Personal Assistant (PA) - Senfocus Charirty

Case administrators play a key role within the Probation Service, supporting probation staff to work with offenders. As a Case Administrator, you will ensure:.

Job Title: Executive Assistant Work Model: Onsite. Job Location: GBS Manchester or GBS Leeds or GBS Greenford Work hours: 40 hours/Week ROLE PURPOSE: Provide high-level administrative, organizational, and strategic support to enable the senior executive to operate effectively and efficiently. The role requires exceptional organisational skills, discretion, and the ability to manage complex priorities in a fast-paced environment. The EA acts as a key liaison between the senior executive, senior leadership, and internal and external stakeholders. KEY RESPONSIBILITIES: Executive & Operational Support • Providing day-to-day comprehensive administrative support to the senior executive, including proactive management of complex calendars, prioritizing demands, scheduling, and coordination of meetings across multiple time zones, • Acting as a key liaison, gatekeeper, managing communications, priorities, requests to ensure effective use of the senior executive’s time, and drafting correspondence with tact and confidentiality., • Preparing agendas, taking minutes, tracking action items, and supporting project implementation; creating presentations (PPT/Excel), reports, and briefing materials for meetings, board sessions., • Providing strategic Support: Conducting research, gathering data, and supporting leadership decision-making., • Acting as a primary point of contact between the senior executive and senior leaders, teams, and external partners, visitors, including help in planning in respect of hospitality and travel., • Building and maintaining strong working relationships with internal/external stakeholders organization to support smooth communication and collaboration, acting as an ambassador for the executive office., • Coordinating and arranging complex domestic/international travel, visas, expenses, and itineraries for the senior executive, ensuring cost-effective and well-planned travel., • Support planning and logistics for leadership meetings, offsites, and operational reviews when and as required., • Assist with tracking key operational initiatives, deadlines, and deliverables., • Identify opportunities to improve administrative processes and operational efficiency, • Maintain full familiarity with the organization’s administrative and board structures, maintain organized systems for documents, correspondence, and records, • Support ad hoc projects and operational initiatives as required KEY SKILLS AND EXPERIENCE: Essential: • Proven experience as an EA/PA at Senior Executive level, • Excellent organizational and time-management skills with the ability to manage competing priorities, • Strong written and verbal communication skills, • High level of discretion and confidentiality, • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools, • Experience supporting C-suite executives in a complex or fast-paced organization, • Experience with board-level administration and reporting, • Highly organized, detail-oriented, and proactive, • Calm, professional, and confident in dealing with senior stakeholders, • Strong problem-solving skills and sound judgment., • Flexible and adaptable with a “can-do” attitude; thriving in fast-paced, dynamic environment

Fisher Investments Europe is a fast growing investment firm serving the needs of high-net-worth individuals across Europe. We are part of a global asset management organisation that has grown significantly over the past decade and are now searching for a motivated individual who is looking to start their career in the investment management industry. The Opportunity: Client Operations Administrators perform several tasks including sorting packages/documentation, scanning and routing physical and electronic documents, preparing documents for filing and storage, maintaining documents and assisting with outbound mailings. You will report directly to the team manager and periodically, Client Operations Administrators will also be involved with other Client Operations group projects. The Day-to-Day: * Process and edit electronic documents and attachments using multiple types of software * Review inbound packages/documentation to classify by group and recipient * Use image scanner to scan firm documentation into internal storage system * Open and sort daily mail received from various postal services and couriers * Uncover intended recipient of documents, determine if an urgent notification is required and initiate routing process * Prepare outbound packaging of documentation to multiple external individuals/companies * Work closely with Client Services, Sales and other groups regarding how documentation is handled * Prepare reports using Access and Excel for notification of external groups * Complete on-request, document retrieval, review, and filing projects * Maintain coding of document templates for firm use * The role will involve physical tasks, including lifting and moving materials * Contribute to group/firm wide projects on an ongoing basis Your Qualifications: * Commitment to maintain quality of work while sticking to a timeline * Comfort working in an environment that values collaboration * Desire to build a career in the investment management industry * Manage complexity and coordinate across several departments under strict timelines Why Fisher Investments Europe: The global Fisher organisation distinguishes itself by putting clients first, providing unmatched service, and taking a personalised approach to investing. You can feel confident knowing that we align with our clients’ best interests by using a simple and transparent fee structure and recognised European custodians. It’s the people that make the Fisher purpose possible, and to help our employees meet their long-term goals, we offer an array of benefits, including: • 100% paid premiums for our top-tier supplemental medical, dental and annual health screening plans for employees and their qualified dependents, • 28 days annual leave, with the ability to purchase up to 3 additional days per year, plus up to 8 paid holidays, • Enhanced maternity pay package with 16 weeks’ top up to full base pay for eligible employees, • $10,000* fertility, hormonal health and family-forming benefit, • A retirement pension plan, featuring a 9% company contribution of base pay with an additional company match of up to 5% of base pay on personal contributions, • Gym subsidy of up to £50 per month, • Employee Assistance Program and other emotional wellbeing services FISHER INVESTMENTS EUROPE IS AN EQUAL OPPORTUNITY EMPLOYER

You will ideally have a Retail or FMCG background. London 4 days a week in the office Your new role To provide comprehensive HR support across all business areas, ensuring alignment with overall organisational strategy and operational requirements. This role partners closely with Senior Leaders to deliver effective people solutions spanning recruitment, employee relations, training, governance, and policy compliance. The post holder will report on HR activities to the HR Director, highlight risks, and drive continuous improvement across the employee lifecycle. Employee Relations & Governance • Manage and conduct grievance and disciplinary investigations in a fair, consistent, and compliant manner., • Lead and participate in disciplinary hearings, redundancy consultations, welfare meetings, and other employee-related processes., • Provide expert advice on Employment Law and best practice employee relations., • Ensure all HR policies, procedures, and statutory requirements are executed effectively and with due diligence., • Lead end-to-end recruitment activities, including drafting job descriptions, interviewing, selection assessments, and onboarding., • Deliver HR processes effectively, including onboarding, offboarding, disciplinary, maternity, wellbeing and other lifecycle activities., • Stay up to date with HR trends, legislative changes, and best practice to ensure forward-thinking HR support., • Demonstrate strong decision-making skills using appropriate tools, data, and frameworks to deliver quality outcomes., • CIPD L5 (or equivalent), • Ideally be from a Retail or FMCG background, • Strong understanding of UK Employment Law and HR best practice, • High level of professionalism, discretion, and judgement, • Excellent communication and stakeholder management skills, • Ability to manage complex employee relations cases, • Detail-oriented with strong organisational and analytical skills, • Confident in managing payroll and HR systems Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk