Executive Assistant & Office Manager Investment Banking/Financial Serv
3 days ago
Newark
Job Description Executive Assistant & Office Manager Investment Banking/Financial Services New York, NY Base $110-135 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities " Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management " Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting " Support new hire on-boarding, such as per-start communication and relevant system set-ups, as well as employee offboarding " Support business development, talent acquisition and firm development efforts as needed " Contribute to creating a high-performing and inclusive culture " Plan New York office and firm wide events " Serve as the culture keeper for the office " Share and manage best practices " Additional duties as assigned Qualifications " Bachelor's degree from a top undergraduate program " Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy " Excellent written and verbal communication skills including strong e-mail etiquette " High degree of maturity with a proven ability to interact with senior executives, team members and external partners " Experience with Concur and / or Intapp preferred " Experience with office moves and / or build outs preferred " Ability to successfully work in a small, collaborative team environment " Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting " Proven track-record of success in high pressure, time-constrained environments " Top-tier organizational skills and attention to detail " Self-starter and entrepreneurial spirit Company DescriptionWell established non profit in the educational fieldWell established non profit in the educational field