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Job Description We are looking for a strong NY-based Temporary Executive Assistant who can support a busy team with scheduling/calendar management, expenses, and travel arrangements. We need someone to start on 04/13/26. Requirements: • Recent Concur experience (expenses + domestic/international travel booking), • Excellent written and verbal communication skills, • Ability to support both senior and junior professionals, • Professional, reliable, highly organized and willing to be in the office 4-5 days as needed, • Strong Microsoft Office and Zoom proficiency Company DescriptionAtlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.Atlas Search is an executive recruiting firm dedicated to placing accounting, finance, middle office, information technology, human resources, and office / accounting support professionals. Our clients range from Fortune 500 to start-ups and we service all industries ranging from Financial Services to Media & Entertainment. We were founded on the principle of relationships; our firm has been built on partnering with candidates and clients with a focus on their long-term interests. We provide Technology professionals like yourself on a permanent basis for our clients across all industries. Specialties include: Software Engineers, Web Developers, iOS/Android Engineers, Data Analysts, Business Intelligence, Data Engineers, Data Scientists, Help Desk/Desktop Support, Systems Administrators/Engineers, Network Administrators/Engineers, Cloud/DevOps Engineers, Application Support, Business Analysts, Project Managers, IT Managers, CTOs, etc.

Job Description Great Senior Leadership and Management team The Executive Assistant provides high-level support to senior leaders in the Client Advisory team. Admin, Events, Client Service and Recruiting This is a dynamic, multi-faceted role that blends executive support, client service, internal coordination, and cross-functional project management. Supporting several senior professionals and collaborating with client teams, the EA ensures efficient operations, outstanding client experiences, and streamlined internal processes across meetings, travel, recruiting, events, and compliance. This role is ideal for a highly organized, proactive individual who thrives in a collaborative, fast-paced, client-first environment. • Provide high-level administrative support to several senior members of the Client Advisory team., • Perform heavy calendaring duties, scheduling complex internal and external meetings, and ensuring schedules are well-coordinated and aligned with business priorities., • Serve as the first point of contact for clients, representing executives with professionalism, discretion, and excellent judgment., • Plan and coordinate all logistics for internal events and client meetings (on-site, virtual, and off-site)., • Assist with the creation and production of client books, ensuring accuracy and timely delivery., • Handle sensitive and confidential information with the utmost discretion., • Coordinate complex domestic travel arrangements, including flights, accommodations, and ground transportation, managing changes in real time., • Submit and reconcile expense reports using expense management system, • Partner with the Office Manager and Receptionist to ensure seamless meeting-day execution., • Build a strong understanding of the team’s goals, operations, and needs. Proactively contribute strategies for efficiency and help the team execute tasks effectively., • Coordinate senior leaders’ involvement in boards and committees., • Be an active member of the Administrative team, serve as backup receptionist as needed., • Assist with recruiting efforts as needed by scheduling interviews., • Perform notarizations (training and certification provided if not already a Notary Public). Qualifications: • Not mandated for a Bachelor's degree, but some college and EA/administrative experience out of a busy professional services firm, • Minimum 3+ years of experience as an Executive Assistant supporting senior-level managers., • Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Box, Teams, and OneNote is a plus., • Exceptional organizational skills with the ability to manage multiple time-sensitive priorities while maintaining attention to detail., • Strong verbal and written communication skills., • Ability to thrive in a fast-paced, deadline-driven environment with multiple supervisors., • Operates with integrity, professionalism, and sound judgment., • Positive, proactive, “no job is too small” attitude., • Flexible and willing to work overtime if needed., • Client service mindset with the ability to build strong relationships internally and externally.

Job Description Executive Assistant LHH is looking for an Interim Executive Assistant for our client, a Non Profit Organization here in NYC. This person will be supporting the COO with calendar, travel, expenses and ad-hoc project based work. This is a 100% on-site, in person position and this person should be comfortable working from 9am - 6pm. This position will pay between $36-45/hr, contingent on experience. Responsibilities: • Calendar management, • Providing meeting and presentation documents; assist with editing on occasion, • Book domestic and international travel, • Screen phone calls and walk ins, • Coordinate with vendors for catering, invoices and billing Skills:, • High proficiency with Google Suite and/or MS Office, Concur and QuickBooks, • Ability to think outside the box and adapt quickly If this position sounds like you, please apply today! Pay Details: $36.00 to $45.00 per hour Search managed by: Matthew Doman Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative Assistant New York, NY (Onsite) Contract: 12 Months Pay Rate: $35/hr Overview We are seeking a highly organized and proactive Administrative Assistant to support senior leaders within a fast-paced, team-oriented environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism and discretion. Key Responsibilities • Provide comprehensive administrative support to executives and team members, • Manage complex calendars across multiple time zones; prioritize and coordinate meetings, • Schedule and coordinate phone, video, and in-person meetings, including logistics and materials, • Handle a high volume of calls and communications with professionalism and accuracy, • Arrange domestic and international travel, including itineraries and visa coordination, • Prepare and process expense reports and invoices in a timely manner (e.g., Concur), • Coordinate internal and external meetings, including conference rooms, catering, and guest registration, • Perform general administrative tasks such as filing, scanning, document preparation, and data entry, • Maintain strict confidentiality when handling sensitive information, • Collaborate with team members to ensure seamless administrative coverage and support, • Proven experience as an Administrative or Executive Assistant in a fast-paced environment, • Strong calendar management experience, including multiple stakeholders and time zones, • Experience coordinating travel and processing expense reports, • Excellent written and verbal communication skills, • Strong organizational skills with exceptional attention to detail, • Ability to manage multiple priorities and remain calm under pressure, • High level of professionalism, discretion, and integrity, • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Zoom, • Experience supporting executives within financial services, corporate, or government environments, • Ability to anticipate needs and proactively solve problems, • Onsite role based in New York City, • Fast-paced, collaborative, and professional setting, • Candidates must demonstrate strong communication, organization, and multitasking abilities, • Ability to handle confidential information with discretion is essential, • A proactive, positive attitude and team-first mindset are critical for success

Job Title: Administrative Assistant Industry: Corporate Consulting Location (City, State): New York, NY (Midtown South) Assignment Type: Contract – through to 12/2026 Pay: $25–$27 per hour (depending on experience) Work Schedule: Hybrid schedule. Initial onboarding will require five days per week onsite, with the opportunity to transition to three days per week in-office upon approval. Hours: Standard hours are 8:00am–5:00pm or 8:30am–5:30pm. Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with a well-established global consulting organization seeking a polished and proactive Administrative Assistant to support a dynamic, fast-paced team. This is a great opportunity to join a collaborative environment where professionalism, adaptability, and attention to detail are highly valued. Job Description: Our client is seeking an experienced administrative professional who thrives in a high-volume, deadline-driven setting. This role will focus heavily on complex scheduling, travel coordination, and expense management while serving as a key point of contact for internal and external stakeholders. Key Responsibilities: • Manage complex and frequently changing calendars, coordinating a high volume of meetings across multiple time zones., • Coordinate domestic and international travel arrangements, including flights, lodging, ground transportation, and detailed itineraries., • Prepare, submit, and reconcile expense reports; training provided on internal systems as needed., • Monitor shifting priorities and respond quickly to last-minute adjustments with professionalism and efficiency., • Communicate clearly and effectively with leadership, team members, and external contacts., • Provide cross-functional administrative support and collaborate closely with the broader admin team. Qualifications: • 3+ years of experience supporting executives or teams in a fast-paced environment., • Strong background in high-volume calendar management and travel logistics coordination., • Experience processing expenses; familiarity with Chrome River is a plus., • Exposure to SAP and Concur is highly preferred., • Proficiency in Microsoft Office Suite required., • Associate’s or Bachelor’s degree preferred., • Detail-oriented, adaptable, and highly organized with strong interpersonal skills., • Ability to build relationships and work effectively within a team setting. Perks: • Opportunity to gain experience within a globally recognized consulting environment, • Collaborative, team-oriented culture, • Exposure to senior leadership, • Hybrid work flexibility after onboarding Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

SUMMARY OF POSITION: This position is responsible for (i) leading the Legal & Compliance Department (“NYLCD”) in the implementation and continued development of compliance programs for the Company, (ii) providing oversight of the master data management (“MDM”) function for the Company, and (iii) providing paralegal assistance to the NYLCD and staff attorneys. In-person work at the assigned office location is a regular component of this role’s responsibilities. This role will report to the General Manager of the NYLCD and Chief Compliance Officer of the Company. ESSENTIAL FUNCTIONS: • In-person work at the assigned office location is a regular component of this role’s responsibilities. Compliance: • Assume primary responsibility for reviewing compliance forms and filings submitted to the NYLCD in accordance with the Company’s Code of Conduct, Anti-Corruption Policy, and Anti-Corruption program. Advise employees if modifications are needed or additional forms required., • Communicate with business and administrative departments to ensure compliance forms are submitted accurately and reviewed in a timely manner., • Make recommendations to either approve or deny transactions based on compliance risk profile., • Coordinate communications (i) between the NYLCD and the Tokyo Compliance unit, and (ii) NYLCD and the subsidiaries and affiliates in the Americas Region on compliance matters, as required., • Assist NYLCD in the administration of compliance training to employees through e-learning or live training, including newly acquired group companies., • Interact with the New York Internal Audit and Accounting Departments to source raw data necessary to validate compliance with the Anti-Corruption procedures., • Assist with the investigation of complaints received by NYLCD and preparation of reports for management., • Review of legal documentation to ensure inclusion of anti-corruption clauses. Master Data Management • Supervise NYLCD’s MDM group, which is responsible for data entry into SAP for new customers, vendors, products, materials and employees., • Manage and supervise part-time staff responsible for actual data entry tasks and act as emergency backup as needed., • Communicate with administrative and business teams within the Company on MDM matters, • Review and revise MDM manuals from time to time Paralegal: • Assist with paralegal matters, as assigned, including notarizing documents, obtaining apostilles, preparing share certificates, and conducting litigation and bankruptcy searches., • Preparation and review of non-disclosure and confidentiality agreements, corporate governance documents and other standard agreements under the supervision of attorneys., • Assist with special projects, as assigned. POSITIONS REPORTING TO THIS EMPLOYEE: • Part-time MDM staff (2 total). EDUCATION, EXPERIENCE AND SKILLS REQUIRED: • Minimum six years’ experience preferable., • Proficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)., • Paralegal certificate preferred, or interest in obtaining paralegal certificate., • Prior compliance experience preferable., • Ability to demonstrate flexibility and work as a member of a team., • Must possess strong analytical skills, meet deadlines and maintain confidential information., • Demonstrate a cooperative attitude, strong verbal and communications skills with clients and co-workers.

Founded in 1985, ATS is a company with a presence in the United States, Mexico and the United Kingdom. We are professionals in Industrial Maintenance, and we make factories run better. Principal Duties/Responsibilities: To Live and Lead Safety · Takes responsibility for employee safety and wellness by deploying the ATS safety program and ensuring effective completion of safety training, observations, and incident investigations. · Implements and actively supports all Beyond Zero initiatives · Enables the growth of a customer safety culture by a fostering a safety partnership and sharing best practices To Inspire and Provide Clarity on Vision and Strategy · Motivates employees by communicating a clear vision that enables all employees to understand the rationale for, and the benefit of, both site-level and company-wide objectives · Acts as an effective change agent, leading the implementation of strategic initiatives through positive team communications, appropriate action planning, and successful implementation activities · Understands and appropriately articulates both ATS and customer strategies, providing the team with line of sight between team responsibilities and strategic outcomes To Own Our ATS Culture · Builds positive relationships with ATS employees, customers, and peers through open communication and role-modeling the ATS leadership core competencies of honesty and respect · Sets a positive, influential standard for others and creates a constructive climate for their team · Influences with transparency and use participative methods to ensure that decisions are understood and accepted · Establishes a positive work environment through managing and personalizing onboarding; engaging in ongoing one-on-one communications; and recognizing individual contributions and achievements on a timely basis · Adheres to policies and procedures and ensures that staff understands the rationale behind policies and processes To Support Our Employees’ Learning and Growth · Leads and builds team capabilities by working with individuals on performance improvement, career planning, training, and skills development. · Develops, communicates, and executes a Skills Matrix and Technician Training Plan · Builds and maintains a succession plan for key positions (i.e., Supervisors, Supply Chain, P/S, RE) To Ensure and Drive our Business Results · Leads and ensures the Operating System is understood, reinforced, and embedded · Develops and executes a site-specific maintenance plan per ATS standards · Manages financial performance of the site (revenue, expenses, and profit) to achieve set objectives · Develops and maintains effective relationships with all ATS business units, fully utilizing their services and ensuring cross-functional alignment · Collaborates with and builds customer relationships to ensure priority alignment and proactively anticipates customer needs as the primary on site contact · Ensures alignment of customer expectations and ATS site goals through management of site-specific contracts · Communicates with the customer through daily, weekly, and monthly meetings and conducts a regular review of the performance metrics with the customer · Drives a continuous improvement methodology and promotes cost savings · Analyzes and reports on key performance indicators, completing root cause analyses and developing and executing action items while removing barriers and addressing issues · Collaborates with sales and operations leadership to increase the scope of services Knowledge, Skills, Abilities (KSAs), & Competencies: Essential KSAs: · Bachelor’s degree in technical, business, or a related field preferred or seven years of operations / maintenance experience · Three years of supervisory experience with a strong focus on development of employees · Resilient and flexible, able to multitask and prioritize with an innate ability to understand and accept change and motivate others around change · Highly tuned emotional intelligence with demonstrated ability to build relationships and lead teams with honesty and integrity to achieve goals · Solid understanding of manufacturing / assembly work environment · Business acumen · Positive influencer with appropriate levels of organization. · Strong customer focus with the ability to build positive business relationships and show a sense of urgency Desirable KSAs · Manufacturing maintenance experience preferred with related certifications and training · Good understanding of, and/or experience with, proactive/reliability maintenance processes, i.e., Planning/Scheduling, P/M, PdM, and root cause analysis, and continuous improvement methodologies · Good computer skills, including Microsoft applications and web-based applications such as Power BI, GEAC, Concur, Workday and related software · Time management skills · Ability to relocate to specified locations · Excellent communications skills (verbal, written, and presentation) · Agile, curious learner and authentic, credible teacher · Financial acumen and knowledge of forecasting and managing budgets Leadership Core Competencies: Business and Company Acumen Lead with honesty and integrity Build bold and relevant strategies Welcome and motivate change Recognize the right outcomes and how they were achieved Role model safety and wellness Emotional Intelligence Provide psychological safety Be self-aware Build relationships Ask for and act on feedback Respect diverse background and viewpoints Lead in the Present; Eye to the Future Commit to accountability Coach people to their potential Own talent development and placement Turn problems into opportunities Be resilient and flexible Communicate, Communicate, Communicate Practice transparency Build relationships through respect Be a curious learner and credible teacher Influence in a proactive, positive way Ensure cross functional awareness/decisions ATS is committed to providing equal employment opportunity in all aspects of employment to all applicants and employees, regardless of age, color, race, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, veteran status, genetic information or other legally protected status.

Job Title: Administrative Assistant III (investment banking experience) Job Type: Contract -W-2 Job Location: New York, New York (Hybrid after first few weeks onsite) A global bank is seeking a Administrative Assistant III ( Financial/banking experience). Reporting to the Head of Business Management, the Administrative Assistant within Global Markets is responsible for providing in the office support to the GM Sales & Trading personnel. (Remote support at discretion of hiring manager) Essential duties and responsibilities · Provide support in reimbursement process of expenses in Concur, calendar management, meeting/event planning, travel arrangements, preparing and printing documents, etc.). · Maintain multiple calendars in Microsoft Outlook – constructing agendas and calendar details as far in advance as possible (including those for high-level visitors), highlighting key events, coordinating meetings, meals, and video/audio conferences. · Coordinate and oversee travel plans (extensive at times, both domestic and international (as needed), creating itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc. · Perform general administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating, and submitting expenses etc. · Preparing and organizing important documents including PowerPoint presentations (on an as needed basis). · Greet guests/visitors/clients. · Work directly with all internal team members / account teams and clients (as needed). · If/when asked to attend committee meetings and take minutes where required · Ad-hoc tasks and projects as needed. Requirements · Minimum of 7 - 9 years of related experience working in a corporate environment supporting an executive. Strong preference given to candidates with experience in a trading floor environment/ investment banking. · Bachelor's degree. · Must understand the critical importance of confidentiality. · Solid demonstrated working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. · Outlook: In calendar, ability to create and modify appointments and recurring appointments using the planner; familiarity with features such as labels and private appointments; in email, the ability to compose, send and forward emails as well as perform e-mail blasts and familiarity with features such as in-box management (folders), sort and search. · Word: ability to create and modify communications using features such as header/footers, pagination, tables, mail merges, hyperlinks, etc. · Excel: ability to understand, create and use basic functions and formulas to create workbooks. · PowerPoint: ability to create and modify presentations. · Must be self-motivated and proactive/ take initiative; must be able to work in a fast-paced environment. · Strong organization skills and attention to detail are essential. · Excellent interpersonal skills and phone manner. · Effective verbal and written communication skills. Ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager. · Ability to multi-task and adapt to shifting priorities. Ability to prioritize work. · Strong orientation toward teamwork. · Ability to work independently or with minimal supervision.

About Tokio Marine: Tokio Marine has been conducting business in the U.S. market for over a century and we are licensed in all states, Puerto Rico and the District of Columbia, and write all major lines of Commercial Property and Casualty Insurance. We provide unique insurance and risk management tools from our experienced staff of account executives, underwriters and loss prevention engineers and fair and timely claim settlement from a skilled team of claim professionals. We work with major brokers and leading independent insurance agents throughout the United States to serve the world's largest and most distinguished organizations. We are committed to creating value for our customers by providing ANSHIN (safety, security and peace of mind). We strive to be creative and passionate as we work towards our long-term success. Tokio Marine Holdings is Japan's oldest, and one of the largest property and casualty insurers. Founded in 1879, TMNF operates worldwide in 47 countries. With annual revenues of approximately $50 billion and an A.M. Best rating of A++, one of the highest in the industry, we are one of the top 20 insurance providers worldwide. Job Summary This position will be responsible for coordinating with Tokio Marine Head Office (“HO”) and overall support and coordination to Tokio Marine America operations in North America. The main focus of the HO-related role will be serving as a liaison supporting the development and implementation of global program operations for the large Japanese clients, including regulatory research, fronting network management, operational process improvement, provision of professional advice, and responding to inquiries. The primary function in supporting Tokio Marine America will be to provide assistance for administrative work including but not limited to communications with external parties (e.g. brokers). The role is also expected to conduct facilitation/logistics support for various committees/conferences/projects and setting the schedule for customer engagement. Essential Job Functions Serve as a liaison with HO regarding Global Program operations Global Program Operations Coordination • Coordinate insurance coverage surveys, loss surveys, underwriting related activities, • Coordinate issuance instructions including follow-ups, • Respond to and coordinate inquiries from Group Companies involved in Global Program operations, • Provide professional advice and guidance to Producing Offices and Local Offices related to Global Program operations Development and Maintenance of the Fronting Network • Coordinate the execution and implementation of fronting service agreements and reinsurance agreements, • Coordinate the registration of reinsurers in each country, • Support the development and maintenance of the fronting network, • Monitor service levels Collection, Dissemination, and Management of Country-Specific Insurance Regulations • Collect, review, and consolidate regulatory information across multiple jurisdictions, • Maintain and update regulatory information for each country Coordination and Administration of Global Program-related IT Systems • G-Cabinet roll-out and maintenance, system security, and ID registration, etc., • Coordinate user access management and system security procedures for Global Program related systems, • Provide guidance to internal users on the operation of systems supporting Global Program operations, • Identify opportunities to improve systems and operational processes. Support/Assistant to Tokio Marine America Assistant for Account Executive Officer (“AEO”)’ marketing activity: • Act as assistant for the AEOs in Eastern Region; arrange meetings, travel arrangements, etc., • Greet guests and customers in traditional Japanese manner if necessary., • Assist members of Eastern Region with administrative duties including e-mailing, copying, faxing, processing mail, escorting visitors., • Help communications with third parties (e.g. brokers), • Support AEO's in coordinating accounts and reviewing new business and follow-up renewals., • Analyze and summarize various types of data mainly using Microsoft Excel, including but are not limited to: new market opportunities, monthly branch report, list of bookings by account, broker, etc., • Prepare presentation materials, including Microsoft PowerPoint presentations under the direction of the AEO., • Assist AEO with preparing expense reports including usage of SAP Concur system., • Propose and create new reports in order to analyze business needs. Facilitation/logistics support • Conduct facilitation/logistics support for various committees/conferences/projects and setting schedule for customer engagement. (e.g. internal meetings including meetings with HO, Anniversary event, etc) Qualifications • Bachelor's degree in finance or accounting preferred, • Strong verbal and written communication skills, • Bilingual communication skills required, with business‑level proficiency in reading, writing, and speaking English and Japanese., • Three+ years of property/casualty insurance industry experience preferred, • Knowledge and experience in marketing, IT, business process, project management preferred, • Working proficiency of Microsoft Office, and knowledge/skills in Microsoft Word/Excel/PPT preferred, • Strong analytical ability with the capability to determine the root cause of problems and issues and provide solutions, • Superior attention to detail and accuracy, • Ability to work independently and effectively as part of a team Salary range $60,000 to $70,000. Ultimate salary offered will be based on factors such as applicant experience and geographic location. Our company offers a competitive benefits package and bonus eligibility on top of base. TMA believes the perfect candidate is more than just a resume. If you don't meet every single requirement, but are still interested in the job, we encourage you to apply. Benefits: We offer a comprehensive benefit package, which includes a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities. EEO Statement Tokio Marine Management is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, or sexual orientation.

Highly regarded private investment firm located in the heart of NYC, is seeking a dedicated Assistant with 2+ years of experience out of a fast paced, financial services firm, to support a small team of extremely successful and high-profile Investment professionals. Partner and act as true extension of team. Manage intricate calendars and meeting schedules. Organize domestic and international travel, process expenses Conduct research and prepare meeting materials. Must be confident and reliable, and possess exceptional computer skills including Concur, Salesforce, Outlook and Excel. Bachelor’s degree required, out of an accredited university with a cumulative GPA of 3.0.

SUMMARY OF POSITION: This position provides administrative and operational support to the VP/GMs of Legal & Compliance, HR & General Affairs (GA), and Internal Audit, while also supporting the overall needs and operations of these departments. Additional assistance is provided to C-Suite assistants as needed. ESSENTIAL FUNCTIONS: In-person work at the assigned office location is a regular component of this role’s responsibilities. • Provide administrative support by independently managing complex calendars, scheduling internal and external meetings, coordinating travel and entertainment arrangements, and processing expense reimbursements in accordance with company policies., • Provide administrative support across multiple departments by assisting with routine invoice processing, submitting access requests for internal systems, distributing internal communications, and supporting basic Accounts Payables /Accounts Receivables and prepaid expense tracking in accordance with established procedures., • Assist in preparing routine reports, presentations, surveys, and correspondence, including confidential materials., • Provide logistical support for meetings by assisting with scheduling, room setup, and preparation of meeting materials., • HR & GA: Responsible for onboarding/offboarding and regular data quality maintenance in the RAVE notification system., • Legal & Compliance: Kintone tracking — assisting with legal and compliance tracking system, and monthly compiling of reported data. Input departmental budget data and periodic forecasts into the BMS system., • Internal Audit: Maintain up‑to‑date records of all professional memberships (e.g., Institute of Internal Auditors) and software subscriptions (e.g., Diligent), including renewal schedules. Input departmental budget data and periodic forecasts into the BMS system., • Provide limited administrative coverage for C-Suite assistants during absences, as assigned., • Order and maintain office supplies, maintain files, answer routine correspondence and respond to requests for information., • Assist in onboarding/offboarding administrative processes for department staff, including system access coordination and equipment/logistics support., • Assist with administrative and logistical tasks for internal and external company events as assigned (i.e. Japan Parade, reception of VIP from HQ, Advisory Board meeting, regional manager meeting, etc.), • Identify opportunities to improve administrative processes and recommend efficiency enhancements. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: • Bachelor’s degree or equivalent combination of education and relevant experience preferred., • Minimum of 3–5 years of progressive administrative experience., • Ability to support multiple departments and work under direction in a fast-paced corporate environment., • Ability to manage routine tasks, prioritize workload as directed, and escalate issues appropriately., • Strong verbal and written communication skills, with the ability to interact professionally with colleagues at all levels., • Proficient in Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)., • Strong attention to detail and organizational skills., • Experience in SAP and Concur desired., • Fluent in Japanese a plus.

Job Summary Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location. Key Responsibilities: Administrative & Business Support • Serve as a trusted administrative partner, supporting multiple executives and their teams as needed, • Provide day-to-day administrative and operational assistance, including documentation, records management such as filing and scanning, time entry, invoices, and ad hoc projects. Calendar, Meetings & Communications • Proactively manage dynamic & complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings, conference calls, and video conferences., • Act as a primary point of contact for scheduling communications, including high volumes of phone calls, ensuring timely, accurate messaging and professional interaction with senior leaders and clients., • Coordinate meetings onsite as well as externally, working with conference services to secure rooms, arranging catering, registering guests, and ensuring materials are prepared. Travel & Expenses • Arrange domestic and international travel, including flights, accommodations, ground transportation, and visa procurement as required., • Prepare and submit expense reports and process related invoices in a timely and accurate manner, utilizing approved expense platforms. Compliance & Confidentiality • Handle highly confidential and sensitive client and business information with discretion and sound judgment., • Adhere to compliance requirements and obtain necessary approvals in accordance with firm policies. Skills & Qualifications Required: • Demonstrated experience providing administrative support to executives or senior professionals in a complex environment, preferably within financial services, the private sector, or government., • Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across local and global teams., • Proven ability to remain calm, organized, and responsive while managing competing priorities in a fast-paced, high-volume environment., • Exceptional attention to detail, organizational skills, and follow-through, with strong anticipation and problem-solving capabilities., • High degree of professionalism, integrity, and diplomacy., • Proactive, reliable, and adaptable team player with a positive attitude and willingness to support where needed., • Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom., • Familiarity with expense platforms such as SAP Concur. Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization. Applicant Privacy Disclosure We collect personal information from applicants during the recruiting, pre-offer, and offer process. During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information: • Identifiers, such as name, address, and email address., • Professional and Employment-Related Information, such as resume, work history, education, and qualifications., • Information Voluntarily Provided by You in connection with the recruiting and pre-offer process. Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure. For information about our privacy practices, please review our Privacy Policy at: ___ If you do not consent to the collection of such personal information, please advise us immediately in writing at

Role Description This is a full-time, on-site role for a Beauty Producer based in our SoHo, NYC office. The Beauty Producer will be responsible for managing and coordinating projects for our hair and makeup artists from option to completion, ensuring all aspects are executed seamlessly. Job Overview Core elements of the position: • Responsible for managing end to end jobs for clients on behalf of artists, • Maintaining artist calendars, • Creating estimates and negotiating expense budgets, • Travel coordination, • Booking assistant teams, • Concur reconciliation, • Billing and reconciling jobs, • Liaising between agent, artist, and client before and during each project, • Responsible for on time, high quality, to budget jobs, • Communicating regularly with all stakeholders, including artists, brand employees, shared services, and management as needed, • Supporting the agents in delivering the best possible outcomes for clients and artists Required Experience • 3 years+ experience in artist / agency production., • Excellent time management skills - Experience of managing multiple end to end jobs, including set up, logistics, tracking and managing a budget and allocating resources to each element of the project, • Excellent communication and interpersonal skills - Managing multiple stakeholders, including artists, clients and external vendors to achieve a positive outcome, • Proven project management skills, • Creating and maintaining professional relationships with strategic partners, • Ability to multitask and adapt to changing priorities, • Proven capability to work independently and part of a team Required Personal Skills • Highly organised, with attention to detail, • Team player to support the brand, • Creativity a plus, • Goal-oriented, motivated, responsible and a pro-active self-starter, • Self-motivated, with a positive and can-do outlook, • Proven problem solver who is calm under pressure and make decisions, • Ability to multi-task, prioritise and maintain accuracy in a fast-paced environment., • Excellent written and verbal communication skills to a variety of stakeholders, • Fluent in English. Additional languages are an added benefit, • US - Benefits include, • PTO including Vacation, Personal, Safe/Sick Time and Various National Holidays, • 401k with employer match, • Medical, Vision and Dental Insurance, • FSA/DCA – Flexible Spending and Dependent Care, • Basic Life Insurance and AD&D (Company Paid), • Long Term Disability and Short-Term Disablity (Company Paid), • Commuter Benefits (Transit Check and/or Parking), • Paid Family Leave/Bonding is administered through NYS FML Please apply with a resume and cover note to Salary range $70,000 - $100,000 annually commensurate with experience. Diversity, Equity and Inclusion Great Bowery is committed to creating a more diverse, inclusive, and equitable community within our industry. We pledge to continue representing diverse talent, creating and celebrating imagery that represents the world in which we live, and fostering a positive work environment for our team. As such, we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, political affiliation, socioeconomic status, ability, age, or veteran status.

Private equity firm in NYC is hiring a Fund Accounting Administrator to join the Fund Accounting and Operations Team. This is a temp to perm position. Responsibilities: • Prepare and update quarter-end Financial Statements using Microsoft Word, • Track and communicate the status of quarterly reporting, • Collaborate with Valuations Reporting team to provide deliverables for Limited Partner Quarterly Reports, • Coordinate with Senior Fund Accountants and external auditors to post requested support, • Code invoices for payment using Concur Invoice, • Help update the teams numerous trackers and calendars, • Submit expense reports for the team, • Sign the team up for their yearly CPE credits, • Help organize team building events and activities Requirements: • Bachelor’s degree is required, • Familiar with Microsoft Office (specifically Word, Excel, and Outlook)

Administrative Assistant Private Equity | New York City Hybrid | Paid Overtime + Bonus We are seeking an Administrative Assistant to join the Fund Accounting and Operations team at a leading private equity firm. This role is a great opportunity for someone who is detail‑oriented, eager to learn, and interested in gaining hands‑on exposure to private equity fund reporting and operations. The position supports both quarterly reporting deliverables and day‑to‑day operations, and offers visibility to firm executives and collaboration with teams across the organization. It’s an ideal role for someone looking to build a strong foundation in private equity while working in a fast‑paced, collaborative environment. Responsibilities • Prepare and update quarter‑end financial statements using Microsoft Word, • Track and communicate the status of quarterly reporting, including Capital Account Statements and Financial Statements, • Partner with the Valuations Reporting team to support Limited Partner quarterly deliverables, • Coordinate with Senior Fund Accountants and external auditors to provide requested documentation and support, • Code invoices for payment using Concur Invoice, • Maintain and update team trackers and calendars, • Submit expense reports on behalf of the team, • Coordinate annual CPE registrations, • Assist with organizing team‑building events and activities Ideal Candidate • Highly organized and detail‑oriented, • Comfortable working independently and as part of a team, • Positive attitude and open to taking on new responsibilities, • Quick learner who can follow instructions and process documents efficiently, • Proactive and self‑sufficient, with the ability to anticipate needs and resolve issues Qualifications • Bachelor’s degree required, • Strong written and verbal communication skills, • Demonstrates initiative, ownership, and a strong work ethic, • Team‑oriented with a collaborative mindset, • Proficient in Microsoft Office, particularly Word, Excel, and Outlook

Now hiring Administrative Assistant New York, NY Pay Rate: $35.00 per hour Shift: 12-month Contract The Master of Multitasking Has Entered the Chat Ready to take your admin skills to a place where they actually shine? As a Administrative Assistant, you'll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good. The Skills That Make You a Perfect Fit • Experience supporting executives in financial services or corporate environments., • Strong skills in calendar management, travel coordination, and expense reporting., • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom., • Experience with SAP Concur or similar expense platforms preferred., • Excellent communication, organization, and multitasking abilities., • High level of professionalism, discretion, and attention to detail., • Provide high-level administrative support to multiple teams and executives., • Manage complex calendars across multiple time zones, prioritizing meetings and scheduling conflicts., • Coordinate domestic and international travel, including itineraries, visas, and expense reporting (SAP Concur)., • Handle a high volume of calls and communications with professionalism and accuracy., • Organize internal and client meetings, including conference rooms, catering, and materials., • Perform general administrative duties such as data entry, filing, scanning, and reporting., • Maintain strict confidentiality when handling sensitive client and business information., • Partner with global teams to ensure seamless coordination and support., • Good Pay - Earn what you're worth for keeping things on track, • Real Benefits - Health, dental, vision, and life insurance covered, • Everyday Deals - Discounts that make your paycheck go further, • In the Middle of the Action - You're the heartbeat of the office Make things happen. Start your new chapter now. Apply Now. Join a Team That Works for You At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, anHR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go. With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen. Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success. The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs. At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact. Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at . By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

Executive Assistant Location: New York, NY (Fully Onsite) Compensation: $100,000 – $115,000 base salary Industry: Real Estate / Professional Services Overview Our client, a well-established real estate firm, is seeking a polished and proactive Executive Assistant to provide high-level 1:1 support to a senior executive. This role is ideal for an experienced assistant who thrives in a fast-paced, professional services environment and brings exceptional organizational skills, discretion, and attention to detail. The position is fully onsite and requires a strong in-office presence and service-oriented mindset. Key Responsibilities Executive & Administrative Support • Provide dedicated 1:1 support to a senior executive, serving as a trusted partner in day-to-day operations, • Manage complex and ever-changing calendars, including scheduling internal and external meetings, • Coordinate domestic and occasional international travel, preparing detailed itineraries and handling logistics, • Act as a primary point of contact between the executive and internal/external stakeholders, • Prepare correspondence, documents, and light presentation materials as needed, • Maintain a high level of professionalism, discretion, and confidentiality at all times, • Support an in-office culture by being reliably present and responsive during business hours Qualifications & Experience • 3–5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives, • Proven experience providing 1:1 executive support, including calendar management, travel coordination, and expense processing, • Background in professional services (real estate, finance, legal, consulting, or similar environments) strongly preferred, • Highly organized with strong attention to detail and the ability to manage competing priorities, • Polished communication skills (written and verbal) and a service-oriented approach, • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, • Comfortable working fully onsite in a fast-paced office environment Compensation & Growth • Salary range of $100,000-$115,000, commensurate with experience., • Competitive benefits package: medical, vision, dental and 401k match offered. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Job description Our client, a global alternative asset manager, is seeking an Executive Assistant with a strong business partner mindset to support a Partner on their global leadership team. This is a high-visibility role that requires professionalism, discretion, and the gravitas to work closely with senior leadership in a fast-paced investment environment. The position is in the office 4 days a week and offers a base salary of up to $125K, paid overtime, and a discretionary bonus. Responsibilities • Schedule and organize meetings, conferences, and off-sites., • Manage a complex and evolving executive calendar while coordinating internal and external meetings., • Arrange detailed domestic and international travel, including multi-city roadshows., • Compose comprehensive itineraries and manage all necessary travel documentation., • Prepare agendas, letters, memos, and other executive correspondence., • Handle invoice and expense processing while identifying opportunities to improve processes and efficiency. Qualifications • 7+ years of executive support experience within financial services., • Professional presence, gravitas, and the ability to collaborate effectively in a high-pressure, fast-paced environment supporting senior leadership., • Demonstrates strong initiative, sound judgment, and accountability with a proactive approach to responsibilities., • Ability to manage multiple priorities simultaneously while maintaining exceptional attention to detail., • Knowledge of expense management tools (Concur) and complex travel logistics.

Major financial institutions seek experienced EXECUTIVE ASSISTANTS for long term onsite contract roles in New York City. These roles are onsite and require experience working for Managing and Executive Directors, Concur expertise as well as MS Office needed Degree a plus Must be flexible in starting and end times. Could require overtime. You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings. Additionally, the ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships as well as experience in handling the administrative and executive support related tasks with minimal supervision. REQUIREMENTS: • Minimum of 3 years of experience in an Executive or Administrative Assistant role, • High school diploma or GED is required; Bachelor's degree a plus, • Being able to multi-task in a fast-paced environment, • Experience in calendar management, • Adaptable team player, • Good problem-solving ability, • Strong working experience with Microsoft Word, Excel and PowerPoint; CONCUR A MAJOR PLUS

Position Summary: The principal responsibility of this position is to provide Executive Administrative support to the Co - Head and team of VP’s, Senior Associates, and Associates on the team. Responsibilities and Duties: • Calendars: Maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings; ordering catering for any meetings requiring breakfast/lunch/refreshments, • Travel: Coordinate complex domestic and international travel arrangements, which include flights (commercial or private), car service, dinner reservations, colleague and client meetings etc., • Office Support: Order supplies preferred by team; retrieve guests/deliveries from lobby;, • Invoicing: submit any deal related invoices on behalf of the team ( this includes all the preliminary work of setting up new vendors and projects related with new deals), • Presentations: Help prepare presentation materials;, • Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements;, • Printing: printing materials for weekly team meetings; regularly printing/binding large volume deal materials when required, • General: Assist with special projects as needed; pro-actively anticipate work assignments whenever possible;, • Leave reporting: maintain PTO leave for entire team and submitting quarterly report to HR., • Maintain confidentiality of all sensitive and confidential issues., • Other reasonably related duties as assigned (light PA work). Required Qualifications: · Minimum of 8-10 years’ experience supporting senior level management; · Previous job references required; · Experience with Concur · Experience with PeopleSoft · College degree preferred; · Strong computer and Internet research skills; · Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint); · Strong organizational skills and attention to detail; · Ability to work independently with strong follow-through skills; · Excellent communication skills – · Flexibility to juggle an extensive degree of multiple and changing priorities; · Resourcefulness (especially online) in executing projects; · Collaborative/teamwork attitude and skills a must; • Maintain positive attitude in a very fast-paced and evolving work environment.

Executive Assistant Contract Role (6-12 Months, possible to convert to perm) Pay Rate: 36-40/hour (under negotiation in case of converting or extenting) Eligible for benefits during the contract Banking & Financial Industry Location: NYC We’re seeking a highly organized Executive Assistant to support senior/C-level executives in a fast-paced financial environment. This is a contract role (6-12 months) with high potential for permanent placement. Key Responsibilities: • Manage calendars, coordinate meetings, and resolve scheduling conflicts., • Handle phone calls with professionalism and discretion., • Plan events, arrange travel (domestic/international), and process expense reports., • Assist with onboarding/offboarding, team platforms, and office support., • Create and format documents using Microsoft Office Suite and Adobe Pro., • Support ad-hoc projects and collaborate with cross-functional teams. Qualifications: • 5+ years’ experience supporting C-level executives (financial services/banking industry is mandatory)., • Experience in large organizations is mandatory (preferably Bank/Financial Services)!, • Bachelor’s degree preferred, but not required., • Proficient in Microsoft Office Suite, with knowledge of O365/Teams a plus., • Strong organizational, communication, and multitasking skills., • Experience with Concur is required.

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

About the Role: Are you a highly organized, proactive Executive Assistant who thrives in a dynamic, fast-paced environment? Global Markets is seeking a dedicated professional to provide essential in-office support to our Sales & Trading personnel. This critical role demands exceptional prioritization skills, impeccable attention to detail, and the ability to seamlessly manage multiple demands in a high-energy setting. While in-office presence is paramount, remote support may be considered at the discretion of the hiring manager. What You'll Do: • Executive Support Excellence: Provide comprehensive administrative support to department heads and teams, expertly managing expenses (Concur), complex calendar scheduling, meticulous meeting and event planning, seamless travel arrangements, and precise document preparation., • Calendar Mastery: Proactively manage multiple Microsoft Outlook calendars, constructing detailed agendas and calendar entries well in advance, including those for high-level visitors. You'll expertly coordinate meetings, meals, and video/audio conferences, ensuring all participants are informed and prepared., • Global Travel Coordination: Orchestrate extensive domestic and international travel plans, developing comprehensive itineraries that meticulously account for time zones, airline/hotel preferences, key client contacts, and essential meeting materials., • Administrative Prowess: Efficiently handle general administrative tasks including correspondence management, copying, scanning, mailing, printing, binding, and timely expense submissions., • Presentation & Document Preparation: Prepare and organize critical documents, including polished PowerPoint presentations and other materials as needed, ensuring accuracy and professional presentation., • Client & Visitor Engagement: Greet guests, visitors, and clients with professionalism and warmth, fostering a welcoming and efficient atmosphere., • Technical Liaison: Serve as a key point of contact for technical issues, liaising effectively with IT support to resolve computer malfunctions or software failures., • Communicatios and Collaboration: Facilitate communication and collaboration by working directly with internal team members, account teams, and clients., • Undertake ad-hoc tasks and projects as required, demonstrating flexibility and responsiveness to changing needs. What You Bring: • Bachelor’s degree., • Minimum of 10 years of progressive experience in an executive support role within a corporate environment. Direct experience supporting executives in a trading floor is necessary., • Demonstrated mastery of the Microsoft Office Suite, including:, • Outlook: Advanced proficiency in calendar management, email organization, and scheduling complex meetings., • Word: Ability to create and modify professional documents with advanced features., • Excel: Practical experience with basic functions and formulas for data organization., • PowerPoint: Skill in modifying and enhancing presentations., • Unwavering ability to prioritize effectively and manage multiple, competing demands in a fast-paced, high-pressure environment., • Exceptional organizational skills and meticulous attention to detail., • Strong interpersonal and communication skills, with an excellent phone demeanor and the ability to convey information clearly and concisely to all levels., • Proven ability to multitask and adapt quickly to shifting priorities., • A strong orientation toward teamwork and collaboration., • Self-motivated and proactive with the ability to work independently or with minimal supervision., • Absolute understanding and commitment to maintaining confidentiality. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this position will be between $100,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance.

EXECUTIVE ASSISTANT WHO IS READY FOR NEXT STEP TO SUPPORT C-SUITE EXECUTIVE AT BOUTIQUE HEDGE FUND FANTASTIC BOSS, WILL LEARN AND GROW Base Salary Range is $150K to $230K (Base comp can go higher) 100% Paid Benefits; Four (4) Weeks’ Vacation; and Large Bonus Potential This is a place to call home. Very motivated office to perform to the highest standards. They offer a very professional and supportive environment. Solidly established Boutique Hedge Fund is looking for an experienced Executive Assistant to support a very dynamic “C” Suite Executive. This individual must have unquestionable integrity and be an effective collaborator with the ability to exercise good judgment in complex situations. A successful candidate will be a self-starter who is able to balance execution speed and accuracy, work well under pressure and have the confidence to make informed decisions independently. Also, be an extension of this individual and the firm’s objective and brand. Working out of Mid-town Manhattan Office on Madison Avenue in the mid-50’s; Five (5) Days per Week; and Hours are roughly 7:45am to EOD (flexibility needed for a rare earlier start time). QUALIFICATIONS AND SKILLS • Bachelor’s Degree required., • Minimum of Five (5) years of Experience supporting Senior-level Executives within Finance and/or Financial Services (out of Hedge Fund a decided plus)., • Proficiency in Microsoft Office., • Attention to detail and problem-solving skills, as well as excellent written and verbal communication skills, are essential. RESPONSIBILITIES AND DUTIES • Provide full-range Administrative Support., • Manage busy calendar with a high degree of organization, attention to detail, and a sense of urgency., • Manage business travel logistics including flights (both private and commercial), transportation, and accommodations in addition to researching and creating travel itineraries., • Arrange all aspects of meetings including materials preparation and/or organization, conference room coordination, and technology needs., • Track and manage expenses and submit monthly Concur reports., • Responsive outside of working hours as needed.

Executive Assistant- Contract Title: Executive/Administrative Assistant Location: New York, NY (Hybrid) Schedule: 9:00 AM – 6:00 PM Start Date: Immediate Duration: Through September 2026 (with potential to convert to permanent) Pay Rate: $41/hr We’re seeking an experienced Administrative Assistant with executive-level support experience for a long-term contract opportunity with a prestigious global investment management firm in NYC. This is an excellent opportunity for a polished, detail-oriented professional looking for stable, high-visibility work through at least September 2026, with the potential to convert to a permanent role. What You’ll Do • Provide seamless administrative support to executive and senior-level professionals, • Manage complex calendars and scheduling with precision and attention to detail, • Coordinate domestic and international travel arrangements, • Track, organize, and process expense reports (Concur experience a plus), • Partner closely with other EAs to coordinate internal and external meetings, • Assist with presentations, reporting materials, and CRM data entry, • Handle ad-hoc projects and provide administrative backup as needed What We’re Looking For • Bachelor’s degree required, • Minimum of 3+ years of administrative experience in a fast-paced corporate environment, • Prior experience supporting executives in financial services or professional services strongly preferred, • Several years experience with travel coordination, • Exceptional organizational skills with the ability to manage competing priorities, • Strong communication skills and a client-service mindset, • High level of discretion, professionalism, and attention to detail, • Proficiency with Microsoft Office; experience with Concur and CRM tools a plus, • A proactive, adaptable attitude – no task is too small Work Environment • Must be able to work onsite 5 days per week for the first two weeks to shadow the current EA, • After onboarding, the role will follow a hybrid schedule (minimum 3 days in office, more as needed)

Job Description We’re looking for a self-starter who has the ability and drive to provide high level support for an SOC leader. The responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature. This Executive Assistant role requires a unique mix of strong organizational skills to collaboratively assist with activities and events, board–related presentations & correspondence, liaising with outside parties and guest speakers, scheduling town hall meetings, organizing off-sites, creating and updating presentations, writing and editing various communications, etc. The successful candidate will need to maintain continuous contact and personal communication with executive management and senior business leaders globally. You hold the front line of the organization you support, and working in the Executive offices, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite. The day-to-day expectations of this role are: • Manage a high-volume calendar and complex scheduling in partnership with other Executive Assistants. Coordinate meetings involving all stages of planning including logistics, vendors and materials (whether in person or virtually), and various other events for multiple senior executives and a global team across multiple time zones, • Plan end to end global and domestic travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers, • Coordinate scheduling, accommodations, AV needs, catering, etc. to facilitate the set-up and agenda for planning and execution of internal and external events including staff meetings, all hands meetings, off-sites, team social events and town halls, • Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization, • Assist with writing and proofreading various communications, • Prepare, reconcile and track expense reporting and reimbursement via Oracle, • Organize and safeguard all highly confidential company files and information, • Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and C-suite leaders, as needed, • Answer phones for executive management. Take messages and answer all routine and non-routine questions. Work in cooperation with other executive assistants to cover phones Qualifications • 5-10 years’ experience in a executive assistant role supporting executives with global responsibility., • Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team’s needs, • Excellent writing and proofreading skills and attention to detail, • Effective interpersonal and listening skills, and telephone etiquette, • Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision, • Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners, • Executive presence, maturity and judgment, and sound decision-making to communicate on an executive level and maintain a high degree of confidentiality, • High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants, • Prior experience submitting expenses, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required, • Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning, • Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism, • Driven to get things done with excellence and timeliness, • This role is required to be in our Jersey City, NJ office 3 days per week

Executive Assistant A Global, Prestigious Investment Firm is hiring for an experienced Executive Assistant to provide critical, right-hand administrative support to the Chief Investment Officer and the Global Head of Capital Markets. Salary commensurate with experience: $150-165k base range + discretionary bonus + great benefits package (health/dental/vision), free lunch on site, 401k match, Onsite 5 days/week in Midtown East NYC Hours: Generally 8am-5:30pm, flexible evenings/weekends depending on the needs of the executives Responsibilities: Executive Assistant Support: • Manage the complex Outlook calendars for two senior executives, • Respond in a timely manner to inquiries and act as gatekeeper for all requests, • Coordinate with internal and external stakeholders to schedule meetings and calls, often requiring flexibility and quick adjustments., • Send weekly emails summarizing the calendar with suggestions for changes, ensuring alignment with executives’ preferences., • Arrange intensive travel schedules, including roadshows, marketing trips, and private charters., • Provide detailed itineraries and ensure all travel logistics are meticulously planned and executed., • Prepare and manage extensive and detailed expense reports, ensuring accuracy and compliance with company policies. Qualifications • 10+ years of EA experience in financial services, • Proactive problem solver who anticipates challenges and addresses them before they escalate with the ability to work well with within a team environment, • Excellent written and verbal communication skills, • Highly adaptable with the ability to thrive in a dynamic environment while, at times, under competing priorities, • Ability to perform duties with the highest level of confidentiality and professional integrity, • Strong attention to detail and organizational skills, • Comfortable engaging with senior management on a regular basis, • Strong Microsoft Office skills, • Willingness to learn about and keep up to date with new technologies and programs, • Familiarity with Concur Please submit your resume to apply! You can use ___ to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Executive Assistant – NYC (Hybrid) Hours: Monday–Friday, 8:30 AM – 5:30 PM Experience: 2-3 years supporting senior executives in professional services Overview Newly created Add to Staff role! We are very excited to be partnering with our client to help them hire a highly skilled and proactive Executive Assistant to provide top-tier support to 2-4 senior leaders. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced professional environment. You will serve as a key partner to leadership, managing schedules, communications, and projects with discretion and professionalism. Key Responsibilities • Provide comprehensive support to senior executives, managing calendars, emails, and day-to-day priorities., • Serve as a gatekeeper, coordinating meetings, appointments, and office interactions while balancing competing demands., • Plan and manage extensive domestic and international travel., • Prepare and maintain documents for meetings, presentations, and decision-making processes., • Coordinate and track expense reporting, streamlining submissions using Concur or similar systems., • Maintain key client and project information within Salesforce or comparable CRM systems., • Triage incoming requests, assess urgency, and provide executives with organized visibility into deadlines and priorities., • Act as the main point of contact for internal and external stakeholders, including meeting and greeting visitors when needed., • 2-4 years of experience supporting senior executives in professional services., • Strong organizational skills with an ability to manage multiple priorities under tight deadlines., • Exceptional written and verbal communication skills., • Ability to operate independently, exercise discretion, and maintain confidentiality at all times., • Proactive, responsive, and flexible with a professional demeanor., • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and CRM platforms such as Salesforce., • Hybrid work model in the heart of NYC., • Competitive salary plus bonus and profit-sharing opportunities. Generous PTO and Company Paid Health Insurance How To Apply If you’re an experienced Administrative or Executive Assistant ready for your next challenge, please apply directly via LinkedIn to be considered. • Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered! #LI-HR1

We are seeking a detail-oriented and organized Travel Manager to join our team. Must have Travel Management experience, business travel industry, corporate travel operations, hotel industry, or travel technology, not just a travel arranger! Havas Network is home to more than 10,000 professionals that offer best-in-class services in the fields of media planning and buying, mobile strategy, data consulting, performance marketing, location-based media and social media across 150 countries worldwide. The Travel Manager responsibilities include managing corporate travel service providers, support to negotiations contracts and managing relationships with travel suppliers, assisting all travel arrangements for the organization, and developing strategies to improve travel programs. Our ideal candidates have a strong understanding of the travel industry, excellent problem-solving skills, and an ability to negotiate effectively. Ultimately, the role of the Travel Manager is to ensure all travel arrangements run smoothly and align with the needs and requirements of the company. Description: The Travel Manager is responsible for the improvement of the Travel process in Havas. He/she is the single point of contact for the Group. He/she is in charge to coordinate the different parties involved in the process (HR, Indirect Purchasing, IT, and Finance). The travel manager is responsible for planning, organizing, and implementing travel plans. Travel manager is responsible for cost management, ensuring safety and comfort of the travelers, and make sure all travel operations run smoothly. He / She is responsible for: • Constantly looking for travels spent reduction opportunities in coordination with Indirect Procurement (in charge of negotiation), • Monitor spends in CONCUR / Travel Agency Reports (by supplier, by entity, trends, …) with IdP commodity buyer,, • Identify savings opportunities for further IdP negotiation,, • Monitor KPI and actual billing from CONCUR and Travel Management Company., • Ensure better compliance vs global policy from Havas employees, • Develop and implement corporate travel policies,, • Define and execute data analytics based on actual data to track deviances vs policy,, • Communicate with organization management results analysis on main issues,, • Coordinate internal control and internal audit, when necessary,, • Push in all Havas agencies for digitalization (no more paper) when possible., • Push for continuous process improvement and standardization, • Ensure CONCUR is widely used (no local tools),, • Promote a core model for all Havas agencies,, • Reduce cash advance as much as possible,, • Work with IT to automate interfaces master data synchronization,, • Ensure CONCUR core model is consistent, • Provide advice on travel documents and insurance., • Propose updates of local Travel Policy for HR and Finance validation, • support Q&A on Global / Local Travel Policy,, • propose changes,, • manage validation by HR,, • update communication tool in Havas with best practices and Q&A., • Point of contact with travel suppliers:, • Point of contact for CONCUR and Travel Management company,, • Inform travelers of CONCUR, TMC’s warning messages / alerts,, • Maintain with CONCUR and TMC’s list of critical blocking points, activate an action plan to solve them,, • Ensure compliance with procedures and service quality,, • Stay informed about travel industry trends and best practices,, • Stay updated through workshops, seminars, and industry conferences., • Point of contact with travelers and travel arrangers:, • Collect complaints, travel problems and find solutions with suppliers,, • Ensure compliance with procedures and service quality,, • Assist Travelers and travel arrangers (EAs),, • Propose travel trainings The ideal candidate has: • Proven work experience as a Travel Manager,, • Knowledge of international travel regulations, customs and currencies,, • Knowledge of T&E reporting and processing,, • Working knowledge of MS Office software,, • Excellent communication (oral and written) and negotiation skills,, • Well-organized and reliable,, • An analytical mind with strong business acumen,, • Customer-oriented approach,, • High school diploma or equivalent; bachelor’s degree is preferred,, • At least 5 years’ professional experience in Travel management context,, • Professional experience in an advertising / communication context is a plus,, • Focus on rigor, analytical skills,, • Strong ability to communicate across global / local organization,, • Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions,, • Responsiveness and problem resolutions skills,, • Experience in CONCUR is a real plus,, • English language mandatory (another language like French is a plus). Additional Information • Job Title: Travel Manager, • Work Environment: Office setting, hybrid 2 days in the office. Some local / regional trips may be required for meetings with travel suppliers., • Reporting Structure: Reports to the Global Travel Manager., • Location: New York City (Hudson Street), • Minimum of 3 years work experience in the business travel industry, corporate travel operations, hotel industry, or travel technology area required., • College degree highly desired, • RACI (vs commodity buyer), • Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience. Salary: $100,000 -$110,000 annually, based upon experience and qualifications, as well as market and business considerations.

Our client, a global Real Estate asset manager with over $600 billion in assets under management, and a 120-year history, is seeking an Executive Administrative Assistant to join the team on a temporary basis. The position is based on site in downtown Manhattan. Job Details • Provide general administrative assistance to multiple executives, • Manage calendars and meeting schedules in Outlook, • Prepare and submit expense reports in Concur, • Manage complex travel itineraries and maintain travel documents, • Create and edit PowerPoints, incorporating graphs, images, and charts, • Maintain detailed Excel reports and Word documents, • Pay Rate Range: $45-50 per hour, based on experience, • Time Commitment: Approximately 4-6 months Skills and Qualifications • Bachelor’s degree required, • 7+ years’ Executive Assistant experience, with preferred background in finance, real estate, or other professional services, • Highly proficient in MS Word, Excel, PowerPoint, and Outlook calendar management, • Experience with expense management software, such as Concur, • Team player with excellent verbal and written communication skills, • Great eye for detail and sharp proofreader, • Proven ability to maintain confidentiality and utilize sound judgement Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

COMPANY: Investment Firm POSITION: Executive Assistant LOCATION: New York, NY – 4x a week in office HOURS: 8:30AM - 5:30PM with flexibility as needed COMPENSATION: $150-180K DOE + Bonus Eligible + Benefits BACHELOR’S DEGREE: Required Our client, a leading private investment firm, is seeking a skilled and professional Executive Assistant to provide comprehensive support to 2-3 senior executives on the management committee. This role offers the opportunity to partner closely with leadership in a dynamic, fast-paced environment where attention to detail, sound judgment, and adaptability are paramount. The ideal candidate will be proactive, resourceful, and solutions-oriented, with the ability to maintain the highest level of professionalism and discretion. This position is best suited for a polished individual who thrives on balancing multiple priorities, enjoys collaborating with other Executive Assistants to ensure seamless coverage, and embraces a “no task too big or too small” mindset. This is a unique opportunity to contribute meaningfully to a top-tier investment firm while honing your expertise in executive-level support. Responsibilities: -Coordinate comprehensive travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring all required documentation (e.g., visas, itineraries, confirmations) is accurate and up to date. -Provide extensive calendar management support by scheduling and prioritizing meetings, interviews, and conferences on behalf of senior stakeholders, while proactively anticipating potential conflicts and adjustments. -Manage and triage incoming communications such as calls, emails, and correspondence by drafting professional responses, prioritizing urgent matters, and ensuring timely follow-through. -Prepare, submit, and reconcile expense reports in compliance with company policies and deadlines. -Organize and assemble briefing materials, presentations, and supporting documents in advance of meetings to ensure stakeholders are fully prepared. -Support leadership and teams with ad hoc projects, research, and strategic initiatives, demonstrating flexibility and resourcefulness. -Collaborate closely with fellow Executive Assistants to provide seamless coverage and consistent support across the team. -Contribute to a proactive, solutions-oriented environment, embracing a “no task too big or too small” mindset to ensure accuracy, efficiency, and smooth daily operations. Requirements: -Bachelor’s degree. -Exceptional attention to detail with strong organizational skills and a proven ability to follow through on tasks and projects. -Demonstrated ability to handle highly sensitive information with discretion and maintain the utmost confidentiality at all times. -Adaptable and resilient, able to pivot seamlessly in response to shifting priorities, urgent requests, and unforeseen circumstances. -Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with hands-on experience using Concur, and a strong aptitude for quickly mastering new software and technology tools. -Resourceful problem-solver with the ability to identify challenges, evaluate options, and implement effective solutions in a timely manner. -Consistently maintains a polished and professional demeanor, fostering positive relationships and representing the organization with credibility and integrity in all interactions.

Our client, a financial services firm, is looking for a temporary Executive Assistant to assist their NYC teams! The ideal candidate will be adaptable, proactive, and willing to jump in wherever needed. This role starts asap and will last around 6-7 months, with potential to extend. Hours: 9am – 6pm *Hybrid Schedule, but must be flexible to be fully onsite when needed Responsibilities: • Schedule and manage heavy calendars and meetings, • Managing incoming calls and correspondence, • Setting up for meetings, managing conference room calendars, • Arranging travel plans and itineraries, • Submitting expense reports, • Prepare presentations for conferences, • General administrative support as requested, • Assist with special events and projects as needed Requirements: • At least 3-5 years of experience, • Energetic, motivated, and team-oriented, • Personable and flexible to adapt to last-minute changes in schedule, • Strong organizational and multi-tasking skills, • Knowledge of MS Office Suite and Concur Please submit your resume in Word format for immediate consideration. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

As a global medtech company, we are driven by our Vision of changing the trajectory of lives for a new day and our Mission to create ingenious solutions that ignite patient turnarounds. Our relentless commitment to patients and strong legacy of innovation in healthcare are the foundation of our future. If you're looking for a new chance, a new beginning, a new trajectory, LivaNova is where your talent can truly thrive. Join our talented team members worldwide to become a pioneer of tomorrow-because at LivaNova, we don't just treat conditions - we aspire to alter the course of lives. Position Summary We are seeking a dynamic and highly organized Executive Assistant / Office Manager to support members of senior leadership and oversee the day-to-day operations of our newly established New York office. This role requires a proactive, detail-oriented professional who thrives in fast-paced environments and can seamlessly manage executive support responsibilities alongside office management duties. Key Responsibilities: * Provide high-level administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, and expense processing. * Proactively manage schedules across multiple time zones, ensuring strategic use of time and prioritization of key meetings. * Prepare agendas, briefing materials, and follow-up documentation for executive meetings. * Liaise with internal and external stakeholders, managing correspondence and third-party requests with discretion and professionalism. * Support budget tracking, PO creation, and vendor coordination for executive-led projects. * Anticipate executive needs and act as a strategic partner in managing priorities and improving workflows. Office Manager Duties * Oversee all aspects of office operations, including supplies, equipment maintenance, mail handling, and vendor management. * Serve as the primary point of contact for the New York office, ensuring a welcoming and efficient environment for employees and visitors. * Coordinate site readiness and logistics for internal events. * Support onboarding and offboarding processes, including workspace setup and orientation materials. * Collaborate with HR and IT teams to ensure smooth operational support for remote and on-site staff. * Maintain compliance with health, safety, and security protocols. Qualifications * Minimum 8 years of experience supporting C-suite executives in global organizations, with proven ability to manage across time zones. * Strong organizational, communication, and interpersonal skills. * High level of discretion, integrity, and professionalism. * Proficiency in Microsoft Office Suite, calendar tools, and collaboration platforms (e.g., Teams, SharePoint). * Experience or knowledge with HR systems (e.g., Workday), Finance systems (e.g. SAP, Concur) and project management tools is a plus. * Ability to work independently and manage competing priorities in a dynamic environment. Ideal Candidate Attributes * Strategic mindset with a proactive approach to problem-solving. * Comfortable operating autonomously and anticipating needs without instruction. * Skilled in managing confidential information and sensitive communications. * Strong organizational, communication, and interpersonal skills. * High level of discretion, integrity, and professionalism. Pay Transparency * A reasonable estimate of the annual base salary for this position is $90,000 - $115,000 + discretionary annual bonus. Pay ranges may vary by location. Travel Allowance also included. Employee benefits include: • Health benefits - Medical, Dental, Vision, • Personal and Vacation Time, • Retirement & Savings Plan (401K), • Employee Stock Purchase Plan, • Training & Education Assistance, • Bonus Referral Program, • Service Awards, • Employee Recognition Program, • Flexible Work Schedules

Top global private equity firm is seeking a Long-Term Temporary Assistant to provide seamless administrative support to Executives on the Infrastructure team. General hours are 9am-6pm with flexibility for overtime as needed. In office Monday-Thursday with Friday being a remote day; must have flexibility to go in office if needed. Responsibilities: Extensive calendar management including scheduling meetings, communicating details to attendees. This requires exercising a flexible approach to changing schedules and ensuring appointments are met. Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures Screen incoming calls and greet guests in a professional and courteous manner Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination Schedule and organize conferences and off-sites including all related logistics Prepare and compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system Use US Mail, FedEx, and other services to send and track priority mail; work with mailroom staff to send packages as needed Provide phone coverage and back up assistance Perform other ad hoc tasks as assigned and required Qualifications: Bachelor's degree preferred 5+ years of administrative support experience or training, or equivalent combination of education and experience Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines Ability to shift gears independently and demonstrate flexibility in different coverage assignments Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required Team-oriented and collaborative attitude is a must Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint Working knowledge of office administrative procedures and operating standard office equipment Experience supporting a group of executives in a corporate environment highly preferred Experience in finance industry is a preferred but not required Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Pay: $56.5 per hour Responsibilities Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones Schedule, track client meetings and support, including Board and Regulatory meetings Domestic and International Travel arrangements, expense claims, expedited travel services Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls Preparation and coordination of departmental meetings, events, and Town Halls. Creating, editing and preparing emails, organization charts and presentations. Managing logistics/schedules for visitors and supporting senior executives during their visits. Management of incoming and outgoing communications Maintain and create e-mail distribution lists in Outlook Completion of any reasonable projects or tasks, as requested by management. The staff member will make use of several application systems including: iValua/MyPortal– Supplies and IT Procurement. MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval. Outlook Microsoft Office Suite Administrative and Organizational Support Manage scheduling and calendar management for executives. Arrange travel arrangements, accommodations, and itineraries. Prepare documents and presentations for board or client meetings. Maintain records and ensure confidential files are organized. Handle expense reports and budget tracking. Communication and Relationship Management Act as the first point of contact for internal and external stakeholders. Draft and edit emails, letters, and correspondence with strong written communication skills. Coordinate information flow between departments to maintain clarity and alignment. Project and Workflow Coordination Oversee multiple projects simultaneously and track progress toward milestones. Assist with event planning and team initiatives. Improve workflow efficiency through organization and clear prioritization. Qualifications Proficiency in Microsoft Office (Outlook) and other productivity tools (iValua/MyPortal– Supplies/Concur and IT Procurement). Experience with project management and expense reporting software. Competence in calendar management, travel arrangements, and administrative support systems.

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building: Reporting to the Executive Director of Undergraduate Admissions, the Senior Associate Director manages the day-to-day financial and operational activities for the Enrollment Group. The incumbent is responsible for operational effectiveness, budget tracking, and staff-related administrative management, ensuring all activities remain in strict compliance with University and College policies. Responsibilities Financial Operations & Budget Coordination • Workflow Management: Manages the daily financial activities for approximately 36 distinct chartstrings across the Admissions, Financial Aid, and Visitors Center units., • Budget Tracking: Executes budget allocations and monitors expenditures; assists in the fiscal year close-out process in coordination with the College Finance office., • Budget Planning - Allocates and confirms the Enrollment Group annual budget in close consultation with the Executive Director of Undergraduate Admissions., • Policy Compliance: Serves as a subject matter expert on financial processes; ensures all departmental spending aligns with University accountability standards; communicates this to the Enrollment Group staff., • Transaction Oversight: Reviews and processes requisitions, vouchers, purchase orders, and Concur expense reports; manages P-Card and corporate card administration; works with Columbia College finance to resolve issues., • Reporting: Reconciles monthly financial statements and prepares budget variance reports for leadership review to inform future forecasting., • Administrative Coordination: Coordinates staff-related administrative processes for the Enrollment Group, ensuring a supportive and organized work environment., • Onboarding/Offboarding: Manages the operational logistics of staff transitions, including technology setup, system access, and the recovery of University property., • Timekeeping & Payroll: Reviews and processes adjunct timesheets (approximately 20 individuals) and confirms student payroll activities for the VC/RC teams., • Policy Implementation: Maintains and communicates departmental policies regarding time-off, vacation scheduling, and local administrative practices., • Engagement Support: Coordinates staff recognition activities, service milestones, and departmental celebrations; ensures staff support for Columbia College-wide events., • Logistics Management: Oversees facilities and office management to ensure a safe and efficient working environment across Hamilton Hall, Lerner Hall, and the Visitors Center., • Maintenance Liaison: Acts as the primary point of contact for University Facilities regarding repairs, space updates, and security access (keys, door codes); acts as the primary point of contact for Columbia College Information Technology for technology-related issues and deployments., • Asset Management: Tracks office equipment, furnishings, and technology assets; submits service requests for staff hardware and software needs., • Leadership Support: Provides administrative support to the Enrollment Group leadership team, including coordinating internal communications., • Operating Policies and Procedures: Works with the Executive Director and the leadership teams to develop, recommend and implement operating policies and procedures for efficient functioning of the unit. Minimum Qualifications • Bachelor's degree and or equivalent., • 3-5 years of progressive experience in financial operations and administrative management within a complex organization., • Strong proficiency in financial systems (e.g., ARC, Concur, CU Marketplace)., • Demonstrated ability to manage high-volume administrative workflows with precision and a focus on process improvement., • Experience working within a diverse, urban academic community is highly valued., • Proficiency with University systems such as ARC, Concur, CU Marketplace, and PaymentWorks desired Columbia University is committed to the hiring of qualified local residents.

Job Description HR & Office Operations Coordinator – Premier Creative Agency $70-80k DOE + 401k + benefits A highly successful creative agency specializing in large-scale brand experiences and immersive environments is seeking a high-energy HR & Office Operations Coordinator for their Brooklyn office. The firm’s New York hub is a unique space that serves as both a corporate office and an active production shop. This role is the operational anchor for the NY team, supporting a corporate staff and a dedicated production crew. This is a "culture-first" position, ideal for a true people person who can bridge the gap between a professional office environment and a hands-on production floor. Location: Brooklyn Onsite Hours: 9am – 6pm, Monday – Friday Status: Full-Time, Non-Exempt (Hourly) Responsibilities include (but not limited to): • HR & Employee Admin: Managing the full employee lifecycle for NY—processing shop applications, coordinating interviews, onboarding, and maintaining records in strict compliance with NY State labor laws (Sick Leave, PFL, etc.)., • Culture & People: Acting as the "culture carrier"—organizing monthly team treats, celebrating birthdays, and managing employee recognition to keep morale high across both office and warehouse staff., • Office Operations: Overseeing the day-to-day "vibe" and functionality of the office space; managing housekeeping vendors, ordering inventory, and ensuring all supplies are stocked., • Payroll & Scheduling: Creating shop employee schedules based on event needs; submitting and approving payroll under the guidance of the HR department., • Financial Tracking: Utilizing SAP Concur for expense reports, tracking recurring shop expenses (janitorial, dumpsters, supplies), and managing vendor COIs and billing., • Experience: 4+ years in HR, office administration, or operations, ideally within a fast-paced agency, production, or warehouse environment., • NY Compliance Knowledge: Strong understanding of New York labor laws and HR compliance requirements., • The "Chameleon": You are as comfortable discussing benefits with corporate leads as you are coordinating with the warehouse crew; you are direct, transparent, and approachable., • Systems Savvy: Proficient in Google Suite, Mac systems, and experience with SAP Concur (or similar expense tools)., • Grit & Professionalism: You have a "roll-up-your-sleeves" attitude and can manage multiple priorities in an active, industrial-creative setting. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Company DescriptionCareer Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.Career Group has a strong commitment to our talent. We pride ourselves on making dream placements with top companies across industries, and we are proud to be industry leaders, using a hands on, curated approach to find the perfect match. We understand that every individual and every company is unique, so we take the time to get to know our clients and candidates on a deeper level. Careers start here.

At least three years of experience as an Administrative Assistant or Executive Assistant. Prepare and/or input financial information into necessary software such as Timberline, Concur, Construction personnel time-off management, and Microsoft Excel;. Coordinate closely with Talent Acquisition, HR, a

Our client is seeking a proactive, organized Administrative Professional to support Investor Relations and Communications within a leading global investment firm. This role provides administrative and operational support to multiple professionals across fundraising, communications, and IR, and requires strong attention to detail, excellent communication skills, and comfort in a fast‑paced environment. Hours are 9:00am-5:00/6:00pm, onsite Monday-Thursday with remote Fridays. Key Responsibilities: Manage complex calendars, schedules, and time‑sensitive meeting coordination for IR and Communications leaders Support investor and prospective‑investor meeting scheduling, confirmation, and logistics Coordinate domestic and international travel itineraries Greet and support onsite guests; coordinate conference rooms, video conferencing, and call logistics Assist in preparing meeting materials including PowerPoint presentations, Salesforce entries, reports, and proofreading all documents for accuracy Maintain CRM data (Salesforce), ensuring contacts, interactions, and meeting records are updated and accurate Support the production and organization of fundraising materials, printed decks, binders, and reports Process expenses using Concur and maintain accurate records across the team Maintain organized file structures and ensure confidentiality in all documentation Support special projects, events, and ad‑hoc operational needs Qualifications: Bachelor's degree strongly preferred 3-5+ years of administrative experience within professional services; IR or sales support experience a strong plus Strong communication, interpersonal, and client‑facing skills Proficiency in Microsoft Office Suite with strong PowerPoint and Excel familiarity Experience with Salesforce or other CRM platforms preferred Highly organized with the ability to manage multiple professionals and shifting priorities Strong attention to detail and commitment to accuracy Proactive, dependable, team‑oriented, and comfortable taking initiative Compensation/Benefits: Up to $115K-$120K base salary + paid overtime +discretionary bonus 100% employer‑paid medical benefits starting day one Fully catered breakfast and lunch; onsite gym with Pelotons PTO package Equity Participation Plan (significant firmwide profit‑sharing mechanism) Fertility and family planning benefits through Maven Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Location: New York, NY (Onsite) Duration: 3 + Months.Processing expenses through Concur.Copying, mailing, registering visitors with the building security.Must Have Skills: Being proactive, able to multi-task and have Concur and Microsoft Office knowledge.Have a positive can-do attitude.

Location: New York, NY (Onsite) Duration: 3+ Months.Processing expenses through Concur.Copying, mailing, registering visitors with the building security.Must Have Skills: Being proactive, able to multi-task and have Concur and Microsoft Office knowledge.Have a positive can-do attitude.

Provide high-level, proactive administrative support to a complex team of Managing Directors, lenders, and underwriters. This role requires a high degree of multitasking, discretion, and the ability to navigate a dynamic corporate environment. Job Summary & Responsibilities: • Proactively coordinate and maintain complex and extremely dynamic calendars including coordination of senior-level internal & client meetings, deal reviews, strategically prioritizing meeting requests and all related logistics., • Anticipate potential calendar conflicts and engagements, while proactively resolving all scheduling challenges., • Manage high volume of phone calls, interacting with high level business leaders, executives and clients in a professional and effective manner., • Handles highly confidential and sensitive client information with utmost discretion., • Responds and follows up on client requests in a timely manner., • Coordinates domestic and international travel arrangements, including visa procurement when applicable., • Meticulously process and track expense reports in a timely manner, reconciling credit card statements or related expenses in compliance with firm policy, • Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested., • Participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning., • Works with conference and catering services for meetings and client engagements as needed., • Maintains understanding of firm policies and handles certain issues independently., • Experience supporting multiple executive(s) in a complex, fast-paced environment, preferably in financial services, private sector or government., • Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly challenging demands., • Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information., • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication., • Extreme attention to detail and organizational skills, with ability to prioritize tasks., • Quick learner and self-starter with excellent anticipation skills., • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary., • Highest degree of integrity, professionalism, and diplomacy is required., • Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required., • Familiar with expense platforms such as SAP Concur., • Supportive team player with a positive attitude. Benefits: Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here. About Goldman Sachs: At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world. We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers. We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: The Goldman Sachs Group, Inc., 2026. All rights reserved. Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Procurement Analyst (ERP: SAP Or Concur).

Location: New York, NY (Onsite) Duration: 3 + Months.Processing expenses through Concur.Copying, mailing, registering visitors with the building security.Must Have Skills: Being proactive, able to multi-task and have Concur and Microsoft Office knowledge.Have a positive can-do attitude.

Job Description We are looking for a detail-oriented Administrative Assistant to provide support to a team of Managing Directors in a fast-paced environment. This role involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations. Based in New York, New York, this is a contract position offering an excellent opportunity to contribute to organizational success while enhancing your attention to detail. Responsibilities: • Manage 5 Directors complex schedules and calendars, including arranging travel plans and accommodations., • Coordinate and organize meetings, both virtual and in-person, including preparing and distributing materials, booking rooms, and handling logistics such as food orders and attendance lists., • Assist in planning and executing events involving members, ensuring all logistical aspects are addressed., • Prepare and submit expense reports promptly, and oversee vendor invoices and internal payment processes., • Develop and maintain positive and collaborative relationships across departments to facilitate effective cooperation., • Provide administrative support for various projects, ensuring deadlines and objectives are met., • Handle inbound calls and inquiries, delivering excellent communication and customer service., • Utilize tools like Concur for expense management and vendor invoice processing efficiently., • Ensure accuracy and organization in data entry and file management., • Support leadership with ad hoc tasks as needed to maintain operational efficiency., • Bachelor’s degree OR 3+ years of administrative support experience., • Experienced in coordinating schedules for five or more individuals. (REQUIRED), • Proficiency in tools such as Concur, Microsoft Office Suite, and virtual meeting platforms., • Strong organizational and multitasking skills to handle a variety of tasks simultaneously., • Excellent communication skills, both written and verbal, to interact effectively with stakeholders., • Ability to manage calendars, book travel arrangements, and coordinate events with precision., • Familiarity with expense reporting and vendor invoice processing., • Attention to detail and a proactive approach to problem-solving., • Ability to maintain a detail-oriented approach in a dynamic and fast-paced environmen

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www. DocuSign experience and Concur experience are a big plus! Beacon Hill is an equal opport

Job Description The Procurement Operations Manager oversees the operational activities of the Institute-wide procurement function. This position is responsible for establishing, implementing, and leading projects, processes, and procedures that ensure compliance with policies and best practices while prioritizing efficiency and improved service levels. The Manager fosters and maintains positive relationships to provide effective service and achieve immediate objectives. This role supports and reports to the Director of Procurement Operations and does not have any direct reports. It holds significant visibility among IEEE staff, volunteers, and elected leadership within the organization. Key Responsibilities • Systems & Database Management: Serve as the systems expert for Oracle Fusion, Concur, CMS, PaymentWorks, PaymentNet, SharePoint, Jira, and related platforms., • Maintain data integrity, ensure audit ready systems, enforce process compliance, and provide user support and training., • Reporting &Data Analysis: Collect, validate, and analyze procurement data to use in business strategies., • Spend Analysis: Review procurement data to identify cost reduction opportunities, improve contract compliance., • Systems & Process Enhancements: Identify and implement streamlined, efficient solutions for financial and procurement systems., • Project Leadership: Manage technology and process driven projects, overseeing requirements, planning, testing, implementation, and stakeholder coordination across Finance, IT, and volunteer groups., • Procurement Metrics Program: Develop and maintain KPIs and recurring metrics reports to support performance monitoring and leadership review., • Supplier & Vendor Data Management: Oversee vendor onboarding, payee verification, tax documentation, banking data, COIs, and system permissions., • Competitive Bidding Program: Manage institute wide competitive bidding., • Requisition & Purchase Order Processing: Lead the end to end review and processing of requisitions and POs, ensuring accuracy, timeliness, and policy compliance., • Contract Management Administration: Coordinate contract file review, maintain relationships with Legal and contract stakeholders, schedule meetings, and ensure complete records retention., • Independent Contractor Qualification: Administer the contractor qualification process in collaboration with Tax and Legal to ensure compliance., • Corporate Credit Card Oversight: Manage departmental card usage, ensuring proper authorization, documentation, and compliance with corporate card policies., • Procurement Compliance Monitoring: Review supplier registrations, requisitions, POs, and card transactions to ensure adherence to policies and procedures., • Cross Functional Collaboration: Partner with Finance and Operations teams to align procurement practices with organizational goals and best practices., • Preferred Supplier Program: Manage preferred supplier qualification, relationships, and consolidation opportunities to maximize value and discounts. Educatio • Bachelor's degree or equivalent experience Related field Req, • 4-7 years Relevant procurement/purchasing experience Req, • 4-7 years Policies, Regulations and governance Req, • 4-7 years Proven ability to develop and refine legal and business documents, including concise memos and persuasive written materials. Req, • Demonstrated strong attention to detail, ability to multitask, and consistent follow through to ensure accurate, compliant, • process execution., • Proven negotiation skills and business acumen to manage procurement related contractual terms., • Strong quality assurance mindset, delivering work correctly the first time and driving continuous process improvement., • Able to collaborate effectively with staff, volunteers, and suppliers., • Preferred knowledge or study toward professional credentials such as Agile/CSPO/CSM, Certified Purchasing Professional,, • Certified Supply Chain Professional, or PMP., • Technologically savvy, with the ability to learn and apply tools including Oracle Fusion, PaymentWorks, Google Mail, JPMC PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Company DescriptionAdvancing Technology for Humanity IEEE and its members inspire a global community through highly-cited publications, conferences, technology standards, and professional and educational activities.Advancing Technology for Humanity\r\nIEEE and its members inspire a global community through highly-cited publications, conferences, technology standards, and professional and educational activities.

Job DescriptionWisdomTree is seeking an Accounts Payable Accountant to join our Corporate Accounting Team. This role supports the accounts payable function across multiple entities, assisting with day-to-day AP operations, vendor management, and close activities, while contributing to various accounting projects as neededResponsibilities: • Support the accounts payable cycle across multiple entities in Sage Intacct, including invoice coding and entry, approval workflow coordination, payment processing, and vendor management, • Maintain and update vendor records in Sage Intacct, ensuring accurate W-9 documentation, tax identification numbers, and payment instructions, • Respond to internal and external inquiries related to vendor payments, invoice status, and vendor onboarding, • Assist with month-end and year-end close activities, including expense accruals and account reconciliations, • Prepare and post journal entries as needed, • Review and approve employee expense reports in SAP Concur in accordance with company policies, • Support quarterly reviews and annual audits by preparing documentation and responding to audit requests, • Assist with process improvements and accounting projects as neededRequired Qualifications/Skills & Experience:, • 3+ years of experience in a similar role, • Bachelor’s degree in accounting or a related field, • Working knowledge of Microsoft Office Suite, • Excellent oral and written communication skillsPreferred/ Nice to Have:, • Experience with Sage Intacct preferred, • Experience with SAP Concur Expense Solutions preferred, • Base salary range of $80-$90K**