Operations Assistant
hace 5 días
Ronkonkoma
Job DescriptionOperations Assistant – Full-Time Spine Medicine and Surgery of Long Island Location: Ronkonkoma, NY Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, detail-oriented, and proactive full-time Operations Assistant to support our Operations Manager in driving efficiency, vendor relations, and operational excellence. Position Overview We are looking for a motivated Operations Assistant to serve as a key partner to the Operations Manager in overseeing daily practice operations. This role requires strong management skills, excellent communication, and the ability to act as a central liaison between leadership, staff and external vendors. This is a hands-on role that includes both administrative and physical responsibilities. The ideal candidate is comfortable working in fast-paced environment, assisting with operational tasks on-site, handling physical setup and maintenance needs, and travelling between multiple practice locations as needed. Key Responsibilities: • Provide direct support to the Operations Manager, • Act as a primary vendor and contractor liaison, managing contracts, renewals, service agreement, and issue resolution, • Support building facilities management for all practice locations, including:, • Coordinating building maintenance, repairs, and service requests, • Serving as a liaison with landlords, property management companies, and maintenance vendors., • Overseeing routine inspections and preventative maintenance schedules, • Managing facility related vendor contracts (HVAC, cleaning services, waste management, security, etc.), • Tracking and resolving facility issues in a timely and organized manner, • Perform hands-on tasks such as assembling equipment, moving supplies, organizing storage areas, and assisting with physical setup of offices or clinical spaces., • Assist with transporting supplies and materials between locations as needed., • Travel between Nassau and Suffolk county locations to support operational needs., • Oversee routine inspections and preventative maintenance schedules, and manage facility-related vendors., • Manage supplies and inventory, including tracking usage, maintaining stock levels, and coordinating with vendors to ensure timely deliveries., • Support the development, execution, and monitoring of projects and operational initiatives, including reporting on progress and outcomes., • Assist with financial tracking support. Including monitoring vendor invoices, reconciling supply orders with budgets, and ending flag discrepancies, for review., • Maintain accurate records, vendor files, contract documentation, and financial logs with attention to detail and confidentiality., • Ensure timely follow-up and completion of tasks and initiatives assigned across teams., • Collaborate with staff and leadership to support seamless day-to-day operations and long-term growth initiatives.Qualifications:, • Strong work ethic and willingness to jump in and get your hands dirty, • Comfortable with physical work (lifting, moving, assembling, etc.), • Organized and able to manage multiple tasks at once, • Good communication and problem-solving skills, • Ability to work independently and as part of a team, • Valid driver’s license and reliable transportation preferred, • Basic familiarity with tools, maintenance, or facilities work is a plusJob Details:, • Hours: Full-time position, exact schedule may vary (30–39 hours/week), • Remote Work: Not available, • Benefits: Eligibility after a waiting period (specific benefits apply)Our Workplace Culture:, • Detail-Oriented: We emphasize accuracy and precision in practice operations, • Outcome-Driven: We focus on efficiency, measurable results, and continuous improvement, • People-Centered: We build strong partnerships with staff, patients, and vendors sQ6eJYMHye