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Administration jobs in Harlem, New York - Page 2Create job alerts

  • Safari Day Care
    Part Time Day care Assistant
    Part Time Day care Assistant
    1 month ago
    $17–$17.5 hourly
    Part-time
    Flushing, Queens

    We are currently looking for a daycare assistant. Position to be filled ASAP. We are a New York City licensed Day Care. All candidates interested in applying can send their resume. P/T work. 1. Must be .. bilingual English/Spanish., 2. Two work related references and 2 personal references., 3. Must be outgoing and friendly., 4. Computer friendly., 5. Good communication skills, able to follow directions and instructions., 6. Must get to work on time daily Mon. to Fri., 7. Must be hands on and self-starter., 8. Have a High School diploma or above., 9. Cleaning/Potty training/changing diapers., 10. Must be able to complete State required finger printing and a background check., 11. Willing to complete the State's mandated 15 hour Health and Safety Certification, CPR and First Aid., 12. Experienced in Daycare settings preferred. We look for individuals with cheerful dispositions, patience, flexibility and is a team player. Applicants must be able to effectively communicate with parents, coworkers and administration. Responsibilities Assist in supervising and engaging children in daily activities, ensuring a safe and nurturing environment. Support the lead teacher in implementing educational programs and lesson plans tailored for toddlers and infants. Maintain cleanliness and organization of the daycare space, including toys and learning materials. Communicate effectively with parents regarding children's progress and any concerns. Administer basic first aid as needed and uphold CPR certification standards. Job Types: Part-time, 20 - 25 hours per week. Must be available to work Mon to Fri.. starting at 730 am

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  • Genuine Care Physician: Arthur Pinkhasov, MD
    Medical Assistant
    Medical Assistant
    1 month ago
    Part-time
    Forest Hills, Queens

    We are seeking a dedicated and detail-oriented Medical Assistant to join our healthcare team. The Medical Assistant will be responsible for supporting physicians, nurses, and other healthcare providers in delivering high-quality patient care. This role involves both clinical and administrative duties, ensuring smooth daily operations within the practice. Responsibilities: Greet and assist patients, ensuring a welcoming and supportive environment. Record patient history, vital signs, and other relevant information. Prepare patients for examinations and assist healthcare providers during procedures. Administer medications and injections as directed by physicians. Perform basic laboratory tests, collect specimens, and prepare them for analysis. Maintain accurate and up-to-date patient records in compliance with confidentiality standards. Schedule appointments, manage patient files, and handle phone calls. Ensure examination rooms and medical equipment are clean, stocked, and functioning properly. Provide patient education regarding medications, treatments, and general health practices. Support front desk operations such as billing, coding, and insurance documentation.

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  • Site Safety LLC
    Front Desk Receptionist
    Front Desk Receptionist
    1 month ago
    $20 hourly
    Part-time
    New York

    We are seeking a highly organized and friendly Front Desk Receptionist to join our team. Bilingual candidates who speak English and Spanish is a must. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This is an entry-level, part-time position with a fixed schedule of 12pm-6pm, Monday-Friday. This could also be ideal for college students who have morning classes but all are welcome to apply if the schedule aligns with yours. Responsibilities Manage multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette. Take detailed messages from callers and report them to employees in a timely manner. Greet and assist visitors in a professional manner, ensuring a welcoming environment. Provide clerical support including filing,scanning and/or organizing documents. Support administrative tasks as required, including managing Google Workspace applications. Skills Previous experience in an office with high call volume is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong organizational skills with the ability to prioritize tasks effectively. Strong typing skills with attention to detail for accurate message taking. Strong customer service with the ability to handle inquiries professionally. If you are passionate about providing exceptional service and thrive in an administrative role, we invite you to apply for the Front Desk Receptionist position today! Site Safety, LLC is an Equal Opportunity Employer - minorities/ females/males/veterans/ individuals with disabilities/ sexual orientation/ gender identity. Job Type: Part-time Pay: $20.00 per hour Expected hours: 30 per week Ability to Commute: New York, NY 10018 (Required) Ability to Relocate: New York, NY 10018: Relocate before starting work (Required) Work Location: In person

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  • National Homeowner-Landlord Association
    Legal Assistant
    Legal Assistant
    1 month ago
    $500–$1500 monthly
    Part-time
    Pelham Bay, The Bronx

    NHLA Executive Assistant Role – Ideal for a Law Graduate or Law Student Near Completion NHLA is a forward-thinking organization committed to supporting small landlords and homeowners in managing and protecting their property interests. We are currently seeking a detail-oriented, long-term Executive Assistant to work closely with our leadership team—including the President, CEO, and Owner. This position is ideal for a recent law graduate or a law student nearing completion who is looking to build a meaningful, impactful career in real estate, housing, and property law. In this role, you will be trusted with high-level administrative responsibilities, including managing executive calendars, preparing legal and business reports, coordinating travel, and assisting in strategic decision-making. Your legal background will be especially valuable in supporting document review, compliance tracking, and communication with stakeholders and public agencies. Additional responsibilities include: Drafting and reviewing internal communications and legal correspondence Supporting light accounting and recordkeeping tasks Managing confidential files and maintaining organizational systems Creating presentations, reports, and summaries for internal and external use Acting as a liaison between NHLA leadership and a diverse clientele—bilingual fluency in Spanish is strongly preferred We are looking for a candidate with: A strong foundation in legal research, writing, and administrative procedure Proficiency in Microsoft Office and Adobe Suite Excellent judgment, communication skills, and a professional demeanor A proactive, problem-solving mindset and the ability to work independently Interest in housing law, landlord-tenant issues, and small property ownership At NHLA, we don’t just hire support—we invest in potential. We are committed to your continued professional growth, offering mentorship, exposure to real-world housing issues, and the opportunity to contribute meaningfully to property reform and advocacy. Whether you’re preparing for the bar or exploring a career beyond the traditional firm path, this role provides the structure, experience, and leadership access to support your next steps. Join us and help shape the future of property ownership—while building yours. If you made it this far... Trust, it'll be much cooler working here than ai makes it sound above, I'm from the Bronx too.

    No experience
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  • Visionsys AI Inc.
    Front Desk Receptionist
    Front Desk Receptionist
    1 month ago
    $17–$22 hourly
    Part-time
    Manhattan, New York

    Core Responsibilities: Work Schedule: Paid hourly Flexible work hours, typically 15–30 hours per week—ideal for students or those seeking part-time income May require shifts or rotations, especially in businesses offering extended hours Common Requirements: Fluent in English Strong communication skills and a professional appearance Familiarity with basic office software and phone systems Prior experience in reception or customer service is a plus Ability to multitask and remain adaptable under pressure

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  • West Village Flowers of New York, LLC
    Florist
    Florist
    1 month ago
    $16–$20 hourly
    Part-time
    Manhattan, New York

    Position Summary: We are seeking a friendly, detail-oriented individual to join our team as a Florist/Front Desk Associate. This dual role combines creative floral design with excellent customer service and administrative support. You will assist in daily floral operations, greet customers, answer inquiries, and ensure smooth front desk operations. Key Responsibilities: Floral Design & Shop Duties: Create, arrange, and maintain floral designs according to shop standards and customer requests. Care for flowers and plants (watering, trimming, conditioning, and monitoring inventory). Assist with unpacking, processing, and stocking floral shipments and supplies. Prepare arrangements for walk-in orders, deliveries, events, and special occasions. Keep the floral workspace clean, organized, and presentable. Front Desk & Customer Service: Greet and assist customers in person, over the phone, and via email. Provide product knowledge, help customers select flowers, and take custom orders. Process transactions (cash, credit card, POS system) accurately. Schedule and coordinate deliveries; communicate with drivers and customers. Answer general inquiries and resolve customer concerns in a professional manner. Administrative & Support: Maintain records of orders, invoices, and payments. Manage front desk organization, including phones, emails, and appointments. Assist with marketing efforts (social media updates, promotions, window displays). Support the team with other shop tasks as needed. Qualifications: Previous experience in floral design or customer service preferred (training available). Strong communication and interpersonal skills. Ability to multitask and stay organized in a fast-paced environment. Basic computer and POS system knowledge. Attention to detail with a creative eye for design. Flexible schedule, including weekends and holidays as needed. Ability to lift up to 25 lbs and stand for extended periods. Work Environment: Creative and customer-focused setting. Hands-on role with a mix of design, customer service, and administrative duties. Collaborative team environment with opportunities to learn and grow.

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  • ASCN LLC
    Office secretary
    Office secretary
    1 month ago
    $18–$22 hourly
    Full-time
    Flushing, Queens

    Office Secretary – ASCN LLC (Flushing, NY) Company: ASCN LLC Location: Flushing, NY Position: Office Secretary Employment Type: [Full-time/Part-time] (edit as needed) Key Responsibilities Data entry and record maintenance Register and check in visitors; front-desk support Assist with billing and basic office administration Coordinate daily office operations as needed Requirements Basic computer skills (Word, Excel, Email) Bilingual: Chinese and English Organized, detail-oriented, and reliable Professional demeanor and clear communication

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    No experience
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  • Scott Group Studio
    Customer Service Representative Remote
    Customer Service Representative Remote
    1 month ago
    $18–$25 hourly
    Full-time
    Manhattan, New York

    We are seeking a highly motivated Remote Customer Service Representative to join our global support team. This role is essential in ensuring seamless communication with our clients, vendors, project partners, and internal teams. The ideal candidate will provide professional, timely, and effective customer support while representing the values and standards of Scott Group Studio Key Responsibilities Serve as the first point of contact for customer inquiries via phone, email, and virtual platforms. Provide information regarding company services, project updates, and general support inquiries. Assist clients and vendors in navigating company processes, documentation, and service requests. Coordinate with project managers, engineers, and administrative teams to resolve customer concerns efficiently. Track, log, and follow up on customer requests in line with company service standards. Qualifications High school diploma or equivalent required; Bachelor’s degree preferred. 2+ years of customer service experience, Strong verbal and written communication skills in English (additional languages such as Spanish, Portuguese, or Italian are a plus). Ability to multitask, prioritize, and work independently in a fast-paced remote environment. Excellent problem-solving and organizational skills. A professional, client-focused attitude with the ability to handle sensitive information discreetly. What We Offer Competitive compensation and benefits package. Remote work flexibility with opportunities for professional growth. Training and development programs to enhance skills and career advancement. The opportunity to be part of a global leader in engineering and construction projects. Company Details For 55 years, Scott Group Studio has been a maker of beautiful carpets and rugs for the world’s most discerning designers and architects. A resolute dedication to excellence sets us apart, from our commitment to using the finest materials to developing innovative techniques that honor our legacy while embracing the future. Our unique approach blends exceptional craftsmanship with modern technology, ensuring each piece is a work of art. Welcome to a tradition of excellence.

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  • Superior Day Care Center
    CERTIFIED Lead Pre-K Teacher
    CERTIFIED Lead Pre-K Teacher
    1 month ago
    $65000–$77000 yearly
    Full-time
    Bushwick, Brooklyn

    The Lead Teacher will be responsible for, but not limited to:  Teaching and monitoring children’s development  Helping to create a fun learning environment that children will positively respond to  Partnering with our team to enhance the learning environment at the school  Develop and maintain a constructive and ongoing rapport with children and parents/families/caregivers  Develop structured and developmentally appropriate lesson plans, catering to the intellectual and emotional needs of all children  Collaborate with other teachers to ensure that the school fosters an environment that is inviting and nurturing for every child  Deliver reports on potential concerns about students Education Director and/ or administrative team as needed  Manage day-to-day classroom activities, including free play, bathroom breaks, meal times, and rest time for students  Adhere to all health and safety policies  The successful candidate will work closely with the Director’s to ensure that the program provides education, physical health, emotional well-being, and parental involvement to all enrolled students If you are passionate and enthusiastic about working with children and have previous experience in an Early Childhood learning environment, please apply today!

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  • NYC Water Cruises Pier 36
    Cruise Coordinator
    Cruise Coordinator
    2 months ago
    $17 hourly
    Full-time
    Manhattan, New York

    Key Responsibilities: Guest Coordination: Welcome and check in guests for dinner cruises and charters Communicate cruise details, schedules, and expectations clearly to all guests Address on-site customer questions, requests, and issues with professionalism Event & Cruise Logistics: Coordinate with vendors (catering, entertainment, musicians, decorators, etc.) Ensure boat is cruise-ready (clean, set up, stocked, and staffed) Monitor timelines and manage boarding/disembarkation processes Maintain manifest accuracy and monitor guest counts Private Charters: Liaise with clients to confirm cruise details, timing, food and beverage choices, and special requests Provide day-of-event support to ensure charter expectations are met or exceeded Administrative: Assist in preparing run sheets and event schedules Track special requests and dietary accommodations Report any operational issues or incidents to management Qualifications: Prior experience in events, hospitality, or maritime coordination preferred Strong organizational and time-management skills Excellent communication and customer service abilities Comfortable working on water-based vessels Ability to stand and move for extended periods and lift up to 30 lbs Available to work evenings, weekends, and holidays Bonus Points For: Knowledge of NYC waterfront and tourism industry Bilingual or multilingual abilities Familiarity with event coordination software or booking systems Compensation: Competitive hourly wage or salary Tips or bonus incentives (if applicable) Opportunities for growth in a fast-growing cruise and events company

    Immediate start!
    No experience
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  • Weichert Realtors TMT Group
    Real Estate Agent
    Real Estate Agent
    2 months ago
    Part-time
    Flushing, Queens

    Are you a driven, customer-focused individual looking to build a successful career in real estate? Our local Weichert® franchised company is seeking enthusiastic Real Estate Agents to join our dynamic team. Whether you're just starting or have years of experience, we provide the training, tools, and support to help you thrive in this exciting industry. Responsibilities: Assist clients in buying, selling, and renting properties Conduct property showings, open houses, and market analysis Build and maintain a robust client base through networking and lead generation Guide clients through the entire real estate process, from initial consultation to closing Utilize Weichert’s FREE state-of-the-art myWeichert CRM and marketing tools to manage leads and market properties effectively. FREE Training Stay up to date with local market trends, regulations, and best practices Qualifications High school diploma or GED Valid real estate license (or willingness to obtain one soon) Excellent communication and interpersonal skills Strong negotiation skills and the ability to close deals effectively Self-motivated, ambitious, and driven to succeed Ability to work independently and as part of a team Willingness to attend ongoing training and professional development sessions What We Offer Comprehensive FREE Training: Access to Weichert University, onboarding and coaching programs, and regular training sessions to ensure your success Cutting-Edge Technology: FREE Use of our myWeichert CRM, automated marketing tools, and lead generation systems Competitive Compensation: Attractive commission structures with performance-based incentives Supportive Environment: Join a collaborative office that fosters growth and success, with administrative support to help manage your workload Financial Growth Opportunities: A clear path to advance your business.

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  • SOHA SPA | Couple Massage, Korean Body Scrub, Massage Spa NJ
    RECEPTIONIST
    RECEPTIONIST
    2 months ago
    Part-time
    Hasbrouck Heights

    We are seeking a friendly and organized Receptionist to be the first point of contact for our company. The ideal candidate will provide excellent customer service, manage front desk operations, and support administrative tasks to ensure smooth daily operations. Responsibilities: Greet and welcome visitors in a professional and courteous manner. Answer, screen, and direct phone calls and emails. Manage front desk operations including visitor sign-in and appointment scheduling. Maintain a clean and organized reception area. Assist with administrative duties such as filing, data entry, and document management. Receive and distribute mail, packages, and deliveries. Provide information and assistance to clients, staff, and guests as needed. Coordinate with other departments to ensure efficient communication and workflow.

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  • Seton Education Partners
    Girls Middle School Volleyball Coach
    Girls Middle School Volleyball Coach
    2 months ago
    $17–$25 hourly
    Part-time
    Mott Haven, The Bronx

    Professional development assistance Flexible schedule Full job description We are seeking a passionate motivated and dedicated Volleyball Coach to join our team at El Camino Athletics. The ideal candidate will have a strong background or desire in sports or coaching and a commitment to fostering a positive and engaging environment for junior athletes. This role involves working closely with students to develop their skills, enhance teamwork, and promote a love for the sport of volleyball. The Volleyball Coach will be responsible for coaching in the charter school athletic association games, leading practices 1x per week, and guiding athletes during competitions. Practice must be scheduled at least once a week and games will be scheduled once to twice a week. Duties Develop and implement effective training programs tailored to the skill levels of athletes. Conduct regular practices focusing on skill development, teamwork, and game strategies. Provide constructive feedback to athletes to help them improve their performance. Organize and supervise competitive events and tournaments. Foster a positive team culture that encourages sportsmanship and respect among players. Collaborate with other coaches and staff to ensure a cohesive athletic program. Monitor athletes' progress and maintain records of their development. Communicate effectively with students, parents, and school administration regarding team activities. Report to the Athletic Director and El Camino Program Leader. Maintain clear and consistent communication with players, parents, and school administration. Ensure adherence to all school policies, athletic department guidelines, league rules, and state athletic association regulations. Open to working late and weekend hours Prioritize the academic progress, physical health, and emotional well-being of all student-athletes. Serve as a positive role model and mentor. Qualifications The ideal candidate should possess the following skills and experience: Previous experience in sports coaching, strong knowledge of the game of volleyball Teaching experience or background in physical education is highly desirable. Familiarity with behavior management techniques to effectively guide student-athletes. Experience working with students in a character development setting Ability to motivated middle school students to compete A strong desire to grow in character and virtue Skills Experience using Google Drive Excellent communication verbal and written Open to feedback Ability to stand for extended periods of time CPR/First Aid certification (or willingness to obtain). Successful completion of background checks and other required clearances. El Camino El Camino, a Catholic faith formation program, helps children, their families, and their teachers to know, love, and serve Christ and His Church; develop the habits, dispositions, and beliefs that are indispensable to human flourishing and happiness; and live as disciples in this world and saints in the next. Our program is grounded in a robust, teacher- and child-friendly catechetical curriculum commissioned by Seton Education Partners, based on Saint John Paul II’s Catechism of the Catholic Church, and aligned to guidelines set forth by the United States Conference of Catholic Bishops. The El Camino Catechesis Curriculum received the imprimatur of Cardinal Dolan of the Archdiocese of New York in 2020 El Camino, including is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination. Job Types: Part-time, Seasonal Pay: $17.00 - $25.00 per hour Expected hours: 6 – 8 per week Benefits: Flexible schedule Professional development assistance Work Location: In person

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  • Novel Medicine PC
    RUSSIAN SPEAKING Front Desk Receptionist Female for Medical Office
    RUSSIAN SPEAKING Front Desk Receptionist Female for Medical Office
    2 months ago
    Full-time
    Rego Park, Queens

    Full job description Job Summary We are seeking a highly organized and professional Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our patients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and proficiency in office management. Responsibilities • Manage multi-line phone systems, directing calls appropriately and taking messages as needed., • Schedule patient appointments, • Communicate effectively with physicians and medical assistants, • Provide patient support by addressing inquiries and resolving issues promptly., • Assist with duties including typing, proofreading documents, and maintaining office supplies., • Maintain a clean and organized front desk area to create a welcoming environment., • Russian Speaking is preferred., • Previous experience in a front desk or receptionist role., • Strong customer service skills with a focus on patient satisfaction., • Excellent organizational skills with the ability to manage multiple tasks efficiently., • Bilingual candidates are highly encouraged to apply for enhanced communication with diverse clientele., • Strong typing skills with attention to detail for accurate data entry and documentation.

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  • RH Medical Urgent Care
    : Medical Assistant/Front Desk
    : Medical Assistant/Front Desk
    2 months ago
    Full-time
    Morrisania, The Bronx

    Job Title: Medical Assistant / Front Desk Location: RH Medical Urgent Care Employment Type: Full-Time / Part-Time Job Summary: We are seeking a reliable, compassionate, and detail-oriented Medical Assistant/Front Desk Representative to join our team at RH Medical Urgent Care. The ideal candidate will provide both clinical and administrative support, ensuring efficient patient flow, quality care, and excellent customer service. This dual role involves assisting providers with patient care as well as managing front desk operations. Key Responsibilities: Clinical Duties: • Prepare exam rooms, equipment, and supplies for patient visits., • Record and update patient medical histories, vital signs, and other pertinent information., • Assist providers with examinations, procedures, and treatments., • Administer medications, injections, and perform basic lab tests (as permitted by law and training)., • Collect and prepare specimens for laboratory analysis., • Greet patients and visitors with professionalism and compassion., • Register patients, verify insurance, and collect co-pays or payments., • Schedule and confirm patient appointments., • Answer and route phone calls in a timely and courteous manner., • Maintain patient records in the EMR system with accuracy and confidentiality., • Support billing and coding processes as needed., • Handle patient inquiries and resolve concerns, escalating when necessary. Qualifications: • High School Diploma or GED required; Medical Assistant certification preferred (CMA, RMA, or equivalent)., • Previous experience in urgent care, medical office, or healthcare setting strongly preferred., • Knowledge of medical terminology, EMR systems, and insurance verification., • Strong organizational, multitasking, and problem-solving skills., • Excellent communication and interpersonal abilities., • Ability to work in a fast-paced, team-oriented environment. Working Conditions: • Fast-paced urgent care environment., • Evening, weekend, or holiday shifts may be required., • Frequent interaction with patients, providers, and clinical staff. Benefits (if applicable): • Competitive pay based on experience., • Health, dental, and vision insurance., • Paid time off and holidays., • Opportunities for professional development and growth.

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  • LevineFam Charities Inc,.
    Administrative Assistant
    Administrative Assistant
    2 months ago
    $16–$18 hourly
    Part-time
    Crown Heights, Brooklyn

    Position Overview: The Administrative Assistant will provide essential support to the LevineFam Charities Inc team, ensuring smooth daily operations and helping us serve our clients efficiently. This role is ideal for a highly organized individual who enjoys working behind the scenes to keep things running seamlessly. Key Responsibilities: • Manage and respond to general emails and phone inquiries., • Schedule and coordinate virtual meetings and appointments., • Maintain digital records, databases, and filing systems., • Prepare and format documents, reports, and presentations., • Assist with donor communications, including thank-you letters and receipts., • Support event planning and virtual workshops when needed., • Perform other administrative tasks as assigned. Qualifications: • High school diploma or equivalent., • 1+ years of administrative or clerical experience., • Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace., • Strong written and verbal communication skills., • Ability to work independently, manage time effectively, and meet deadlines., • Comfortable using Zoom and other virtual collaboration tools. Compensation & Benefits: • Hourly pay based on experience., • Flexible scheduling (within standard business hours)., • Remote work with occasional virtual team meetings., • Opportunity to contribute to meaningful, mission-driven work.

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  • Jet Tax Service
    Accounting Clerk
    Accounting Clerk
    2 months ago
    $20–$25 hourly
    Part-time
    Flushing, Queens

    The position of seasonal/part time/full time accounting clerk in accordance with established policies and procedures, will act as support for the staff CPAs and EAs and be directly responsible for several tax preparation/administrative duties. The successful candidate will be a quick learner and will have the ability to efficiently manage various time sensitive responsibilities. Duties & Responsibilities -Support the Accounting team in the timely and accurate recording of accounting transactions for clients in Quickbooks and Gnu Cash. -Support the Accounting team in the timely and accurate data entry/preparation of individual tax returns using tax software (Intuit Proseries) -Emailing clients to send additional tax information and/or confirm to file their tax return. Education and Experience -college degree or equivalent -At least 1 tax season of experience in a tax preparation office -Experience with MS Office and knowledge of Quickbooks accounting software is preferred. -Experience with a tax preparation software is a MUST, preferably Intuit Proseries -Knowledge of generally accepted accounting and bookkeeping principles and procedures is a plus Key Competencies -Planning and organizing -Attention to detail -Teamwork -Customer service orientation -Communication skills -Chinese speaking/writing is a must Employment Length: Varies

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