Front Desk Assistant

•First and foremost, they greet everyone who enters the building, creating a positive first impression. •Dentrix management. •Addressing customer inquiries over the phone, email, or in-person. •Managing calendar schedules, ensuring there are no overlaps or conflicts. •Handling paperwork, filing, and organizing office supplies. •Ensuring that all front desk documentation is accurate and up to date. •Answering phones, transferring calls, or taking messages. •Sending and receiving faxes, emails, or other forms of communication.

Seeking a personal assistant for a family that has homes on both the East and West coasts in US. Travel is a must and be responsible for setting up and breaking down the homes. Ideal candidate should have a love for design, construction and be highly organized. The salary benefits will depend on experience and bonuses are included. Personal Assistant Duties and Responsibilities: Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, work with construction and vendors. Is a liaison for the client and cc’s client on everything. Provides administrative support. Computer savvy on Mac. Makes administrative decisions and takes action in the client’s absence. Manages a high-volume travel schedule. Conserves client’s time by reading, researching, and routing correspondence; drafting documents; collecting and analyzing information; and initiating telecommunications. Coordinates home projects by capturing timelines and strategies and constant updates. Maintain information in binder for each home. Keeps, bills for homes and puts in excel worksheet. Know how to manage and hire staff. Pack and Unpack suitcases. Shipping items and keep track of deliveries. Must like dogs and be coordinate what the dog needs. Keep track of charity events and donations.

Executive Assistant Responsibilities: - Manage the CEO’s emails and calendar; schedule meetings with clients and city agencies. - Screen, prioritize, and respond to communications from stakeholders including clients and team members. - Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-ups. - Attend meetings with the CEO, take detailed notes, draft meeting summaries for the CEO’s review, and ensure action items are tracked and completed. - Utilize experience with Department of Buildings and other city agencies’ processes to resolve inquiries and support CEO project coordination. - Maintain confidentiality of sensitive information and uphold a high level of professionalism. - Assign projects to project managers and route emails to the appropriate team members. - Research and coordinate webinars and networking events that the CEO should attend. - Conduct research and provide information to support project execution and informed decision-making. - Provide general administrative support to the CEO to ensure efficient time and task management. Office Management Responsibilities: - ** ** Answer office phone calls, take accurate messages, and route inquiries appropriately. - Maintain and update project information in the company’s CRM system (Bitrix24). - Oversee office supply inventory and coordinate maintenance of office equipment. - Prepare internal reports, correspondence, and documentation for the CEO and weekly team meetings. - Collect and log incoming mail daily. - Organize team celebrations and office events. - Assist in onboarding new employees, including workstation setup and preparation of orientation materials. ** Experience Requirements** - Minimum of 2 years of experience as an executive assistant or in an office management role. - Prior experience working with city agencies such as the Department of Buildings (DOB), with knowledge of relevant processes and filings. - Demonstrated ability to handle multiple priorities and operate effectively in a fast-paced environment. - Strong written and verbal communication skills, with experience interacting with senior-level stakeholders. - Proven ability to manage confidential information with discretion and professionalism. ** Education and Qualifications** - Bachelor’s degree in Business Administration, Management, or a related field (preferred). - Proficient in Microsoft 365 applications, including Outlook, Excel, and Teams. - Experience with project management tools and CRM software (Bitrix24 preferred). - Tech-savvy and a quick learner with the ability to adapt to new systems and tools. - Highly organized, detail-oriented, and solutions-driven, with a strong customer service mindset. Type of Work: Full-Time, In-Office Schedule: 9 AM to 5 PM, Monday to Friday

SMS Studio is looking for a highly organized and experienced Office Secretary to help manage the daily operations of our fast-paced architectural practice in Brooklyn. About Us: SMS Studio is a fast-paced architecture firm based in Brooklyn, NY, specializing in urban residential and commercial properties. Responsibilities: - Review and manage office emails and internal communications - Organize and maintain project timelines, follow-ups, and priorities using Asana - Maintain clean and orderly digital file systems and physical folders - Coordinate documentation and submittals with the Department of Buildings alongside the lead architect - Handle office restocking, ordering, and general organization - Oversee daily office upkeep and supplies - Support architects and drafters with compliance and Department of Buildings paperwork - Maintain communication across in-office and remote teams - Liaise with clients, consultants, and agency reps as needed Qualifications: - 5+ years experience in office administration or management (architecture field preferred) - Bachelor’s degree in Administration, Architecture, or a related field (preferred) - Strong written and verbal communication skills - Exceptional organization and attention to detail - Familiarity with NYC Department of Buildings filing processes (preferred) - Experience with Asana, Revit, or AutoCAD (preferred) - Professional presence, reliability, and the ability to multitask under tight deadlines

We are seeking a highly organized and proactive Administrative Assistant / Office Manager to support daily office operations and ensure smooth administrative processes. This dual-role position is ideal for someone who excels at multitasking, enjoys organizing, and can maintain a professional and welcoming office environment.

Front Desk Coordinator -5 +Years Experience Required A high-end salon and spa is seeking a professional, polished, and expirienced Front DESK Coordinator to join our team. This is a key role responsible for ensuring smooth daily operations and adelivering a welcoming, first-class experience for every c client.

Job Overview Modern Age is a forward-thinking longevity and wellness clinic in NYC, dedicated to helping clients look and feel their best at every age. We are a growing startup seeking a customer-centric, proactive Full-Time or Part-Time Front Desk Administrator who shares our passion for wellness, aesthetics, and providing exceptional service. Key Responsibilities: Warmly greet and assist clients, ensuring a seamless and welcoming experience that reflects Modern Age’s commitment to personalized care. Manage scheduling, appointment confirmations, and client communications using platforms like Canvas and Podium. Process payments and manage billing with Stripe, ensuring smooth and secure transactions. Address guest concerns or complaints with professionalism and efficiency. Handle administrative tasks such as filing, correspondence, and maintaining office supplies. Following up with labs orders when necessary. Collaborate with management to streamline front desk operations and improve efficiency as we grow. Stay up-to-date on Modern Age’s services, including Botox, HydraFacials, Microneedling, and other longevity-focused treatments, and products to confidently address client inquiries. Assist with maintaining a calm, organized workspace that enhances the client experience. Qualifications: Previous experience in a med spa, aesthetics, or wellness setting is required. Outstanding customer service and communication skills, with a warm and professional demeanor. Familiarity with platforms such as Stripe, Canvas, and Podium is plus. Excellent time management skills to prioritize tasks effectively. The ability to multitask and prioritize in a fast-paced environment. A proactive mindset with a desire to assist in streamlining operations and enhancing overall client satisfaction. Team player who works well in collaboration with management and supports the vision of Modern Age. What We Offer: An exciting opportunity to be part of an innovative startup at the forefront of longevity and aesthetic care. A positive, supportive work environment focused on professional growth. Competitive hourly wage with room to grow within the company. Discounts on retail and aesthetic services. Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Expected hours: 25 – 40 per week Schedule: 4 hour shift 8 hour shift Day shift Morning shift Work Location: In person

Come be part of a team that's full with love, growth, and integrity. We are looking for individuals that can meet those characteristics Key Responsibilities: • Greet visitors and clients with a warm and professional demeanor • Answer and direct phone calls, emails, and inquiries efficiently • Schedule appointments and manage calendars with accuracy • Handle administrative tasks such as data entry, filing, and office organization • Ensure the reception area is clean, organized, and welcoming • Assist other departments as needed to keep operations running smoothly What We’re Looking For: Excellent communication & interpersonal skills Strong organizational & multitasking abilities A professional and friendly attitude with a customer-first mindset Previous experience in reception, customer service, or administration is a plus! Apply today and start your journey!