Office & Admin jobs in FalkirkCreate job alerts

As an Administrator, you will be responsible for creating and uploading remedial quotes onto Maximo, including submitting financials into the client system. You will manage and progress work orders through their lifecycle to ensure timely completion and adherence to contract SLAs. This role involves processing additional, recommended, and out-of-scope works requiring client authorization within the contractual timeframe. You will plan and coordinate work orders with the supply chain and internal operations teams, supporting incidental works and new work programs. Your duties include ensuring accurate and timely recording of work order progression in CAFM systems, maintaining a full summary of audit trails, quoted costs, POs, and completion details. You will liaise with operations to raise supply chain orders and administer subcontractors, working closely with contract teams to price reactive and new works in accordance with the contract. You will escalate, chase, and resolve queries regarding additional works within the specified time limits and assist management in preparing internal and external reports on additional new works processes and monitoring supply chain performance. You will oversee the delivery of work items by internal operations and the supply chain, ensuring adequate resources are available to meet established, programmed, and additional new works services. Ad-hoc duties as requested by commercial management and operational leads will also be part of your responsibilities. You will develop positive working relationships with outsourced service supply chains and use your understanding of schedules of rates and cost models for correct internal labor trades. In this role, you will upload quotations into Maximo per remedial work order, raise POs for jobs, and track jobs from start to finish through owner groups within Maximo. Weekly meetings with senior managers on performance will be held, and you will be responsible for remedial work orders and volumes, split per operational regions. Completing work orders, ensuring correct final account submission, and uploading completion documents are essential tasks. You will also manage access requirements for sites. We are looking for someone who can work without direct supervision and has experience in FM operations and project delivery across the Total Facilities Management spectrum. You should have a confident and direct approach when dealing with multiple stakeholders, including customers, and possess high-quality interpersonal skills with excellent written and spoken communication. Self-discipline and the ability to make relevant decisions independently are crucial, along with a flexible and adaptable approach to work and good problem-solving skills. Attention to detail, a methodical and organized approach to managing and prioritizing workload to meet deadlines, and computer literacy, especially with Microsoft Office and Maximo, are essential. You should understand Work In Progress (WIP) and assist in keeping it to a minimum at all times. A broad technical understanding of Facilities Management and assets, awareness of fraud and commercial protocols, and compliance with relevant legislation, Health & Safety, Quality Assurance, and Environment are required. Previous experience in a similar role is necessary, and you should be able to work unsupervised in a changeable environment. Being action-oriented and results-focused, honest, reliable, trustworthy, and respectful, with excellent time-keeping and attendance, are important qualities. You should be versatile to deal with a changeable workload, provide a professional image at all times, and have strong numerate and analytical skills and previous experience or knowledege in Facilities management . Effective written and oral communication skills, along with a good working knowledge of Excel and Word, are also required.

A leading traffic management company in Bonnybridge is seeking a Talent Business Partner to shape and deliver people strategies.You will collaborate with leaders to attract, develop, and retain talent while supporting a culture of growth and inclusion.The role demands strong communication and organi

Supporting training for new business support staff. Reporting to the Network and Systems Coordinator, you will provide high‑quality legal administration and casework support to solicitors locally and across the network. This role is central to ensuring smooth day‑to‑day operations and supporti

RecXchange is a global recruiter operating system designed for experienced recruiters and ambitious professionals who want to work independently, access real client roles, and earn from successful placements without being tied to an agency. You choose when you work, the roles you take on, and the pa

This role offers the flexibility to choose your work hours, access global client roles, and earn high commissions on placements.

Social Media and Admin Assistant – CA Farm Supplies Ltd.CA Farm Supplies Ltd, a family-run agricultural supplies business based in central Scotland, is seeking a creative and organised Social Media and Admin Assistant.This hybrid part-time role combines content creation and social media management

A family-run agricultural business in Grangemouth is seeking a Social Media and Admin Assistant.This hybrid part-time role combines managing social media campaigns, creating engaging content, and supporting the sales team with administrative tasks.Strong communication skills and proficiency in Micro

Please note: this is a temporary maternity cover post until 30th September 2026.To assist in the provision of an efficient, effective and flexible administrative support by working as part of the Business Support Team.To provide a customer focused service as the first point of contact for both inter

Sports Administrator - S26 - Accommodation Available - Opportunities in Greece & Turkey. As Sports Administrator, you'll be an integral part of our waterfront and land sports operations.

Camp Administrator - Nationwide.

Sports Administrator - S25 - Accommodation Available - Opportunities in Greece & Turkey. As Sports Administrator, you'll be an integral part of our waterfront and land sports operations.

CANDIDATES MUST BE WITHIN 45 MINUTES COMMUTE OF BELMONT, SURREY.The group operates at the heart of elite and professional sport across the UK.Through two closely aligned businesses, we coordinate care for professional athletes across football, rugby, cricket, and other sports, and we also provide sp

As a Recruitment Administrator at Barchester, you'll help us find the best people to join the teams across our homes, hospitals and support offices. As a Recruitment Administrator, you'll have plenty of variety it's what makes this a brilliant place to grow your skills, make your mark and develop y

Payroll Administrator Preston based £20.

Unix System Administrator/Consultant.

This well-established, international private client firm provides specialist corporate and fiduciary services to high-net-worth individuals with complex, asset-owning structures, including aircraft, marine assets, property and other investments.With over 40 years' experience and a strong reputation

Website Content Administrator Meriden, UK. Website Content Administrator key duties include:.

HR and Payroll Administrator for 25 hours a week. The HR & Payroll Administrator ensures colleagues receive an excellent service by maintaining precise records, delivering compliant payroll processing, and administering key employee benefits.

We are looking for a proactive and detail-oriented Conveyancing Administrator to join our busy property team based in the Isle of Man.

Job Title : Residential Customer Care Project Administrator. A growing residential developer is seeking an organised and proactive Project Administrator to support the smooth delivery of approximately 30 new-build homes per year.

Job Opportunity: Office Support Administrator.

Contract Type: Permanent, Full-time Salary: £27-£29k (Depending on experience) Join a Leading Team as a Claims Administrator! Are you detail-oriented, highly organised, and passionate about delivering exceptional service? Our client is seeking a dedicated Claims Administrator to becom

We are looking for a proactive and detail-oriented Legal Administrator (Conveyancing) to join our busy property team based in the Isle of Man.

Part-Time Administrator Salary: £18,285 per annum pro-rata (£26,500 FTE) Location: Stirling Hours: 25 hours per week, Monday to Friday About the Role We're looking for a proactive and organised Part-Time Administrator to join our client based just outside Stirling City Centre.

We are seeking a Customer Support & Compliance Administrator to provide essential support to both operations and compliance functions within a busy logistics environment.

Our Sales Administrators, internally known as Internal Sales, are a vital part of the branch team and play a key role in its success.

Are you a data enthusiast with an eagle eye for detail?.Do you love the thrill of finding hidden insights and ensuring data perfection?.Asa part of the Data Analyst team you will be proactive in monitoring and reporting on fleet health and responding to client queries.Your insights will be crucial t

We are looking for a proactive and detail-oriented Conveyancing Administrator to join our busy property team based in the Isle of Man.

Join Our Team as a Pensions Administrator. Are you passionate about pensions and providing high-quality service? Would you be keen to work in an exciting, growing, award-winning business in a highly supportive environment? If so, we want to hear from you! Due to growth and our ongoing development pl

Job Title : Residential Customer Care Project Administrator. A growing residential developer is seeking an organised and proactive Project Administrator to support the smooth delivery of approximately 30 new-build homes per year.

O-Sphere | London | Hybrid | Full-time or Part-time.You're the person who keeps everything running.While others get overwhelmed by high-volume admin, you find satisfaction in a clean tracker, zero missed follow-ups, and nothing falling through the cracks.You've managed large caseloads before — may

CAP Resourcing is proud to be working with a well-established financial planning business in Southampton who are looking to appoint an Adviser Support Administrator to join their growing team.

The Financial Planning Administrator will be a key member of the team and will be involved in all aspects of client service administration and Financial Planning support to a growing team of Financial Planners and Paraplanners. The Financial Planning Administrator will and schedule and co-ordinate c

We’re looking for a Senior Administrator to join our ECS plan administration team in Jersey.

Client Operations Administrator - Leeds (6 Month FTC) - 3 days a week in office - Leeds, West Yorkshire, United Kingdom JOB DESCRIPTION Here at Newmark - We are seeking two organised and proactive temporary team members to join our Rating and Client Operations team for a six-month period based in

The RoleWe are looking for a Fire & Security Estimator to join our growing team.In this role, you will design and estimate Fire Detection, Intruder Alarm, Access Control, CCTV and Accessible Alarm Systems for a wide variety of clients.You will support both new and contracted customers, ensuring enqu

Vacancy Type: PermanentLocation: HMP BarlinniePay Band: Please refer to full job description on SPS career siteSalary: £29,634 - £33,569 Closing Date: 2026-01-09Hours of Work: Please refer to full job description on SPS career siteJob Purpose:As Project Administrator, you will contribute to the s

Project Administrator - Bristol, BS1 3LHSalary starts at £28,124 full time (37.

Lead System Administrator (0261-25) - Derby, DE22 1GBAbout the UniversityWe have one simple promise – to make a positive impact. About the RoleAs part of an innovative team delivering modern digital solutions, the Lead Systems Administrator provides comprehensive functional and operational support

Network Grant Administrator – EPSRC FoldNetUK - Strand, London, WC2R 2LSAbout usWe are looking for a Network Grant Administrator to support the successful delivery of the new EPSRC FoldNetUK project in the Department of Chemistry at Kings College London. About the roleThis position pr

Newmark's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators. This role will provide general administrative and secretarial services to the Leeds office and support the Office Administrator with tasks in rel

The Senior Administrator/Assistant Manager, Private Clients will administer a portfolio of fiduciary structures in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to the Groups Guernsey regulatory licences.

We are looking for a proactive and detail-oriented Legal Administrator (Conveyancing) to join our busy property team based in the Isle of Man.

The Senior Administrator/Assistant Manager, Private Clients will administer a portfolio of fiduciary structures in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to the Groups Guernsey regulatory licences.

Job Reference: RD TheCALocation: The Isle of Man, The Isle of Man, Isle of ManType of Contract: PermanentSalary: 0We are looking for a proactive and detail-oriented Conveyancing Administrator to join our busy property team based in the Isle of Man.

The Senior Administrator/Assistant Manager, Private Clients will administer a portfolio of fiduciary structures in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to the Groups Guernsey regulatory licences.

Job Reference: JJ TheLALocation: The Isle of Man, The Isle of Man, Isle of ManType of Contract: PermanentSalary: 0We are looking for a proactive and detail-oriented Legal Administrator (Conveyancing) to join our busy property team based in the Isle of Man.

The Pricing and Coding Administrator is responsible for providing administrative support to the Pricing and Coding Team.