Executive Support Administrator (Nursing Directorate)
27 days ago
Worthing
Executive Support Administrator (Nursing Directorate) \n Contract: \n\n • Rate: £165 per day inside IR35\n, • Contract length: Initially 2 months\n, • Start date: ASAP\n, • Working pattern: Hybrid, with 1-2 days per week in the office\n, • Location: Portland House, Worthing\n, • Directorate: Nursing\n, • Reporting to: Chief Nursing Officer\n\n We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate. \n This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making. \n Key responsibilities: \n\n • Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination.\n, • Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports.\n, • Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity.\n, • Producing, analysing and presenting complex information to support service planning, improvement and change.\n, • Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required.\n, • Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes.\n, • Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work.\n, • Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times.\n, • Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters.\n, • Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer.\n, • Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate.\n\n Essential experience and skills: \n\n • Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level.\n, • Evidence of continued personal and professional development.\n, • Knowledge of business case procedures.\n, • Experience analysing, interpreting and presenting information.\n, • Experience of project support or leading project activity through a project management process.\n, • Experience of performance monitoring and maintaining data management systems.\n, • Experience servicing meetings and taking accurate minutes.\n, • Experience of line managing staff.\n, • Experience handling confidential and sensitive issues with tact and diplomacy.\n, • Strong administrative skills, with the ability to produce accurate, high-quality documents.\n, • Excellent attention to detail.\n, • Advanced Microsoft Office skills, including Excel, Word and PowerPoint.\n, • Strong analytical, organisational, planning and communication skills.\n, • Ability to engage confidently with stakeholders at all levels.\n, • Ability to work independently, prioritise urgent work and remain calm under pressure.\n\n Desirable experience: \n\n • Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role.\n, • Knowledge of the current NHS performance agenda.\n, • Project management qualification such as PRINCE2, or equivalent experience.\n, • Understanding of Human Rights practices in relation to the role.\n, • Ability to travel across sites when required.\n\n Ideal candidate: \n\n • An experienced Executive Support Administrator.\n, • A Business Support Officer or Directorate Support Officer.\n, • An Executive Assistant with strong organisational and stakeholder management skills.\n, • A Project Support professional or senior administrator with NHS, healthcare or public sector experience.\n, • Someone with a strong background in performance reporting, business coordination and team management.\n\n Salt contact: \n Robert Sprigens, Senior Consultant - \n *Rates depend on experience and client requirements
