Remote administrative assistant jobs in United Kingdom

About us Dune London is the leading affordable luxury footwear and accessories brand in the UK, with broad distribution across both the UK and internationally. It has 50 stores in the UK and over 100 in 25 countries around the world. The company is entering a period of sustained growth both through additional stores, expansion of sales on its online channels and through third party partners both in the UK and globally. Celebrating its 30th anniversary the group has over the years built an enviable position as the specialist in quality fashion footwear and accessories which has given it a unique position at the high end of the high street. About the role Join our Buying team and play a pivotal role in keeping product flow smooth and fast through exceptional administrative support. RESPONSIBILITIES: • Support the Buyer and Assistant Buyer on a day to day basis with administration duties., • Raise Purchase Orders numbers and ensure consistent communication across the team., • Monitors delivery status, liaising with suppliers and the merchandising team to organise delivery within agreed deadlines in line with critical path., • Ensure all samples are chased, managed, labelled and in the correct location., • Manages all fit stages in line with the critical path and updates system where appropriate., • Supporting with showroom set-up and ensuring all samples are available., • Keep up to date with current and future trends to assist with mood boards for new ranges and be aware of our competitor activity. EXPERIENCE / SKILLS REQUIRED: • 1 years experience in a BA role, • A passion for Buying and footwear, • Excellent time management skills, • Awareness of current and future trends, • good communication skills, • A related degree or experience within a similar retailer is desired but not essential. About the perks • Blended working – spreading your time across our office and remote working, • Sustainable office in bustling West London (near Westfield), • Friendly and open culture with flat structures allowing plenty of opportunity for development., • Company growth and opportunity, • Open-minded company, welcoming thoughts and ideas to be shared, • Working with charitable organisations to help raise funds and give something back. Our current charity partner is Mental Health UK., • 60% employee discount on Dune products – what’s not to love!, • 25 days holiday (plus the bank holidays), • Cycle2work, • Company pension scheme, • Life assurance for all team members, • We look after our people, • 3.00 p.m. finish every pay day Friday!, • Team socials – we like to have fun!, • Access to our employee assistance programme, retailTRUST, who provide loads of resources to support with wellbeing and personal development offer free counselling legal advice and financial guidance., • Our own Wellbeing Allies – there to talk when you need them. What happens next? We will take a good look at your application and if we don’t feel we are right for you, we’ll make sure we let you know but sadly we are not able to give tailored feedback. If we are excited to find out more about you, we will give you a call and arrange to talk. A few things that might help: • Research the brand, the role, your interviewer on LinkedIn; browse our website; and visit a store if you can, • Make sure you have plenty of examples to show off all your amazing skills and experience relevant to this role

C-Suite Executive Assistant Magic Circle law firm is seeking to hire an exceptional C-Suite Executive Assistant to work for the firm’s Global Senior Partner. • Very generous salary, • Hybrid working – 3 days in the office / 2 days remote, • 9:30am to 5:30pm, • Tremendous employee health, wellness, and family friendly benefits, • Subsidised gym membership, • Sabbatical leave C-Suite Executive Assistant Key Responsibilities: • Provide extensive and complex diary and travel management across multiple time zones, • Prioritise tasks, flag important items and ensure the Management Office is well-prepared for all interactions, from routine updates to meeting briefs, • Plan, schedule and manage meetings effectively including proactive preparation and consolidation of agendas, materials, minutes and follow up actions, • Draft high-quality correspondence and communicate with integrity on behalf of the Senior Partner, • Monitor support needed during the Senior Partner’s travel across the world and ensure timely support related to itinerary changes, meeting schedule updates and all relevant local logistics. Ensure adequate support on the ground, • Liaise with Assistant Centre to delegate administrative tasks such as expenses, post, couriers, archiving, printing, photocopying, scanning, bundles, basic travel bookings, taxis etc., • Ensure effective document management using the firm’s systems creating ease of access to the required information for the Senior Partner C-Suite Executive Assistant Skills & Requirements: • Previous C-Suite / HNWI level of experience gained from a law firm or professional services environment, • Experience supporting very senior executives, in an Executive Assistant role, • Ability to thrive in fast-paced environments, managing multiple priorities with professionalism and discretion, • A high level of discretion in handling confidential information, • Strong problem-solving skills and attention to detail, • Excellent interpersonal skills and the ability to build and maintain relationships with key stakeholders at all levels, • Flexibility to adapt to changing priorities and work under pressure, • Strong administrative and secretarial skills, with the ability to manage complex schedules and meetings, • A high level of proficiency with the MS Office suite

TRAFALGAR RIVER CRUISE ADMINISTRATION ASSISTANT £28,000 PA 60 Buckingham Palace Road, London, SW1W 0AH The Travel Corporation (TTC), a leading travel company comprising of well-known travel brands such as Trafalgar, Costsaver, Luxury Gold, Contiki, Brendan Vacations, Uniworld River Cruising, and Insight Vacations. The Travel Corporation is represented by over 40 sales offices and 10,000 team members globally, whilst serving over 2 million customers annually across more than 70 countries. At The Travel Corporation, we believe that our people are the key to our success, and we are proud to foster a culture of talent development and progression for our team members across our family of brands. We invite you to look at our career’s website (___) to find out more about the work of The Travel Corporation and our Staff Benefits. THE ROLE: The main function of this position is to provide administrative, financial, and accounting support to the Trafalgar River Ops Team and all other parties involved in delivering the cruise experience, including Suppliers, Experience Directors, Experience Managers, and Local Hosts. This is a highly diverse and dynamic role, offering exposure to multiple areas of the business. In addition to core responsibilities, the successful candidate will support the Transfers Team, assist with Group and Charter enquiries, and contribute to a wide range of daily operational tasks. The role requires flexibility, collaboration across departments, and a proactive, hands-on approach to ensure smooth and efficient operations. KEY RESPONSIBILITIES • Coordinate and finalize Perfect Cruise itineraries for regular and Christmas seasons, ensuring data accuracy prior to season launch and handing over final versions to the Cruise Ops Operation Team., • Manage all service orders for admissions, tickets, entertainment, lectures, hotels, and all other suppliers, including priority and early bookings to ensure service delivery., • Communicate last-minute changes to Suppliers, Cruise Managers, Local Hosts, and ships as needed., • Control the quality and performance of Suppliers, Cruise Managers, and Local Hosts., • Provide support to the Transfers Team, assisting with coordination and administrative tasks as required 2 days a week., • Assist with Group and Charter enquiries in coordination with the Cruise Ops team, ensuring timely responses and accurate handling of requests., • Support daily operational tasks across the department to ensure smooth service delivery., • General administrative duties which can include but are not limited to invoicing queries, deviations, special events/activities, and daily operations., • Assist with administering the Trafalgar Hotel contracts., • Support maintaining an up-to-date HR database for Experience Directors, Experience Managers and Local Hosts. IDEAL CANDIDATE • Understanding of the cruise industry; experience and destination knowledge of European rivers/cities is desirable., • Organised and proactive team player who works autonomously and has outstanding people skills., • Strong interpersonal skills to build relationships with shipboard staff, suppliers, and internal departments., • Tourism or hospitality background and experience dealing with customers and suppliers preferred., • Strong organisational and IT skills (MS Office, presentation software & social media)., • Experience with MarineXchange (MXP) is desired but not essential., • Excellent command of English, both written and verbal; an additional European language (German, French, or Italian) is advantageous., • Excellent communication skills., • Citizen of the U.K. or able to provide proof of eligibility to work in the U.K., • Want to become part of a growing river cruise brand with big growth plans over the next three years. WORKING CONDITIONS • 3 days in the office and 2 days remote, • Monday to Friday, • Department hours: 08:00–18:00 (some seasonal extensions may apply), • Emergency phone: Yes, • Travel requirements: No

Project Manager Professional Role Players (PRP) are seeking an experienced, highly organised, and solutions-focused Project Manager to join our operations team. PRP is the UK’s leading provider of professional role players, with over 28 years of experience supporting healthcare education, examinations, and training across the UK and internationally. We deliver large-scale, high-stakes projects for medical schools, Royal Colleges, NHS organisations, and regulatory bodies through both face-to-face delivery and on our digital platform, Osler Online. This role is suited to someone who thrives in a fast-moving environment, enjoys managing complexity and is confident overseeing both projects and people. The successful candidate will be responsible for leading client-facing projects, managing designated accounts, and working closely with a small team to ensure consistently high standards of delivery. This role offers a hybrid working structure, combining office-based collaboration with remote flexibility. Key Responsibilities · Lead the planning, coordination, and delivery of client projects, ensuring timelines, resources, and quality standards are met. · Manage designated client accounts, acting as the primary point of contact throughout the project lifecycle. · Maintain clear, professional communication with clients, role players and staff, ensuring strong and trusted working relationships. · Supervise and support Assistant Project Managers and administrative staff. · Oversee the operational delivery of live projects, responding swiftly to changes and challenges. · Book, recruit and coordinate freelance role players using PRP’s systems, ensuring appropriate selection aligned with client requirements and supporting role player training, development and performance quality. · Identify and manage operational risks, implementing mitigation strategies where required. · Maintain accurate project records, schedules, and documentation. · Gather and review client feedback, identifying opportunities for improvement and account development. · Contribute to the refinement of internal workflows, systems, and delivery processes. Skills & Experience We are looking for someone who is: • Exceptionally organised with strong attention to detail., • Confident managing multiple priorities and deadlines., • Calm, solutions-focused and decisive under pressure., • A strong communicator with professional written and verbal skills., • Comfortable supervising, promoting teamwork, accountability and smooth day-to-day coordination., • Proactive, reliable and able to use initiative., • Proficient IT user (including working with Microsoft Office, databases and digital online platforms.), • Collaborative and supportive, with a positive team-focused approach., • Possesses sound judgement with strong problem-solving and decision-making capability., • Comfortable managing sensitive information with discretion and professionalism., • Experienced in client-facing, project management, operations, or service delivery roles. Qualifications We welcome candidates with a range of educational and professional backgrounds. Relevant experience, organisational capability and transferable skills will be valued alongside formal qualifications. PRP offers a supportive, collaborative working environment within a highly respected and growing organisation operating at the forefront of healthcare role play and assessment delivery. Professional Role Players is committed to equality, diversity and inclusion. We welcome applications from all backgrounds and communities and are dedicated to creating a supportive and accessible recruitment process. We believe that a diverse workforce strengthens the quality of our work and the experiences we provide to our clients. If you require reasonable adjustments at any stage of the recruitment process, please let us know, we are happy to support. Please note that Professional Role Players is unable to provide visa sponsorship. Applicants must have the right to work in the UK. Please apply with your CV and cover letter. Salary: £37,000 - 40,000 Hours: 08:30 - 17:30

Personal Assistant to the Chief Executive – Temp to Perm Location: City of London Working Pattern: Hybrid (3 days office / 2 days remote) Contract: Temporary to Permanent Salary: upto £60,000 + excellent benefits We are partnering with a mission‑driven climate‑focused organisation to recruit a highly capable and proactive Personal Assistant to the Chief Executive. This is a fantastic opportunity for an experienced PA who thrives in a purpose‑led environment and enjoys supporting at senior leadership level. The role offers a temp‑to‑perm pathway, ideal for someone looking to secure a long‑term position within a growing organisation making meaningful global impact. As PA to the Chief Executive, you will provide high‑level administrative, organisational, and strategic support, including: • Full diary and inbox management, ensuring the CE’s time is prioritised effectively, • Coordinating internal and external meetings, briefings, and presentations, • Preparing documents, reports, agendas, and meeting packs, • Acting as a key liaison point between the CE and internal/external stakeholders, • Arranging international and domestic travel, accommodation, and itineraries, • Supporting with board meetings, governance processes, and follow‑up actions, • Managing confidential information with absolute discretion, • Providing wider support to leadership teams as needed, • Contributing to a collaborative, positive, and fast‑paced working culture About You You will be a polished, confident, and highly organised PA with: • Proven experience supporting at senior leadership or executive level, • Exceptional communication skills and a calm, solutions‑focused approach, • Strong prioritisation skills and the ability to work under pressure, • High attention to detail and strong written‑documentation skills, • A proactive mindset, able to anticipate needs ahead of time, • Interest in climate, sustainability, policy, or purpose‑driven work (advantageous) Why This Role? • Work closely with an inspiring CEO driving impactful environmental initiatives, • Join a passionate, values‑driven team, • Hybrid working in a central City location, • Genuine opportunity to transition into a permanent role

HR Assistant Our US law firm client is seeking a motivated and enthusiastic HR Assistant to join their London Human Resources team. This role is ideal for someone at an early stage in their HR or professional services career who is keen to develop practical HR experience within a structured, supportive team. You will receive exposure to a broad range of HR activities across the employee lifecycle, working closely with the London HR team and liaising with central HR colleagues in New York. • Salary to £36,000, • £100 monthly employee contribution that can be used for lunch or other expenses, • Free lunch every Wednesday, discretionary bonuses, and more!, • 09:30-17:30 (Monday-Friday), • Hybrid working (4 days in the office / 1 day remote working) Key Responsibilities of the HR Assistant: • Coordinate end-to-end onboarding for all new hires, including background and conflict checks, • Preparation of new-joiner documentation for New York HR, and organising induction programmes and welcome materials, • Manage offboarding processes, including drafting departure communications, calculating holiday entitlement, coordinating exit interviews, monitoring IT reports, and handling personal email requests where required, • Track probation periods, prepare mid and end probation documentation, and liaise with Benefits as appropriate, • Conduct right-to-work checks and maintain accurate immigration records and tracking spreadsheets, • Maintain electronic HR files and employee records in compliance with GDPR and Firm policies, • Respond to day-to-day HR queries and liaise with central HR teams in New York, including Payroll and Benefits, • Support the processing of employee changes such as hires, departures, leaves of absence, compensation updates, and secondments, • Process HR-related invoices and maintain accurate payment records, • Update and monitor training trackers to ensure compliance with mandatory training, • requirements, escalating issues to the London COLP where necessary, • Coordinate employment verification requests with New York HR, • Provide general administrative support on HR projects and initiatives as required Skills & Requirements of the HR Assistant: • Previous administrative or HR experience within a law firm or professional services environment preferred, • Highly organised with strong attention to detail and accuracy, • Ability to prioritise effectively and adapt quickly in a high-pressure, fast-moving environment, • Excellent written and verbal communication skills, with confidence interacting at all levels of the firm, • Strong sense of discretion and confidentiality, • Proactive, dependable, and able to work both independently and collaboratively, • Proficiency in Microsoft Word and Outlook; working knowledge of Excel and PowerPoint

HR & Admin Assistant (6 Months FTC) A fantastic opportunity to learn and develop your skills at a highly regarded UK law firm within the HR sector. You’ll provide essential admin support on an initial 6-month fixed-term contract – maintaining accurate employee records, coordinating recruitment, managing onboarding and offboarding, and supporting HR compliance across the London and international offices. • Salary to £38,000, • 6-month fixed-term contract, • Hybrid working – 3 days in the office / 2 days remote, • 09:30am – 6:00pm working hours, • Stunning offices / Fenchurch Street location HR & Admin Assistant Key Responsibilities: • Maintain employee records and work closely with the wider HR team to ensure HR files are accurate and up to date, • Assist in the recruitment process for support staff by liaising with agencies, scheduling interviews, and maintaining accurate recruitment logs, • Facilitating the onboarding of new hires including drafting offer documentation, drafting induction schedules, and arrange induction sessions with new joiners, • Assist with Right to Work checks and ensuring immigration files are up to date and accurate, • Manage absences via the HRIS system, assist with Cyclical review cycles and appraisal administration, • Assist with the offboarding process for leavers, • Assist with the administration of benefits enrolment for employees. HR & Admin Assistant Skills & Requirements: • Previous experience in an HR role administrative position is required, • An understanding of HR processes and best practices, • Proficiency in MS Office (especially Excel and PowerPoint) and familiarity with HRIS systems is desirable

No administrative assistant experience required.

Consultant General Adult Psychiatry Austim- Remote Only Role Mentus Recruitment are seeking Consultant Psychiatrists for work on a remote only basis to complete adult Autism diagnostic assessments. Our client is a reputable provider of neurodevelopmental assessments and due to continued growth are looking for consultants in adult psychiatry to work on a remote only, self employed basis. Their patient focused approach and team of expert psychiatrists and neurodevelopmental specialist has led them to become one of the fastest growing providers of neurodevelopmental assessments for adults and children. You will be part of a specialist team that are dedicated to providing comprehensive assessments using an evidence based approach. Assessments are booked to suit your availability and you can work from a few hours per week up to a few days per week. This role is well supported by a team of administrators and other clinicians. All patients are fully triaged by clinicians and you will work alongside an assistant to support you with managing your diary and other administrative tasks. Job Profile: Specialist Private Practice offering online ADHD/ ASD Assessments for private and 'Right to choose' patients All assessments and follow up appointments are 100% remote. MDT approach to Autism Assessments- The role of the consultant is to complete a psychiatric evaluation, developmental history and collateral. Review information from ADOS/ ADI-R assessments to formulate and give a diagnosis. Hours of work: Flexible- you can work at times that suit you. Work as much or as little as you like! Days of work: You can choose a day that suits you, 7 days per week from 8am to 8pm. Location: This role is to be based remotely and you can work 100% from home (UK based) Contract: This role is ongoing on a self-employed contract. Rate of Pay: £225 to £250 per Assessment Payment Method: LTD Company or Self Employed Benefits - Remote Only Working - Highly Specialist service for Consultant led Neurodevelopmental assessment - Guaranteed, long term work - LTD Company/ Self Employed pay - Start Date ASAP Essential Criteria: - Demonstrated experience in a relevant role in the NHS or Private Sector. - Specialist experienced in completing diagnostic ASD assessments - Full GMC Registration with license to practice - On the specialist register in general or CAMHS Psychiatry. - Available for long term work - Can commit to regular days/ times for work. - Proficient in working online and remotely Please do get in touch with us today to discuss this role in more detail. TPBN1_UKTJ

As a Virtual Personal Assistant, you’ll manage a range of administrative and lifestyle tasks for one or more clients. Virtual Personal Assistant | Remote (UK-based). Designated PA is expanding its team and seeking experienced Virtual Personal Assistants to support a diverse portfolio of clients ac

Job Title: Administrative Assistant Work From Home - Remote Panelists Part-Time Focus Group Participants - Remote Work From Home (Up To £700/Week) Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Administrative Assistant experience is not necessary, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home remotely., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • £55-£120 (per 1 hour session) This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.

Temporary PA to CEO Location: Fully Remote on completion of the settling in period Contract Type: Temporary Working Pattern: Full Time Start date: ASAP - ongoing and potential temp to perm Based: Tottenham Court Road Pay rate: £21.00 per hour Are you an organised and proactive professional looking for your next challenge? Our client, a leading organisation in the Security & Technology sector, is seeking a dynamic Temporary PA to support their busy CEO. If you thrive in fast-paced environments and excel in administrative support, this could be the perfect opportunity for you! About the Role: As the Executive Assistant to the CEO, you will play a crucial role in managing a busy schedule, coordinating meetings, and ensuring seamless communication across the C-Suite. This role requires a keen sense of prioritisation, exceptional organisational skills, and the ability to adapt to different time zones. Key Responsibilities: Your day-to-day activities will include: Calendar Management: Keep the CEO's calendar organised and efficient, ensuring optimal time management. Travel Coordination: Arrange flights, accommodations, and itineraries to ensure smooth travel experiences. Communication Facilitation: Serve as a critical link between the CEO, the C-Suite, and direct reports to promote effective communication. Company Updates: Assist in organising regular company updates for employees and investors, including webinars and town halls. Wellbeing Champion: Protect the CEO's focus time to allow them to concentrate on strategic priorities. Documentation Support: Help prepare reports, presentations, and other essential documents. Ad Hoc Support: Provide additional administrative support to the C-Suite as required. Occasionlly flying to the French and Germany office to support the CEO in person What We're Looking For: Proven experience as an Executive Assistant or in a similar PA role. Exceptional organisational and time-management skills. Strong communication abilities, both written and verbal. Proficiency in office software and tools. Ability to thrive under pressure and adapt to changing priorities. Personal Qualities: A proactive and adaptable approach to problem-solving. Strong attention to detail and accuracy. A positive attitude with a collaborative spirit. Ability to work independently while being a reliable team player. Why Join Us? Fully Remote: Enjoy the flexibility of working from anywhere! Dynamic Environment: Be part of an innovative company at the forefront of Security & Technology. Professional Growth: Enhance your skills and expand your professional network. Supportive Culture: Join a team that values collaboration and wellbeing. Please email your CV to: (url removed) If you're ready to take on this exciting opportunity and provide first-class support to our client's CEO, we'd love to hear from you! Apply now and let's make great things happen together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

We have an exciting opportunity to work with our higher education client based in central London. Job Role: Temporary Executive Assistant Duration: Starting 13th April - June 2026 (with a potential of being extended) Pay: £23.37 Days / Hours: Monday to Friday 9am to 5pm This role will be fully campus based Job description Job Summary This is an exciting opportunity to join the Data Science Institute's small busy team. Established in late 2020, the Data Science Institute forms the institutional cornerstone of data science and artificial intelligence. Our mission is to convene, catalyse and communicate AI and data science activity through teaching, research and events. The Executive Assistant will provide high-level administrative support to the DSI Senior Academic Team - Professor Martin Anthony, Professor Helen Margetts, Dr Cosmina Dorobantu and the Deputy Director. Responsibilities will involve managing incoming emails and correspondence, prioritising items of business, organising and maintaining diaries, scheduling in-person as well as remote meetings, making travel arrangements and acting as an ambassador to the DSI Senior Academic Team. It is essential that you have a professional outlook, excellent communication and relationship building skills, and are able to provide an exceptional level of customer service at all times. You will possess a wide range of office and administrative skills, together with a flexible 'can do' attitude to the varied requirements of the role. This is a responsible role that requires a high level of confidentiality, diplomacy, reliability, efficiency, and organisation in order to juggle competing demands. Duties and Responsibilities Service Delivery Manage the diaries of the DSI Senior Academic Team as required, including organising in-person meetings or conference calls with a wide variety of people - from internal staff, students, postdocs, and professors to funders, ministers, and other high-ranking government officials. This will involve making considered judgements when juggling demands placed on the schedule and ensuring that stakeholders feel valued even in situations when immediate meetings are not possible. Manage incoming correspondence and emails, identifying priority items of business for immediate attention, drafting responses on behalf of leaders, and redirecting enquiries or information elsewhere as appropriate. Make complex travel arrangements for UK and international travel, liaising with conference arrangers/organisers and academic department hosts, producing itineraries and travel packs, booking flights, purchasing travel insurance, making arrangements for visas where necessary, etc. Provide full administrative support on financial matters, for example, processing travel, subsistence, and other expense invoices for reimbursement. Coordinate internal meetings, including preparing agendas, writing minutes and ensuring that the appropriate people take ownership of the action items. To develop, manage and maintain appropriate filing systems for the Senior Academic Team's documents, correspondence, emails and electronic files. Keep track of deadlines for key projects and deliverables and provide support by formatting and copyediting documents such as letters, references, presentations, and reports. To undertake any other duties at the request of the DSI Senior Academic Team and the Institute Manager. Communications and Relationship Management Act as an ambassador for the DSI Senior Academic Team, being an excellent communicator with all who get in touch and having a professional attitude at all times. Build solid working relationships with the DSI community and stakeholders, based on respect, reliability and trust. General administration Act as an effective liaison for meetings/events and related logistics e.g. sending invitations and tracking responses, booking rooms, organising visitor passes, ordering catering and kitchen supplies, greeting visitors and arranging refreshments. Prepare rooms for lunches, conference calls and presentations ahead of meetings. Maintain and improve record-keeping and filing systems for important and confidential documents. Collaborate with the DSI team and take an active role in devising and implementing office administrative systems and procedures. Maintain an awareness of key projects, tasks and events across DSI to assist with planning and administration. Assist with managing the in-house contact database system, routinely inputting and checking data quality, gathering data systematically and ensuring that mailing lists are maintained and kept up-to-date. Work collaboratively with the DSI team, providing support on DSI events and covering for absence where needed. If you would like to hear more about this role please apply. We will contact all shortlisted candidates. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

The Firm Our client is a well-regarded Legal 500 law firm, known for its strong Private Client practice and high standards of client care. They offer a supportive, collaborative environment with clear opportunities for development. They are now looking for Paralegals to join their Private Client and Court of Protection teams. The Opportunity Both Paralegal roles sit within busy, client-focused departments, where you will support fee earners on a broad range of matters and play an important part in delivering a high standard of client service. You will also assist with the efficient management of files and administrative processes. Key responsibilities include: Accurately record chargeable time, maintaining clear file and attendance notes Demonstrate understanding of mental capacity in relation to Wills, LPAs and Court of Protection matters Assist with drafting Wills and LPAs, and support fee earners in client meetings and relationship management Maintain and regularly update central records where partners act as Executors or Attorneys Release original documents to clients in line with firm procedures Take a proactive approach to estate administration and management of affairs under LPAs or deputyships Support the probate process, including preparing Inheritance Tax forms for review Assist with Court of Protection matters, including deputyship applications and annual reports Liaise with financial institutions and follow up on outstanding matters Draft correspondence and monitor documents for fee earner review Progress tasks through to completion, following up where neededThese Paralegal positions are full time, permanent roles, working Monday - Friday, 9:00am - 5:30pm Requirements Previous Paralegal/Legal Assistant experience within a Private Client or Court of Protection team (6 months +) Typing speed of at least 60 WPM Advanced knowledge of Microsoft Word, Outlook, Excel, research toolsVacancy Highlights Supportive and collaborative working environment Strong focus on training, development, and career progression Exposure to a broad range of high-quality work Hybrid working (3 days office/2 days remote) To be considered for these Paralegal opportunities, please contact us for a confidential discussion. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

Temporary PA to CEO Location: Fully Remote on completion of the settling in period Contract Type: Temporary Working Pattern: Full Time Start date: ASAP - ongoing and potential temp to perm Based: Tottenham Court Road Pay rate: £21.00 per hour Are you an organised and proactive professional looking for your next challenge? Our client, a leading organisation in the Security & Technology sector, is seeking a dynamic Temporary PA to support their busy CEO. If you thrive in fast-paced environments and excel in administrative support, this could be the perfect opportunity for you! About the Role: As the Executive Assistant to the CEO, you will play a crucial role in managing a busy schedule, coordinating meetings, and ensuring seamless communication across the C-Suite. This role requires a keen sense of prioritization, exceptional organizational skills, and the ability to adapt to different time zones. Key Responsibilities: Your day-to-day activities will include: Calendar Management: Keep the CEO's calendar organized and efficient, ensuring optimal time management. Travel Coordination: Arrange flights, accommodations, and itineraries to ensure smooth travel experiences. Communication Facilitation: Serve as a critical link between the CEO, the C-Suite, and direct reports to promote effective communication. Company Updates: Assist in organizing regular company updates for employees and investors, including webinars and town halls. Wellbeing Champion: Protect the CEO's focus time to allow them to concentrate on strategic priorities. Documentation Support: Help prepare reports, presentations, and other essential documents. Ad Hoc Support: Provide additional administrative support to the C-Suite as required. Occasionlly flying to the French and Germany office to support the CEO in person What We're Looking For: Proven experience as an Executive Assistant or in a similar PA role. Exceptional organizational and time-management skills. Strong communication abilities, both written and verbal. Proficiency in office software and tools. Ability to thrive under pressure and adapt to changing priorities. Personal Qualities: A proactive and adaptable approach to problem-solving. Strong attention to detail and accuracy. A positive attitude with a collaborative spirit. Ability to work independently while being a reliable team player. Why Join Us? Fully Remote: Enjoy the flexibility of working from anywhere! Dynamic Environment: Be part of an innovative company at the forefront of Security & Technology. Professional Growth: Enhance your skills and expand your professional network. Supportive Culture: Join a team that values collaboration and wellbeing. Please email your CV to: (url removed) If you're ready to take on this exciting opportunity and provide first-class support to our client's CEO, we'd love to hear from you! Apply now and let's make great things happen together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Temporary Junior PA to CEO - Must be able to speak fluent French or German Location: Fully Remote on completion of the settling in period Contract Type: Temporary Working Pattern: Full Time Start date: ASAP - ongoing and potential temp to perm Based: Tottenham Court Road Pay rate: £21.00 per hour Are you an organised and proactive professional looking for your next challenge? Our client, a leading organisation in the Security & Technology sector, is seeking a dynamic Temporary PA to support their busy CEO. If you thrive in fast-paced environments and excel in administrative support, this could be the perfect opportunity for you! About the Role: As the Executive Assistant to the CEO, you will play a crucial role in managing a busy schedule, coordinating meetings, and ensuring seamless communication across the C-Suite. This role requires a keen sense of prioritization, exceptional organizational skills, and the ability to adapt to different time zones. Key Responsibilities: Your day-to-day activities will include: Calendar Management: Keep the CEO's calendar organized and efficient, ensuring optimal time management. Travel Coordination: Arrange flights, accommodations, and itineraries to ensure smooth travel experiences. Communication Facilitation: Serve as a critical link between the CEO, the C-Suite, and direct reports to promote effective communication. Company Updates: Assist in organizing regular company updates for employees and investors, including webinars and town halls. Wellbeing Champion: Protect the CEO's focus time to allow them to concentrate on strategic priorities. Documentation Support: Help prepare reports, presentations, and other essential documents. Ad Hoc Support: Provide additional administrative support to the C-Suite as required. Occasionlly flying to the French and Germany office to support the CEO in person What We're Looking For: Proven experience as an Executive Assistant or in a similar PA role. Exceptional organizational and time-management skills. Strong communication abilities, both written and verbal. Proficiency in office software and tools. Ability to thrive under pressure and adapt to changing priorities. Personal Qualities: A proactive and adaptable approach to problem-solving. Strong attention to detail and accuracy. A positive attitude with a collaborative spirit. Ability to work independently while being a reliable team player. Why Join Us? Fully Remote: Enjoy the flexibility of working from anywhere! Dynamic Environment: Be part of an innovative company at the forefront of Security & Technology. Professional Growth: Enhance your skills and expand your professional network. Supportive Culture: Join a team that values collaboration and wellbeing. Please email your CV to: (url removed) If you're ready to take on this exciting opportunity and provide first-class support to our client's CEO, we'd love to hear from you! Apply now and let's make great things happen together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Job Title: Personal Assistant & Office Administrator (12-Month FTC) Salary: £45,000 Location: London (2 days office-based, 3 days remote) Start Date: End of April (ideal) The Company We are working with a forward-thinking, technology-led organisation that is transforming the manufacturing sector through innovative, AI-driven solutions. With a global client base and a strong growth trajectory, the business is focused on improving efficiency, productivity, and performance across industrial environments. With a collaborative and highly skilled team, this is an exciting opportunity to join a modern and fast-paced organisation at the forefront of its industry. The Role We are seeking a highly organised and proactive Personal Assistant & Office Administrator to join the team on a 12-month fixed-term contract to cover maternity leave. This is a varied hybrid role where you will provide executive support to senior leadership, assist with people-related administration, and ensure the smooth day-to-day running of the office. It would suit someone who thrives in a dynamic environment and enjoys balancing multiple priorities. There is potential for this role to become permanent. Key Responsibilities Executive Support Manage senior leadership calendars and inboxes, including drafting communications Act as a key point of contact for internal and external stakeholders Process expenses for executives Provide ad hoc personal and administrative support Support internal communications across the business Coordinate and prepare materials for company-wide meetings, including All-Hands Organise executive travel (UK and international) and event logistics Support company-wide events such as social events and internal initiatives Office Management Oversee office supplies, facilities, and weekly orders Manage office-related queries and maintenance requests Coordinate health & safety checks People & Administrative Support Assist with HR administration including onboarding, offboarding, and employee documentation Coordinate interviews and recruitment scheduling Support employee engagement initiatives, including gifting and events Maintain internal systems and company information resources Requirements Essential: Minimum 3 years’ experience in a PA / EA or Office Administrator role Strong organisational skills with excellent attention to detail Ability to manage multiple priorities and work proactively Confident communicator across all levels High level of discretion when handling sensitive information Experience using Google Workspace (Docs, Sheets, Slides, etc.) Experience supporting or coordinating All-Hands meetings Comfortable working in a fast-paced, evolving environment Desirable: Experience supporting senior leadership or executive teams Experience working across multiple time zones Exposure to HR or people-related administration Experience in a high-growth or tech-led environment Benefits Competitive salary of £45,000 Hybrid working (2 days in London office) 28 days annual leave + bank holidays Private medical insurance Life assurance Enhanced parental leave & pay Additional benefits package WE Talent acts as an employment agency for permanent recruitment. By applying, you accept the Privacy Policy and Disclaimers which can be supplied on request

We have a great opportunity for an entry-level PA to support the EA of a well-established business based in North London. This is a remote role with occasional meetings in North London. This role has been created to support the Executive Assistant, whose responsibilities have grown significantly to encompass executive diary and inbox management, property administration, operational support, supplier liaison, and financial administration. The PA will work directly under the EA's direction, providing day-to-day administrative assistance and, on an occasional basis, acting as first point of contact in the EA's absence. What’s in it for you? * Salary: £26k * Hours: Mon-Fri 9am-5.30pm, with flexibility needed * Discretionary bonus Key responsibilities: * Diary & Inbox Support: Coordinate busy diaries, schedule meetings, and manage shared inboxes, preparing agendas and meeting materials * Travel Planning: Book UK and international travel, handle changes, and process expenses * General Admin: Provide day‑to‑day support to the EA and CEO office, maintain filing systems, liaise with suppliers, and handle ad‑hoc tasks * Property Administration: Support residential property management, tenant communication, and upkeep of compliance and insurance documents * Operational Support: Assist with preparing documents, managing supplier relationships, and tracking outstanding actions * Financial Admin: Help raise invoices, maintain financial records, and flag discrepancies * EA Cover: Provide first‑line support during EA absence and ensure smooth handover What the employer is looking for: * Exceptional organisational skills with the ability to manage multiple priorities simultaneously * Strong written and verbal communication skills, with a professional and discreet manner * Professional approach and well-presented * High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) * Confident managing diary and inbox systems on behalf of senior stakeholders * Ability to work autonomously and use initiative when the EA is unavailable * Meticulous attention to detail and a commitment to accuracy * A proactive, can-do attitude with the flexibility to adapt to changing priorities * Ability to handle confidential and sensitive information with absolute discretion Red Door Recruitment is committed to encouraging equality, diversity, and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website. Please note due to the number of applications we often receive; only shortlisted applicants will be contacted

Revenues Assistant Officer Location: Wallfields, Pegs Lane, Hertford, Hertfordshire Contract Type: Permanent Contract Details: 37 hours, full-time, permanent position, home working available with office working on a rota basis on passing of probation and training Salary: £29,793 - £31,751 (inclusive of local weighting) Job Category: Revenue and Benefits Job Introduction Are you an enthusiastic worker and team player who enjoys a professional, fast-paced, customer-facing environment? We are looking for someone like you to join our team! If we are a good fit for you, you will have the opportunity to work on a wide range of projects to assist with the efficient and effective collection of council tax, through administering discount and exemption reviews, reporting work to ensure records are accurate, and making decisions over liability and recovery methods. What will you be doing? Some key responsibilities include: • To identify and process the correct liability for each property, checking and issuing appropriate bills, forms, and notices. - To set up direct debit arrangements, amendments, cancellations, special payment arrangements and action refunds as appropriate. - To identify accounts requiring recovery action and to take such action as appropriate in the case of non-payment. - To decide and implement suitable action after a Liability Order has been granted, up to and including referring the appropriate case to enforcement agents. - To keep and maintain appropriate records and statistics, review exception reports and ensure appropriate action is taken. - To provide a customer interface with members of the public or their representatives, in writing. - To assist in the administration and processing of discount and exemption reviews. - To carry out duties to support the work of the shared service managers, including a range of administrative and clerical tasks. - To provide administrative support to remote and home workers. About you As an ideal candidate, you will have: • Numeracy skills, including the ability to manipulate numerical data. - Excellent verbal and written communication skills, with a strong customer focus. - Experience in a similar environment. - The ability and willingness to help support and provide guidance, support, and advice to less experienced staff. - Knowledge of Windows-based office packages. - The ability to work as part of a team, willing to assist others, but also take responsibility for one's own work as required. - The ability to prioritise and work accurately to targets and deadlines. - Good Word processing and IT skills, including the ability to use an online computer system to interrogate and update data. - A self-motivated, enthusiastic approach, with the ability to deal with a heavy and varied workload. - The ability to deal with difficult situations. - The ability to maintain concentration in a busy environment. - The ability to work methodically, accurately, and thoroughly, paying close attention to detail. - The ability to remain calm and focused under pressure. - The ability to prioritise and work accurately to targets and deadlines. - The ability to learn all legislation and guidance appropriate to the post. - A commitment to developing customer service skills for dealing with members of the public, both via email and letter. What can we offer you? • Opportunities for growth and cross-department working, learning new skills and service areas. - 26-29 days’ annual leave, rising to 34 days with five years’ local government service. - Usage of our e-fleet during business hours for business-related visits. - Employee well-being programme. - Employee events group. - Regular opportunities to socialise with other teams within the council. - Flexible working arrangements, including flexi-time. - Up to 50% working from home for eligible posts. - Free parking in our offices and select council-owned car parks during business hours. - Access to well-being and occupational health schemes, such as the Employee Assistance Programme (EAP). - Local Government pension scheme. - Discounts at council-owned leisure centres. - Opportunity to network with colleagues across councils in Hertfordshire and the East of England. - Professional environment where your career path really matters, and your development is supported by the organisation. How to apply For an informal discussion about the role, please contact Kathryn Metcalfe, Revenues Assistant Manager or Elaine Chapman, Senior Revenues Officer. Closing date: 19.04.2026 at Midnight. Interviews will be held the week of 27.04.2026 - 01.05.2026. We, as a council, are ambitious. To find out more about our ambitions and what it’s like working at East Herts, hear from our employees on our careers site. We are proud to be an equal opportunities employer, valuing diversity and maintaining a firm commitment to providing equal employment opportunities for all employees and applicants. We believe that creating inclusive environments leads to stronger collaboration and better outcomes in our work. Find out more about our disability confident scheme

Temporary Junior PA to CEO - Must be able to speak fluent French or German Location: Fully Remote on completion of the settling in period Contract Type: Temporary Working Pattern: Full Time Start date: ASAP - ongoing and potential temp to perm Based: Tottenham Court Road Pay rate: £21.00 per hour Are you an organised and proactive professional looking for your next challenge? Our client, a leading organisation in the Security & Technology sector, is seeking a dynamic Temporary PA to support their busy CEO. If you thrive in fast-paced environments and excel in administrative support, this could be the perfect opportunity for you! About the Role: As the Executive Assistant to the CEO, you will play a crucial role in managing a busy schedule, coordinating meetings, and ensuring seamless communication across the C-Suite. This role requires a keen sense of prioritization, exceptional organizational skills, and the ability to adapt to different time zones. Key Responsibilities: Your day-to-day activities will include: Calendar Management: Keep the CEO's calendar organized and efficient, ensuring optimal time management. Travel Coordination: Arrange flights, accommodations, and itineraries to ensure smooth travel experiences. Communication Facilitation: Serve as a critical link between the CEO, the C-Suite, and direct reports to promote effective communication. Company Updates: Assist in organizing regular company updates for employees and investors, including webinars and town halls. Wellbeing Champion: Protect the CEO's focus time to allow them to concentrate on strategic priorities. Documentation Support: Help prepare reports, presentations, and other essential documents. Ad Hoc Support: Provide additional administrative support to the C-Suite as required. Occasionlly flying to the French and Germany office to support the CEO in person What We're Looking For: Proven experience as an Executive Assistant or in a similar PA role. Exceptional organizational and time-management skills. Strong communication abilities, both written and verbal. Proficiency in office software and tools. Ability to thrive under pressure and adapt to changing priorities. Personal Qualities: A proactive and adaptable approach to problem-solving. Strong attention to detail and accuracy. A positive attitude with a collaborative spirit. Ability to work independently while being a reliable team player. Why Join Us? Fully Remote: Enjoy the flexibility of working from anywhere! Dynamic Environment: Be part of an innovative company at the forefront of Security & Technology. Professional Growth: Enhance your skills and expand your professional network. Supportive Culture: Join a team that values collaboration and wellbeing. Please email your CV to: (url removed) If you're ready to take on this exciting opportunity and provide first-class support to our client's CEO, we'd love to hear from you! Apply now and let's make great things happen together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Executive Support Assistant Hybrid: 2 days in the office 3 Months ASAP Start £20.21 - £22.86 Per Hour (PAYE) £28.76 - £30.81 Per Hour (Umbrella) Are you a proactive administrative professional who thrives in a fast-paced environment? The London Borough of Hackney is looking for an Executive Support Assistant to provide high-level, confidential support to our senior leadership team. The Role As a vital member of the Executive Support Team, you will enable our Directors to deliver their strategic and operational objectives. This is more than just an administrative role; you will be the key interface between Directors and internal and external stakeholders, ensuring the smooth running of their daily operations. Key Responsibilities Include: Strategic Diary & Inbox Management: Proactively managing extensive diaries and correspondence to ensure time is used efficiently. Meeting Support: Attending high-level meetings to take accurate, concise notes and ensuring all actions are followed up. Collaborative Support: Working as part of a resilient team to share best practices and provide cover for colleagues. Problem Solving: Interpreting information requests and solving routine problems professionally and politely. Operational Assistance: Managing FOI requests, updating financial systems (CedAr), and maintaining critical records like Gifts & Hospitality logs. About You We are looking for someone who can anticipate needs before they arise and remain calm under pressure. You will bring: Proven Experience: A background in providing high-level administrative or secretarial support to Chief Officers, Directors, or Senior Managers. Exceptional Communication: The ability to draft reports and liaise confidently with elected politicians, senior managers, and the public. Tech Savviness: Proficiency in Microsoft Office and Google Workspace (Gmail, Calendar, Sheets, etc.). Adaptability: The flexibility to work successfully in both remote and office environments while embracing change. Discretion: Experience handling highly sensitive and confidential information with professionalism. Why Hackney? This is an opportunity to work at the heart of a large, dynamic public sector organisation. You will play a crucial role in supporting the Council during times of crisis and emergency, contributing directly to the borough's success. Next Step: Would you like me to draft a list of interview questions or a skills assessment task based on these requirements? Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy

Role Overview: We are seeking a highly organised and proactive Administrative Assistant to support the daily operations of our client’s electrical contracting business. This position plays a key role in ensuring projects are well coordinated, records are accurately maintained, and communication flows effectively between internal teams, suppliers, and clients. There is clear opportunity for progression as the business grows. Key Responsibilities: • Diary & Schedule Management • Maintain and coordinate calendars for management and project teams • Arrange meetings, site visits, and engineer schedules efficiently • Adjust priorities and schedules in line with business needs • Invoicing & Financial Administration • Prepare and issue invoices accurately and promptly • Monitor outstanding invoices and assist with credit control • Support purchase order processing and expense tracking • Ensure receipts and expenses are collated and submitted to the accountant monthly, • Project & Job Tracking • Maintain records of current and upcoming projects • Track key job details including location, costings, materials, and timelines • Monitor tender-stage projects and update stakeholders • Ensure all documentation is accurate and up to date, • Procurement & Supplier Liaison • Liaise with suppliers regarding materials and requirements • Track orders, deliveries, and timelines • Support cost tracking and supplier coordination, • Communication & Correspondence • Draft and manage professional email communications • Act as a key contact for clients, suppliers, and internal teams • Handle incoming calls and general enquiries, • Administrative Support • Maintain organised digital and physical filing systems • Prepare reports, spreadsheets, and documentation • Assist with compliance and health & safety documentation where required Essential Requirements: • Strong organisational and time management skills, particularly diary coordination • Experience with invoicing and financial administration tasks • Excellent written and verbal communication skills • Ability to produce clear, professional written communication • Proficiency in Microsoft Office, especially Excel (data tracking and reporting) • High level of accuracy and attention to detail • Ability to manage multiple tasks and prioritise effectively Desirable: • Previous experience within construction or electrical contracting environments Initially fully remote, moving to a hybrid model (approx. 3 days office-based) Flexibility required in line with business needs How to Apply: Please submit your CV to be considered for this opportunity. Application Process Due to the high volume of applications, Aspire Recruitment will only contact candidates who have been shortlisted for the role. We encourage you to apply for future opportunities as they arise