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Job DescriptionAbout Us Groth Pain and Spine is Long Island's number one pain management practice because we value our team and treat everyone as valuable individuals. We have high standards and expect a great work ethic with patient centered values. We believe in going the extra mile for the patients we serve and the people who work for us! As a more modern practice we focus on teamwork, collaboration, and proactive problem solving so that we are always ahead of the game and building together. Position Summary The Surgery Scheduler for Pain Management is responsible for coordinating and scheduling all in-house pain procedures, hospital-based surgeries, ambulatory surgery center (ASC) procedures, and same-day add-ons. This role ensures that all operational, clinical, and administrative requirements are completed prior to the patient’s procedure. The scheduler works closely with physicians, nursing teams, hospitals/ASCs, and patients to support an efficient and patient-centered workflow. Key ResponsibilitiesProcedure Scheduling & Coordination * Schedule in-house pain management procedures (e.g., injections, nerve blocks, RFAs, stim trials, fluoroscopic procedures). * Coordinate hospital and ASC surgical cases, ensuring block time, equipment, and facility requirements are met. * Manage and prioritize same-day add-ons, verifying immediate availability of providers, rooms, equipment, and authorization requirements. * Communicate with hospital and ASC scheduling teams to confirm dates, times, case details, and special equipment needs. Insurance & Authorization Management * Obtain authorizations for all scheduled procedures (in-house, hospital, ASC). * Confirm coverage, benefits, and authorization timeframes, especially for urgent and same-day procedures. * Ensure correct CPT and ICD-10 coding information is submitted for pre-certification. Documentation & Pre-Procedure Requirements * Verify necessary documents: history & physical, consents, imaging, labs, referrals, and clearances. * Ensure hospital/ASC packets are complete and submitted within required timelines. * Maintain accurate documentation of all scheduling communications and changes. Workflow Coordination & Team Support * Work closely with physicians, nurses, and MA teams to confirm procedure readiness, room availability, and required equipment. * Coordinate with facility representatives regarding equipment requests such as fluoroscopy, ultrasound, stim trial kits, C-arms, and implants. * Support physician scheduling adjustments and urgent requests throughout the day. * Monitor procedure logs for completeness, cancellations, and follow-ups. Education & Experience * High school diploma or equivalent required; associate degree preferred. * 1–2 years of medical scheduling experience required; pain management, anesthesia, or surgical scheduling strongly preferred. * Experience coordinating with hospitals and ASCs is highly desirable. * Strong understanding of Insurance, Workers Comp, and No Fault.