Administrative Specialist and Clinic Coordinator (PA Program)
25 days ago
Albany
Job Description Position Summary: Provides administrative support to the Masters in Physician Assistant (PA) Studies Program and serves as a liaison between the program and clinical sites. Major Duties & Responsibilities: • Recruit and maintain clinical sites for the PA program, • Conduct clinical site visits for the PA program, • Be the point of contact for clinical sites & preceptors and outside vendors for the PA program, • Ensure PA students’ onboarding requirements are met prior to clinical year, • HIPAA Training, • Immunizations/TB Screening/FIT testing, • Active BLS and ACLS certifications, • Criminal background check, • Scheduling PA students in clinical rotations, • Ensuring PA students complete patient-encounter logging, • Ensure PA students complete skills passport, • Collecting and maintaining preceptor evaluations of students, • Flagging students who fall below benchmarks to alert the Program Director, • Administering, collecting, maintaining student evaluations of preceptors and sites, • Flagging preceptors and sites who fall below benchmark to alert the Program Director, • Compile and maintain spreadsheets of PA program students’ clinical rotation grades, end-of-rotation exam scores and other data as required, • Administer and proctor end-of-rotation exams for the PA program, • Work with the Program Director to organize and maintain accreditation-related documents, reports, and records, • Assist Program Director coordinate meetings, site visits, and other events related to accreditation., • Assist Program Director and PA faculty with the preparation of reports (self-studies, annual reports) and other documentation required for program accreditation submissions (i.e., ARC-PA, NYSED)., • Serve as a liaison between the Program Director and Academic Affairs to ensure the maintenance and updating of databases and spreadsheets related to accreditation data., • Answer the PA program main phone line, responds to callers, direct callers to appropriate departments/personnel, • Assist the Program Director in scheduling meetings and maintaining calendars, • Coordinate and plan PA program events, • Assist with maintaining and updating the PA Student Handbook, • Provide general office support for both full-time and part-time PA faculty, • Serves as a liaison between students and faculty to help to direct inquiries and arrange meetings., • Assist with Canvas LMS Course setup., • Coordinate Student Evaluations and collate the results of course and instructor evaluations for faculty., • Assist with the submission of course grades., • Order and maintain office supplies for PA program faculty., • Track program expenses, create purchase orders, process invoices and check requests., • Creates Helpdesk and Facilities tickets for PA program faculty., • Provide scheduling and logistical support for PA program meetings and events., • Take minutes for PA program meetings., • Perform other related duties as assigned within the parameters of the job description. Knowledge, Skills and Abilities: • Demonstrate the ability to both work independently with little direction and work confidentially with discretion., • Dedication to the mission of the Department and the College., • Attention to detail., • Demonstrates excellent organizational skills., • Demonstrates excellent oral and written communication skills., • Demonstrates a positive attitude and work ethic., • Interacts professionally and effectively with members of the PA program, Department of Allied Health Sciences, as well as members of the College community., • Demonstrates efficiency by observing schedules and meeting assignment deadlines., • Able and willing to proactively identify and pursue relevant learning and professional development opportunities, and apply new knowledge, insights, and skills to enhance work results., • Proficiency in Microsoft Office (including Word, Excel, Outlook, and Access), Adobe and Internet searches. Proficiency in Canvas., • Working knowledge of modern office practices, procedures, and equipment. Education and Experience: • Bachelor’s degree and three years of related work experience or equivalent combination of education and experience., • Experience providing administrative support in higher education and/or healthcare settings is preferred., • Extensive knowledge of office practices and procedures.