Administrative Assistant - cleaner for apartment

Administrative assistant

• Support our team with office tasks, • Organize documents and , handling communications in Portuguese and English, • Perform catch up calls with clients, • Follow up appointments to ensure clients are always up to date with the progress of their case, • Pre- call appointments to ensure clients are prepared for their consultations, • Proactively generate referrals to other services for the benefit of the client

As an Administrative Assistant, you will support our team by managing office tasks, coordinating schedules, and ensuring smooth operations. Your role will involve organizing documents, preparing reports, and handling communications. You will also assist in organizing meetings and liaising with different departments to streamline processes. A keen attention to detail and strong organizational skills are essential. The ideal candidate should be proficient in Microsoft Office and have excellent communication abilities.

About sub800 At sub800, we create flexible, managed office spaces designed around people. We believe great offices aren’t just about design — they’re about service, experience and proactive support. Our operations team sits at the heart of that experience, ensuring every client interaction is smooth, professional, and personal. The Role The Operations Assistant plays a key role in delivering a premium, concierge-level service to our clients, while supporting the smooth day-to-day running of our workspaces. You will be one of the main points of contact for client requests, taking ownership from first enquiry through to resolution. Working closely with the Operations Director and wider team, you’ll balance operational coordination with a strong focus on client satisfaction, communication and experience. This is a hands-on, varied role, well suited to someone who enjoys working with people, solving problems and taking pride in delivering an excellent service. Key Responsibilities Client Experience & Service Delivery • Act as a primary point of contact for client operational queries, delivering a friendly, professional and responsive service at all times., • Take ownership of requests from start to finish, providing clear updates and managing expectations throughout., • Build strong working relationships with clients by understanding their needs and anticipating requirements where possible., • Support client move-ins, office setups, changes and ongoing space requirements to ensure a smooth and welcoming experience. Operations & Supplier Coordination • Coordinate contractors, maintenance works, deliveries and site visits with minimal disruption to clients., • Proactively follow up with suppliers to ensure work is completed on time and to a high standard., • Identify potential issues early and work collaboratively to resolve them efficiently and professionally. Administration & Compliance • Log, track and prioritise tasks using internal systems to ensure nothing is missed., • Maintain accurate records for compliance and building documentation, including health & safety, FRA actions and access logs., • Support access management (keys/fobs), inventories and shared operational documentation. Day-to-Day Building Operations • Support events, hospitality requests and office presentation, ensuring spaces are always client-ready., • Manage ad-hoc requests alongside larger projects, responding calmly and efficiently in a fast-paced environment., • Help uphold the overall look, feel and service standards of sub800 spaces., • Respond promptly to incoming client queries, ensuring issues are resolved or escalated appropriately. What We’re Looking For Essential • A genuine passion for customer service and delivering an excellent client experience., • A hospitality-led mindset, with a natural instinct to be helpful, proactive and professional., • Strong communication skills, both written and verbal., • Highly organised with strong attention to detail., • Comfortable managing multiple priorities in a fast-paced, client-facing environment., • Confident dealing with clients, suppliers and contractors., • Reliable, solutions-focused and comfortable taking ownership of tasks. Desirable • Experience in hospitality, serviced offices, hotels, facilities, property or office management., • Experience coordinating suppliers or handling operational requests., • Familiarity with compliance processes or building operations., • Comfortable using Outlook, Excel/Google Sheets and task management tools. Why Join sub800 • Be part of a growing, people-focused business where service genuinely matters., • Work closely with senior leadership and gain broad operational exposure., • Enjoy a varied role where no two days are the same., • Play a visible role in shaping and delivering an exceptional client experience.

We are looking for candidates for a office vacancies available in various roles and the in different locations around London, some of which are listed below as :- Receptionist - Concierge - Admin- Office Assistant- Office Manager- Sales Office Manager - Marketing Manager - HR manager assistant and others roles. We have a vacancies available in Financial spheres as well in Sales, Marketing, IT, Recruitment HR assistant and the others spheres. The candidate for any jobs must have the right to work in the UK, be over 18 years old. Have a conversational level of English. We are looking for candidates for the office jobs as British Citezen as well from Latin America,Italy,France, Spain,Romania,Latvia,Lithuania, Bulgaria,Hungary and others countries but the main criterion for getting a vacancy is the presence of conversational English. Important skills needed to geting a job offer from our company is. Quality customer service. Always be neat and responsive to people. We have full time and the part time available jobs to fill as soon as possible wages can range from £13 to £25 per hour and up to £3500 and more per month depending jobs and the working hours. If the candidate meets our requirements written before, then you can apply for the interview to get a job offer Please apply with your phone number & we’ll contact you for a interview

We are a fashion company who are seeking an office assistant to help with day to day business activities. KEY RESPONSIBILITIES • Sales Administration, involving taking telephone orders from existing business clients, • Process sales from an ecommerce/web store (training given), • Replying to emails from clients in a professional manner, • Preparing invoices for deliveries, • Dealing with returns and exchanges, • Monitor stock levels held on the website and manage the flow of stock to ensure merchandise is available online at all times. REQUIREMENTS • Excellent English speaking level, • Excellent writing skills, • IT literate, • Previous experience of working in an office environment, dealing with online order would be advantageous., • Desire to learn, • Self-motivated and excellent attention to detail, • Able to independently make decisions, prioritize work load and manage change

Join our team as a part-time clerical assistant. You will play a crucial role in supporting our operations by: • Handling administrative tasks such as creating and submitting invoices to clients., • Coordinating with drivers to gather necessary information., • Ensuring all vehicle-related documents, like MOTs, insurance, and licenses, are current., • Submitting weekly reports to Transport for London (TFL)., • Being readily available by phone for any urgent needs. Requirements: • Proficiency in Microsoft Word and Excel., • Ability to drive is essential., • Residing near SE5 or central London is preferred. This position is perfect for someone seeking a consistent part-time role with a dynamic chauffeur company.

CBI Academy is looking for a highly organized and efficient Office Assistant to join our team in Ealing, London. As an Office Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office. • Provide administrative support to the team, • Manage office supplies and equipment, • Handle incoming and outgoing mail and correspondence, • Maintain office records and files, • Assist with event planning and coordination, • Provide excellent customer service to students, parents, and visitors • 1+ year of experience in an administrative role, • Excellent organizational and time management skills, • Good communication and interpersonal skills, • Proficiency in Microsoft Office and other office software, • Ability to work in a fast-paced environment • Competitive salary and benefits package, • Opportunities for career growth and professional development, • Training and support to enhance administrative skills, • Dynamic and supportive work environment If you are a motivated and organized individual who is passionate about administration, please apply with your CV and a cover letter. Address: Ealing Broadway, London

Hello, my name is Alexandra. I’m looking for a reliable personal assistant to work with me in person in Central London. The role will involve supporting both my business and lifestyle goals through a variety of tasks, including administrative work, outreach to contacts, coordinating with influencer agencies, managing my dating life, and other responsibilities that may arise depending on ongoing projects. Flexibility, initiative, and professionalism are essential, as the tasks will vary in scope based on current priorities.