Entry level executive assistant jobs in Jersey City, NJCreate job alerts

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. Who you are: TKD is seeking a skilled and detail-oriented Legal Secretary to provide high-level administrative and clerical support to attorneys in our Real Estate Practice Group. The ideal candidate will have strong organizational skills, excellent communication abilities, and a thorough understanding of real estate transactions, documentation, and legal terminology. Essential responsibilities include: • Serve as a liaison between attorneys and internal administrative departments to ensure efficient communication and workflow., • Draft, revise, compare, and finalize legal documents related to real estate transactions, including contracts, leases, closing statements, and title documents., • Assist in the preparation and organization of closing binders and post-closing documentation., • Utilize document management software to draft, transcribe, proofread, revise, format, compare, and finalize legal materials with accuracy and attention to detail., • Prepare agendas, presentations, and meeting notes for transactional matters., • Manage billing processes, including time entry, expense reporting, and coordination with Accounting to ensure accurate client invoicing and resolution of billing issues., • Maintain accurate timekeeping and update systems such as Rippe for expense and billing tracking., • Organize and maintain client files, correspondence, and records in accordance with firm policies and document retention protocols., • Manage attorneys’ calendars, schedule meetings, and coordinate appointments., • Conduct conflict checks and prepare engagement and retainer letters., • Schedule and manage the Real Estate Department’s monthly lunch meetings and social events., • Uphold confidentiality and professionalism in all client and internal interactions., • Foster collaborative relationships with attorneys, staff, and clients, providing exceptional service and support., • Greet clients and visitors with warmth and professionalism., • Provide backup support to other legal assistants and contribute to team success., • Support business development initiatives and participate in committee projects as needed., • A minimum of three (3) years of recent experience as a legal secretary, executive assistant, or administrative professional in a legal setting., • Bachelor's degree required., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and legal document management systems., • Advanced Word processing and PDF skills and a typing speed of 60–65 wpm with high accuracy., • Strong understanding of legal terminology and real estate documentation., • Ability to maintain a professional, courteous, and flexible demeanor in a fast-paced environment., • Demonstrated discretion and diplomacy in handling confidential and sensitive matters., • Excellent organizational, time management, and multitasking skills with a keen attention to detail., • Ability to work independently and collaboratively under pressure to meet deadlines., • Flexibility to work overtime. What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD values diversity and recognizes that it is an essential component of our culture and benefits our clients. We appreciate that having a diverse workforce contributes to both our success and the world at large. We are an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, age, sexual orientation, gender identity and expression, national origin, veteran status, or disability in relation to our recruiting, hiring, and promoting practices. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Job Description Our Client is a dynamic and growing full-service law firm seeking a polished, experienced Executive Administrative Assistant to provide high-level support to the Partner of our Matrimonial Law Practice in our Brooklyn office. This is an excellent opportunity for a proactive, detail-oriented professional with strong organizational and communication skills who thrives in a fast-paced legal or corporate environment. Key Responsibilities: * Provide comprehensive executive-level support to the Partner, including heavy calendar management, scheduling, and coordination of internal and external meetings. * Manage all email and phone correspondence on behalf of the Partner, prioritizing communications and ensuring timely responses. * Prepare and edit legal and non-legal documents, including correspondence, presentations, reports, and confidential materials. * Track deadlines, court appearances, and other critical dates with precision. * Handle travel arrangements, expense reporting, and event planning. * Serve as a liaison between the Partner and clients, staff, and other attorneys; ensure prompt follow-up and professional client service. * Maintain and organize case files and confidential documents, both physical and electronic. * Assist with time entry, billing, and document management using legal practice software or firm systems. * Perform general administrative duties including copying, scanning, and managing office supplies for the Partner's needs. * Support the Partner in ad hoc projects, including preparation for client meetings, court filings, or presentations. Skills & Qualifications: * 5+ years of executive assistant experience, preferably supporting a C-level executive or senior partner. * Prior experience in a law firm or legal environment is preferred but not required. * Exceptional organizational and multitasking skills with a strong attention to detail. * Ability to handle confidential information with discretion and professionalism. * Strong verbal and written communication skills. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with legal software such as ProLaw or document management systems is a plus. * Professional demeanor with excellent interpersonal skills and the ability to work with all levels of staff and clients. * Self-starter with a proactive mindset and the ability to anticipate needs before they arise. * High level of reliability, accountability, and discretion.

Job Description Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses. Our Mission: Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. Position Overview: Sitting within the Equity & Community Impact pillar, Opportunity M/W/DBE aims to address disparities in public procurement by expanding access and increasing opportunities for minority-owned, women-owned, and disadvantaged businesses. The Assistant Vice President will support strategy development and execution of NYCEDC's M/W/DBE initiatives, with a focus on the construction and waterfront industries. The AVP will lead key capacity-building programs, including ConstructNYC and Waterfront Pathways, and support the expansion of business growth and support initiatives within the Program Innovation & Capacity Building team. This role combines strategic vision, data-driven decision making, policy development, and stakeholder engagement to advance M/W/DBE firms in construction and waterfront development. Essential Duties & Responsibilities: • Program Strategy & Leadership – Direct the strategic vision, planning, and execution of ConstructNYC and Waterfront Pathways, including comprehensive program assessments, evaluation frameworks, and measurable impact reporting., • Program Expansion & Innovation – Lead the evolution of ConstructNYC into a two-track model from concept through funding, curriculum design, and implementation., • Stakeholder Engagement & Advocacy – Serve as the primary liaison between Opportunity M/W/DBE leadership and internal/external partners, fostering relationships with M/WBE firms, industry leaders, construction management firms, developers, and ecosystem stakeholders to expand market access., • Policy Development & Compliance – Develop and implement M/W/DBE goal-setting and compliance processes for projects using alternate delivery methods; negotiate contractual requirements to advance supplier diversity and inclusion., • Program Operations & Administration – Manage program consultants, vendors, and contracts to ensure efficient delivery of capacity-building and technical assistance services. Oversee operational standards, including advanced payment strategies, cash flow tracking, and contract administration., • Market Research & Industry Trends – Conduct market research on the construction and waterfront sectors, including emerging technologies, sustainable building practices, and green infrastructure opportunities, to inform program design and expansion., • Impact Measurement & Evaluation – Design and execute longitudinal studies to track M/W/DBE firm growth trajectories, using data to inform continuous program improvements., • Financial Oversight – Oversee the Contract Financing Loan Fund in collaboration with Accounting, the NYC Department of Small Business Services, and CDFI partners; work with Budget, Accounting, Contracts, and Legal teams to secure ongoing program funding, including IDA allocations., • Cross-Departmental Leadership – Facilitate interdepartmental working groups (Contracts, Legal, Project Management) to enhance M/W/DBE program procedures, drive process improvements, and align initiatives with broader NYCEDC strategies., • Outreach & Engagement – Lead high-profile events, forums, and conferences to facilitate industry networking, stakeholder engagement, and market entry for M/WBE firms. Implement advanced outreach strategies to maximize M/W/DBE utilization across portfolios., • Reporting & Representation – Prepare executive-level presentations, strategic reports, and policy briefs for NYCEDC leadership, the Mayor's Office of M/WBE, government agencies, and industry partners; represent NYCEDC's Opportunity M/W/DBE division at public and private forums., • Bachelor's degree in Public Policy, Urban Planning, Business, Economic Development, or related field; Master's degree preferred., • 5+ years' experience in program management, procurement, capacity building, or economic development, with a track record of measurable impact., • Knowledge of M/W/DBE program development, supplier diversity, and construction or waterfront industry engagement strongly preferred., • Experience managing budgets, contracts, consultants, and multi-stakeholder initiatives., • Proficient in program evaluation, policy development, compliance, and data-driven decision-making., • Skilled in communication, presentation, and relationship management abilities, with experience engaging senior executives and diverse stakeholders., • Demonstrated leadership in cross-departmental collaboration and strategic planning., • Experience in designing and managing small business programs that facilitate M/WBE access to construction and waterfront development industries, • Familiarity with the construction sector and waterfront development within New York City, • Established network within New York City's construction and waterfront development sectors NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance. We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives: • Generous employer subsidized health insurance, • Medical, dental, and pharmacy plans, • Vision and hearing benefits, • Flexible spending accounts for healthcare and dependent care, • Short term and long-term disability coverage, • 100% employer covered life insurance and supplemental life insurance coverage, • Up to 25 vacation days, • Floating Holidays and Summer Fridays, • Parental leave - up to 20 paid weeks, • Retirement savings programs, • Company-paid 401(a) defined contribution plan, • 457(b) tax-advantaged retirement savings plan, • Tuition Reimbursement program, • Continuing education and professional development, • Public Service Loan Forgiveness (PSLF) eligible employer, • College savings plan, • Backup childcare, • Gym membership discounts, • A Calm.com membership for mindfulness and mental health support The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents. For more information, visit our website at edc.nyc.

Job Description Litigation Legal Assistant The Organization Major U.S. Multinational Law Firm Location - New York, NY Compensation Base salary up to $100K commensurate with 4 to 5 years of legal or financial industry experience, plus well-paid overtime, very generous bonus, medical and dental benefits, tuition reimbursement, gym membership, PTO, 401K and much more. All firm amenities. Beautiful offices in one of America's most respected law firms with a history of career stability and security Key Responsibilities • Provide executive level legal support to Associate, Partner, Senior Partner or Managing Partner level attorneys based on your prior legal experience, • Function with autonomy and work on special projects with each case and clients, • Handle complex Legal Assistant activities (may be highly confidential and require discretion), • Interface and establish ongoing positive business relationship with clients, • Communicate effectively on busy, multiple telephone lines, • Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records, • Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities, • Coordinate travel for Clients, Witnesses and Experts; research cost-effective travel and alternatives, • Type, format, edit and finalize legal documents, • Compose routine letters and memoranda and prepare reports, • Assist in the preparation of time-keeping, travel, expense reports and other personnel records;, • Bachelor’s Degree preferred, • 2 to 5+ years of legal secretarial, practice assistant or executive legal assistant level support in a law firm or financial institution, • Excellent written and oral communication skills, • Ability to remain calm and function under pressure in a constantly changing environment, • Ability to communicate effectively, dispassionately and diplomatically, • Excellent attendance, punctual and flexible to work overtime, • Ability to collaborate smoothly with many other people and departments, • Detail oriented with strong day-to-day organizational skills, • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously, • A person seeking a career with an exceptional firmCompany DescriptionExceptional work environment and cultureExceptional work environment and culture

Job DescriptionSalary: 78,000-82,000 The National Employment Law Project (NELP) seeks a detail-oriented, organized, and collaborative Executive Assistant to provide high-level administrative support across the leadership team and in our New York office. This is an exciting opportunity for a mission-driven professional who brings a proactive, solutions-oriented mindset to systems, strong attention to detail, works well independently, and is enthusiastic about coordinating administrative projects throughout NELP. Join us! About the National Employment Law Project Founded in 1969, the nonprofit National Employment Law Project (NELP) is a leading advocacy organization with the mission to build a just and inclusive economy where all workers have expansive rights and thrive in good jobs. Together with local, state, and national partners, NELP advances its mission through transformative legal and policy solutions, research, capacity building, and communications. Our victories over the last decade have impacted the lives of an estimated 100 million workers and their families. We lead and collaborate in fights for higher pay and just benefits, secure and safe jobs, and support at each stage in a workers life. For more information, read our annual reports and explore our website: NELP has a team of 55 staff people based across offices in New York City, Washington D.C., and Berkeley, CA, with a 9-person Board of Directors, an annual budget of $14M, and hundreds of partners in the field with whom we work to further our mission. What You Will Do The Executive Assistant will play a central role in supporting the internal infrastructure that enables NELPs mission-driven teams to thrive. You will provide high-level administrative support to the leadership teamprimarily the Chief Financial Officer and Vice President of Development. You will report to the VP of Development and collaborate closely with executive and senior leadership, the Executive Assistant team, and other stakeholders. Key responsibilities include: Strategic Administrative Support and Coordination • Manage complex scheduling across the leadership team with high awareness of shifting priorities, preparation time, and strong follow-through., • Support meeting logistics; develop and prepare materials, briefings, and agendas to support effective decision-making and strong follow-through., • Track high-priority internal deliverables and support cross-team coordination and follow-through and recurring systems updates., • Support coordination for events, including funder, programmatic, and other NELP-hosted events., • Maintain systems to protect sensitive information and uphold confidentiality., • Support HR processes, including scheduling interviews, coordinating onboarding logistics, and managing confidential materials., • Partner with the IT team on equipment tracking, user access, and documentation., • Support data entry and clean up, creating internal process guides, and special projects. New York Office Operations • Serve as the main point of contact for the New York office and manage daily operations., • Liaise with vendors and building management to ensure a well-functioning, stocked, and welcoming office., • Coordinate in-person logistics for team gatherings, onboarding, and staff retreats., • Monitor and support health and safety compliance and coordination. Organization-Wide Collaboration • Identify and suggest improvements to internal processes and communication flows that increase efficiency and clarity across teams., • Collaborate with other Executive Assistants and leadership to strengthen internal coordination. Who You Are • You have 3+ years of experience in an executive assistant, project coordination, or administrative operations roleideally supporting multiple leaders or teams, including development or fundraising functions., • You manage complex calendars, competing priorities, and shifting needs with ease and calm., • You are highly organized and detail-oriented, managing multiple streams of work without letting details slip. You anticipate needs, meet deadlines, and help others stay on track., • You see how workflows, timelines, and tools connectand you enjoy figuring out how to make them better. You are comfortable using and learning technology systems (Box, Zoom, Airtable, Salesforce, Microsoft Office 365, etc.) and supporting others., • You have experience supporting events logistics and coordination., • You are a strong communicator and relationship-builder. You handle sensitive information with discretion, and contribute to a culture of collaboration, clarity, and respect. You operate with high emotional intelligence and professional judgment., • You are energized by working across teams, supporting others, and helping build a strong internal culture., • You are flexible, responsive to feedback, and focus on continuous improvement and innovation., • You are self-aware, curious, and respectful with strong interpersonal skills fostering a sense of purpose and community and have high standards for holding yourself and others accountable., • You operate with a commitment to excellence, integrity, diplomacy, and camaraderie., • Candidates must be eligible and authorized to work in the United States. Start Date, Location, Compensation & Benefits: This is a full-time exempt position based in NELPs New York City office. The role is hybrid with regular in-person presence required at least two days each week to support New York office operations and internal coordination. To perform the roles responsibilities, additional in-person days will be required at times. This role will require some travel for NELP meetings and events. Compensation at NELP includes an excellent comprehensive benefits package, including full coverage of family health insurance, a medical reimbursement plan, generous vacation and sick leave, plus additional organization-wide holidays, significant contribution from the employer to a retirement plan (both an unelected contribution and employer match); and for qualifying participants, up to 26 weeks paid parental leave, 12 weeks paid medical leave, 6 weeks of paid family medical caregiving leave, childcare/eldercare reimbursement assistance, and student loan repayment assistance. Staff at NELP are represented by Local 2320, UAW, excluding management and certain other categories. This role is a non-bargaining unit position. NELP is a 501(c)(3) non-profit organization and an equal opportunity, fair chance employer, committed to building a culture of belonging and inclusion where team members can thrive. All qualified applicants will be considered for employment without regard to race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

Job DescriptionWe are seeking full time sales professionals that specialize in B2B, commercial and retail. Inertia Resources, one of the fastest-growing energy brokerage firms in the United States, is expanding its presence on the East Coast with newly acquired licensing in New York. This strategic growth will enable the firm to offer comprehensive energy management services and cost-saving solutions to businesses throughout New York City and across the state. Over the next two years, Inertia Resources plans to establish new offices in each borough of New York City, as well as in upstate New York and New Jersey. This expansion is expected to create up to 100 new jobs in energy management and development across the region. The New York market is currently an untapped market with an environment like no other uniquely focused on building a great team culture with a high earnings potential. We are looking for motivated and goal oriented individuals to help continue our Northeast expansion. As one of the only preferred premium utility brokerage firms in the country, we pride ourselves in being an industry leader with our representation of notable Fortune 500 companies in the New York area. In this role, you serve as both a resource and mentor to business owners to save them on their current electric and gas bill. You will build trust and rapport by growing and maintaining the relationships in your network. Our ideal candidate is skilled in networking, prospecting, driving sales and building client relationships with professional communication, great work ethic, attitude, and self motivation. You will receive direct mentorship from the New York Market Leader and Director of Business Development. You will have the lifeline and support to find opportunities to connect with business owners to provide them with the cost savings that will help their business thrive. You will work with others on the team to foster a culture where everyone feels inspired to do their best work and exceed their potential earnings. This is a very exciting time as we are looking to accelerate our growth with a select group of highly motivated and qualified individuals. You will work in an environment that is centered around being part of a team and growing together. We welcome diverse skill sets of all levels as it will all play a part in developing well rounded professionals to join our New Account Acquisitions Team. What we offer: • Clear path of career growth opportunities, • State of the art training and career development, • Transparency and open door policy, • Premium utility brokerage capabilities and CRM access, • Unlimited territories and leads, • Fun, professional, upbeat, fast paced environment, • CBS News: Inertia Resources, Inc. Expands Energy Services to New York, Names Timan Lee as Director of NY Business Development, • Yahoo Finance: Inertia Resources Continues to Dominate Growth in US Energy Broker Market, Expanding With New Programs, Green Solutions, • NBC News: Inertia Resources, Inc., One of the Nations Fastest Growing Energy Brokerage Firms, Expands Services to New Markets, • NBC News: Inertia Resources Helps Small Businesses Leverage Big Energy Savings Company Description: Founded in 2018 by Linton, Inertia Resources began as a licensed premium electric power and natural gas brokerage in Boston, Massachusetts, serving commercial and industrial clients nationwide. Lintons innovative business model, emphasizing a physical presence in every city the company serves, has set Inertia apart, providing clients with the distinct advantage of in-person interactions with their brokers. This approach, combined with Lintons nearly two decades of experience in the energy sector, has fueled the companys rapid growth. Today, Inertia Resources stands among the fastest-growing firms in the industry, with nearly 60 representatives operating across 25 states. Inertia Resources now serves over 4,500 clients with 20,000 meter locations nationwide. As one of the few premium brokers of electricity for some of the worlds largest energy companies, Inertia offers solutions in over 100 utilities nationwide and has saved businesses, including prominent names like Cambridge Trust Bank, Steve Madden, Dunkin, New Balance, Boston Bruins, Boston Celtics, and others, over $100 million in energy costs. In addition, Inertias focus on renewable energy solutions and green technology has helped clients like Cape Cod 5, Colby-Sawyer College, and Steve Madden transition to 100% green energy in multiple states. Backed by a diverse team with over 50 years of combined experience in energy deregulation, the company has become a nationally recognized leader in commercial energy brokerage, supply management, renewable energy solutions, and EV charging technology. In 2024, Inertia Resources achieved its most successful year to date, expanding its services to Maine, Rhode Island, Florida, Georgia, and South Texas. For more information on Inertia Resources, Inc., visit . Related keywords: human resources, entry level recruiting, entry level assistant, marketing, entry level sales, entry level marketing, marketing management, director of sales, director of sales promos, entry level director of sales promotions entry level, entry level distribution sales manager, entry level district sales manager, entry level field rep, sales rep, entry level marketing rep, field representative, field sales engineer, floor supervisor, independent consultant, inside sales, inside sales rep, inside sales representative, international sales account manager, internet sales manager, major, entry level account exec, marketing and sales account executive, marketing account manager, major account rep, major, account representative, manufacturers rep, manufacturers sales representative, marketing research, marketing, medical sales, merchandise manager, national account manager, national sales manager, national sales rep, national sales representative, point of sale supervisor, product sales manager, entry level quote clerk, regional sales manager, entry level sales & marketing, sales & marketing admin, sales & marketing administrator. sales & marketing director, entry level sales & marketing manager, sales account manager, sales administrator, sales analyst, sales and marketing, sales and marketing admin, entry level, sales, marketing, customer service, entry level advertising, clients, sports, , sports marketing, full time, part time, internships, interns, college, sports, restaurant, hospitality, retail, cashier, server, entry level promotional sales, entry level public relations, client relations, clients, advertising, restaurant, mass communications, business administration, recruiter, internships, interns, college graduates, retail, sales, promotional sales, other. marketing, events, entry level promotions, sales, customer service, public relations, retail restaurant, account executive, account exec, account representative, account rep, account manager, account management, sales rep, sales representative, sales exec, sales executive, field sales, ad sales, marketing sales, promotional sales, publishing sales, entry level mortgage sales, loan sales, loan officer, inside sales, outside sales, direct sales, sales professional, sales associate, telemarketing, cold caller, cold calling, salesman, saleswoman, salesperson Marketing, Promotions, Sports, Sales, entry level Customer Service, B2C Energy, Commercial Energy, Merchant Processing, Commercial Telecom, Commercial Energy Flexible work from home options available.

Job Description Image CaptionJOB DESCRIPTION JOB TITLE Executive Assistant REPORTS TO Executive Director CODE STATUS ☐ Exempt ☒Non-exempt DATE 07/21/2025 SUPERVISORY ☐ Yes ☒ No REVISION SUPERVISES N/A ABOUT US: The mission of The Bronx Charter Schools for Better Learning (BBL) provides their students with a solid foundation for academic success, through achievement that exceeds citywide averages and meets or exceeds New York State Standards and national norms in all curriculum areas tested, especially in mathematics and language arts. Our teaching constantly adjusts to the needs of our students, leading to independence, autonomy, responsibility, and a sustained love of learning, all of which contribute directly to high academic achievement. BBL is a dynamic elementary charter school dedicated to providing an exceptional educational experience to students. We are committed to fostering a supportive and engaging learning environment where students thrive academically and socially. POSITION SUMMARY The Executive Assistant will play a critical role in supporting the Executive Director by ensuring efficient operations of the executive office and acting as a key liaison between the Executive Director, internal teams, Board of Trustees, and external stakeholders. This individual must exercise sound judgment, maintain strict confidentiality, and thrive in a fast-paced, mission driven environment. ESSENTIAL FUNCTIONS Executive Support * Manage the Executive Director’s complex calendar, schedule appointments and meetings, and coordinate travel arrangements if applicable. * Prepare materials, agendas, reports, presentations, and follow-up correspondence related to meetings and events. * Maintain and organize the Executive Director’s files and records with a high degree of accuracy and confidentiality. Board of Trustee Liaison: * Serve as the primary point of contact between the Executive Director and the Board of Trustees. * Coordinate logistics for Board meetings, including scheduling, preparing and distributing meeting packets, taking minutes, and ensuring timely follow-up on action items. Communication & Stakeholder Engagement: * Draft and proofread professional correspondence on behalf of the Executive Director. * Facilitate internal and external communications, ensuring messages are delivered clearly, promptly, and with professionalism. * Handle confidential donor, personnel, and organizational information with discretion. Project & Event Coordination: * Manage special projects and initiatives as assigned by the Executive Directors, including cross-departmental events and strategic planning sessions. * Track progress on action items and ensure deadlines are met. * Provide coordination and support for school-wide events, leadership meetings, and community engagement efforts. Administrative Operations: * Support the Executive Director in maintaining smooth departmental operations by assisting with administrative duties and ad hoc requests. * Assist with data entry and donor management systems as needed. OTHER FUNCTIONS Perform other related duties as assigned by the Executive Director. REQUIRED or DESIRED QUALIFICATIONS * Bachelor’s degree preferred. * Minimum of 3 years of administrative experience supporting senior leadership, preferably in a school, non-profit, or mission-driven organization. * Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet tight deadlines. * Excellent verbal and written communication skills. * Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Google Workspace. * Demonstrated discretion and professionalism in handling confidential information. * Strong attention to detail, accuracy, and follow-through. * A proactive, solutions-oriented mindset with the ability to work independently and as part of a team. * Commitment to the mission and values of BBL and a passion for education and student success. CERTIFICATIONS None required. PHYSICAL DEMANDS/WORK ENVIRONMENT This position requires the ability to perform the essential functions of the role, with or without reasonable accommodation. Responsibilities are typically carried out in an office and school environment and may involve: * Traveling between campuses and community locations as needed. * Moving within and between office spaces, including sitting, standing, walking, and climbing stairs for extended periods. * Engaging in verbal communication (e.g., speaking clearly and loudly in meetings or public settings). * Visual and auditory acuity for interacting with students, staff, and technology (e.g., reading screens, hearing conversations or alerts). * Performing tasks that require fine motor skills, such as typing, writing, using office equipment, or operating instructional tools (e.g., whiteboards, projectors). * Occasional bending, stooping, reaching, and lifting of materials (e.g., files, documents, or office supplies). The organization will provide reasonable accommodations to qualified individuals with disabilities to support successful performance of job duties. TRANSPORTATION Must have a valid driver's license and vehicle, and/or access to reliable transportation. The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts, or working conditions. BBL reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities, and position titles as it deems necessary to meet the needs of the business. BBL is an Equal Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. BBL will provide reasonable accommodations to qualified individuals with disabilities to support successful performance of job duties.

Job DescriptionPRIMARY PURPOSE The HR & Executive Assistant plays a critical dual role in supporting both executive leadership and the Human Resources team. This position is responsible for ensuring the smooth coordination of day-to-day operations, acting as a key administrative partner to executives while also supporting HR processes that contribute to a positive employee experience. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with discretion, helping to drive operational efficiency and organizational effectiveness across both functions. ESSENTIAL JOB DUTIES Primarily accountable for specific functions and results. Ranked by descending order of importance. Not exhaustive and subject to change as necessary RANKESSENTIAL FUNCTION DESCRIPTION HR Assistant Duties Approximately 55% • Support recruitment by posting job ads, • Assist with onboarding and offboarding, including preparing new hire paperwork, orientation coordination, and exit interviews., • Maintain accurate employee records, files, and HRIS data entry in compliance with company policies., • Help organize employee engagement activities, recognition programs, and internal communications., • Coordinate training sessions and track completion of compliance courses and learning programs., • Support HR audits and reporting (headcount, turnover, etc.)., • Prepare letters and documents such as employment verifications, contracts, and policy updates., • Collaborate on internal DEI (Diversity, Equity & Inclusion) or wellness initiatives., • Help ensure HR policies and procedures are updated and accessible to staff.Executive Assistant Duties Approximately 40 % • Provide high-level administrative support to members of the corporate leadership team., • Manage incoming and outgoing mail, deliveries, and courier service, • Run basic reports and assist with compiling data for leadership use, • Support executives with ad hoc administrative tasks and general team assistance as needed, • Ensure confidentiality and professionalism in all matters, • Assist with calendar coordinationAdditional Responsibilities Approximately 5 % • .Additional responsibilities as needed LICENSES & CERTIFICATESN/A – No licenses or certifications required. EDUCATION, COMPETENCIES & EXPERIENCE, • 2+ years of experience in an administrative or HR support role., • Strong organizational and multitasking skills., • High level of discretion and confidentiality., • Proficient in Microsoft Office and HR software/tools., • Excellent verbal and written communication. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ModernMD makes hiring decisions based solely on qualifications, merit, and business needs at the time.EMPLOYEE ACKNOWLEDGEMENTI have reviewed this job description and understand all my job duties and responsibilities. I am able to perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of my location or department without it being specifically included in the job description. If I have any questions about job duties not specified in this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the Human Resources staff. I further understand that future performance evaluations and merit increases to my pay are based on my ability to perform the duties and responsibilities outline in this job description to the satisfaction of my immediate supervisor. Powered by JazzHR CgDGyEqJxg

Job Description JOB-36585 Job Title: Administrative Assistant Location: Woodridge, NJ Work Arrangement: Fully Onsite Reports To: Director of Sales & Marketing and President Salary Range: $75,000 - $90,000 (commensurate with experience, flexible) Hours: Monday Friday, 7:00 AM 4:00 PM (1-hour lunch at 11:00 AM) About the Role We are seeking a highly capable Administrative Assistant to provide critical support to our executive team. This position is ideal for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys a mix of routine administrative work and higher-level tasks. While some duties are fundamental administrative responsibilities, this role also offers the opportunity to take on more complex projects and contribute meaningfully to the teams efficiency. Key Responsibilities Manage front desk operations, including answering phones, greeting visitors, and handling deliveries. Maintain and update ERP system data. Future projects and responsibilities may include tasks such as weekly updates to Cheese Block Market Pricing. Assist with digitizing and scanning documents, ensuring proper filing and accessibility. Support executives with ad-hoc administrative tasks and data entry in Salesforce and Tableau. Coordinate travel arrangements, including hotel bookings. Generate and enter sales reports on behalf of the sales team while they are on the road. Assist with financial audits by organizing documentation for review. Perform additional administrative tasks as assigned to improve workflow efficiency. What Were Looking For Experience: At least 5+ years of experience in an administrative support role; experience supporting executives is a plus. Skills: Strong proficiency in Microsoft Excel, CRM systems (Salesforce preferred), and ERP platforms. Work Ethic: Punctuality and reliability are essential. The position requires strict adherence to a 7:00 AM start time. Communication: Must be fluent in English, with strong verbal and written communication skills to collaborate effectively with the sales team. Personality: Even-tempered and adaptable, capable of handling shifting priorities without becoming flustered. Problem-Solving: Ability to take on additional responsibilities and proactively find solutions to administrative challenges. Compensation & Benefits Competitive salary ($75K-$90K, depending on experience). Potential for discretionary bonuses. Vacation: 10 days to start, with flexibility for additional time based on tenure. Standard benefits package (to be discussed during the hiring process).

Job Description If you're looking to grow your career at a company where creativity meets legacy, ABRAMS is the place for you. As a trailblazer in illustrated publishing since 1949, ABRAMS continues to set the standard for beautifully crafted books across art, design, culture, and children’s literature. We’re looking for a Sales Assistant, Special Markets to join our team. Abrams Books has an exciting opportunity for a highly motivated individual to join our Special Markets Sales team as a Sales Assistant. The Sales Assistant role serves as an entry-level position within Abrams’ sales division, offering the right candidate an incredible introduction to the publishing profession. In this role you will perform sales and administrative support duties for the Executive Director of Special Sales and collaborate with the sales team on a variety of projects. The ideal candidate should possess strong organizational and time-management skills, be curious and eager to learn, and thrive in a fast-paced environment. This position is a union role represented by UAW Local 2110 and is subject to the terms of the Collective Bargaining Agreement. What you’d be doing: • Assist with administrative support for the commissioned gift rep sales force, including processing monthly commissions, overseeing sales lead distribution, gift show preparation, and general sales reporting, • Assist with preparation and delivery of seasonal presentations, • Process and track purchase orders, sample orders and custom work orders, • Assist with administrative support for the National Accounts Sales Rep, • Oversee book ordering and order processing of author event orders and author orders, • Assist in preparation of weekly tracking reports, • Build and maintain strong relationships with stakeholders across internal departments, • Prepare and present titles to accounts on a seasonal or as-needed basis, • Assist Executive Director, Special Markets on projects as assigned We’re looking for someone who has: • 1 year of experience in sales, customer service, marketing, bookselling, or retail merchandising, • Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, and comfort in learning new applications and proprietary in-house systems, • Excellent written and verbal communication skills, including presentation skills, with a strong attention to detail and timely follow-up, • Dedicated to providing exceptional customer service to key stakeholders, • Candidate must possess excellent time management skills, • Candidate must have a strong attention to detail and the ability to handle multiple projects at once, • Thrives in a collaborative and fast-paced environment Hybrid: This position is in New York, NY and follows a hybrid work schedule, requiring in-office presence three days per week. The base salary range for this position is ($40,000-$45,000) per year. The final offer will be determined based on factors such as experience, skills, and qualifications. What We Offer: • Generous paid holidays and Summer Fridays., • Company-paid time off during Christmas week., • Comprehensive health benefits, including short-term and long-term disability., • Retirement savings (401k) and life insurance., • Paid time off and professional development opportunities. About ABRAMS Founded in 1949 as the first U.S. publisher to specialize in art and illustrated books, ABRAMS has a long-standing reputation for publishing visually stunning, critically acclaimed, and bestselling works. Today, ABRAMS continues to lead in the creation and distribution of high-quality books across a wide range of categories—including art, photography, design, fashion, entertainment, cooking, craft, and popular culture—as well as award-winning children’s and young adult titles under imprints such as Abrams Books for Young Readers, Amulet Books, and Abrams Appleseed. Headquartered in the creative heart of New York City, ABRAMS is home to a passionate team of editors, designers, marketers, and publishing professionals who bring bold ideas to life in collaboration with celebrated authors, artists, chefs, photographers, and cultural icons. Our books are distributed globally and have helped shape conversations in classrooms, kitchens, museums, and living rooms around the world. ABRAMS is deeply committed to diversity, equity, and inclusion—both in the stories we publish and in the culture we foster. Through programs like the ABRAMS Amplify Award, we uplift and support underrepresented voices in children’s publishing. Internally, we promote inclusive hiring practices and an environment where employees of all identities, backgrounds, and lived experiences are encouraged to bring their full selves to work. At ABRAMS, creativity, integrity, and collaboration are the foundation of everything we do. If you’re inspired by books that make a difference and want to be part of a team that values art, impact, and inclusion, we invite you to join us. Learn more at abramsbooks.com.

Job DescriptionSalary: Marino is seeking an Assistant Account Executive to play a key supporting role on integrated account teams, helping to drive results for a diverse range of clients within our Real Estate & Property Innovation group. This entry-level role is ideal for someone with a passion for communications, strong organizational skills, and a desire to grow in a fast-paced, collaborative environment. In addition to supporting core PR and media relations activities, the AAE will help serve as connective tissue across departments, ensuring smooth collaboration between our Creative Studio and Business Intelligence teams to bring strategic, well-executed campaigns to life. Responsibilities • Account & Project Management, • Track deliverables and ensure internal and external deadlines are met across multiple client accounts, • Draft and circulate meeting agendas and recaps, • Coordinate scheduling and provide general account administrative support, • Begin liaising with clients on day-to-day action items with support from senior team members, • Help facilitate cross-functional communication between PR, Creative, and Intelligence teams to support integrated deliverables, • Media Relations, • Monitor and compile client coverage; distribute internally and externally as directed, • Manage the clipping process and create clip reports or books as needed, • Build and maintain media lists tailored to client sectors and goals, • Assist in managing editorial calendars and speaking opportunity trackers, • Begin supporting outreach efforts, including pitching under supervision and managing media requests, • Start cultivating relationships with relevant reporters, • Writing & Content Creation, • Draft media materials including press releases, pitch notes, bios, and talking points, • Support content development for social media and assist in community engagement, • Contribute ideas for creative storytelling and campaign messaging, • Social Media, • Draft compelling social media copy tailored to platform best practices and client voice, • Assist in executing social media strategies across LinkedIn, Instagram, and other platforms, • Help source or coordinate visual content (photos, graphics, video clips) with the Creative Studio, • Monitor client social channels for engagement opportunities, trends, and community management needs, • Track performance metrics and contribute to regular social media reporting, • Research & Industry Knowledge, • Conduct desktop research to support campaign strategy, competitor analysis, and media outreach, • Stay current on client industries and relevant trends through trade publications and news monitoring, • Strategy & Reporting, • Assist in pulling data and insights for client reporting and presentations, • Participate in brainstorms and contribute ideas for media angles, activations, and campaigns, • Professional Development, • Work with your manager to set growth goals and track professional development, • Take initiative to learn new tools, platforms, and media relations best practices, • Team Marino, • Bring a positive, team-first attitude to the agency, • Support company-wide initiatives, trainings, and team culture, • Maintain a respectful and solutions-oriented approach with colleagues, clients, and partners Qualifications • 01 years of experience in PR, communications, or media (internships count!), • Exceptional writing and organizational skills, • Interest in media, storytelling, and real estate, business, or emerging industries, • Eagerness to learn and collaborate across teams, • Experience with tools like Meltwater, Cision, Muck Rack, and social media platforms is a plus

Local candidates only! Job Title: Executive Assistant Work Location: 1585 Broadway New York NY USA 10036 Pay Rate: $30/hr on W2 (no benefits) Period 08/07/2025 to 02/06/2026 Description: Role is 5 days a week in office. There is no opportunity for remote working. Summary of Primary Role Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support. Key Internal/External Contacts Daily interaction with all levels of management and professionals throughout Morgan Stanley. Primary Responsibilities Administrative Support • Perform Reception duties on IBD Management floor, meeting and greeting visitors, when needed, • Reserve conference rooms, • Coordinating and reserving Visitor Office Space, • Coordination of incoming and outgoing deliveries and packages, • Serve as floor fire wardens, • Back up basic administrative functions, • Projects as required Expense Management • Process invoices through SMAART system, • Process and approve Ariba orders for office supplies, business cards, stationery, etc. Provide backup support when needed for maintenance/facility requests • Submit request tickets to assist Office Services Manager with: o Office cleaning/spills o Ladies/Men’s Room tickets (i.e., bathroom clogs, un-kept stalls, etc.) o Pantry Requests (i.e., broken ice machine, refrigerator defrost, broken vending machine/coffee machine) o Garbage pickup/Confidential Waste bin deliveries o Light bulb replacement o Replacement Office/Desk/Filing cabinet keys o Air conditioning/heating adjustments o Mechanical issues (i.e., air vent malfunctions) o Headset, webcam, speaker puck installations when requested • Assist with onboarding new hires and transferred employees, • Oversee headset, webcam, speaker puck inventory, • Stock new hire desks with basic office supplies and ensures workstation and telephone are connected, • Assist with coordination of packing and shipping termed employees personal items, • Clean Desk Champion - Coordinating with Building Services to have termed employee’s desks deep cleaned upon leaving, • Update and maintain floorplans, • Office Nameplate replacements/updates, • Espace/Manhattan seating updates, • Assist Office Services Manager with physical move coordination, which could require working an occasional weekend, or working overtime on a weekday, • Process Market Data requests Technical Skills: Microsoft Office Applications helpful Skills: Excellent communication, writing, judgment, and problem–solving skills, strong attention to detail, solid organization/time management, enthusiastic, positive team player who is willing to help out and who works well with colleagues, ability to work in a face-paced environment and handle multiple tasks concurrently, flexible to taking on additional tasks as department grows or changes.

Job Description Are you looking into a construction project management career? Dickinson Cameron Construction has a great entry level position as an entry level Estimating Assistant for our New York office!!! The Project Assistant (PA) facilitates the administration paperwork and timely operation of all the moving parts of the project bidding team. As well as working in entry level tasks with the project coordination team. The PA is the point of contact for all bids in progress and are tasked with following established procedures to keep the department organized and ahead of schedule. The Project Assistant works directly with the bid team and project coordination team. Commitment and Flexibility are crucial, as deadlines and requirements are often subject to change, depending on project needs. Qualifications/Skills: • Minimum 1-2 years of work experience with a commercial general contractor/construction manager, preferred., • Minimum 2+ years of administrative work experience., • PC proficiency is essential with Microsoft Office and a strong working knowledge of Excel, • Basic knowledge with reading construction plans preferred but not required, • Bachelor’s Degree in construction or related field, a plus, • Ability to be highly organized, meticulous & ability to prioritize multiple tasks at once through to completion, • SharePoint experience is a plus, • Using subcontractor bid list as a guide, make calls to subcontractors nationwide to ensure receipt of our bid invitation, solicit interest, secure commitments to bid, and lock down qualified proposals. NOTE: Phone calls are a sizable portion of the job and are critical to success in the position. You will be expected to make an average of forty daily calls or more per day during busy bid season, • Participate in task rotation to gain skills in bid scoping, learn to read blue print, work in teams., • Organize paperwork for subcontract change orders and update information about change orders to the computer system., • Ensures bids are organized within project and sufficient trade coverage exists for all proposals; every scope has a sub-contractor’s bid., • Use effective people skills to build subcontractor trust and rapport through phone and email communication., • Send bid RFIs and distribute corresponding RFI responses to bid team and relevant subcontractors & suppliers., • Follow Bid Roadmap to coordinate bid process from receipt of RFP to submission of bid deliverable to client, • Receive trade list and use it to generate subcontractor bid list in BidMail, • Download bid documents and construction drawings and specifications to office network drive and file correctly., • Explain bid documents and other relevant sources to draft formal ITBs and distribute to subcontractors and suppliers, • Upload pertinent bid documents and construction drawings to BidMail plan room., • Leave detailed notes in BidMail, and update subcontractor contact info and bid-specific information accordingly., • Coordinates superintendent transportation and housing is set up and within budget., • Ensure Superintendent returns and sends all documentation kept at the site (i.e., inspection reports, permit cards, signed punch-lists) back to the Project Coordinator to include in the Closeout file., • Works with project coordinators during the close out process - completes and organizes closeout tasks (punch list, certificate of occupancy, warranties, operations, and maintenance manuals) accurately., • Organize invoices/ Fill out credit card authorization forms., • Requests current mall rules and regulations are obtained prior to bid (when applicable) or prior to possession of the job site., • Order posters for the worksite or any other items needed until it is delivered, • Able to navigate unfamiliar, remote construction markets, and convert emails and phone calls, • Succinct, clear, and effective communication style, • Deadline aware, process driven, and purposeful, • Collaborator and flexibility to work in multiple tasks with different teams

Administrative/HR Assistant - Entry Level Management. Minimum 2 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a plus.

Job DescriptionWelcome to Drive! We have recently taken on a new client in our NYC location and are looking to build 2-3 marketing teams around top performers. While this starts as an entry level role, we are looking for longevity. We would like to internally train a few select candidates from an assistant role to a managing director position within the span of a year. It may seems fast, but this is the speed our clients are looking to grow and we have never backed down from a challenge yet. Our ideal candidate:• Passionate about the causes we represent• Puts integrity above all else• Great team player• Comfortable communicating with all different demographics• Excited to take on leadership responsibilities• Able to be competitive, but not cut throat• Not scared of a challenge• Is local or can be in NYC within 2-3 weeks Responsibilities include:• Set up and executive marketing presentations on behalf of our clients• Provide daily feedback to team lead and weekly feedback to the account manager, covering all KPIs required• Site relationship management• Travel for networking events once every 2-3 months• Conduct monthly presentations to other team members to check in on progress• Keep up up date with client initiatives• Prepare market research prior to any new events• Suggest additional sources of revenue We are new to NYC and looking to build a strong foundation we can grow from. All of our employees receive paid training, are offered a base salary with the opportunity to earn bonuses and benefits after 90 days. We are looking to fill this role immediately so we will be prioritizing candidates in the local area who can come in for in person interviews. Please apply ASAP!

Job Description Rising Ground’s is seeking an experienced Administrative Assistant to provide comprehensive administrative support to the Real Estate and Infrastructure Operations Department. Responsibilities 1.Receive and process travel arrangements, including booking hotels, airfare, and trains. • Track and reconcile expenses in accordance with organizational guidelines and requirements., • Utilize agency software to process travel arrangements as needed. 2. Fleet Management • Process and pay vehicle violations for NYC and Yonkers, including completing credit card forms for each transaction., • Maintain the GPS violation log, confirming drivers for violations monthly., • Assign gas pins and tokens to drivers., • Maintenance Gas cards – replace upon request, • Process and submit invoices -Enterprise, mechanics, WEX, Samsara, parking garages 3. GRM Storage Management • Creating systems of management, locating and the upkeep of files, • Categorizing and maintaining physical and digital files, • Request fulfillment or specific records, • Invoice verification and payment 4. Receive and process purchase requests for program needs and reconcile receipts., 5. MIS – Assist and provide support for the following • Coordinate the distribution of Rising Ground sponsored cell phones & laptops., • Assist in initiation, coordination, distribution and tracking of Purchase Requisitions for technology, • Assist in managing the inventory of all the hardware that is assigned to Rising Ground Staff. 6. Receive and organize all invoices managed by the REIO and ensure they are submitted for signature and payment to our Accounts Payable department., 7. Must be willing to travel to the different program sites, NYC and Yonkers locations, 8. Execute projects at the direction of the Operations Supervisors, Operations Manager, and/or the Vice President, Real Estate & Infrastructure Operations, 9. Serve in an entry-level customer service role, train staff in intake and document management procedures, and act as a liaison between departments Qualifications • High School Diploma or GED, • Experience working with organizational leadership and executives in an administrative capacity, • Advanced proficiency in Microsoft Office Suite, • Proficiency in MS Outlook for email correspondence and scheduling, • Demonstrated proactive approach to problem-solving with solid and independent decision-making capability, • A professional demeanor and ability to work at an executive level of the organization, • Ability to communicate across a large global organization, • Strong work ethic and ability to respect the confidentiality of certain work items, • Ability to prioritize work and be flexible to thrive in a fast-paced environment, • Comfortable with Fiscal financial procedures, budgets and general quantitative analysis Supervisory Responsibility: No Work Environment: Corporate Office based; 1 remote day bi-weekly Position Type/Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday in our Headquarters at 1333 Broadway office in Midtown Manhattan. 9am – 5:00pm.

Job DescriptionDescription: Controlled Combustion is the leading heating contractor in NYC. We serve a variety of industries, including luxury apartments, hospitals, universities, and more. With over 150 employees, our team is as diverse as the services we offer. We’re looking for a creative Administrative Assistant. The position requires a variety of administrative and social media responsibilities. The Administrative Assistant will work closely with the Vice President and assisting with day-to-day administrative support. The successful candidate will have a demonstrated track record of success in administrative work with some social media experience; will have outstanding communication and organization skills; and have the ability to work autonomously in a fast-paced environment. Please note that this position is strictly in-office with occasional field work. Hybrid or remote is not available for this position. Employee will be expected to commute to our Bronx office on a daily basis. Responsibilities • Respond to and screen calls, e-mails, and requests of Vice President., • Maintain organised files, both physical and digital., • Data entry and record maintenance; ensure accurate and up-to-date information in databases and spreadsheets., • Coordinate meetings, appointments, and travel arrangements for staff., • Prepare documents and reports; assist with the creation of presentations, memos, and other business documents., • Assist with special projects, providing support for various tasks as needed by the office or specific departments., • Assist with the planning and execution of office social events or meetings., • Operate office equipment, including copiers, printers, shredders, and other basic office machines., • Create visually appealing content for social media platforms (LinkedIn, Instagram, Facebook), • Make site visits and attend company events to capture photos and videos of work, equipment, training sessions, etc. Benefits: • 401(k), • Dental insurance, • Health insurance, • Health savings account, • Paid time off, • Vision insurance Schedule: • 8-hour shift, • Monday to Friday Experience: • Canva: 1 year (Preferred), • Adobe: 1 year (Preferred), • Microsoft Office: 1 year (Preferred) Shift availability: • Day Shift (Required) Ability to Commute: • Bronx, NY 10458 (Required) Work Location: In person Requirements: Qualifications / Skills: • Sound planning and organizational abilities, • Proactive with ability to self-manage and work autonomously., • Ability to manage multiple projects and tasks simultaneously with different deadlines., • Dependable, punctual, detail-oriented, independent problem solver with excellent follow-up skills, • Proficient in Canva is a must; proficient in Adobe Create Cloud products is a plus., • Proficient computer skills, including MS Office, Excel, PowerPoint, Outlook, virtual meeting platforms, • Strong desire to learn a new industry and new concepts, • Ability to successfully navigate scheduling and analytical tools, • Effective written and verbal communication, • Punctual, organized, self-motivated, detail-oriented, and flexible, • Maintain a level of professionalism even in a relaxed environment Minimum Education and Work Experience: • High school diploma (or equivalent) required, • Experience in social media marketing for a business preferred (not personal accounts), • Demonstrated track record of success in providing executive administrative support, • Graphic design or photo/video editing experience a plus, • Experience in the heating, oil and gas, HVAC, or construction industries a plus

Vivacity Management is looking for an entry level office sales assistant to join our team in our. Facilitate executive-level operations. Book travel, submit expense reports and send communications for high-level staff as needed.

Office Of Administrative Hearings:.

Executive Assistant supporting Director-level or above, or equivalent corporate administrative experience. Manage heavy executive calendars, coordinating internal meetings across multiple time zones and liaising with other executive offices. Support special projects as assigned and provide coverage

This entry level sales position is a great fit for someone who is looking for part time or a flexible work opportunity. People who have done well with us in the past have had experience in retail, fast food, cashier, administrative assistant, landscaping, and in just about any field you can imagine.

The Executive Chamber is seeking a highly motivated and experienced attorney to serve as the Assistant Counsel for Labor. The Assistant Counsel serves under the general supervision of the Counsel to the Governor and Deputy Counsels and will act as liaison to state agencies in the labor portfolio and

The Executive Administrative Assistant provides support to a Chobani Executive. Provide executive, administrative, and analytical support to the Executive to ensure timely and effective communications between the Executive and team members. Executive Assistant to Chief Impact Officer.

Position: Legal Executive Assistant. Aid executive in preparing for meetings. Responding to emails and document requests on behalf of executives.

Reporting to the Executive Director of Strategic Planning and Operations, the Executive Assistant will provide support for scheduling, meeting coordination, task management, and administration for the Chief Equity Officer and Deputy Commissioner. In the position, the Executive Assistant will indepen

Executive Assistant to Business Development Team. You’ll be the right hand to executives, helping them stay on top of their fast-moving calendars, coordinating complex travel, managing expenses, and jumping in to support office or recruiting-related needs as they come up. Partner with the Office M

We're creating something big for babies.Come join our team at one of our locations across the US: New York City, Pennsylvania, Iowa, and Oregon.Fully paid medical, dental, and vision insurance for all employees.Flexible paid time off for vacation and sick days.Available to all employees to help cove

Entry-level Assistant District Attorneys receive comprehensive training and gain courtroom experience handling meaningful cases early in their careers. We have a range of open positions that reflect the breadth of our practice and are seeking candidates with varied interests, experience levels, and

Conduct regular meetings and QBRs with both the technical and executive customer teams. Support, R&D) to drive positive customer outcomes and company-level progress via strategic initiatives. Excellent verbal and written communication skills, with experience presenting technical information to C-lev

The Executive Assistant plays a key role in supporting the Principal, maintaining client satisfaction, coordinating team responsibilities, and ensuring that all administrative and operational functions run smoothly. We are looking for someone with ideally 5+ years of experience in an administrative,

Excellent presentation skills to executives & individual contributors. Wage ranges are based on various factors including the labor market, job type, and job level. Exact salary offers will be determined by factors such as the candidate's subject knowledge, skill level, qualifications, experience, a

Commercial Lines Account Manager.Property and Casualty Insurance Industry.Responsible for preparing submissions and proposals, negotiating price and coverage details with underwriters, premium financing, reviewing policies and endorsements, processing coverage changes, answering client questions, is

Foster new relationships through outbound efforts and establish positive relationships with senior executives and decision-makers. Ability to develop senior-level relationships quickly and effectively to build groundswell within a company.

Demonstrate a high level of accuracy, even under pressure.

You build client trust and effectively manage junior to mid-level relationships. Establish and build relationships internally and with junior & mid-level clients. Assist with project management/workflow system data entry and reporting.

Our client is seeking a Executive Assistant to join their team! This position is located in New York, New York.

Executive presence with proven ability to engage with VP+ and C-suite executives. Executive, Strategic Accounts (SAE). This position will be responsible for driving executive engagement, selling solutions and delivering substantial growth in software and services bookings, with both new and expansio

Are you a highly motivated Executive and Personal Assistant who possesses the ability and desire to support a highly successful entrepreneur whose achievements have generated the need to hire a talented professional to assist with a variety of administrative and other related tasks?. Title: Executiv

Responsible for CPC's social presence across Facebook, Instagram, LinkedIn, and more, and encourage consistently high levels of traffic and engagement. Create, curate and schedule social content to drive engagement in collaboration with the Assistant Director. The Variable Hour-Digital Content Offic

Executive Assistant experience within financial services. This is an exciting Executive Assistant role that will support senior leadership and oversee office operations.

New York Tech's College of Arts & Sciences / Biological & Chemical Sciences is currently seeking an Administrative Assistant at the New York City campus.

We are currently looking for individuals to fulfill Part-Time and Full-Time Executive Assistant positions.

One of the world's leading universities, Columbia University Athletics offers elite-level student-athletes the ability to compete for and win Ivy League titles and NCAA Championships. Columbia Athletics has positioned itself with elite-level coaches and top-notch facilities in the Campbell Sports Co

The New York State Executive Chamber seeks a highly motivated individual to serve as Assistant Secretary for Labor and Workforce. The Assistant Secretary will report to the Deputy Secretary for Economic Development and Workforce and will work in close coordination with one or more other Assistant Se

The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world.How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers - and sets a new standard for global reach, accuracy, and transparency.We

Conduct daily street-level solicitation of businesses to promote and sell waste and recycling services.

Build consensus and develop relationships at multiple levels: executive sponsors, decision-makers, influencers. As a Strategic Account Executive you will:.

Executive Personal Assistant to Principal, High-End Boutique Fashion Company, New York, New York /Hybrid. Our client, the entrepreneurial HNW CEO of a high-end fashion company—essentially a well-funded start-up—is seeking a proactive, detail-oriented, and highly organized Executive Personal Assi

Individually manage entire sales-cycles for adding on Data Breach Response, including leading product demos, department presentations, and negotiating terms and understanding associated legal and business risks (includes presenting multiyear agreements to C-level executives). The Account Executive,

Reality based production company in Manhattan is seeking an Executive Assistant to the CEO. The ideal candidate will have previous executive or administrative assistant experience and be able to handle phones and heavy email flow, coordinate multiple calendars, and manage other office tasks across m

Our team is comprised of Sales Executives, Software Engineers, Data Analysts, Ad Operations, Marketing Professionals, Product Managers and more.

Develop and maintain business relationships and interact with a diverse variety of high-profile individuals and all levels of management.

Computer skills, including Windows-based applications, and the ability to work within Salesforce and sales order entry and CRM platforms.

Medical Receptionist-Adult Primary Care.Foster Avenue Brooklyn, NY 11230.Monday, Tuesday: 1:00 PM-9:00 PM.Thursday: 1:00 PM-Closing (~9:00 PM).Premium Health is looking for outstanding candidates for the Medical Receptionist position at our Internal Medicine practice.Premium Health, located in the h

Partner with other senior level team members in Product, and Engineering as needed to troubleshoot and resolve customer incidents.

Position Overview/Responsibilities for the Executive Floater Assistant:. Assist executives with a wide range of administrative and executive support-related tasks in a timely manner with high performance. Required Skills for Executive Floater Assistant:.

Experience in building executive relationships with multiple-named accounts while providing insight and strategy around how Services-Led customers go-to-market, mapping our solutions to our client's customers. You are self-starter with that will build executive relationships, articulate Cisco's prod

This is a full-time hybrid role for an Executive Assistant with CRM knowledge and Inside Sales chops at vdiscovery. Experience in an executive assistant, customer service, or administrative role.

Executive presence with proven ability to engage with VP+ and C-suite executives. This position will be responsible for driving executive engagement, selling solutions and delivering substantial growth in software and services bookings, with both new and expansion customers. Build and maintain relat

Our client, a boutique beauty brand, is seeking an executive assistant to support their CEO and Founder.

Account Executive, Managed IT and Security Services -VIRTUAL. Account Executive, Managed IT & Security Services. Account Executive, Managed IT & Security Services, you'll be at the forefront of our growth in the IT & Security services space.

Personal/Executive/Studio Assistant to support. Executive Calendar Management:. You’ve got experience supporting high-level individuals, and you’ve learned what works for you—what you’re great at, and what energizes you.

Wage ranges are based on various factors including the labor market, job type, and job level. Exact salary offers will be determined by factors such as the candidate's subject knowledge, skill level, qualifications, experience, and geographic location. Excellent presentation skills to executives & i

We are currently looking for individuals to fulfill Part-Time and Full-Time Executive Assistant positions.

Are you a master of orchestration with a passion for communication? We're looking for a sharp, proactive, and detail-orientedExecutive Assistantto support the EVP, Head of Communications and Office of the CEO in a role that blends executive support with strategic communications coordination. Executi

Ensures customer satisfaction by providing an exemplary level of service by working closely with other center personnel to coordinate efforts to prevent and resolve customer problems.

Partner with other senior level team members in Product, and Engineering as needed to troubleshoot and resolve customer incidents.

Office Manager / Executive Assistant. We are seeking a highly organized and professional Office Manager / Executive Assistant to join our dynamic team. Minimum 2 years of executive assistant experience.

As a Hybrid Mesh Firewall Hyperspecialist Account Executive, you will be responsible for identifying, growing and carrying out Network Security opportunities in US Commercial Mid Market. Consistent record of handling relationships and influencing account managers, specialists, channels and C-level r

Upper East Side private elementary school is seeking an Executive Assistant to Support the Head of School. This is a mid-level position and will require staff to be on-site during the school year.

Strong communication skills with the ability to speak with C-level clients.

We are currently looking for individuals to fulfill Part-Time and Full-Time Executive Assistant positions.

A validated Enterprise Account Executive contributor to join our multifaceted Enterprise Accounts segment driving sales in the Eastern Seaboard territory at the Enterprise level.

Conduct daily street-level solicitation of businesses to promote and sell waste services.

Develop and foster strong customer connections with executive stakeholders across multiple business units and levels within an organization. Experience developing and communicating executive-level materials. The Strategic Account Executive (Automotive + Robotics) will report to the Director of GTM f

As the Executive Assistant to the. Minimum of 5 years of relevant experience working with and supporting an executive office team. You get things done by engaging in high level teamwork and flexing your interpersonal skills.

The Account Executive will work alongside their manager to ensure effective client service and account management. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market consi

Mandarin Speaking - Executive Personal Assistant to Founder & Principal of growing Family Office / Investment Firm.

The Junior Account Executive will assist and support the operations of the Account Management team, specifically the Account Executives, Senior AE's, and Supervisors on a day to day basis. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual

The Executive Assistant will act as a strategic partner to the Chairman and CEO, providing comprehensive administrative support and ensuring the smooth operation of executive-level activities. This is a unique opportunity for an experienced Executive Assistant to work alongside a global CEO in a tru

Develop and maintain relationships with sales delivery team members including Regional Managing Directors and field Sales Executives. Proven track record of B2B solution selling with demonstrated ability to sell to all levels of management up to, and including, the C-suite.

Execute and ensure an efficient workflow for Office Services requests, process invoices, and provide entry-level administrative backup support. Daily interaction with all levels of management and professionals throughout Morgan Stanley.

This position will be responsible for sales account maintenance, provide technical and administrative product information, performs daily clerical and office maintenance tasks, such as typing correspondence, coordinating, data entry, quotations and process documents. Experience in data entry with st

Executive Assistant, Personal Assistant, or Chief of Staff-type role.

Computer skills, including Windows-based applications, and the ability to work within Salesforce and sales order entry and CRM platforms.

An experienced Executive Assistant with a proven track record of successfully supporting C-Suite executives, particularly in dynamic, high-profile environments (client or investor-driven organizations are a plus!). Executive Assistant to CEO, Non-Profit, Manhattan (Inwood borough), NY. You'll join a

Demonstrated ability to build and sustain client relationships at multiple organizational levels.

Our client, a global consumer goods company, is hiring an Executive Assistant to join their team in New York City on a hybrid schedule (4 days in office). Act as point of contact ensuring clear and effective communication across all levels of the organization. President, CEO, or Executive Committee

The Admin Assistant will play an integral role in providing clinical and administrative support to our patients and providers across multiple practice locations by managing schedules, triaging calls/messages, and performing and gathering pre-authorizations and referrals for medications and services.

High-profile hedge fund located in Midtown, Manhattan is seeking to hire a Temporary (possible TTP) Executive Assistant to join a close-knit, collaborative team. They value people who treat every request-big or small-with the same level of dedication, and who enjoy being part of a team that genuinel

Argo Group International Holdings, Inc.American National, US based specialty P&C companies, (together known as BP&C, Inc.Brookfield Wealth Solutions, Ltd.BWS"), a New York and Toronto-listed public company.BWS is a leading wealth solutions provider, focused on securing the financial futures of indiv

Excellent interpersonal skills, adept at conflict resolution, successful at working at all levels of the organization, able to coach at all levels of the organization. A leading nonprofit organization based in Union County, New Jersey is seeking an experienced Executive Assistant to join their team

Partner with other senior level team members in Product, and Engineering as needed to troubleshoot and resolve customer incidents.

The New York State Executive Chamber is seeking a highly motivated individual to serve as Assistant Secretary for Agriculture. Assistant Secretary for Agriculture. The Assistant Secretary will be part of a team reporting to the Deputy Secretary, charged with implementing the Governor’s agriculture

Are you looking to Optimize your life? Start your exciting path to a rewarding career today!.We are Optimum, a leader in the fast-paced world of connectivity, and we're on the hunt for enthusiastic professionals to join our team! We understand that connectivity isn't just a luxury anymore - it's a n

Young CEO of major fashion brand seeks highly skilled Executive Assistant to provide him with comprehensive support for his fast-paced life that involves multiple responsibilities. Minimum 8 years Executive Assistant experience. Minimum 3 years Executive Assistant to CEO experience.

Job Type: Officer of Administration.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training.The above hiring range represents the Universit

We are currently looking for individuals to fulfill Part-Time and Full-Time Administrative Assistant Jobs.

Partner with other senior level team members in Product, and Engineering as needed to troubleshoot and resolve customer incidents.

Admin/Office Manager or Executive Assistant/Office Manager role preferred. Our client, a well know beauty brand, is seeking a Temporary Office Manager/Administrative Assistant for their Midtown office.

Excellent communication and interpersonal skills: Ability to build relationships at all levels of the customer organization.

We are currently looking for individuals to fulfill Part-Time and Full-Time Administrative Assistant Jobs.

RAPP New York is looking for an Assistant Account Executive to join our award-winning Account Leadership team. The Assistant Account Executive helps assist in managing the internal workflow for CRM and email/direct mail/digital development projects, collaborates with creative and technical teams, in

We are currently looking for individuals to fulfill Part-Time and Full-Time Administrative Assistant Jobs.

As a part of daily operations, Account Development Executives regularly visit agents within the assigned territory. Account Development Executive - Bilingual (English/Spanish) - NJ/PA. Does playing a role in business growth with existing accounts sound exciting to you? Would you like to work for a

Gotham Technology Group is seeking a highly organized, detail-oriented, proactive administrator to support our executive and legal functions. This role supports executive operations ensuring smooth scheduling, communication, and manages legal documentation and processes. Provide administrative suppo

Our Strategic Account Executives will prospect, qualify, pursue and close opportunities in the assigned Fortune 50 accounts, using key enterprise sales strategies including: Developing trusted advisor level relationships with senior executives and other important decision makers and influencers. Dem

Our client, in the food and beverage CPG space, is hiring multiple.Customer Service Representatives.This is a great opportunity to join a fast-paced, collaborative team environment while helping customers during peak operations.Shopify experience is required.Customer Service Representatives – Seas

The Trade Desk is changing the way global brands and their agencies advertise to audiences around the world.How? With a media buying platform that helps brands deliver a more insightful and relevant ad experience for consumers - and sets a new standard for global reach, accuracy, and transparency.We

The Executive Administrative Assistant provides support to a Chobani Executive. Provide executive, administrative, and analytical support to the Executive to ensure timely and effective communications between the Executive and team members. Executive Assistant To Chief Impact Officer.

Proven ability to build and sustain strong client relationships at a strategic level.

Monitor office supply levels and reorder as necessary. Previous experience in an office assistant, front desk, or administrative support role preferred.

Individually manage entire sales-cycles for adding on Data Breach Response, including leading product demos, department presentations, and negotiating terms and understanding associated legal and business risks (includes presenting multiyear agreements to C-level executives). Build and deepen execut

Your responsibilities include: - Respond to applicants, owners, and members of the general public promptly and courteously in person, by telephone, and by electronic means, supporting 421-a and other housing programs providing important community benefits; - Field inquiries to the C&E team's general

The Executive Assistant provides high-level administrative support to the CEO and Transformation Leader and reports directly to the CEO of Equiniti. Ability to plan, coordinate, facilitate, manage, and execute executive-level meeting support for both remote and in-person meetings including materials

Unquestionable integrity and a commitment to maintaining the highest level of confidentiality. Assistant To The Global Head Of The Office Of Regulatory Relations. The Office of Regulatory Relations is seeking an exceptionally organized, proactive, and detail-oriented assistant supporting the global

Conduct high level qualification conversations with Senior Executives in target accounts.