Office & Admin jobs in Cicero, New York - Page 10Create job alerts

Job Description We are seeking a proactive, organized, and tech-savvy Executive Assistant to join our team full-time. This is a hybrid role based out of Syracuse, NY, with a mix of office and work-from-home flexibility. You will be the hub of operations, ensuring that systems are in place, transactions run smoothly, and clients receive five-star service. This is a W2 position with a base salary of $50,000–$55,000, plus the potential for performance-based incentives. Benefits include: • 10 flex PTO days, • Standard holidays, • Manage daily operations including email inbox, calendars, scheduling, and task lists, • Oversee contract-to-close process, ensuring deadlines and compliance are met, • Support listing and buyer management with organized, repeatable systems, • Maintain and update the database; build and execute a 36-touch client care plan, • Coordinate with VA (marketing/social media) and ensure tasks are aligned and reported, • Prepare and deliver regular communication/updates to clients and team members, • Implement new systems and processes to streamline business operationsQualifications:, • Strong organizational skills with attention to detail and follow-through, • High responsiveness and urgency; able to manage multiple priorities in a fast-paced environment, • Tech-savvy with proficiency in Microsoft Office/Google Suite; knowledge of CRMs, Canva, DocuSign, and MLS preferred (or ability to learn quickly), • Excellent written and verbal communication skills; confident in client-facing interactions, • Self-starter with initiative to identify problems and create solutions, • Customer service mindset—kind, approachable, and relationship-oriented, • Adaptable and resourceful, able to thrive in a casual yet professional team cultureAbout Company For over 10 years, I’ve built my career as a full-time Realtor serving Central New York families with honesty, integrity, and unmatched dedication. My business thrives on referrals and repeat clients because I believe real estate is more than transactions—it’s about relationships, communication, and helping people achieve their dreams. With an average of 60+ homes sold each year, I’ve built a reputation as a hardworking, approachable, and relatable professional. Now, I’m ready to take the next step by growing my team and bringing on an Executive Assistant who will help elevate my business to the next level.

Job Description Job Title: Human Resources Manager Reports To: General Manager FLSA Status: Exempt Supervisory Responsibilities: Yes – Functional Area Leader Frazer and Jones is a leading manufacturer of malleable and ductile iron castings serving a multitude of various industries with a rich history of over 175 years. We are seeking a dynamic Human Resources Manager to join our team and support our mission by enhancing our workforce and workplace culture. Job Summary: Under the direction of the General Manager oversees the daily operations of Human Resources, Payroll and Labor Relations functions for the plant. This position oversees the interviewing, hiring, training and termination of employees. Maintains, interprets, and adjusts policies and procedures, along with the collective bargaining agreement. Provides support for employee benefits, leaves of absence and other functions as it relates to Human Resources. Supervisory Responsibilities: • Oversees and participates in the recruitment, hiring, and training of managerial and hourly employees., • Conducts performance evaluations that are timely and constructive., • Handles discipline and termination of employees as needed and in accordance with company policy., • Provides direct supervision to one or more employees. Essential Job Functions and Responsibilities: • Handles routine and complex or sensitive Human Resources-related items such as payroll inquiries, interpretation of company policies or collective bargaining agreement, training and development as well as performance management., • Performs weekly payroll processing for two business units, including 401k contributions, benefit deductions, garnishments and other items as needed., • Serve as the primary point of contact for employee concerns, mediate disputes and foster a positive workplace culture through effective communication and conflict resolution., • Implements performance appraisal systems, provides guidance on performance improvement plans, and supports managers in developing their teams., • Identifies training needs, coordinates training programs and promotes employee development initiatives to enhance skills and career growth., • Ensures compliance with labor laws, regulations, company policies, health and safety standards and collective bargaining agreement., • Administers compensation and benefits programs, conducts salary reviews, open enrollment and benefit administration., • Analyzes HR metrics to assess the effectiveness of programs and initiatives, prepares reports for management to inform strategic decisions., • Consults with line management, providing HR guidance when appropriate., • Manages and resolves complex employee relations issues. Conducts effective, thorough and objective investigations., • Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions)., • Excellent verbal and written communication skills with the ability to effectively communicate with different layers of the organization., • Strong interpersonal and customer service skills, with emphasis on emotional intelligence., • Outstanding organizational skills and attention to detail., • Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies., • Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors., • Excellent time management skills with a proven ability to meet deadlines., • Strong analytical and problem-solving skills., • Proficient with Microsoft Office Suite or related software., • Proficiency with HRIS and payroll software, especially with ADP Workforce Now is desirable. Physical Requirements: • Requires predominately sedentary work such as sitting at a desk and computer for extended periods of time, up to 8 hours at a time., • Work is performed in an office setting with limited exposure to loud noises, odors, extreme variances in temperature or other environmental factors., • Requires occasional exposure in the manufacturing plant to irritants such as loud noises, fumes, exhaust, or other environmental factors., • Must be able to lift 15 pounds at times without assistance. Education and Experience: • Requires an associate’s degree in business management or an alike field, or equivalent experience in lieu of education may be considered., • Bachelor’s degree in human resource management, industrial labor relations or business administration is highly desirable., • SHRM-CP or SHRM-SCP designation is highly desirable., • A minimum of 3-years’ experience as HR Generalist or alike roles, preference to those that have worked in an unionized environment and/or manufacturing. Pay and Benefits: • Salary: $80,000 - $100,000 per year base. This position is eligible for a discretionary bonus of 20% of base salary., • Company paid short-term and long-term disability, and life insurance., • 401(k) enrollment after 6 months of service, with a 50% match of the first 6% contributed by the employee., • Medical, dental, vision insurance enrollment eligible the first month after hire., • Paid time and vacation time.

Job Description We are seeking a Billing Specialist to join a busy accounting team. The ideal candidate will deliver accurate and timely billing services with a strong focus on customer service. Key Responsibilities: • Generate and edit client pre-bills., • Coordinate distribution of pre-bills and follow up to ensure timely and accurate client invoicing., • Address attorney and client billing requests promptly., • Review Work In Process aging monthly to ensure accounts are billed on schedule., • Maintain up-to-date client information in the management system, including names, addresses, billing formats, and groups., • Review unapplied and retainer accounts monthly and apply to client accounts as needed., • 1–2 years of billing experience in a high-volume, automated environment preferred., • Experience with Aderant or similar accounting software is a plus., • Strong analytical, written, and verbal communication skills., • Proficiency in Microsoft Excel and Word., • Ability to work independently, as well as collaboratively in a team setting., • Salary: Competitive range of $50,000 - $65,000, • Work Schedule Flexibility: 2 days remote (after ramp up), • Open to Syracuse, Buffalo and Melville locations

Job DescriptionEssential Functions and Responsibilities:Lead and contribute to a variety of planning projects, including but not limited to: feasibility studies, comprehensive and master plans, corridor studies, multimodal and complete streets plan, trail and greenway plans, concept studies, grant applications, NEPA and PEL studies, and technical reports. Prepare and manage SEQR documentation for a variety of projects, including Environmental Assessment Forms (EAFs), Environmental Impact Statements (EIS), and associated technical studies, Manage project teams, tasks, schedules, and deliverables while coordinating with internal staff, subconsultants, clients, and agency stakeholders to ensure high-quality outcomes. Collect, analyze, and interpret data related to demographics, land use, travel behavior, system performance, transportation funding, environmental conditions, and socio-economic trends using tools such as GIS, statistical software, and planning models. Prepare and deliver planning documents and presentations tailored to government bodies, stakeholder groups, and the public. Lead and support community engagement activities, including the development of outreach materials, facilitation of public meetings, and synthesis of feedback to inform project recommendations. Serve as a key client contact, maintaining strong relationships and ensuring the successful delivery of projects in terms of technical quality, schedule, and client satisfaction. Translate complex technical studies into clear, actionable recommendations for a range of audiences. Provide mentorship and guidance to junior staff, fostering professional development and contributing to the growth of the planning team. Participate in and occasionally lead field reviews and data collection activities. Support business development by contributing to proposals, scopes of work, and interviews as needed. Required Experience:Bachelor’s degree in a relevant field such as urban or regional planning, transportation planning, geography, environmental planning, public policy, landscape architecture, engineering, or economics. AICP certification, or the ability to obtain certification within one year of hire. Minimum of 5 years of progressively responsible planning experience, with a focus on transportation or related disciplines. Proven experience leading planning projects and supervising tasks or teams. Strong skills in technical writing, verbal communication, and time management. Demonstrated mentorship and leadership abilities within project or team settings. Preferred Experience:Master’s degree in planning, geography, environmental or natural sciences, public policy, law, landscape architecture, engineering, or a related field. Proficiency in GIS tools (e.g., ArcGIS) for spatial analysis, mapping, and data visualization. Ten (10) or more years of experience supporting or leading public sector planning projects in the Northeast, particularly in the transportation field at the local or regional level. Active involvement in professional organizations such as APA, ITE, or similar. Experience with complex, interdisciplinary projects, including oversight of environmental documentation (e.g., NEPA, EIS), technical studies, budgeting, and schedule management. Working ConditionsWork is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment. Field work is required on occasion where work may be conducted outside in heat/cold, wet/humid, and dry/arid conditions. Some lifting (up to 25lbs) may be required as needed. MUST HAVE:Bachelor’s degree in a relevant field such as urban or regional planning, transportation planning, geography, environmental planning, public policy, landscape architecture, engineering, or economics. AICP certification, or the ability to obtain certification within one year of hire. 5 years of progressively responsible planning experience, with a focus on transportation or related disciplines. Experience leading planning projects and supervising tasks or teams.

Job DescriptionWe are looking for an experienced HR Generalist to join our team in Syracuse, New York. In this contract-to-permanent role, you will play a pivotal part in managing and supporting various human resources functions, including employee relations, benefits administration, and onboarding processes. This position is ideal for a detail-oriented candidate with a strong background in HR operations who is eager to contribute to a dynamic manufacturing environment. Responsibilities: • Manage employee relations by addressing concerns and resolving workplace issues to maintain a positive and productive environment., • Oversee onboarding processes to ensure new employees have a seamless transition into the organization., • Administer benefits programs, including enrollment, maintenance, and compliance with regulations., • Support HR reporting and compliance efforts to ensure accurate documentation and adherence to policies., • Maintain and update HRIS systems to manage employee data and streamline HR operations., • Collaborate with payroll functions, utilizing ADP systems to ensure timely and accurate processing., • Provide guidance to employees regarding benefits, policies, and procedures., • Assist in implementing HR strategies that align with organizational goals., • Conduct training sessions or orientations to support employee development and organizational objectives., • Ensure adherence to employment laws and regulations in all HR activities.• Minimum of 2 years of experience in human resources roles., • Strong knowledge of employee relations and conflict resolution strategies., • Experience with HRIS systems and data management., • Proficiency in benefits administration, including enrollment and compliance., • Familiarity with ADP payroll systems for accurate processing., • Excellent organizational skills with the ability to manage multiple HR functions simultaneously., • Strong interpersonal and communication skills to effectively interact with employees and leadership., • Knowledge of employment laws and regulations applicable to HR operations.

Job Description Come join a company that is putting the "CARE" back in healthcare. Why do nurses want to work here? The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life. About us: What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion. About the role: At KabaFusion, our Area Nursing Administrators have oversight management of 6 NY State LCHSAs that are focused on providing Specialty Infusion Nursing services to our KabaFusion Pharmacy patients. The Director of Nursing for each location report to the ANA. The ANA reports to the Vice President of Nursing. Duties include oversight of hiring, supervision, education, budget oversight, ensuring compliance with accreditation agencies, KabaFusion policies/procedures and safe delivery of home infusion nursing services. Essential Duties & Responsibilities: • Assess staffing needs; hire, train and monitor competencies, and educate management team on policies and procedures., • Ensure compliance of agency operations with state and local rules and regulations as well as accreditation standards, • Implements and evaluates budget plan and cost control policies, • Measures nursing metrics and provides reporting to Nursing Leadership As an Area Nursing Administrator, you bring: • Current and unrestricted Registered Nurse (RN) license in New York State, • 5+ years of multi-site LHCSA management experience, • Previous home health and/or home infusion experience for a New York State LCHSA that provides home infusion/specialty medication infusions Our Benefits: • Benefits start on your 1st day of employment, • 401k w 4% match – no waiting or vesting period, • PTO / Floating Holidays / Paid Holidays, • Company paid life insurance and short-term disability, • Employee Assistance programs to help with mental health / wellness, • Learning & Development Programs, • Perks… includes discounts on travel, cell phone, clothing and more…, • Generous employee referral program KabaFusion is a mission driven company with a focus on innovation and patient care so, as an Area Nursing Administrator, if that sounds like something you want to be a part of, then look no further.

Job Description Accounts Receivable Specialist Overview We are seeking a detail oriented Accounts Receivable Specialist to support invoicing, collections, cash application, and month end processes. This role is ideal for someone who enjoys working with customers, resolving discrepancies, and keeping financial records accurate and up to date. Key Responsibilities • Prepare and send customer invoices, • Monitor outstanding receivables and follow up on past due accounts, • Research and resolve billing issues or payment discrepancies, • Process customer payments and apply cash accurately, • Maintain accurate AR aging reports, • Reconcile accounts and support month end close, • Communicate with internal teams to ensure billing accuracy, • Provide customer service related to account status or billing questions Qualifications • Associate degree in Accounting or related field preferred, • Experience in accounts receivable or general accounting, • Strong attention to detail and follow through, • Excellent communication and customer service skills, • Proficiency in Excel and accounting software, • Ability to manage deadlines and handle a high volume of transactions What Makes This Role Attractive • Opportunity to own the AR process and improve workflows, • Visibility to accounting leadership, • Stable company with room for growth

Job Description Summary: Administers policies relating to all phases of human resources activity by performing the following duties. This is an onsite position only located in East Syracuse NY. Hours are 8:30am-5:30pm Essential Duties and Responsibilities: include the following. Other duties may be assigned. • Assist in the recruiting, interviewing, and testing applicants to fill vacant positions., • Plans and conducts new employee orientation to foster positive attitude toward company goals., • Advises management in appropriate resolution of employee relations issues., • Responds to inquiries regarding policies, procedures, and programs. Gathers and analyzes information skillfully. Develops alternative solutions. Works well in group problem solving situations. Uses reason even when dealing with emotional topics., • Administers performance review program to ensure effectiveness, compliance, and equity within organization., • Performance Appraisals: maintain and distribute., • Lunch & Learn: Creates schedule and topics to be covered and works to coordinate presenters, as well as coordinating food., • Process company store orders including clothing orders for each division., • Create Birthday list & cards., • Years of Service Anniversaries: create lists and invitations quarterly for pin ceremony as well as maintain nameplate tags, • Takes the lead on coordination of company picnic., • Assistance with HR projects as necessary., • Must comply with United Radio's policies and procedures, and quality systems., • Other related duties as requested., • Promote and adhere to United Radio’s Core Values. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. PHR Certificate preferred Required Skills/Abilities • Excellent organizational skills and attention to detail., • Excellent written and verbal communication skills including tone of voice., • Proficient knowledge of the Microsoft Office Suite or similar software in relation to data entry, marketing and information gathering, • Familiar with photo and document editing software like: Photoshop, Canva, other photo editing capabilities., • Basic understanding of mathematical concepts., • Define problems, collect data, establish facts, and draw valid conclusions, • Ability and desire to learn new skills., • Detail oriented., • Ability to work independently as well as with a team., • Prioritize duties and responsibilities appropriately., • Secondary language preferred. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand, stoop, kneel, or crouch. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Job Description Human Resources Business Partner Pay range: $72-89k DOE **This position is located in Syracuse, NY. At Bluefors, we are proud to design and manufacture world-class cryogenic solutions that enable breakthrough discoveries. From our Syracuse, NY facility, home to Cryomech product lines, we develop and build cryogenic systems that power advances in quantum technology, scientific research, and other cutting-edge industries. Founded in Finland in 2008, Bluefors quickly became the global leader in ultra-low temperature systems. With the addition of Cryomech, Syracuse-based pioneer since 1963, our combined expertise allows us to deliver reliable, high-performance products that scientists, innovators, and industries depend on every day. Our team of 600+ professionals from over 50 nationalities is united by curiousity, craftsmanship, and a share mission: to help our customers go further. Whether building precision cryocoolers, engineering complete measurement systems, or supporting our products in the field, we focus on quality, collaboration and progress. Working at Bluefors means contributing to technology that has real impact worldwide. In Syracuse, our employees are the heart of producing the cryogenic systems that enable tomorrow's discoveries - while building rewarding careers in engineering, manufacturing, quality, finance, sales, service and beyond. Position Summary This position is responsible for assisting and supporting the HR Department with various HR functions, including onboarding and administration of HR policies, procedures, and programs in a secure confidential environment. Essential Duties and Responsibilities * HR administrative duties to ensure legal regulations are followed to include retention and maintenance of confidential and personnel files/records; creating documents/procedures * Advises supervisory staff in appropriate resolution of employee relations issues * Partners with the Safety and Training Coordinator to oversee Bluefors Cryocooler Technologies' injury management program including all Worker's Compensation processes and procedures * Responsible for screening and coordinating interviews for assigned roles * Assists with recruitment (onsite and offsite functions), benefit and leave administration * Prepares various employee correspondence including offer letters, compliance paperwork, separation notices and related documentation * Assists payroll with PTO administration * Participates and supports in coordination of company events * Other administrative duties/HR projects as assigned Qualifications and Education Requirements Bachelor's degree preferably in human resources or business administration with three to five years related experience and/or training; or equivalent combination of education and experience. Experience with HRMS/HRIS systems preferred. Employee Benefits * Bluefors offers a generous benefits package including health, dental, vision, 401K, long and short-term disability, life, training, tuition reimbursement, and Paid Time Off (PTO). This role does not offer sponsorship for work authorization. Bluefors Cryocooler Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of disability status, veteran status, or any other New York State or federally protected characteristic.

Job DescriptionWe are looking for a detail-oriented Accounts Payable Specialist to join our team in Syracuse, New York. This contract position offers an excellent opportunity to contribute to financial operations by ensuring accurate processing and compliance with organizational policies. The ideal candidate will excel in managing payables, receivables, and supporting accounting processes with precision and efficiency. Responsibilities: • Process supplier invoices by verifying accuracy, obtaining necessary approvals, and ensuring timely payment., • Cross-check billing information with purchase orders and delivery confirmations to maintain accuracy., • Coordinate weekly payment cycles, utilizing various transaction methods such as ACH and check runs., • Maintain and update vendor records, including onboarding documentation and tax forms., • Assist with annual compliance filings related to vendor payment activities., • Generate and distribute client invoices, recording payments, and reconciling accounts., • Monitor unpaid balances and prepare reports on receivables activity., • Participate in monthly and quarterly accounting close processes, ensuring all entries are accurate and reconciled., • Manage cross-entity transactions, review shared financial records, and maintain detailed ledgers., • Collect financial documentation for grant reimbursements and ensure compliance with funding requirements and audit standards.• Proven experience in accounts payable and receivable processes., • Strong knowledge of invoice coding, account coding, and payment processing methods such as ACH and checks., • Familiarity with accounting software such as Sage and Netsuite is preferred., • Ability to reconcile accounts and handle cross-entity transactions effectively., • Exceptional organizational skills with attention to detail and accuracy., • Understanding of compliance requirements for grant funding and audits., • Proficiency in maintaining confidentiality and adhering to governance policies., • Excellent communication and analytical skills to support financial reporting and vendor relations.

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. C&S Companies is seeking a talented, service-oriented individual to join our Accounting team as a part-time Payroll Clerk. This is an integral position that will be responsible for assisting with administering payroll for companies located across multiple states. This is a part-time position (24 hours per week) offering a competitive compensation. Preferred Qualifications and Skills: • Strong working knowledge of payroll processing with at least 2 years of related experience, • Ability to deal with sensitive information and maintain a high level of confidentiality, • Intermediate to advanced proficiency in Excel and Word, • Need to be a team player, detail oriented and ability to multi-task, • Excellent communication skills both verbal and written, • Employee record review and maintenance, • Back-up for pre- and post-payroll reporting/payroll changes tracking, • Work with import files for processing time and expenses, • Set up and terminate garnishments $30.00 - $32.00/hr* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

Job DescriptionWe are looking for a skilled and motivated Legal Secretary/Paralegal to join our team in East Syracuse, New York. This Contract to permanent position offers an opportunity to contribute to a dynamic legal environment while advancing your attention to detail. The ideal candidate will bring a strong background in drafting legal documents and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft legal documents such as motions, summons, and complaints with precision and attention to detail., • Collaborate with attorneys to support case management and ensure deadlines are met effectively., • Utilize Microsoft Word and Excel to create, edit, and maintain legal documentation., • Organize and maintain case files and ensure all records are properly stored and accessible., • Conduct research to support legal proceedings and provide relevant information to the legal team., • Communicate with clients and other parties involved in legal cases to gather necessary details or relay updates., • Utilize cloud-based systems to manage and store legal files securely and efficiently., • Assist in scheduling meetings, court appearances, and other legal appointments., • Ensure compliance with legal standards and organizational policies in all tasks.• At least two years of experience as a Legal Secretary or Paralegal., • Proficiency in drafting legal documents, including motions, summons, and complaints., • Familiarity with Microsoft Word and Excel for efficient document management., • Knowledge of cloud-based systems for file organization and storage., • Strong communication skills to interact effectively with clients and team members., • Ability to manage multiple tasks and prioritize deadlines in a fast-paced environment., • Detail-oriented with excellent organizational abilities., • A proactive and eager attitude to learn and grow within the legal field.

Job Description • Communication: Answering and triaging phone calls, taking messages, and communicating with clients, vendors, and stakeholders., • File Management: Organizing and maintaining files, both physical and electronic, ensuring easy access and retrieval of documents., • Scheduling: Scheduling appointments for Sr. Executives, such as meetings, and travel arrangements for clients., • Data Entry: Entering data accurately into databases and spreadsheets., • Office Support: Handling incoming and outgoing mail, ordering office supplies and housekeeping supplies, and assisting with photocopying and mass emails to clients and families., • Basic Bookkeeping: May assist with tasks like invoicing and tracking expenses for programs and specific departments., • Reporting: Preparing data reports and presentations for Sr. Executive, sometimes with assistance from other team members as noted by Senior Executives., • Customer Service: Providing a positive and professional experience for visitors and clients. Education: Associate Degree in Business Administration, Human Services or related field. * Experience: Must have senior level and or C-Suite 1 level experience and be have experience working in a high paced environment. * Skills: Strong communication, organizational, and interpersonal skills are essential. Must be an excellent note taker and be able to type 55-70 WPM. * Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software is often required. * Additional Skills: Familiarity with office equipment (copiers, printers, etc.) and basic bookkeeping skills is essential. * strong organizational skills, computer literacy and the ability to multi-task. * Experience with payroll and accounting is a plus. Company DescriptionNon-profit that works with children and families dealing with unaddressed trauma induced by neighborhood conflict.Non-profit that works with children and families dealing with unaddressed trauma induced by neighborhood conflict.

Job Description 1. Must be 21 years and older., 2. Must be comfortable with using computers, 3. Must pass a mandatory pre-employment drug and alcohol screening., 4. Must pass a mandatory criminal background check., 5. Must understand instructions in English (both written and spoken). DUTIES AND RRESPONSIBILITIES 1. Assigning trips to the appropriate drivers., 2. Making sure all trips are in the correct status at the end of the day., 3. Effectively communicates with drivers regarding schedule progress., 4. Maintain a professional image and attitude in regards to clients, visitors and co‐workers., 5. Assist clients and patients as needed to safely complete the transfer.

Job Description We are LOTTE BIOLOGICS! Delivering Therapies That Enable a Healthier World. A new company, built on 80 years of tradition. We embody our core values of being Inspired by Science, Embracing Diversity, Fostering Talent, and Connecting Lives. Our mission is to be the most trusted partner in the industry, with high standards of quality and continuous innovation, to reliably deliver benefits for patients worldwide. Position Summary The Associate Director, Project Management Office (PMO) will play a key leadership role in advancing the growth and evolution of the Syracuse Bio Campus PMO organization. This role is responsible for ensuring project delivery excellence across client programs and internal initiatives, establishing and embedding project management best practices, and fostering consistent execution across teams. This role will also drive operational alignment across Manufacturing Operations, Development (MS&T, PD, AS&T), Quality, Supply Chain, and Business Development to enable successful delivery of strategic and operations priorities. As a key leader within the Global PMO network, this individual will serve as a strategic business partner to site leadership and a trusted liaison for clients, ensuring transparency, accountability, and exceptional execution across the project lifecycle. The ideal candidate brings deep experience in biologics and CDMO operations, strong business acumen, and hands-on leadership in technical transfer, cGMP operations, and stakeholder management. Duties & Responsibilities Leadership & Strategy • Provide experience-based mentorship and guidance to a team of project managers responsible for client and internal project execution at the Syracuse Bio Campus., • Lead strategic/complex client-facing projects, including strategic partnerships to provide CDMO End-to-End services for clients., • Partner with the VP, Global PMO to align site PMO goals with global project governance, reporting standards, and best practices., • Establish PMO frameworks, processes, and metrics that ensure consistency, visibility, and predictability of project outcomes., • Oversee execution of assigned client projects — from initiation through closeout — ensuring projects are delivered on time, within scope, and within budget., • Ensure risk management processes are embedded within project execution and that escalation pathways are well-defined and utilized., • Lead project governance reviews and portfolio-level reporting to site and global leadership., • Act as a senior point of contact for strategic or high-priority client accounts., • Oversee client communication, project scope definition, change order management, and performance reporting., • Manage PMO budgets and oversee financial performance of client programs, ensuring accurate forecasting, invoicing, and cost control., • Provide visibility to project financials, risks, and milestones to internal stakeholders and senior management., • Contribute to and influence the development and sustainability of a high-performing PMO team culture centered on accountability, collaboration, and client service excellence., • Mentor and coach project managers to strengthen leadership, communication, and problem-solving capabilities., • Bachelor's degree in Engineering, Life Sciences, or a related technical field required; Master's degree preferred., • Minimum of 8 years of experience in the CDMO industry, with a strong background leading complex cGMP or technical transfer projects., • At least 5 years of project management experience, including demonstrated success guiding cross-functional teams and implementing project governance and performance standards., • Demonstrated success managing complex cGMP manufacturing or technical transfer projects in a contract development and manufacturing (CDMO) environment., • Proven track record implementing or enhancing PMO frameworks, governance processes, and performance metrics., • PMP (Project Management Professional), PgMP (Program Management Professional), or equivalent project management certification strongly preferred., • Experience managing client relationships at a strategic level., • Expert knowledge of biopharma project management methodologies, risk management, and stage-gate governance., • Strong understanding of biologics manufacturing processes, analytical and process technical transfer, and regulatory requirements in a GxP environment., • Strong understanding of CDMO financials, including purchase order and invoicing processes, estimating costs for changes to project scope, and proper tracking of all development and manufacturing expenditures (e.g,. materials, consumables, labor) to support client invoicing and ensure all expenditures that should be passed through to the client are invoiced appropriately., • Exceptional leadership, negotiation, and stakeholder management skills., • Proficiency with Microsoft Project, Smartsheet, Power BI, and other project management and visualization tools., • Ability to balance strategic thinking with hands-on project oversight., • Excellent written, verbal, and presentation skills for executive-level communication., • Proven ability to manage competing priorities and drive results in a fast-paced, matrixed environment., • Prolonged periods of sitting or standing at a desk, participating in meetings, and working on a computer., • Frequent use of standard office equipment (computers, monitors, telephones, printers, projectors)., • Occasional movement throughout the site to attend meetings, observe project activities, or interface with operations teams in manufacturing or laboratory areas., • Ability to wear required personal protective equipment (PPE) when entering controlled manufacturing or lab environments (e.g., safety glasses, lab coats, shoe covers)., • Visual acuity to review project data, timelines, and technical documentation in both electronic and printed formats., • Onsite role based at the Syracuse Bio Campus (cGMP manufacturing facility), requiring regular presence and engagement with cross-functional teams., • Partner closely with global counterparts in Korea and other regions, balancing time zones to maintain clear communication and alignment across projects., • Work is primarily performed in an open or shared office environment, requiring a high degree of collaboration, communication, and adaptability., • Frequent interaction with internal departments (Manufacturing, Development, Quality, Supply Chain, Finance, Business Development) and external clients., • Occasional entry into GMP manufacturing and laboratory spaces, which requires adherence to gowning and safety procedures. 18% Work Location: East Syracuse, NY New York Pay Range$128,000—$179,000 USD We are an Equal Employment Opportunity ("EEO") Employer. We believe that women, people of color, veterans and LGBTQ communities must participate in the work we do, so we strongly encourage applications from people with these identities or who are members of underrepresented communities! If this is the work that you want to do, in a culture of inclusion and excellence with the goal of making our world to be a healthier place, then please apply today!

Job DescriptionAdministrative Warehouse ClerkMonday - Friday 10am - 6:30pm $16.50 per hour DOE Job Duties- Process inbound and outbound paperwork - Check drivers in/out - Filing- Communication - Ensure accuracy of documents and inventory - Order fulfillment - Notifies others of warehouse concerns to increase productivity, improve service, decrease or avoid costs, and begins to identify areas where they can assist in resolving concerns. - Provides assistance and support to all site Administration and Operations Essential Knowledge and Skills- Ability to apply basic to complex mathematical concepts - Understand and respond appropriately to basic to complex employee, vendor and customer inquiries- Read, write and communicate using the English Language Requirements- High school diploma or GED- Ability to move throughout the facility including the office, production, warehouse environments, etc. - Must wear steel toe boots - Physically able to stand, bend, stoop, kneel, reach, twist, lift, pull, climb, balance, crouch, handle and move items weighting up to 50lbs. Apply now for consideration! "INDITES"

Job DescriptionRecruiting CoordinatorDays: Monday-Friday (possibly Monday-Thursday)Hours: 8 a.m.-5 p.m.Pay: $18.00/hour Staffworks is seeking a reliable Recruiting Coordinator to join their award-winning team! What's in it for you? • Great Hours, • Great Starting Rate, • Administer temporary/contract employee orientation., • Communicate with the staffing agencies, updating them on existing staffing levels., • Assist with scheduling interviews., • Posting of open positions and ensuring accuracy of postings, • Assist with sourcing and screening new job applicants., • Maintain recruitment log, • Schedule drug screens and perform background checks for potential new hires., • Handle plant locker assignments, • Printing new hire packets and assist employees with processing ID badges as needed., • Issue company provided T-Shirts to production staff and manage inventory levels., • Be a resource to employees by answering questions, providing paperwork and guidance in a professional manner., • Maintain current information on the Careers Page of the Company website, intranet, Communication TV’s and plant bulletin boards., • Previous experience working in an administrative support role., • 1 year experience in a Human Resources or related role is highly preferred., • Strong Microsoft Office skills required, • Ability to multi-task and prioritize multiple projects., • High degree of initiative and attention to detail., • Strong interpersonal skills.

Job DescriptionDescription: Overview: Meyer’s RV Superstores is looking for a creative, motivated individual with strong graphic design skills to support our marketing and social media efforts. This role is perfect for someone who loves digital design, social media, and creating eye-catching visuals for advertising. You will help develop, create, and execute engaging social media content, such as images, videos, and graphics, to build brand awareness. What You’ll Do: • Design and create compelling Facebook and social media ad graphics, • Assist in developing ads for sales events, promotions, campaigns & shows, • Work closely with the Social Media Marketing Manager on assigned tasks while ensuring all creative assets maintain consistent branding., • Schedule weekly social media content across multiple store pages, • Help brainstorm ideas for campaigns & fresh creative ideas for online engagement Requirements: Education and Experience: • Bachelor’s degree in communications, graphic design, marketing or related field., • Two-to-four years’ experience managing social and digital media channels., • Experience with graphic design (Canva, CapCut, Adobe Creative Suite or similar tools) What We’re Looking For: • Interest in social media marketing and digital advertising, • Creativity and strong attention to detail, • Ability to follow brand guidelines and deliver clean, professional design work, • Demonstrated ability to work independently and collaboratively, make decisions and balance multiple deadlines., • Organized, and willing to learn

Job DescriptionBenefits: • 401(k), • Competitive salary, • Dental insurance, • Employee discounts, • Free food & snacks, • Free uniforms, • Health insurance, • Paid time off, • Profit sharing Must be computer proficient. Preferred experience with electronic medical record: Modernizing Medicine (EMA). Candidates must be able to handle multiple phone lines, coordinate check-in and check-out, appointment scheduling, surgical scheduling, prior authorizations and facilitate client needs. Receptionist must have excellent communication & organizational skills, attention to detail, a strong desire to work in a fast paced environment, and a passion for providing excellent patient care. Only qualified medical receptionists with current experience in a medical office setting will be considered for this position.' ' Work Remotely • No

Job DescriptionBenefits: • License Reimbursement, • 401(k), • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off We believe in rewarding hard work and supporting a healthy work-life balance. Our team members enjoy two weeks of paid vacation, two additional sick days, and 35 days off throughout the year. We rotate time off so everyone gets a break regularly, and annual raises of 45% are standard. Our office culture is collaborative, professional, and growth-focused. Were looking for someone who is reliable, personable, and enjoys solving problems while multitasking in a fast-paced environment. You should be someone who thrives on helping others, gets along well with a team, and is eager to build a long-term career especially if you have aspirations of becoming an agent yourself. If youre motivated to grow, want to make a difference, and are ready to build a lasting career in a supportive, team-oriented environment, this could be the perfect opportunity for you. ROLE DESCRIPTION: Matt Roe - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job DescriptionBenefits: • Bonus based on performance, • Company parties, • Dental insurance, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development, • Vision insurance Our team is made up of nine dedicated professionals who support one another, celebrate wins together, and strive to continuously improve. We take pride in offering competitive benefits, including health, dental, and vision coverage, along with a 401k plan to help you plan for the future. If youre looking for a workplace where collaboration, balance, and growth come together, this could be the perfect opportunity for you. ROLE DESCRIPTION: Andrew Cambria - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job Description Location This position is 100% in-office and reports to one of our facilities onsite in Syracuse, NY; Corona, CA or Henderson, NV. Job Summary The Human Resources Generalist is responsible for supporting day-to-day HR operations across multiple functional areas and offices, including but not limited to employee relations, onboarding, benefits administration, compliance, performance management, and HR policy implementation. This role serves as a trusted resource for employees and managers while ensuring HR practices align with company goals and legal requirements. Salary Range $60,000 per year - $80,000 per year Hours Various; this position supports an organization operating 24/7, 365 days a year Responsibilities • Employee Leave of Absence Management: • Assess employee's eligibility for leave and assist in applying for said leave such as: FMLA/CFRA, PFL, DBL, and Workers Comp., • Maintain up-to-date records regarding employees on leave and their return-to-work status, • Approve/deny disability and FMLA leave requests under the guidance of the HR Manager, • Report Worker’s Compensation claims to insurance agency and COVID-19 cases to the DOH in a timely manner • Assist managers and supervisors in understanding and implementing company policies related to performance, discipline, and related topics, • Manage onboarding for company, including inputting accurate information into HRIS/payroll system, • Provide support with benefits overview and open enrollment, • Assess training, development and employee relations needs through surveys, interviews, focus groups, and communication with managers, • Create, organize, plan, and present various forms of onboarding, orientation, and skills training for employees, • Maintain records of training and development activities, attendance, results of tests and assessments, and retraining requirements, • Maintain up-to-date records in HRIS regarding employee training, skills, education, etc, • Associate Degree or advanced certificate in HR, • 3-4 years of progressive experience in Human Resources positions, • 1-2 years of leave management experience, • Considerable knowledge of HR principles and practices, • Bachelor’s degree or equivalent in Human Resources, Business or Organization Development or related field, • SHRM or PHR Certification, • Advanced knowledge of various employment laws, • Annual salary increases and performance bonuses, • Medical, Dental, Vision, and 401k, • Paid Vacation and Sick Time, • Wellness Program + Wellness DAYS OFF, • Internal advancement opportunities Additional Information Rapid Response offers a competitive compensation and benefits package and dynamic and professional work environments. We also offer continued growth through our internal advancement opportunities. For more information, view our website at . Rapid Response is an Equal Opportunity Employer.

Job Description Join Our Team as a Front Desk Clerk at Randolph House! Looking for an opportunity to be the friendly face that makes someone's day? At Randolph House, located in Liverpool, NY, we pride ourselves on creating a welcoming and supportive environment for both our guests and team members. If you’re ready to bring your positive energy and organizational skills to a role where you’ll make a real difference, we’d love to hear from you! About the Role As a Front Desk Clerk, you’ll be the first point of contact for our guests, setting the tone for their experience with us. This role is perfect for someone who enjoys interacting with people, thrives in a fast-paced environment, and has a knack for keeping things running smoothly. Key Responsibilities • Greet and assist guests with a warm and professional demeanor., • Handle check-ins, check-outs, and reservations efficiently., • Answer phone calls and respond to inquiries with accurate information., • Maintain accurate records and ensure the front desk area is organized., • Collaborate with other team members to ensure seamless guest experiences. What We’re Looking For • No prior experience required—just a willingness to learn and grow with us., • Strong communication and interpersonal skills., • A friendly, approachable attitude with a focus on customer service., • Basic organizational and multitasking abilities., • Reliability and a commitment to creating a positive guest experience. Why Join Randolph House? At Randolph House, we believe in fostering a supportive and inclusive workplace where everyone feels valued. We’re a small, tight-knit team that works together to provide exceptional service to our guests. While we don’t currently offer additional benefits, we do offer a welcoming environment where your contributions will be recognized and appreciated. Ready to Apply? If this sounds like the perfect opportunity for you, we’d love to hear from you! Join Randolph House and become part of a team that truly values its people. Apply now and take the first step toward an exciting new chapter in your career! By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description Job description: Full Time Human Resources Assistant needed for our very busy Human Resources office here at Menorah Park of CNY. Responsibilities: Post open positions on various sites for all departments Screen Applicants Conduct New Hire Orientation, following all NYS DOH and DOL regulations. Enter New Hires into payroll, various spreadsheets and systems. Remove all terminated employees from various spreadsheets and systems. Conduct background checks, schedule fingerprinting appointments when needed REQUIREMENTS: Must have 5+ years’ experience in Human Resources Must have Union experience Long Term Care/Skilled Nursing Facility experience required. Proficient in Microsoft Office Excellent organizational skills and verbal communication Able to multi-task Job Type: Full-time People with a criminal record are encouraged to apply Education: • Human resources: 3 years (Required)

Job Description Position summary: Our client is seeking a creative and highly motivated Senior Planner to support our growing planning practice. This is a unique opportunity to lead and contribute to innovative planning solutions for public sector clients across a range of project types and geographic contexts. The ideal candidate will bring in-depth knowledge of planning principles and project leadership experience, with a strong background in multimodal, community, and environmental planning. Candidates must be comfortable working collaboratively within a multi-disciplinary team that includes planners, engineers, and designers. Projects may include elements of transportation planning, land use, urban design, environmental review, and data-driven analysis to support long-range visioning and near-term improvements across a variety of contexts. Essential Functions and Responsibilities: • Lead and contribute to a variety of planning projects, including but not limited to: feasibility studies, comprehensive and master plans, corridor studies, multimodal and complete streets plan, trail and greenway plans, concept studies, grant applications, NEPA and PEL studies, and technical reports., • Prepare and manage SEQR documentation for a variety of projects, including Environmental Assessment Forms (EAFs), Environmental Impact Statements (EIS), and associated technical studies,, • Manage project teams, tasks, schedules, and deliverables while coordinating with internal staff, subconsultants, clients, and agency stakeholders to ensure high-quality outcomes., • Collect, analyze, and interpret data related to demographics, land use, travel behavior, system performance, transportation funding, environmental conditions, and socio-economic trends using tools such as GIS, statistical software, and planning models., • Prepare and deliver planning documents and presentations tailored to government bodies, stakeholder groups, and the public., • Lead and support community engagement activities, including the development of outreach materials, facilitation of public meetings, and synthesis of feedback to inform project recommendations., • Serve as a key client contact, maintaining strong relationships and ensuring the successful delivery of projects in terms of technical quality, schedule, and client satisfaction., • Translate complex technical studies into clear, actionable recommendations for a range of audiences., • Provide mentorship and guidance to junior staff, fostering professional development and contributing to the growth of the planning team., • Participate in and occasionally lead field reviews and data collection activities., • Bachelors degree in a relevant field such as urban or regional planning, transportation planning, geography, environmental planning, public policy, landscape architecture, engineering, or economics., • AICP certification, or the ability to obtain certification within one year of hire., • Minimum of 5 years of progressively responsible planning experience, with a focus on transportation or related disciplines., • Proven experience leading planning projects and supervising tasks or teams., • Strong skills in technical writing, verbal communication, and time management., • Masters degree in planning, geography, environmental or natural sciences, public policy, law, landscape architecture, engineering, or a related field., • Proficiency in GIS tools (e.g., ArcGIS) for spatial analysis, mapping, and data visualization., • Ten (10) or more years of experience supporting or leading public sector planning projects in the Northeast, particularly in the transportation field at the local or regional level., • Active involvement in professional organizations such as APA, ITE, or similar., • Experience with complex, interdisciplinary projects, including oversight of environmental documentation (e.g., NEPA, EIS), technical studies, budgeting, and schedule management.

Job DescriptionDescription Simply Beautiful Smiles and Affiliates state-of-the-art dental practice at Syracuse, NY| is searching for an organized and patient-focused Dental Front Desk associate. The ideal candidate for this position has exceptional communication skills with a focus on customer service. We are backed by the country's leading dental support organization which allows our practitioners to focus on providing patient-centric and clinically excellent care. What Simply Beautiful Smiles Offers you as a Dental Front Desk Associate: -Competitive Compensation and Benefit Package -Modern offices equipped with the latest dental technology -Teaching environment with succession planning and tuition reimbursement -Healthcare Benefits (Medical, Prescription Drugs, Dental, and Vision) -401(k) Savings Plan What you can offer Simply Beautiful Smiles as a Dental Front Desk Associate: -Greet and welcome patients and visitors. -Provide outstanding customer service to our patients, coworkers, and the public. -Follow HIPAA confidentiality guidelines. -Answer patient phone calls following SBS’s Excellence in “Customer Service” Program. -Check patients into the patient management system -Verify insurance eligibility -Ensure financial agreements are signed and scanned. -Note in patient’s appointments; next day co-pays and balances to be collected. -Collect all balances and co-pays. INDSBS Minimum Qualifications • Dentrix Enterprise experience, • Ability to work some nights plus a weekend or two each month, • Experience working with patients in a dental office, • Must be able to work in our office, • Flexible schedule

Job DescriptionCompany Description America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow, with 1000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price. For more details about America's Best, visit AmericasBest.com. At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person. How would you like Sundays off? Yes, every Sunday we’re closed! Job Description What would you do? – The Specifics • Ensures high quality customer service while following all safety protocols., • Ensures a smooth flow of customers through the store., • Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol., • Processes and understands managed care plans while obtaining document information from the insurance company as needed., • Provides customers basic and accurate information., • Schedules and confirms appointments, follow-up visits and classes., • Files all patient records daily and pulls patient files for the next day's appointments., • Checks order status and notifies customers when orders are in or of any delays., • Keeps reception area tidy and presentable with all necessary materials., • Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies., • Participates in regularly scheduled mandatory communication meetings. Qualifications Are you the right fit? – The Suitable Talent • Experience as a Receptionist, Front Office Representative or similar role preferred but not required., • 0-2 years related experience or training preferred., • Experience handling multiple phone lines preferred., • Strong customer service skills required Additional Information At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future. Our Benefits Include: • 401k retirement savings with company match and stock purchase plan, • Paid sick time, • Parental leave, • Employee eyewear discount, • College scholarship program Focus on professional growth and long-term career fulfillment: • Training programs available, • Access to educational courses We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

Job DescriptionBenefits: • Hiring bonus, • 401(k), • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job DescriptionDescription: The Receptionist is accountable for performing the duties and responsibilities described below: Job Responsibilities • Promptly and warmly greet, meet, and answer phone calls and directing the customer to the appropriate representative or department., • Distribute mail and coordinate courier pick ups., • Perform basic clerical duties such as faxing , taking notes, organizing, photocopying and laminating., • Maintaining the coffee station., • Excellent communication skills., • Strong interpersonal and relationship skills., • Basic computer skills., • Attention to detail., • Ability to multi-task and prioritize workload, and who is detail orientated with speed and accuracy.

Job Description Office Manager – Construction Industry Location: Syracuse, NY About the Company: Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere, this company values its people just as much as the clients it serves. Position Overview: We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients, ensuring seamless communication and strong organizational flow. Key Responsibilities: • Manage and process AP/AR tasks, subcontractor billing, and client invoicing., • Provide full-charge bookkeeping support, preparing detailed reports for leadership and project staff., • Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs., • Maintain accurate and organized project files while tracking project progress, change orders, and job status., • Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy., • Support the project team with reporting, scheduling, and document management., • Build and maintain strong working relationships with clients, consultants, and subcontractors., • Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration. Qualifications: • Solid employment history with demonstrated success in full-charge bookkeeping., • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet/reporting skills., • Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred)., • Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines., • Excellent verbal and written communication skills., • Ability to adapt quickly to new software and processes. Work Environment: • Office-based role in Syracuse, NY with no travel required., • Standard office equipment use (computer, phone, printer, copier, fax, etc.)., • Collaborative and professional environment with a strong emphasis on teamwork and customer service. Compensation & Benefits: • Competitive salary (70k-95k)., • Comprehensive health, dental, and vision insurance., • 401(k) with employer match., • Paid time off and holidays., • Professional development and growth opportunities within a family-like, supportive company culture. Contact: Chris De Cecco Vice President of Recruiting (949)276-9529

Job DescriptionDescription: BUSINESS OFFICE MANAGER DEPARTMENT: Administration FLSA Status: Exempt SUPERVISOR: Administrator of community DATE: 02/25/2024 AREA OF SUPERVISION: Receptionist and office assistant when positions exist. DUTIES AND RESPONSIBILITIES Supervise office assistant and/or receptionist; meet public and staff; act as administrative assistant if position does not exist; organize, prioritize, and assign work; assure accuracy of all financial reports and records; order supplies as needed and handle maintenance needs on equipment such as copy machines, adding machines/calculators, printers, and computers. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current prevailing federal and state regulations and established company policies and procedures. ACCOUNTS RECEIVABLE FUNCTION • Review admissions for accuracy of payer information., • Maintain daily census information for each resident of the facility (see Census Function)., • Prepare and bill the responsible party, monthly in accordance with the established due dates on the monthly calendar and as provided by month-end close procedures., • Timely and thorough follow-up of all receivables billed out of the facility for payment status., • Proper and timely recording of collection notes on all delinquent accounts., • Timely reporting of all delinquent accounts to the Administrator., • Referral of delinquent accounts to approved collection agency/legal attorney after all collection efforts have been exhausted., • Timely posting of all payments to resident ledgers (see Cash Receipts Function)., • Continuous monitoring of resident ledger accounts for accuracy. ACCOUNTS PAYABLE FUNCTION • Monitor opening of mail to ensure invoices get to proper department heads for coding., • General ledger coding of all administrative invoices received., • Verification that all valid invoices are entered into the accounts payable system in a timely manner and in the proper periods., • Review and check all accounts payable work and make necessary corrections/adjustments as needed., • Ensure all invoices have been properly authorized for payment by the Administrator., • Ensuring that all necessary documentation is received and forwarded to A/P for all new vendors, as well as editing current vendor information as needed., • Obtain W-9 information from all service providers as required by law., • Communicate with suppliers/vendors concerning questions about invoices, payment dates, etc. PAYROLL FUNCTION • Timely transmission of all new hire information to the home office to ensure new employees are entered into the time clock as quickly as possible., • Proper reporting of all new employees to appropriate state/federal agencies as required by law., • Daily monitoring of time clock for missing punches, short lunches, missing lunches, etc., • Responsible for reporting habitual time clock discrepancies to appropriate department heads/supervisors and administrator., • Setup and maintenance of employee files., • Processing of payroll information for each payroll period to include total hours, bonuses, PTO, deductions, garnishments, etc., • Distribute paychecks to employees in accordance with established company procedures., • Timely reporting to home office of all pay changes, deduction changes, terminations, etc., • Appropriate and timely filing of reports to state/federal agencies as required by law., • Ensure proper filing and secure storage of all employee/payroll related information. CASH FUNCTION • Monitor opening of mail to ensure all payments received are accounted for., • Check payment processing software for electronic payments received., • Deposit all funds received and send check register to home office daily., • Post all payments received daily to appropriate accounts/residents., • Monitor cash calls received from home office to ensure check registers agree and all service/bank charges are properly recorded on local accounts., • Reconcile and replenish all petty cash accounts at least once a month, more often if necessary., • Reconcile facility bank accounts as directed to include employee fund and resident council. CENSUS FUNCTION • Reconcile census daily to ensure the manual and financial census’ agree., • Continuous monitoring of changes that would affect census., • Ensure that all room changes, transfers, discharges, and leaves of absence are properly recorded and completed in a timely manner., • Consistent and effective communication with clinical staff to ensure accuracy of billing., • Report all census discrepancies immediately supervisor. OTHER FUNCTIONS • Participate in all departmental meetings., • Greet all visitors to the facility in a courteous and professional manner., • Communicate effectively and productively with co-workers and staff., • Supervise work assigned to office assistant and/or receptionist if positions exist., • Answer telephone calls in a timely manner and direct calls to appropriate staff/departments., • Return phone messages in a timely manner., • Be informed about current employment laws, rules and regulations., • Residents always come first, and their needs will be met unless there is a conflict with the needs of others or the organization., • Residents, resident families, co-workers, and visitors will be treated with respect, dignity, and kindness., • Support the mission, vision and values of the facility., • Employee behavior will consistently be in a manner that demonstrates both the employee’s and the company’s commitment to an ethical, honest, and above-board approach in all dealings with employees, customers, suppliers, and the community., • Report to work on time and for scheduled shifts as attendance is required to perform the duties and responsibilities of this position.

Job Description Part-Time Administrative Assistant / Bookkeeper will provide administrative and bookkeeping support for our property management operations. This role involves maintaining organized records, processing routine financial transactions, managing correspondence, and supporting the efficient operation of the office. The ideal candidate is organized, self-directed, comfortable with technology, and able to handle confidential information with discretion.

Job Description RemX is seeking a reliable and detail-oriented Data Entry Clerk/Accounts Payable for a temporary, onsite assignment in Syracuse, NY. This role supports the accounting team with day-to-day AP functions and requires someone who is organized, accurate, and comfortable working in a fast-paced office environment. Location: North Syracuse, NY (100% Onsite) Pay Rate: $20–$21/hour Schedule: Monday–Friday, 8:00 AM–4:45 PM Assignment Type: Temporary 4+ months Responsibilities: • Process and code vendor invoices accurately and in a timely manner, • Match invoices to purchase orders and receipts, • Resolve invoice discrepancies and respond to vendor inquiries, • Maintain organized AP files and documentation, • Previous accounts payable or accounting support experience preferred, • Strong attention to detail and accuracy, • Basic to intermediate proficiency with Microsoft Excel, • Ability to meet deadlines and manage multiple tasks, • Dependable, professional, and comfortable working fully onsite