326 Best project administrator Jobs in London (October 2026)

Business Administration Apprentice (IT Sector)

Job description Kick-start your career with an exciting opportunity as a Business Administration Apprentice within a leading IT company based in London. This paid apprenticeship is designed for students who have recently completed their A-Levels and are looking to gain practical workplace experience while earning a salary and working towards a recognised qualification. As part of a supportive and professional team, you will develop valuable business administration skills while assisting with the day-to-day operations of a fast-paced technology business. You'll gain hands-on experience across administration, customer service, project coordination and business support, providing you with an excellent foundation for a successful career in the IT industry. This is an ideal opportunity for motivated individuals who are organised, eager to learn and ready to take the first step into a professional career. Key responsibilities • Support the day-to-day administrative functions of the business and assist various departments across the organisation., • Manage emails, calendars and meeting schedules using Microsoft Outlook., • Prepare professional documents, reports and presentations using Microsoft Word, Excel and PowerPoint., • Update and maintain customer records and company databases using internal CRM systems., • Assist with processing business documentation, purchase orders and general office administration., • Coordinate meetings, training sessions and internal communications., • Provide excellent customer service by responding to telephone and email enquiries in a professional manner., • Support project administration for the IT team by tracking tasks, documentation and deadlines., • Organise and maintain digital filing systems to ensure company records remain accurate and accessible., • Work closely with experienced colleagues to develop knowledge of business operations and the technology sector., • Maintain confidentiality and handle sensitive business information professionally., • Complete apprenticeship coursework and attend any required training sessions. What we're looking for Recently completed A-Levels (or equivalent qualifications). Applicants must include their UCAS points on their CV as part of the application process. No previous office or administration experience is required, full training will be provided. Strong computer skills with a good working knowledge of Microsoft Office (Word, Excel, Outlook and PowerPoint). Excellent written and verbal communication skills. A professional, enthusiastic and positive attitude with a willingness to learn. Strong organisational skills and attention to detail. Good time management and the ability to prioritise tasks effectively. Ability to work independently as well as part of a team. An interest in business administration and the IT industry. Benefits Starting salary of £27,000 per annum. Fully funded Business Administration qualification. Ongoing mentoring and career development opportunities. Valuable hands-on experience within a growing IT organisation. Supportive, professional team environment.

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The Travelling Curator

Sales & Operations Executive - Luxury Interiors & Collectibles

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Sales & Operations Executive - Luxury Interiors & Collectibles

The Travelling Curator is seeking an energetic, exceptionally organised and commercially minded Sales & Operations Executive to help establish and grow a distinctive luxury interiors and collectables business. The founder has personally sourced and invested substantially in an international collection of furniture, art, lighting, decorative objects, jewellery and timepieces. He is currently developing the brand, brochures and presentation and now requires an experienced individual to work alongside him in organising the business and actively bringing the collection to market. This is a varied, hands-on role combining administration, business organisation and sales. The successful candidate will help create the systems and structure required to manage the collection effectively while taking responsibility for identifying suitable buyers, developing opportunities and converting enquiries into completed sales. Relevant industry experience and an established professional network are essential. We are looking for someone who already understands the luxury interiors, art, design or collectables market and has genuine contacts they can lawfully approach from the beginning. This may include interior designers, private clients, collectors, property professionals, stylists, dealers and other relevant trade contacts. The right person should be able to study the collection, recognise which pieces may suit particular clients or projects and immediately begin making intelligent introductions. Sales and business development responsibilities: • Reviewing the collection and identifying the most suitable potential buyers for individual pieces, • Using an established professional network to introduce the collection to appropriate clients and contacts, • Identifying and approaching interior designers, private collectors, property professionals and relevant trade buyers, • Matching particular pieces to suitable interiors, projects, clients and commercial opportunities, • Finding effective sales channels for the different categories within the collection, • Generating new leads and following up every credible enquiry consistently, • Building and maintaining an organised database of prospective buyers and professional contacts, • Arranging private appointments and presenting pieces professionally, • Negotiating confidently while protecting the value of the collection, • Turning interest into completed sales, • Maintaining a clear sales pipeline showing enquiries, offers, next actions and progress, • Working closely with the founder on pricing, priorities and sales strategy Administration and organisation responsibilities: • Working with the founder to organise existing files, documents, photographs and correspondence, • Establishing clear digital filing and record-keeping systems, • Creating and maintaining a complete and accurate master inventory, • Recording descriptions, measurements, photographs, costs, selling prices and availability, • Organising invoices, shipping documents and other supporting information, • Helping coordinate photography, brochures, product listings and sales materials, • Managing appointments, correspondence and agreed follow-up actions, • Coordinating with suppliers, shipping companies and other service providers when required, • Ensuring that business and product information is current, accurate and easy to locate Essential experience and qualities: • Relevant experience in luxury interiors, interior design, furniture, art, galleries, auction houses, jewellery, watches, collectables or another high-value sales environment, • An established professional network of relevant contacts who can be lawfully approached, • Evidence of successfully developing client relationships and completing high-value sales, • Exceptional organisation, administrative ability and attention to detail, • Strong commercial judgement and the ability to identify the right buyer for a particular piece, • A proactive and entrepreneurial approach, with the confidence to create opportunities independently, • Persistence and discipline in following leads through to a conclusion, • Professional written, telephone and face-to-face communication, • Competence with spreadsheets, databases, online platforms and digital content, • The ability to work independently while collaborating closely with the founder, • A genuine appreciation of design, quality and craftsmanship Remuneration: This is initially a part-time position offering a basic hourly payment for the agreed administrative, organisational and sales-development work, together with an attractive 10% commission on qualifying completed sales. Each item will have an agreed minimum selling price. Commission will be earned when a sale is completed at or above that authorised price and the customer’s cleared payment has been received. For example: • A completed £10,000 sale earns £1,000 commission, • A completed £20,000 sale earns £2,000 commission, • A completed £50,000 sale earns £5,000 commission This structure provides a basic payment for the work involved in organising and developing the business, together with substantial earning potential for someone who can use their experience, contacts and commercial ability to achieve results. This is an early-stage, founder-led business rather than a large company or conventional retail operation. It is an opportunity for a resourceful and well-connected individual to work directly with the founder, take meaningful responsibility and contribute directly to building a successful and distinctive business. When applying, candidates should briefly describe their relevant industry experience, the type of professional network they have developed and examples of high-value sales or client relationships they have personally managed.

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Denfenx

Business Administration Apprentice (Construction Sector)

Business Administration Apprentice (Construction Sector) Job Overview Kick-start your career with an exciting opportunity as a Business Administration Apprentice within a professional construction company based in London. This paid apprenticeship is ideal for motivated individuals looking to gain practical office experience while developing valuable business and administrative skills within the construction industry. You will work alongside experienced professionals and support the day-to-day administrative operations of a busy construction business. The role will give you exposure to project coordination, document management, supplier communication, customer service and general business support. This is an excellent opportunity for someone who is organised, reliable and eager to build a long-term career while gaining a recognised qualification and hands-on industry experience. Duties • Support the day-to-day administrative operations of the business., • Assist construction and project teams with general administration and coordination., • Manage emails, calendars, meetings and appointments using Microsoft Outlook., • Prepare professional documents, reports, spreadsheets and presentations using Microsoft Office., • Maintain accurate project records, customer information and internal databases., • Assist with processing purchase orders, invoices and supplier documentation., • Support project administration by tracking deadlines, documentation and outstanding actions., • Communicate professionally with customers, contractors, suppliers and internal teams., • Organise and maintain digital and physical filing systems., • Assist with preparing construction-related documents and project packs., • Support the coordination of meetings, site visits and internal training., • Help maintain records relating to projects, contractors and suppliers., • Provide general administrative support to managers and project teams., • Maintain confidentiality and handle company information professionally., • Complete apprenticeship coursework and attend any required training sessions. Experience • A-Levels or equivalent qualifications are preferred but not essential., • Candidates who have completed A-Levels should include their results and UCAS points on their CV., • No previous construction or office experience is required, as training will be provided., • A genuine interest in business administration and the construction industry., • Good computer skills with knowledge of Microsoft Word, Excel, Outlook and PowerPoint., • Strong written and verbal communication skills., • Good organisational skills and attention to detail., • Ability to manage multiple tasks and prioritise workload effectively., • A professional, reliable and positive attitude., • Willingness to learn and develop new skills., • Ability to work independently as well as part of a team. This paid apprenticeship offers a starting salary of £27,000 per annum, structured training, ongoing mentoring, career-development opportunities and the chance to gain valuable experience within the construction sector. If you're looking to start a professional career in business administration while gaining experience within a fast-paced construction environment, we'd love to hear from you.

Support day-to-day administrative tasks, helping to keep office operations organised and efficient. Duties may include handling general paperwork, maintaining records, coordinating communications, and providing administrative support to the team. Strong organisation, attention to detail, and clear communication skills are important.

Group Operations Manager

1 day ago

Full-time

London

GROUP OPERATIONS MANAGER – LONDON HQ As Group Operations Manager, you will play a pivotal role in shaping and executing the operational strategy across a diverse portfolio of properties. You will lead initiatives that drive commercial performance, elevate guest experience, and embed operational excellence at scale. Acting as a strategic partner to senior leadership and cross-functional teams, you will ensure that operations are agile, brand-aligned, and future-ready. The position is based full-time at our London Bridge Head Office, with occasional property visits. THE STAGE IS SET The stage is set for something different. We don’t run conventional hotels; we build places with character and intent. What began as a small UK aparthotel portfolio has grown into a European collection recognised for design and atmosphere - and we’re now entering a new chapter. As we redefine the brand and evolve our identity, we’re focused on creating spaces that feel compelling, contemporary, and truly distinctive. Locke leads with bold expression; Cove by Locke refines that same spirit into a quieter, more streamlined approach. Guests come to rest, work, or escape. Comfort is a given - great beds, hot showers, genuine service. But we aim to create moments that feel memorable and a little unexpected, bringing back the sense of mood hospitality often lost. This is our backdrop. We’re on an exciting journey step on stage and play your part. THE WORK IN YOUR HANDS Operational Strategy & Excellence Lead the design and implementation of scalable operational frameworks, SOPs, and policies that drive efficiency, profitability, and service excellence. Continuously benchmark operational standards against industry best practices, ensuring innovation and relevance. Develop and maintain a centralised knowledge base for property teams, enabling consistent execution and rapid onboarding. Supplier & Contract Management Own group-level supplier relationships, ensuring performance against SLAs and commercial targets. Lead strategic sourcing and tendering processes to optimise cost and quality. Monitor market trends to mitigate risk and leverage opportunities for cost control and value creation. Ability to navigate and negotiate contracts. Revenue Growth & Commercial Impact Drive non-room revenue (NRR) initiatives in collaboration with GMs, identifying new monetisation opportunities across the guest journey. Partner with Finance and Revenue teams to enhance profitability through data-driven decision-making, budgeting, and forecasting. Lead cost optimisation programmes without compromising brand or service standards. Guest Experience & Brand Integrity Champion a guest-first culture, embedding brand values and service ethos across all touchpoints. Oversee brand audits and quality assurance programmes, ensuring consistency and excellence across the portfolio. Deliver actionable insights to improve guest satisfaction and investor value. Cross-Functional Leadership Act as a strategic liaison between Operations and functions including Marketing, HR, IT, and Development. Lead operational input into digital transformation, ESG initiatives, and systems implementation. Influence cross-departmental projects to ensure operational feasibility and long-term scalability. Stakeholder & Ownership Relations Serve as the primary operational contact for ownership groups, delivering transparent, data-led reporting and strategic updates. Align property-level goals with broader business objectives through collaboration with corporate teams. Naturally this is not intended as an exhaustive list of duties. Other duties as reasonably required will form part of this job description. THE FIRE YOU CARRY Bachelor’s degree in Hospitality, Business Administration, or related field (or equivalent experience). Advanced certifications in operations, project management, or leadership are advantageous. YOUR PROVEN TRACK Minimum 5 years’ experience in hospitality operations. Proven track record of delivering profit enhancing results and operational transformation. Strong commercial acumen and experience managing budgets, KPIs, and supplier contracts. Exceptional communication, stakeholder management, and strategic thinking skills. Comfortable working in a fast-paced, high-growth environment with regular travel. WHAT WE LOOK FOR We’re here to rethink what a modern lifestyle hotel can be. That takes pace, creativity, and people who enjoy working with purpose. If you’re comfortable with change, motivated by ideas, and focused on crafting meaningful guest experiences, you’ll do well here. We value individuals who can hold a vision, appreciate atmosphere, and want their work to have impact. Skills can be taught. Mindset can’t. There’s no single template for success here - just the right approach and willingness to grow.

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Wormwood Scrubs RDA Pony Centre

Executive Assistant to CEO

Executive Assistant to the CEO (Part Time) Wormwood Scrubs Pony Centre, West London 20 hours per week | London Living Wage - £14.80 ph | Mostly on site, with occasional home working | Closing date: Sunday 18th October About us Wormwood Scrubs Pony Centre is a much-loved RDA riding school and charity in the heart of West London, offering riding lessons, community programmes and opportunities for young people and volunteers. We are a friendly, close-knit team, and no two days on the yard are the same. The role We are looking for an organised, proactive Executive Assistant to support our CEO, Tonya. You will be her right hand, helping to keep the centre's governance, paperwork and priorities running smoothly so she can focus on leading the organisation. This is a varied and central role that suits someone who enjoys being busy, spotting what needs doing before it's asked, and working as part of a small team. Key responsibilities • Draft and send emails, letters and documents on behalf of the CEO, • Manage and maintain organisational paperwork, records and documentation, • Keep track of deadlines, projects and priorities, and chase where needed, • Assist the CEO in her dealings with the trustees and board, keeping communication and paperwork organised, • Act as a point of contact between the CEO, staff, trustees and external partners, • Work closely with the wider admin team, playing a central role in keeping day-to-day administration running smoothly About you • Previous experience in an EA, PA or senior admin role, • Excellent written and verbal communication, • Highly organised, with strong attention to detail, • Able to prioritise, use your initiative and work independently, • Confident using Google Workspace, • Trustworthy and discreet, • An interest in horses, charities or community work is welcome but not essential What we offer • London Living Wage, • 20 hours per week, with flexible working days and hours to be agreed, • Mostly on-site work in a unique animal-filled setting, with occasional flexibility to work from home

About Bayuti & Crowdtolive We’re building the future of Islamic finance. Bayuti and Crowdtolive are making homeownership and investing more accessible, transparent and aligned with Islamic principles. We’re a fast-moving fintech, and we’re looking for people who want to be part of building something meaningful: not just maintaining the status quo. The Role We’re looking for an unpaid Operations Assistant Intern to join our growing Operations team and help keep the business moving. This is a hands-on role for someone who is organised, curious, commercially minded and naturally gets things done. You’ll work across operations, customers, sales, compliance, marketing and product, making sure processes run smoothly, information is accurate and nothing falls through the cracks. You’ll be someone who sees a problem and thinks “I’ll sort it”. What you'll be doing • Support the day-to-day running of our operational processes and workflows, • Help manage customer and investor journeys from application through to completion, • Keep systems, records and operational data accurate and up to date, • Coordinate with Sales, Marketing, Product, Compliance and Finance to move cases forward, • Monitor outstanding actions and follow up with the right people to keep things moving, • Support customer and investor queries and ensure they receive timely, high-quality responses, • Identify process gaps, inefficiencies and recurring issues — and help fix them, • Prepare reports, trackers and operational updates for the wider team, • Support onboarding, documentation and administrative processes, • Help implement new tools, processes and ways of working as we scale, • Take ownership of ad-hoc operational projects and get them over the line What we're looking for You don't need years of experience. You need the right mindset. We're looking for someone who is: • Highly organised and detail-oriented, • A strong communicator who is comfortable working across teams, • Proactive, you don't wait to be told what to do, • Naturally curious and keen to understand how things work, • Comfortable working in a fast-moving startup environment, • Confident using systems, spreadsheets and technology, • Commercially aware and customer-focused, • Comfortable managing multiple priorities at once, • A problem solver who looks for solutions rather than excuses, • Reliable, accountable and willing to roll up their sleeves Experience in fintech, financial services, property, operations or customer-facing environments is a plus, but not essential. Why you'll love it here This isn't a role where you'll be stuck doing the same thing every day. We're growing quickly, which means you'll have the opportunity to learn, take ownership and make a real impact. You'll work closely with different teams, get exposure to how a fintech operates end-to-end and have a real voice in improving the way we work. If you like moving fast, solving problems and getting things done, you'll fit right in. We are open to both part time and full time candidates. Ready to build something different? If you're organised, curious, energetic and want to be part of a company that's changing the way people think about homeownership and investing, we'd love to hear from you.

Multiple Roles – Construction & Fit-Out

WE’RE HIRING – MULTIPLE ROLES Securtech is growing, and we’re looking for talented, driven and reliable people to join our team across multiple areas of the business. We specialise in commercial fit-out, shopfitting, refurbishment and construction, delivering projects from the initial opportunity and quotation through to design, construction and final handover.We’re not recruiting for just one position. We are interested in people across office, commercial, management and site-based roles. Roles We’re Recruiting For Administration & Finance Supporting the day-to-day operation of the business, including: • General administration, • Document and record management, • Invoices and purchase records, • Supplier and subcontractor documentation, • Project paperwork, • Cost and payment tracking, • Supporting the wider management team Business Development Helping identify and secure new opportunities for the company.Responsibilities may include: • Finding potential clients and projects, • Developing new business relationships, • Following up enquiries and leads, • Attending meetings and site visits, • Understanding client requirements, • Supporting the business from initial enquiry through to quotation Sales Managing enquiries and helping convert opportunities into secured projects.This may include: • Speaking with prospective clients, • Understanding their requirements, • Following up quotations, • Maintaining client relationships, • Coordinating with estimating and project teams, • Helping move opportunities from enquiry to confirmed project Estimator Responsible for understanding the scope of proposed works and producing accurate, competitive quotations.This may include: • Reviewing drawings and specifications, • Carrying out site surveys, • Taking measurements and quantities, • Preparing material and labour costs, • Obtaining supplier and subcontractor prices, • Producing detailed quotations, • Identifying exclusions, risks and potential variations, • Working closely with Sales, Project Management and Procurement Design & Technical Supporting the technical development of projects before and during construction.Depending on experience, responsibilities may include: • Reviewing construction drawings, • Producing or coordinating layouts, • Developing technical details, • Checking dimensions and specifications, • Coordinating design information with site teams, • Identifying potential construction issues before work begins Project Management Taking responsibility for projects from pre-construction through to completion.Responsibilities may include: • Planning and programming works, • Coordinating labour, subcontractors and suppliers, • Monitoring costs and progress, • Managing client communication, • Resolving project issues, • Managing variations, • Maintaining quality and programme, • Driving projects towards successful completion and handover Site Management Managing the day-to-day delivery of our projects on site.Responsibilities may include: • Coordinating trades and operatives, • Organising daily works, • Checking workmanship and progress, • Maintaining site safety, • Managing deliveries and materials, • Reporting problems early, • Working with the Project Manager to keep the project on programme, • Preparing areas for inspection and handover Shopfitting & Multi-Trade Operatives Hands-on roles delivering our fit-out and refurbishment projects.We are interested in people with experience in areas such as: • Carpentry and joinery, • Drylining and partitions, • Ceilings, • Painting and decorating, • Flooring, • Kitchen and worktop installation, • Fixtures and fittings, • General building works, • Making good and finishing Multi-skilled candidates are particularly valuable. Logistics & Procurement Supporting projects by making sure the right materials, equipment and resources reach site when required.Responsibilities may include: • Ordering materials, • Supplier coordination, • Price checking, • Arranging collections and deliveries, • Managing tools and equipment, • Coordinating vehicles, • Monitoring project material requirements, • Preventing delays caused by missing materials Who We’re Looking For We’re interested in people at different stages of their careers.You may already be experienced in your field, or you may have strong potential and be looking for an opportunity to develop.Across every role, we value: • Reliability, • Professionalism, • Good communication, • Organisation, • Problem-solving, • Attention to detail, • Accountability, • Ability to work under pressure, • Willingness to learn, • Pride in the quality of your work Experience in construction, shopfitting, commercial fit-out or refurbishment is beneficial for many of the positions, but the exact requirements will depend on the role. Join Securtech A successful project doesn’t depend on one person.It starts with finding the opportunity, understanding what the client needs, estimating it correctly, planning the work, procuring the materials and delivering it safely and professionally on site. We’re looking for people who want to become part of that process and grow with the business. When applying, please tell us: 1. The role you’re interested in, 2. Your previous experience, 3. Location you are based, 4. Whether you hold a full UK driving licence, 5. Your availability to start Send your CV along with a brief introduction about yourself.

Pay: £11.00-£13.00 per hour Job Description: Overview The Business Administration Apprentice will play a vital role in supporting the daily operations of our organisation. This apprenticeship offers a unique opportunity to gain hands-on experience in various administrative tasks while developing essential skills in a professional environment. The ideal candidate will be eager to learn, adaptable, and committed to contributing positively to the team. Duties • Assist with general office administration tasks, including filing, data entry, and document management, • Support financial operations by using QuickBooks for invoicing and expense tracking, • Maintain organised records and databases, ensuring accuracy and confidentiality of information, • Handle incoming calls with professionalism, demonstrating excellent phone etiquette, • Collaborate with team members on various projects, providing clerical support as needed, • Utilise Google Suite for creating documents, spreadsheets, and presentations, • Participate in training sessions to enhance skills and knowledge relevant to business administration Skills • Proficient in computerised systems and comfortable with data entry tasks, • Strong typing skills with attention to detail for accurate documentation, • Familiarity with QuickBooks is advantageous but not essential, • Excellent phone etiquette and communication skills for effective interaction with clients and colleagues, • Organisational skills to manage multiple tasks efficiently within a busy office environment, • Basic knowledge of Google Suite applications (Docs, Sheets, Slides) is preferred, • A proactive attitude towards learning and personal development within the business administration field Job Types: Full-time, Part-time, Apprenticeship Benefits: • Referral programme Flexible language requirement: • English not required Education: • A-Level or equivalent (preferred) Experience: • Customer service: 1 year (preferred), • Administrative experience: 1 year (preferred) Language: • English (preferred) Licence/Certification: • Driving Licence (preferred) Work Location: In person

Katonix Global is a rapidly growing defence and technology company working on sensitive projects across the UK and internationally. We are looking for a highly discreet, capable and exceptionally organised Executive Assistant / PA to the CEO to provide direct support to the founder and senior leadership. This is a role for someone who understands that confidentiality is non-negotiable. You will have exposure to commercially sensitive information, strategic discussions, clients, investors and potentially sensitive defence-related matters. Absolute discretion, integrity and the ability to keep information strictly confidential are essential. Key responsibilities include: • Managing the CEO's diary, meetings and travel, • Coordinating meetings with senior executives, government and international contacts, • Preparing documents, notes, briefings and correspondence, • Managing confidential information and communications, • Following up on actions and ensuring priorities are delivered, • Helping the CEO stay organised across multiple fast-moving projects, • Acting as a trusted gatekeeper and professional representative of the CEO We are looking for someone who is: • Exceptionally discreet and trustworthy, • Highly organised and detail-oriented, • Calm under pressure and comfortable in a fast-paced environment, • Professional and confident communicating with senior people, • Proactive rather than someone who needs constant direction, • Comfortable handling highly confidential information, • Able to exercise excellent judgement about what should and should not be shared Previous PA/EA experience is preferred, particularly supporting a founder, CEO, senior executive, government official, professional services or high-growth technology company. This is not simply an administrative role. The successful candidate will become a trusted member of the CEO's immediate team and will be expected to operate with a very high level of discretion and professionalism.

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