and equipment, • Accept deliveries and/or pick up materials and equipment, • Maintain records of packing slips and invoices, • Procures materials needed for repairs, painting, and cleaning for the property, • Maintains an adequate inventory level for all material and supplies; optimizes stock levels and prevents overstock or understock scenarios, • Maintains inventory in a secure and safe space, • Track purchases and usage of inventory through YARDI and other prescribed systems, • Provides detailed reports on inventory levels, trends, turnover rates, and more, • Ensure staff understand how to use the inventory system effectively Client Relations: • Respond to all client service requests in a timely manner and maintain accurate records of the work performed, • Ensure staff maintain professional boundaries and respectful communication with tenants, • Listen to client feedback and respond promptly and respectfully to their concerns, • Treat all clients equally and without bias, regardless of personal or cultural differences, • Provide proper notice before entering a client’s unit regarding tenant privacy, • Inform clients of utility and elevator service interruptions OTHER REQUIREMENTS (including Physical Demands): • May be required to work long hours and a varied schedule, • Traveling throughout various locations in the New York City area, • Lifting and moving objects weighing up to 30 pounds several times a week, • Willingness to be flexible as the organization is a 24/7 operation, • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status. #IND1

Job Description Porter Reports to Resident Manager/ Superintendent/ Assistant Superintendent Physical Requirements: Able to lift 50lbs, standing, walking, climbing stairs, operate required equipment such as mops, brooms, lawn equipment, buffing machines, electric powered tools, climbing ladders, operate elevators. General Responsibilities Perform adequate and efficient housekeeping duties to assure cleanliness of all building common areas, halls, basement, stairways, trash rooms and other public areas (bathrooms, office space, etc.) Specific Functions: • Sweep all public areas daily, • Wet mop public areas several time per week depending on usage and appearance, • Clean laundry rooms weekly, removing lint from dryers daily, • Clean interior and exterior light fixtures, • Clean mailboxes, common area wall, elevator walls, • Wash lobby windows and glass doors, • Remove graffiti inside and out, • Perform custodial and janitorial tasks including washing windows, stripping wax from floors, applying solvents and solutions, etc., • Assist tenants in moving in and out of building, • Pick up litter inside buildings and on grounds, • Sort recycling and put trash out for pick up, • Clean and disinfect trash room and garbage chute rooms., • Perform ground maintenance including litter removal, lawn mowing, raking and bagging, trimming shrubs and trees, removing of snow and ice, spreading salt, etc., • Report building damage and vandalism, unusual circumstances and unsafe conditions to Resident Manager/Superintendent/Assistant Superintendent., • And any other job duties that may be assigned.

Overseeing the installation of elevators, mechanical walkways, and escalators.

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Overseeing the installation of elevators, mechanical walkways, and escalators.

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