Encargado/a de Oficina
30 days ago
Salamanca, Madrid
About us Matrix Renewables is a renewable energy platform that was founded by global alternative asset manager TPG through its impact investing platform, TPG Rise, in 2020. Headquartered in Madrid, Matrix Renewables focuses on developing, constructing and being long-term owners of renewable energy assets. Matrix Renewables current portfolio is comprised of 15.5 GW of operational, under construction, near ready-to-build and under development solar PV projects and a further across Europe, US and LATAM. TPG Rise is a $29 billion impact investing platform focused on investing in and supporting the growth of world-class businesses that deliver positive and measurable social and environmental impact globally. TPG is a leading global alternative asset investment firm with offices in Austin, Beijing, Boston, Dallas, Fort Worth, Hong Kong, Houston, London, Luxembourg, Melbourne, Moscow, Mumbai, New York, San Francisco, Seoul, Singapore, and Washington D.C. TPG’s investment platforms span a wide range of asset classes, including private equity, growth equity, impact investing, infrastructure, growth venture, real estate, secondaries, and public equity. The Role At Matrix, we are looking for an Assistant Office Manager to support the efficient daily operations of our Madrid office on a temporary basis to cover a maternity leave. Reporting directly to the Office Manager, this role will ensure a welcoming and well-organized environment for employees and visitors while assisting in the implementation of office policies, procedures, and services. Key activities and responsibilities: • Support in the management of everyday office duties including the reception, • Oversee visitors to the office and ensure a friendly, personal experience, • Ensure peak operations for the organization and implement preventive measures for potential issues, • Assist in the implementation of policies and procedures, measure outcomes against standards, and improve operational flow, • Coordinate internal and external resources, and cultivate relationships with vendors, • Respond to requests and questions about office operations, • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment, • Oversee day-to-day office activities as main point of contact in the reception area, and keep management informed regularly via performance reports, • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists, • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested, • Ensure onboarding process for new employees General Skills / Attributes: • Bachelor’s degree or equivalent, • One or more years of experience in office management, • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability, • Proficiency with office applications, and aptitude for learning new software and systems, • Ability to maintain confidentiality of company information, • Experience in developing internal systems, • Advanced computer skills and experience with online platforms, • Fluent in English and Spanish If you are interested in applying, committed to a fulfilling, inclusive and non-discriminatory working environment in which all individuals are treated as individuals, with respect and dignity and are given opportunities to develop their careers and contribute to both the Company´s and their own success. Furthermore, Matrix is committed to ensuring a rigorous, fair and non-discriminatory selection and recruitment process and to treat all candidates who apply for a position in Matrix equally. We advocate for equal opportunity and do not discriminate against gender, marital status, religion, age, color, race, sexual orientation, nationality, or disability. Matrix Renewables (Spain), S.L. ("Matrix"), with domicile at C/ Velázquez 34, 3ª planta, 28001, Madrid, hereby informs the job applicant (the "Applicant") that his/her curriculum vitae as well as all other personal data provided during the selection process will be processed by Matrix as data controller. Such data will be processed for the purpose of analyzing the Applicant's skills and aptitudes and assessing the Applicant's candidacy for the job offered. The Applicant, under the terms established in the data protection regulations in force at any time, may exercise his/her rights to access, rectification, erasure, restriction of processing, data portability, objection, and not to be subject to automated individual decisions.
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