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  • Full-Time Secretary / Office Administrator
    Full-Time Secretary / Office Administrator
    2 hours ago
    Part-time
    Carlstadt

    About the Company Nightingale Bakery & Beverage Distribution, Inc. is a wholesale distributor of bakery ingredients and food products serving bakeries, food manufacturers, and businesses throughout the Northeast. We are looking for a reliable, organized, and motivated office professional to join our growing team. About the Role We are seeking a dependable and detail-oriented Secretary / Office Administrator to support daily office operations, customer service, order processing, and administrative tasks. The ideal candidate should be comfortable working in a fast-paced wholesale food distribution environment and communicating professionally with customers, suppliers, and warehouse staff. Key Responsibilities • Answer incoming phone calls, emails, and customer inquiries., • Enter and process customer orders accurately., • Prepare invoices, purchase orders, delivery documents, and other office paperwork., • Maintain organized customer, supplier, and product records., • Assist with scheduling deliveries and coordinating with warehouse and sales teams., • Follow up on orders, pricing inquiries, and customer requests., • Perform general data entry, filing, and administrative duties., • Provide support to management and other departments as needed. Qualifications • Previous office administration, secretary, or customer service experience preferred., • Basic computer skills, including Microsoft Excel, Word, and email., • Strong organizational skills and attention to detail., • Excellent verbal and written communication skills., • Ability to multitask, prioritize responsibilities, and work independently., • Professional attitude, reliability, and a willingness to learn., • Experience in food distribution, wholesale, order entry, or inventory systems is a plus. What We Are Looking For We want someone who is dependable, proactive, friendly, and eager to contribute to a growing business. The successful candidate will be a team player who takes pride in accuracy, customer service, and keeping daily operations organized. Position Details • Position: Part time - Full-Time Secretary, • Company: Nightingale Bakery & Beverage Distribution, Inc., • Location: Carlstadt, New Jersey, • Compensation: Based on experience Equal Employment Opportunity Nightingale Bakery & Beverage Distribution, Inc. is an equal opportunity employer. We welcome qualified applicants and are committed to providing a respectful and inclusive workplace. Interested candidates are encouraged to apply and become part of our growing team!

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  • Legal Secretary/Receptionist
    Legal Secretary/Receptionist
    7 days ago
    Full-time
    Paterson

    Job Summary We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our office. In this vital role, you will manage front desk operations, handle communications, and support administrative functions to ensure smooth daily operations. Your proactive approach and excellent communication skills will help foster a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office expertise while contributing to a vibrant team. Duties • Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly, • Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills, • Manage incoming calls, direct inquiries, and take detailed messages for staff members, • Perform clerical tasks such as data entry, word processing, and maintaining organized files, • Support office management activities by coordinating appointments, scheduling meetings, and handling correspondence, • Assist with client communication and support tasks to enhance customer satisfaction, • Maintain a tidy front desk area and ensure all office supplies are stocked and organized Qualifications • Bilingual proficiency is highly preferred to effectively communicate with diverse clients and team members, • Knowledge in legal field, • Proven office experience with strong organizational skills and attention to detail, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with general computer literacy, • Prior clerical or administrative experience demonstrating excellent time management skills, • Strong phone reception abilities with a professional demeanor and adherence to phone etiquette, • Experience with multi-line phone systems and front desk operations is advantageous, • Personal assistant or office management experience is a plus but not required Join us in creating a welcoming environment where professionalism meets efficiency! This role offers the chance to develop your administrative expertise while supporting a thriving team dedicated to excellence.

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  • Teller
    Teller
    1 month ago
    Full-time
    Clifton

    Bi-Lingual a plus but not required We are seeking a dynamic and detail-oriented Teller to join our financial services team. As a Teller, you will be the friendly face of our bank, providing exceptional customer service while efficiently processing transactions and managing banking operations. Your role is vital in fostering positive customer relationships, ensuring compliance with financial regulations, and supporting the overall success of our branch. If you thrive in a fast-paced environment and are passionate about helping clients achieve their financial goals, this opportunity is perfect for you! Responsibilities Handle daily cash transactions with accuracy, including deposits, withdrawals, and payments, ensuring proper cash drawer handling and balancing at the end of each shift Provide excellent customer service by addressing inquiries, offering banking product information, and guiding clients through various financial services Process loan origination requests, including documentation review and initial application processing, supporting the loan processing team as needed Detect and prevent potential fraud by monitoring account activity and adhering to banking regulatory compliance standards Manage customer relationships through relationship management techniques, upselling banking products and services to meet client needs Utilize banking software and Microsoft Office tools to record transactions, update customer information, and generate reports Maintain thorough knowledge of banking products, financial regulations, and industry best practices to ensure accurate processing and compliance Skills Strong customer relationship management skills with a focus on delivering personalized service Proficiency in processing cash transactions accurately using cash handling procedures and retail math skills Knowledge of banking software systems and Microsoft Office applications for data entry and reporting Ability to perform basic math calculations quickly and accurately, including debits & credits and 10 key typing skills Understanding of financial compliance regulations related to banking operations and fraud prevention techniques Excellent communication skills to effectively interact with customers and team members Ability to handle cash drawer balancing, cash management tasks, and cashiering responsibilities efficiently Join our team as a Teller to make a meaningful impact on our customers' financial journeys! Bring your enthusiasm for financial services, technical proficiency, and dedication to excellent customer care. We value your expertise in banking operations and look forward to supporting your growth in a vibrant work environment.

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