Financial administrator jobs in Union City, New Jersey - Page 3Create job alerts

Job Description Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Leave Administrator to join the Human Resources Department. The Leave Administrator will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life. Reporting to the Director of Human Resources Operations, the Leave Administrator will be responsible for overseeing benefits programs that include but are not limited to administration of all benefits and retirement programs including medical, dental, vision, life insurance, disability, and retirement, leave of absence and accommodation management and compliance with organizational, federal, states, and local regulations , vendor relationships, and serving as the primary point of contact for all benefits related questions and concerns from employees and leadership. For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know. Requirements • Bachelor’s degree with 5+ years’ experience in human resource benefits and leave administration with a mid to large-sized org., • Excellent written and verbal communication skills., • Excellent organizational and time management skills., • Proficient with Microsoft Office Suite, HRIS systems or similar software. Who you are • Knowledgeable and Experienced: You bring strong expertise in benefits regulations, including ERISA, ACA, HIPAA, and COBRA, paired with a solid background in benefits administration within evolving environments., • Solutions-Oriented: You provide clear, pragmatic solutions based on organizational knowledge, technical skills, and data-driven insights., • Tech-Savvy: You have a strong understanding of HR and vendor systems, including their integration and the downstream impact of data quality. You leverage technology to drive efficiency and scale., • Credible and Trustworthy: Known for your integrity, confidentiality, and discretion, you handle sensitive matters with the utmost professionalism., • Values-Driven: You align with and model organizational values, fostering a culture of trust and respect., • Strong Communicator and Influencer: Skilled at engaging across all levels, including senior and executive leaders, you build collaborative relationships and influence effectively throughout the organization., • Adaptable and Resilient: Open to learning and applying new knowledge in real time, you embrace opportunities to grow and adapt in a dynamic environment., • Collaborative and Relationship-Oriented: You prioritize building strong, productive relationships within HR and across the organization to achieve shared goals, • Analytical and Insightful: You possess strong analytical and critical thinking skills, enabling thoughtful and innovative problem-solving based on data-driven insights and strategic foresight., • Organized and Adaptable: You demonstrate exceptional organizational skills and the ability to prioritize tasks effectively, balancing competing demands with flexibility and composure under pressure What you'll do Accommodation Administration • Oversee ADA accommodation requests and assess supporting medical documentation., • Lead interactive processes to determine reasonable accommodations., • Collaborate with HR, managers, and leadership to ensure ADA/NYSHRL compliance., • Maintain templates, documentation, and tracking systems., • Manage and track all types of employee leave (FMLA, PFL, STD, etc.)., • Maintain accurate documentation and communication throughout the leave process., • Complete timecards for employees on leave., • Coordinate with internal teams and vendors for compliance and smooth transitions. In the absence of the Benefits Specialist: • Manage benefits programs, including new hire enrollments, open enrollment, and life events., • Serve as the main point of contact for employee benefits inquiries., • Develop and update employee benefits materials and communications., • Promote awareness of benefits and wellness programs., • Monitor updates to federal, state, and local benefits regulations to support compliance efforts., • Reconciliation of benefits. Schedule As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth. Our exceptional full-time benefits include: • Highly competitive base salaries, • Paid time off, • Bonus Eligible, • Career advancement, • No-cost health insurance, • Life Insurance, • Short-and long-term disability, • Additional voluntary benefits, • Wellness discounts, • Commuter benefits, • Financial wellness perks, • Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.) The salary range for this position is $80,000 - $85,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone and Promise Academy Charter Schools will not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States. Harlem Children’s Zone is an EOE.

Title: Financial Administrator. Under guidance, the Financial Administrator is responsible for managing the financial affairs of the department.

A public benefit corporation in New York seeks a Payroll Administrator to manage payroll processes and ensure accuracy in financial reporting. The ideal candidate will have strong payroll experience, accounting knowledge, and be proficient with ADP and Excel.

Engineers here are empowered to do their best work without micromanagement, and clients range from architecture firms to nonprofits to financial institutions. Serve as a M365 Global Administrator and support the full Microsoft Suite including SharePoint, Exchange Online, Intune. Provide remote and o

Title: Financial Administrator. Position Summary: Under guidance, the Financial Administrator is responsible for managing the financial affairs of the department.

NetSuite Administrator, Freelance to Full Time. Key Responsibilities Administer and optimize all NetSuite environments, ensuring performance and security Lead integration projects between NetSuite and other applications, with a focus on automation Support financial modules and project management

Bilingual Japanese Customer Support Administrator. One of the leading financial institutions is seeking a Bilingual Japanese, Customer Support Administrator.

As a CBRE Property Administrator, you will oversee the coordination of a variety of departmental and financial activities. The minimum salary for the Property Administrator position is $36. Property Administrator position is $40.

Prudential Advisors is presently recruiting for a Sales Support Administrator aligned to the Greater Metro Financial Group located in New York City. Position Summary Aligned to Prudential Advisors vision to be recognized as the leading provider of financial advice and solutions and the top destinati

Competitive compensation and benefits are offered. The candidate will serve as the primary administrator for ADP Workforce Now, troubleshoot system issues, and collaborate with HR leadership to analyze data. A financial services institution in New York seeks an HR Systems Analyst responsible for opt

Our client, an NYC based investment management firm, is seeking a System Administrator to join its in house technology team. IT support or system administration within a fast-paced professional environment (Financial Services Preferred, but not required). IT organization and other internal stakehold

Job Description Founded in 1974, Community Access continues to uphold and operate as a pioneer of supportive housing and social services in NYC for people with mental health concerns. We proudly lead advocacy efforts that rally our community to promote human rights, social justice, and economic opportunities for all. We are built upon the simple truth that people are experts in their own lives. Our programs are spread across 25 locations and include over 1200 units of supportive housing in three boroughs, the Howie the Harp Advocacy Center, Peer-driven Crisis Respite Center, Adult Home Initiative, Assertive Community Treatment (ACT) and the Intensive Mobile Team (IMT). Program/Department Description The property management department acts as the managing agent for (1) buildings that Community Access (CA) owns or controls; (2) buildings for which CA has contracted to provide property management services; and (3) individual apartments in other buildings that are part of CA’s “scattered site” supportive housing programs. The property management department is responsible for lease maintenance, rent collection, property financial reports and compliance with government regulations (such as Low-Income Housing Tax Credits, HOME, and Housing Trust Fund). Overview The Operations Assistant – Property Management plays a vital role in the financial and operational health of Community Access's multifamily housing portfolio. This position is primarily responsible for overseeing all aspects of the rent administration process, including accurate billing, timely collection, diligent management of delinquencies, and assisting in the coordination of related legal proceedings. The Rent Administrator will also engage in supportive tenant relations, maintain precise financial records related to rent, and ensure all rent-related activities comply with relevant regulations. Performance in this role will be measured by key indicators related to rent collection efficiency, accuracy, compliance, and tenant account management. This role requires a meticulous, organized, and compassionate individual dedicated to supporting our tenants while upholding the organization's financial stability and mission. Job Qualifications • Commitment to the mission of Community Access and experience working with individuals with mental health concerns is a plus., • Education: Associate’s degree in Accounting, Finance, Finance, Business Administration, Real Estate, or a related field preferred or a minimum of 2-3 years of direct experience in rent administration or accounts receivable, preferably in a multifamily affordable housing setting in New York City., • Demonstrable experience with rent collection, delinquency management, and knowledge of NYC landlord-tenant legal processes for non-payment., • Experience working with various housing subsidy programs (e.g., Section 8, HRA, FHEPS) is highly desirable., • Proficiency with property management software is essential, with strong preference for Yardi., • Thorough understanding of NYC rent stabilization, DHCR regulations, fair housing laws, and other relevant housing compliance requirements., • Strong mathematical aptitude and attention to detail for accurate rent calculations and financial record-keeping., • Excellent organizational and time-management skills, with the ability to manage multiple tasks and deadlines effectively., • Strong communication and interpersonal skills, with the ability to interact compassionately and effectively with tenants from diverse backgrounds, including those facing financial challenges., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to handle sensitive information with confidentiality and discretion. Bilingual candidates are encouraged to apply. Interested candidates should apply on . Community Access is an Equal Opportunity Employer. M/F/D/V. Women, People of Color and Members of the LGBT community are strongly encouraged to apply. We are dedicated to a workforce where at least 51% of our employees identify as having a personal experience using mental health services.

We are seeking a Senior Fund Accountant to join the Real Estate Systems Implementation Group (RESIG) practice, able to sit in a number of our offices. As the second-largest real estate private fund administrator, we offer a full suite of financial products to our clients, from general accounting and

Job Description Front Desk Administrator – Prominent Doctors Office $60K–$65K base + discretionary holiday bonus + comprehensive benefits Onsite | Upper East Side Hours: Monday–Friday, 8:30am–5:00pm with great work-life balance! Seeking a polished, personable, and highly organized Front Desk Administrator to join the front office team of a premier medical practice. This role is ideal for a professional with exceptional people skills, attention to detail, and a passion for providing a first-class patient experience. You’ll be joining a close-knit team in a well-established, reputable practice. The ideal candidate will bring warmth, professionalism, and efficiency to every patient interaction while supporting daily administrative and clinical operations. What You’ll Do: • Greet and schedule patients, ensuring a welcoming and professional front desk experience, • Escort patients to exam rooms and prepare rooms between appointments, • Verify patient registration forms, collect insurance, and consent documents, and update records as needed, • Collect and process patient payments before and after appointments, • Clean and restock exam rooms, including preparing supplies and maintaining equipment, • Support the Office Manager and Financial Administrator with administrative tasks, • Prepare printouts and materials for NGF meetings, • Coordinate and maintain doctors’ meeting schedules, • Create and organize patient charts and dictate operative reports, • Ensure doctors remain on schedule and are aware of upcoming appointments What We’re Looking For: • Seeking experience in a medical office, • Exceptional interpersonal and communication skills — must be warm, professional, and patient-focused, • Strong organizational skills with the ability to multitask in a busy office environment, • High attention to detail and accuracy in patient documentation, • Team player with a flexible, can-do attitude, • Professional demeanor, • Reliable, punctual, and able to always maintain confidentiality You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

A reputable construction company in New York is seeking a Property Management Administrator / Full Charge Bookkeeper. This role involves supporting property management operations and maintaining accurate financial records. Ideal candidates will have 3+ years of experience in property management, a B

Associate Manager, Hedge Fund Accounting.SS&C Technologies is the world's largest independent hedge fund and private equity administrator, as well as the largest mutual fund transfer agency.SS&C's unique business model combines end-to-end expertise across financial services operations with proprieta

Job Description The Opportunity A global consulting and engineering firm is seeking a key system administrator to support and enhance their use of Microsoft Dynamics 365 Finance & Operations (F&O) and Project Operations. This role is critical for ensuring smooth daily operations, driving best practices, and enabling accurate project accounting, billing, and financial management across the business. Role Responsibilities (Summary) * Support & Administration: Provide timely end-user support for sales, project management, billing, and accounting within D365 F&O and Project Operations. * SME & Configuration: Serve as the Subject Matter Expert (SME) for project accounting, sales, and collections modules. Administer and configure system settings, workflows, and security roles. * Business Partnership: Collaborate with finance, IT, and business teams to translate needs into system solutions and reporting tools. * System Integrity: Support month-end close by ensuring timely transaction support, invoices, and revenue recognition. Plan and execute system upgrades, patches, and enhancements (including UAT and regression testing). * Documentation & Training: Develop and maintain system documentation (SOPs, user guides) and train users on effective system use. * Optimization: Identify and implement opportunities to streamline processes and automate tasks.

Job Description Founding Operator – ABA Services Venture NY or NJ - Hybrid $150,000 – $225,000 + Equity Overview We are seeking a proven healthcare leader to launch and scale a new ABA (Applied Behavior Analysis) company. This role is for someone who has built or significantly grown a healthcare services organization and is ready to take ownership of building a new venture—either from scratch or through acquisition. This venture is backed by experienced healthcare professionals who provide strong operational and strategic support. Key Responsibilities * Lead strategy, licensing, credentialing, and day-to-day operations. * Build and manage the leadership team. * Oversee expansion into new markets and states. * Drive growth, operational excellence, and financial performance. * Execute on launch or acquisition integration with guidance from healthcare-backed partners. Qualifications * Healthcare leadership background required, including options such as nursing home administrator, home care leadership, ABA leadership, or broader healthcare operations. * Proven track record of success in growing or scaling a healthcare organization. * Strong operational execution skills — able to build systems, workflows, and processes from the ground up. * Entrepreneurial, resourceful, confident, and capable of taking ownership. * Polished leadership presence with the ability to impress and motivate. Ideal Candidate * Ambitious operator with strong follow-through and high accountability. * Comfortable launching, growing, and optimizing a healthcare services venture. * Strong communicator, problem-solver, and team builder. * Looking for an opportunity with equity and long-term upside. Why This Role * Lead the creation of a new ABA company with substantial equity opportunity. * Backing and mentorship from seasoned healthcare professionals. * High-impact role with autonomy, resources, and real ownership. Email resume to:

Job DescriptionSenior Automated Litigation Support Lab Manager Employment Type: Full-Time, ExperiencedDepartment: eDiscovery As a CGS Senior ALS Lab Manager, you will leverage industry knowledge, and market research, and have wide-ranging experiences across operating systems and coding languages. You will serve as the lead manager responsible for the delivery of lab data processing services and be responsible for ensuring that incoming productions are made pursuant to the applicable ESI specifications and providing the case attorney with detailed notice of deficiencies. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Serves as the lead manager responsible for delivery of lab data processing services.- Primarily ensures timely and accurate completion of tasks. Performs analysis, development and implementation of processing approaches for electronic files and related services pursuant to applicable ESI specifications.- Consults with attorneys and support staff on best practices for conforming to ESI specifications and, as required, participates in teleconferences with co-counsel, client agencies, and opposing counsel upon attorney request.- Responsible for ensuring that incoming productions are made pursuant to the applicable ESI specifications and when deficiencies are found, provides case attorney with detailed notice of deficiencies.- Responsible for keeping the client informed on activities in the Lab, e.g. deadlines, technical challenges, and availability of resources to complete work. - Responsible for webhosting support for unsupported cases managed by the lab.- Manages a team of eDiscovery professionals situated in a client-site eDiscovery laboratory, including: scheduling, requirements assessments, assigning work and ensuring deadlines are met, creating progress reports, and Quality Control (QC) of deliverables.- Advises client attorneys, paralegals, and case managers on all phases of the Electronic Discovery Reference Model (EDRM); especially: Data Collection, Processing, Hosting, Review, Analytics, and Production. Qualifications:- Extensive Relativity experience required.- Relativity certifications including Relativity Certified Administrator (RCA) and/or Relativity Analytics Specialist strongly preferred.- At least eight years of experience performing eDiscovery roles including but not limited to electronic files processing (EFP), image and data file conversion, data culling using review tools, quality assurance, database loads and retrieval, and data analysis and review.- At least five years of experience at the management/supervisory level.- Requires thorough knowledge of the litigation discovery process, and the EDRM workflow.- Working knowledge and certifications of document review software such as iConect, Relativity, Venio or similar tools.- Undergraduate degree required, preferably in computer science or related field. Only the Contracting Officer can approve a waiver of the degree requirement. Ideally, you will also have:- Experience with litigation support tools such as LAW, IPRO, Concordance, MS Office Suite, and LiveNote highly valued. Our Commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation!Explore additional job opportunities with CGS on our Job Board: more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Bachelor's degree in Accounting, Finance or equivalent field is required. Master's degree in Accounting, Finance or equivalent field. As the second-largest real estate private fund administrator, we offer a full suite of financial products to our clients, from general accounting and tax planning to

Job Description Position Summary: The Assistant Vice President leads core financial processes, including the annual operating budget and monthly projection updates with stakeholders and manages the overall administration of the Finance Department and directly supervises both payroll and financial analysis functions. Essential Duties and Responsibilities: • Oversees payroll functions:, • Reviews weekly and bi-weekly payroll inputs for appropriateness and accurry, • Reviews and approvesweekly and monthly payment requests for employee related expenses (i.e.: medical, 401k contribs, union dues, benefits, etc.), • Provides salary data to outside unions as requested., • Acts as Administrator for ADP security profiles & Time & Attendance portals, timeclocks, etc., • Liaison with People & Organization Department for key projects and compliance (ACA, benefits, exec comp, etc.), • Prepares required employee data as requested by government or state agencies, • Manages monthly financial forecast data and process, including but not limited to the following:, • Works across departments, reviews data to have a greater understanding of their outlook and if on budget, • Reviews monthly income and expense trends to determine risks, • Meets regularly with individual business areas to discuss changes or issues – keeping a pulse on financial impacts, • Manages the performance forecast progress of changes monthly by working closely with Financial Analyst and Programming team, with the ability to keenly monitor progress towards budget goals and risks, • Provides a monthly update to VP Finance and CAO to discuss progress against budget, • Determines Finance department’s monthly closing timelines and its coordination with projection deadlines, • Provides accurate internal P&L documents at year end, • Establishes the annual budget process. Responsibilities include, but not limited to:, • Issues budget timeline & worksheets with guidelines obtaining assistance from Financial Analyst, • Reviews & analyzes budgets submissions for reasonability, appropriateness and purpose, • Providse explanations for variances, • Work closely with CEO, Executive Producer and VP Finance to develop strategies to achieve a breakeven budget, • Ensures adherence to required deadlines, • Plan Administrator for NJPAC’s 401k and 457b plans, • Assumes full responsibility for managing the 401K plan, acting as the liaison between NJPAC, the 401K provider, ADP and the plan advisor., • Verifies that the retirement plans stay in compliance, • Prepares data for mid-year and end of year testing, • Prepares monthly match calculation, • Monitors plan operations (i.e., rollovers, loans, accuracy of contribution data, enrollment), • Prepares requested document and assist auditors with yearly 401k plan audit, • Verifies the 401k plan 5500 annual tax return for accuracy, • Arrange and conduct quarterly Retirement Committee meetings, • Support general accounting functions, which include the following:, • Supervisory experience in Accounting:, • Approves banking and wire transfers, reviews journal entries for accuracy before posting., • Assists in year-end closing functions, • Reviews staff account reconciliations, and provides guidance on adjustments needed, • Assists in Finance workflow improvements and SOP documentation., • Performs special projects and other duties that may be assigned by the VP, Finance. Qualifications and Special Requirements: • Bachelor’s degree in Finance/Financial Analysis, Accounting or related field., • Minimum of eight (8) years of general accounting experience with at least five (5) years in a supervisory or managerial capacity., • Strong knowledge of MS Excel and PowerPoint., • Strong knowledge of non-profit GAAP accounting and reporting., • Ability to lead a team to create synergy by clearly communicating priorities, • Ability to operate well in both high level and detailed realms; ability to plan ahead, • Strong attention to detail, submitting work of the highest quality Personal Attributes: • A self-starter with a results-oriented and productive workstyle, at ease in a fast-paced, highly visible, entrepreneurial and ever-changing environment, • Unimpeachable integrity and ethical behavior; strong ethical sense to handle confidential and sensitive information in a discreet manner, • Commitment to the mission and values of NJPAC, • Empathetic listener and communicator: Effective communication skills, ability to clearly articulate knowledge and lead an effective team, • Skilled in assessing employees' strengths and weaknesses, and helping them recognize and fulfil their potential, • Excellent organizational and management skills, with proven ability to collaborate and lead by example, • Strong project management experience

Job Description Job Title: Office Administrator Location: New York 10018 Salary/Payrate: $210K-$250K, bonus and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH) Term: Permanent / Fulltime Bachelor’s degree required: Yes Referral Fee: AMS will pay $1,000 should the person you refer gets hired JOB DESCRIPTION #LI-AV1 The Office Administrator will ensure office functions and business professionals are aligned to deliver exceptional service to internal and external clients consistently with Firm standards and objectives; lead and manage office operations and procedures and ensure smooth day-to-day functioning focusing on efficiency and time management; be responsible for developing internal office communication protocols, streamlining administrative procedures (secretarial and facilities), office business services professionals supervision, and task delegation. Main responsibilities: • Work closely with the Administrative Services Supervisor, United States Facilities Manager, and Partner in Charge implement Firm strategies, processes, policies, guidelines, and reporting to support efficient, high-quality services in the office; ensure that suitable office space is provided to maximize productivity for all employees, • Lead all In-Market Operations and Administration employees, • Manage and assist the Facilities lead in office space planning, maintenance, and renovations as necessary, and serve as the point of contact with office landlords; liaise with the facilities team and relevant vendors on office lease requirements, • Organize and/or manage (in conjunction with facilities and other teams) key office meetings (partner meetings, practice group, office retreats, committee meetings, etc.) and internal and external events and gatherings; responsible for managing/coordinating all office administration tasks such as catering, reception, and cleaning services, • Ensure, in cooperation with the Facilities lead, best-in-class facilities (and facilities management) that effectively represent the brand and our standing in the market; supervise with the Facilities lead all office administration, hospitality reception, and cleaning services, • Work closely with the Regional Director of Administration and Administrative Support Manager to ensure efficient delivery of secretarial support, with a target to meet secretarial ratios set by the Firm; adopt common processes, • Supervise the office secretarial supervisor to ensure that the workflow, performance, and training of legal secretaries meet the needs of our internal and external clients, • In consultation with the office secretarial supervisor, determine optimal secretarial staffing assignments, manage utilization, and monitor workloads, • Manage the annual performance evaluation and compensation processes for secretaries in collaboration with the Human Resource Manager, Office Administrative Services Supervisor, and Administrative Support Manager, • Establish a working relationship with Partner in Charge and Finance Business Partners to support their daily office requirements and budget management; work closely with Partner in Charge and regional functional leaders to ensure services are delivered effectively and local practice group needs are being met, • Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication and instilling a high-performance culture, • Manage relationships with strategic partners, leasing companies, vendors, facilities managers, and suppliers, • Monitor key metrics such as engagement, strategic goal accomplishments, effective vendor management, service expenses, and compliance, • Engage with Office Services representatives to ensure the collection of data on mandatory office supplies is ongoing and ensure procurement is managed effectively, • Network with peers to represent the Firm positively and communicate local market conditions and developments (competitor strategy, lateral moves, industry trends) to leadership, • Other duties as assigned to deliver the North America Office and Firm strategy and operational effectiveness to the New York office Skills and experience: • A bachelor's degree is required, preferably in business administration, finance, human resources, or a related field. MBA is not required, but a plus, • Strong relevant experience with office management and administration, preferably in a law firm or professional services environment, • Able to manage multiple stakeholders, managing partners, and functional in-market business partners to build strong relationships, communicate effectively, be comfortable working in large, complex environments, and be highly credible and persuasive, • Able to engage with key external stakeholders, brokers, and vendors, • Highly disciplined approach to executing strategies and programs to achieve the Firm's operational objectives, • Well-developed and sophisticated organizational, communication, and interpersonal skills, with demonstrated ability to collaborate and build trust with partners and business professionals at all levels, • Strong ability to readily comprehend business objectives, lead, motivate, and mentor other professionals, including diligently addressing performance concerns, • Organized, detail-oriented individual with strong project management skills and the ability to balance competing priorities in a time-sensitive environment, • High level of discretion, diplomacy, and a commitment to maintaining the highest level of confidentiality, • Strong entrepreneurial skills and business-focused mindset to effectively drive operations in a diverse and multicultural environment, • Proven track record of strong budgeting experience and financial skills to effectively manage office operational and administrative costs

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you’ll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities • The Entertainment Operations Administrator is responsible for managing the entertainment business and programming operations for the shipboard entertainment department, ensuring effective communication, planning, financials, and data tracking for the success of the operation and guest experience. They provide accurate and prompt data tracking, guiding the Cruise Director and team on key focus areas for continued success., • The Entertainment Operations Administrator understands and supports overall guest flow and programming needs, reviewing guest comments and Net Promoter Scores from guest survey reports. They support the department in monitoring and resolving issues affecting the entertainment product and guests' cruise experience. They use location data within Ocean Intelligence to monitor guest flow and behavior, creating a customized schedule of entertainment for the arc of the guest experience., • The Entertainment Operations Administrator coordinates with the Cruise Director to execute administrative duties accurately and efficiently, managing inventory ordering, tracking, and receiving, and supporting administration for the Enrichment program, Clergy, Guest Entertainers, and other visitors. They create, manage, and update meeting agendas, minutes, and distribution of information for the Cruise Director and Management., • Candidates for the role of Entertainment Operations Administrator must demonstrate an understanding of the entertainment business and programming operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same., • Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for administering an engaging and high-quality activity program, with a commitment to support overall guest flow and programming needs. Furthermore, they must be able to create a customized schedule of entertainment for the arc of the guest experience., • The candidate must possess solid administrative, planning, financial, and data tracking skills., • A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Regardless of the rank or role, we are all one Princess team. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description Administrative Assistant/ Medical Front Desk Receptionist Summary of Responsibilities This position will work directly with the Administrator (or Front Office Supervisor if applicable) for the smooth functioning of the reception/registration aspects of our Center. He/she will be primarily responsible for maintaining the daily schedule, answering multiple phone lines, and obtaining patient registration information on a daily basis. In addition, the Patient Services Coordinator will enter the demographic and insurance information into the billing system and verify that a pre-authorization number is obtained from the insurance company when required. Qualifications • High School Graduate, • Trained in Medical Office protocol., • At least one year of experience in a Medical Office setting with a working knowledge of Medical terminology. Prior experience with scheduling desired., • Previous experience with multiple phone lines, and routine front office equipment, e.g. fax, copier, postage machine., • Above average computer skills needed, e.g. experience in all aspects of MS Office., • Pre-employment physical with additional testing as required to meet OSHA standards. Job Relationships • Works under the direction of the Administrator (or Front Office Supervisor if applicable); reports to the Administrator., • Works cooperatively with Endoscopy Center co-workers, the staff of Physicians utilizing the Endoscopy Center and the external billing company representatives., • Presents a friendly, courteous, and helpful manner in all interactions with patients and other offices. Physical Activities and Requirements • Possesses good physical health, capable of working in a demanding environment., • Able to perform the basic functions of the job including extended hours, standing, bending, and stretching with frequent trips to all areas of the Center., • Able to lift, and carry supplies and equipment as needed., • Possesses manual dexterity, hearing acuity, and visual acuity, which are important to the performance of the job tasks., • Speaks clearly and distinctly to perform extensive communication with other staff members, patients, and their families/escorts, physicians, vendors and other third parties., • Appears professional at all times., • Wears professional attire as dictated by center policy. Responsibilities The duties and responsibilities of the Patient Service Coordinator include, but are not limited to: • Schedules the appointment and completes patient demographic and insurance information, • Accurately schedule a patient for a procedure or change an appointment in the automated scheduling system., • Calls patients that chose the phone interview option to complete their registration form, asking all questions in a professional manner., • Accurately enter data into all billing screens., • Reviews all registration forms generated from the computer or received by fax. Follows up by phone call, if any pertinent information is incomplete., • Obtains pre-authorization for procedures at the Center, • Checks every patient’s insurance to see if an authorization is needed for a procedure at the Center., • Calls the Professional office to obtain referrals for the procedure. If the procedure location is listed on the referral, obtains a copy of the referral for our chart. Inputs the authorization number to the appropriate screen, when required., • Prints list of completed patient information prior to date of procedures, thereby checking for completeness. Any missing information or authorization is to be obtained no later than the working day prior to the procedure date., • Prepares and reviews data prior to the day of the procedure, • Verifies the accuracy of the next day’s schedule and prints the completed registration forms and appointment schedule from the billing system on the morning of the working day prior to procedure date to ensure that all data is complete., • Assembles chart paperwork and checks that all papers have the patient’s identification sticker., • Calls all patients the day before the procedure as a reminder of the date and time and verifies that patient knows how to get to the facility. Reminds patient to bring their insurance card with them and why this is necessary., • Prints billing sheet the working day prior to the procedure date. Places sheet in designated location in the Procedure area., • Prepares the patient identification bracelet., • Verifies the presence of a consent form for the procedure., • Greets Patients on the day of the procedure, • Greets the patient and escort in a friendly and professional manner., • Verifies the correct procedure and correct physician with the patient and has the patient sign the consent. Then signs and dates the consent as the witness.., • Verifies the correctness of the information on the ID bracelet, utilizing proper patient identification then applies it to the patient’s wrist., • Asks the patient to review and sign the registration form, noting any changes. Makes a copy of the front and back of the insurance cards and verifies the information on the card against the registration form. Enters any changes into the billing system., • Explains the center policy on Advanced Directives, Patient Rights and Responsibilities to the patient., • Explains the Financial Policy to the patient, obtains the patient’s signature, records the date and returns a copy to the patient., • Assembles the chart, places the chart on a clipboard, leaving the Pre-Assessment Record on top for the Admitting Nurse., • Asks the patient and escort to sit in the reception area and notifies the nursing staff to make them aware that the patient is ready., • Answers the questions of family/friends regarding the progress of the procedure and informs them of any delays (the Recovery room Nurse will keep the Patient Services Coordinator notified)., • Directs the family/friends to the Recovery Room as needed, explaining to them the reasoning for only one family member per patient., • Miscellaneous Duties, • Efficiently and courteously answers multiple phone lines and directs calls as appropriate. Able to give clear, concise directions to the Center., • Maintains an adequate inventory of stationary, printed forms, copy paper and dictation tapes and coordinates ordering with his/her supervisor., • Maintains a supply of charts compiled., • Places initialed copy of Pathology report in chart and files medical charts as needed., • Operates and troubleshoots computer, fax, copier and printer., • Troubleshoots Microsoft Outlook, the electronic medical record system, the billing system, prints reports and prepares daily tape backup., • Informs their supervisor of any problem with the schedule (e.g. no shows, cancellations, delays)., • Opens the Center in the am for patients, turning off the alarm and checking for any signs of unauthorized entrance., • Keeps the reception area neat and clean during the day (throwing out cups, straightening magazines, etc.), • Completes any request for a copy of medical records at the direction of the Facility Manager., • When directed, can initiate the “911” call, and gives information according to policy., • Performs additional duties as directed (within the scope of training) e.g. gives pre-procedure instructions to patients., • Attends all staff meetings and in-service classes on regularly scheduled days

Job Description Randa Apparel & Accessories is one of the world’s leading fashion clothing and accessories companies, operating across 11 countries with a portfolio of 30+ iconic brands, including Haggar, Levi’s, Tommy Hilfiger, Calvin Klein, Totes, Isotoner, and Columbia Sportswear. With over 100 years of industry leadership, RAA continues to produce exceptional products and services, delighting customers and empowering partners worldwide. From the #1 dress pant brand in North America to the #1 belt and wallet, RAA sets the standard for excellence and innovation We empower our associates, create growth opportunities at every level, and strive to make RAA the best place to build a career. Want to work at a diverse, equitable, & inclusive workspace where associates are encouraged to bring their true, authentic selves? Apply today and fashion your future with RAA. Location: 420 5th Ave, New York, NY 10018 Salary Range: $67,000 - $73,000 Schedule: This position requires you to be in the office 100% of the time, with normal operating hours for the role being 8:00 AM – 5:00 PM, Monday through Friday each week, with a 60-minute daily lunch break. This position is 40 hours a week, with full-time benefits. Position Summary: The Office Administrator will oversee the daily operations of the New York City office, ensuring a clean, organized, and efficient work environment for employees and guests. This role will administer office services, coordinate with external vendors, and act as a supervisor to the Showroom Coordinator and Back Office Coordinator under the direction of their manager. The Office Administrator will be responsible for maintaining high standards of customer service to both internal and external clients as it relates to office services. Responsibilities include, but are not limited to, the tasks listed below: • Managing the overall cleanliness and presentation of the office, showrooms, meeting rooms, and public areas for both employees and guests; responsible for the maintenance and cleaning of all areas, in coordination with the office services team and building cleaning and management, • Providing strong customer service support, assisting in coordinating last-minute meetings, catering needs, and addressing shipping needs for both internal and external partners, • Build strong relationships with internal partners, building management, cleaning services, and external vendors, • Supervising the Showroom Coordinator and Back Office Coordinator, ensuring smooth front and back-office operations in coordination with and under direction from their manager, • Overseeing the stocking and budget management of office supplies, kitchen stocking, office amenities, catering, and event setup/breakdown responsibilities, • Maintaining kitchen appliances (including the main employee break room and client catering kitchen) and ensuring the refrigerators are cleaned out weekly, and all areas are clean, well-stocked, and operational, • Responsible for ensuring all floors in client and associate areas are vacuumed, mopped, and kept in presentation-ready condition, • Coordinating with external services (cleaning, HVAC, plumbing, electricians, building maintenance) for all office needs and to resolve any issues promptly, • Proactively identifying office needs or ablutions and presenting options to their manager for review and/or approval, • Handling FedEx shipping both domestically and internationally, including product declarations for shipments outside of the US, • Providing basic troubleshooting for printers, copiers, and assisting employees with minor computer issues in coordination with IT and the NY Office Services team, • Supporting IT requests from the off-site IT team, either directly or by delegating tasks to the Office Coordinators, • Responsible for monitoring office budgets under their manager's supervision, approving routine expenditures, and coordinating with their manager and the finance team on financial matters, • Providing consistent, high-quality service to internal employees and all visitors to the office, • This position may also assist with projects related to any NYC off-site office or showroom spaces that RAA may occupy as needed, at the direction of the manager or as directed by internal clients., • Monitoring the New York Office switchboard, answering and transferring calls as necessary, • Strong organizational skills and attention to detail required, • Strong customer service focus and excellent written and verbal communication skills required, • Strong follow-up and task management required, • Proactive, organized, and able to work with autonomy and minimal guidance, • Ability to manage multiple priorities and adapt to the variable nature of office operations, • Experience with FedEx shipping, including international shipments and product declarations, preferred, • Previous supervisor or team lead experience, highly preferred, • Experience in coordinating with external vendors and managing office services, • Basic knowledge of troubleshooting printers, copiers, and assisting with minor computer issues, • Competitive base salary., • Hybrid work schedule., • Three weeks of paid time off within the first year of employment., • Company provided life insurance, short-term disability, long-term disability, and paid parental leave., • Health, vision, and dental insurance options with low employee contributions., • Commuter benefit plan., • Optional supplemental life insurance, pet insurance, and accident & critical illness insurance offered at a group discount rate., • 401(k)., • Unlimited access to our award-winning online fitness, and wellness program.

Job DescriptionSenior Director Of eDiscovery Employment Type: Full Time, Executive LevelDepartment: eDiscovery and Litigation Contact Government Services is seeking an experienced and motivated Senior Director of eDiscovery for one of our large government projects. This is an exciting opportunity to lead an electronic discovery team within the Government. This position is responsible for supporting the Government’s professionals in all aspects of litigation support and e-discovery processes, including providing project management, Electronically Stored Information (ESI) intake, data analysis, early case assessment, document production, and liaising with third-party vendors. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Performs administrative functions associated with the day-to-day use of litigation support software eDiscovery databases, including but not limited to: - database creation and maintenance; - importing images, data and transcripts; - searching and exporting data; - document scanning, OCR and coding; - and document productions- Processing and publishing of electronically stored information for cases.- Assists in the preparation of documents and exhibits for trial.- Receives and logs incoming media; maintains chain of custody and other tracking documentation for media and data, both received and produced.- Contributes to internal process development, preparing workflows and other documentation.- Ability to work overtime hours, including on nights and/or weekends, on a per-project/case basis.- Problem-solving skills.- Work directly with the General Counsel, Attorneys, Law Clerks, and Legal Assistants as part of the matter team.- Assist with troubleshooting of technical issues within the eDiscovery platform.- Maintain a working knowledge of the discovery industries' best practices and new regulations through training, certification completion and networking.- Meet with and build relationships with eDiscovery vendors and maintain relationships with current vendors.- Desire to be self-motivated and eager to shape the future of the department.- Ability to learn new eDiscovery review platforms quickly. Qualifications:- An understanding of the litigation lifecycle and electronic discovery/document review processes, procedures and practices is required.- 7+ years of experience in a litigation support, electronic discovery and/or technology support environment, preferably within the Government, but a law firm or top eDiscovery vendor is also acceptable.- Experience performing Administrator and Case Manager functions in Relativity.- Experience with providing end-user support on all Litigation Support applications, including but not limited to assisting with end-user training.- Experience with Relativity, Nuix, Concordance, IPRO and other applicable eDiscovery software platforms.- Must be a US Citizen.- Must be able to obtain a favorably adjudicated Public Trust Clearance. Ideally, you will also have:- The Relativity Certified Administrator Certification. Our commitmentContact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our clients’ specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionJira Lead AdminEmployment Type: Full-Time, Mid LevelDepartment: Information Technology CGS is seeking a talented Jira Lead Administrator who is passionate about driving transformation in the federal IT domain to join our growing team of technology and software consulting professionals. Strong candidates will have a desire to drive change in the federal space by developing executable strategies, implementing new technologies, streamlining processes, and improving the delivery of mission value delivery through new practices and tools. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Create custom projects in Atlassian tool suite for complex workflows to meet business needs.- Provide advanced configuration of the Atlassian suite of tools to promote CI/CD.- Create and maintain Jira and Confluence collaboration sites (e.g., Kanban boards, Scrum boards, documentation pages, etc.).- Analyze, research, manage, and implement integrated Atlassian tools, plugins, and applications.- Interface with various diverse stakeholders as a liaison and trusted advisor- Help define how information systems may be upgraded or replaced.- Gather requirements for business processes, and determine ways to optimize. Qualifications: - 7 years’ experience in systems analysis and design of information systems programs- 3 years’ experience with Jira and Confluence administration.- 3+ years’ experience of Bamboo and Bitbucket experience.- An advanced degree in an appropriate field with an additional three years of relevant experience.- Knowledge of Agile and principles and applied best practices required.- Excellent communications skills, both written and verbal, are required.- Must successfully complete a stringent Background Investigation and obtain the required Government Security Clearance (moderate risk public trust).- Atlassian certified Jira Administrator preferred.- Working knowledge of Networking, DNS, Databases, APIs, SAML, and Akamai.- Consulting in a Federal agency, especially within DHS.- Ability to write custom JQL (Jira Query Language), a plus.- Experience with Federal Systems Engineering Life Cycles (SELC) and Software Development Life Cycles (SDLC). Ideally, you will also have:- Experience with Government software development policies and procedures.- Client-facing communication experience.- Federal Agency issued security clearance. Our commitment:Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our clients’ specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government contracting portfolio, and along the way we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.- Health, Dental, and Vision- Life Insurance- 401k- Flexible Spending Account (Health, Dependent Care, and Commuter)- Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of meaningful government innovation!Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Office Administrator (Accounting)- Bilingual Korean /English Fluency Business Type: Family Office Investment and Equity Location: Fort Lee, NJ (Onsite) $ 55,000 /yr Full Time About Our Client's Organization Our client’s organization was founded in 1991. They pride themselves on a great supporting team culture and an organization that thinks big, to grow the business as big as it can grow. The office is in an excellent location in upscale Fort Lee, NJ. The area is known for its great neighborhoods and top education systems in New Jersey State, making it an ideal place for the candidates and families. A super easy commute to Manhattan, NY is only a 5 minutes’ drive via the George Washington Bridge, offering a scenic view of the Hudson River and the Upper West Side. Additionally, the location is within a 15 -20-minute drive to major international airports, A-rated shopping malls, restaurants, golf range, and walking distance to great cafes, bars, restaurants, a local theater, and Modern Building complexes. Also, there are frequent and multi route NJ transit buses to and for Manhattan as well as nearby neighborhoods. Description of the Role: This role will be responsible for assisting the Family Office team of C-suite, investment director and financial manager. The Office Administration Staff plays a critical role in supporting who is highly motivated Administrative Staff to provide support to senior members of the team. This role will require strong work ethic, and excellent communication skills. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. This is an ideal candidate hard-working and self-motivated individual who is extremely detailed, organized and enjoys being challenged with new responsibilities. Key Responsibilities Office Administration Support: • Act as gatekeeper to professionals and maintain relationships with clients or guests, prospective clients and the CEO, CIO and the investment and finance management team of the organization., • Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with the CEO, CIO and the investment and finance management team., • Schedule internal and external meetings; coordinate supporting technology., • Assist in the development of internal and external meeting materials to ensure professionals are prepared for the CEO, CIO and the investment and finance management team’s schedule, conferences and speaking engagements and follow up on any action items., • Send and reply to emails on behalf of professionals; draft other correspondence., • Cover multiple phone lines and communicate with clients as requested., • Communicate with the CEO, CIO and the investment and finance management team on a regular basis., • Assist in event planning, arrange travel for professionals, including flights, cars, hotels, visas and other reservations for the CEO, CIO and the investment and finance management team., • Track, prepare and process expense reconciliations, out-of-pocket reports and invoices., • Handle confidential documents and correspondence as needed., • Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases., • Manage preventative maintenance schedule for all facilities appliances and office supplies., • Courier Services, distribute packages and mail as delivered for the day: Maintain FedEx & Messenger Services Required Qualifications: • 1 to 3+ years of office administrative experience, preferably within financial services, • Bachelor's degree with Accounting or Mathematics major preferred., • Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed., • Excellent verbal and written communication skills and attention to detail., • Professional presence, positive demeanor and strong interpersonal skills., • Service-oriented approach; hospitality or customer service background a plus., • Must be team-orientated, trustworthy and display strong follow-through, • High level of integrity, sound judgment and strong work ethic., • Proficiency in Microsoft Office Suite., • Bilingual Korean /English fluency required Benefit: · Paid Time Off · Paid Holidays · Retirement Plan · Health, Dental and Vision Insurance *Our client does not sponsor visa status. Company DescriptionOn Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!On Target Staffing Corporate Recruiting is a division of On Target Staffing, LLC. With 50 offices across the United States we are able to provide services to companies and individuals both local and national. We know that one size does not fit all. That’s why we take an individualized approach— offering customized recruiting solutions tailored to your unique needs. Our approach is to clearly understand your business goals, identify the best position for you, and enhance your opportunities. We look forward to working with you!