Medical office administration jobs in Valley Stream, New York - Page 2Create job alerts

Job DescriptionSalary: $19-$21/hour Job Title: Front Desk (Morning Shift) Department: Administration / Front Office Reports To: Front Desk Manager / Administrator Location: Queens Surgical Center, Flushing, NY Schedule: 6:30 AM 10:30 AM, any days from Monday through Sunday (based on operational needs) Position Summary: The Front Desk staff member is responsible for providing excellent customer service and ensuring accurate and efficient patient registration during morning hours. This role plays a key part in greeting patients, verifying information, and maintaining smooth front office operations in a professional healthcare setting. Key Responsibilities: • Greet and check in patients in a courteous and professional manner., • Perform patient registration, ensuring that all required demographic, insurance, and consent forms are accurately completed., • Verify insurance eligibility and collect co-payments when applicable., • Ensure accurate data entry into the electronic medical record (EMR) system., • Maintain confidentiality of all patient information in compliance with HIPAA regulations., • Answer incoming calls, route messages, and assist with scheduling inquiries as needed., • Coordinate with clinical and administrative teams to support efficient patient flow., • Maintain a clean, organized, and welcoming front desk and waiting area., • Speaks Mandarin or Cantonese, • High school diploma or equivalent required; associate degree preferred., • Previous experience in medical office administration or patient registration preferred., • Excellent communication, customer service, and interpersonal skills., • Strong attention to detail and accuracy in data entry., • Proficiency with basic computer systems and electronic medical record (EMR) software., • Knowledge of HIPAA and patient confidentiality standards., • Ability to sit or stand for extended periods., • Ability to lift up to 20 pounds occasionally., • Must be able to work in a fast-paced, professional healthcare environment.

Job DescriptionBenefits: • Opportunity for advancement, • Paid time off Lucid Dermatology is a well-established dermatology practice dedicated to providing comprehensive skincare solutions to our patients. Our group of skilled dermatologists and passionate team members are dedicated to providing excellent patient care and fostering a friendly and welcoming environment. We are now seeking an enthusiastic receptionist to join our team and serve as our patients' initial point of contact. As a receptionist at Lucid Dermatology, you will play a vital role in ensuring a positive and efficient experience for our patients. You will be responsible for managing the front desk, greeting patients, scheduling appointments, handling inquiries, and providing excellent customer service. Job Description • Welcome and greet patients and visitors in a friendly and professional manner., • Manage patient check-in and check-out processes, ensuring accurate and up-to-date patient information., • Schedule patient appointments, confirming and rescheduling as necessary., • Answer phone calls, address patient inquiries, and provide information about our services., • Verify insurance information and assist patients with any billing or payment questions., • Maintain a clean and organized front desk area., • Handle administrative tasks such as filing, faxing, and data entry., • Assist in maintaining and updating patient records and electronic health records (EHR/ EMR)., • Staying HIPAA compliant, maintaining patient information private, and following all security and privacy guidelines. Qualifications: • Previous experience in a medical office or healthcare setting is required; derm experience is a plus., • ModMed/ EMA EMR experience is also a plus., • A high school diploma or equivalent is required; additional education or training in healthcare administration is a plus., • Strong customer service and interpersonal skills., • Excellent communication skills, both verbal and written., • Proficiency in using office software, including scheduling and EHR/ EMR systems., • Ability to multitask and handle a high volume of patient interactions., • Attention to detail and organizational skills. How to Apply: If you are a dedicated and organized individual with a passion for providing excellent customer service in a healthcare setting, we encourage you to apply. Lucid Dermatology is an equal-opportunity employer. We welcome applicants of all backgrounds and experiences. Job Type: Full-time Pay: From $20.00 per hour Expected hours: 20 40 per week Benefits: • Flexible schedule Medical Specialty: • Dermatology Schedule: • Monday to Friday, • Weekends as needed Education: • High school or equivalent (Required) Experience: • Medical receptionist: 1 year (Required) Language: • Bengali (Required) Work Location: In person

Job Description ADMINISTRATIVE ASSISTANT We are excited to invite a proactive and detail-oriented Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Jamaica area of Queens, NY. As the Administrative Assistant, you will play a pivotal role in our organization, supporting our shelter management team. The Administrative Assistant will be responsible for directing calls, ensuring compliance, supporting staff onboarding, managing schedules, and maintaining accurate records across safety and facility operations, maintaining records, and carrying out compliance protocols. Join us and be a part of an organization that values your contribution and cares deeply for the community we serve. ABOUT HOMES FOR THE HOMELESS: Homes for the Homeless operates shelters for families experiencing homelessness in NYC. Our family residences are more than just a place to sleep. Families can make the most of their stay through accessing an array of onsite programs. Many of these programs are also available to people living in the local community. Our goal is to have a positive impact so families can thrive long after they leave our shelters. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Monitor and document safety incidents, maintain accurate records, and support compliance reporting., • Assist with hiring processes, onboarding documentation, and scheduling., • Manage rosters, reports, and logs; prepare communications and notices., • Track certifications, maintain various inventories, and assist with inspections and audits from different agencies., • Provide backup coverage for various administrative and operational functions as needed. QUALIFICATIONS: • Satisfactory combination of experience and education., • Proficiency with Microsoft Excel, ability to create and update spreadsheets, organize data, and generate reports., • Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits., • Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills., • Knowledge of ADP-Workforce Now preferred., • Prior experience in administrative or compliance roles preferred, • Excellent communication and documentation skills. COMPENSATION/EEO: In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, full-time permanent employees are eligible for excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days and 12 paid holidays. Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law. TIME SHIFT: 9am – 5pm, Monday - Friday SALARY: $38,000

Job Description Membership and Events Coordinator About This Opportunity The Membership and Events Coordinator is a key member of QBG’s Development Team, responsible for managing all aspects of the Garden’s membership program and supporting the planning and execution of on-site events. QBG’s membership program serves more than 1,200 households and offers benefits such as free admission, discounted access to programs, and invitations to exclusive events. The Coordinator oversees solicitation, gift entry, membership card processing, troubleshooting, and stewardship of both active and prospective members, and partners with Garden leadership to develop and implement strategies that grow membership and encourage deeper donor engagement. The Coordinator will also manage planning for the Development Department’s seasonal events at the Garden, including members-only evenings, the annual fundraising gala, and special programs. The Membership and Events Coordinator role reports directly to the Director of Development. It is an operations-focused role that involves frequent interaction with members and the public – the ideal candidate has strong administrative, office, and customer service skills. Responsibilities • Manage correspondence with members, including writing and producing membership cards and letters and thank you letters, and conducting phone calls to retain lapsed members, • Coordinate on-site membership registrations and renewals, • Manage accurate recording of all donor gifts and membership dues, • Work with Admissions team to update the POS (Point of Sale) member information and inform team about any changes to Membership benefits; troubleshoot member issues, • Collaborate with colleagues to promote Membership through owned digital channels and onsite at the Garden, • Develop and execute approximately four annual Membership events, • Assist with maintenance and updating of the Garden’s donor database, DonorPerfect, • Assist with management and expansion of QBG’s mailing and email lists, • Manage all planning for Development-related events, including generating mailing lists, working with event vendors, collaborating with event sponsors, overseeing the event budget, and working with events staff on day-of operations, • Carry out in-house mailings to segments of the Garden’s list, • Engage in institution-wide initiatives as is appropriate, • Occasional supervision of assistants, interns, and/or volunteers, • Some college experience required; Associate’s or Bachelor’s degree preferred, • Relevant experience in membership services, office administration, and/or visitor or customer service, • Exceptional attention to detail and a strong commitment to accuracy, • Excellent writing, communication, organizational, and interpersonal skills, • Proficiency with technology, including word processing, spreadsheet, and database programs (Microsoft Word, Excel, DonorPerfect, and CounterPoint SQL); willingness and ability to learn new systems, • Strong time-management skills and enthusiasm for meeting deadlines, • Fluency or proficiency in Chinese strongly preferred, • Ability to work both independently and collaboratively This is a full-time non-exempt position with weekly on-site work, and some flexibility to work remotely. Benefits offered include excellent medical, vision, dental and life insurance, generous PTO, paid holidays, employee discounts, access to the Museums Council pass, which grants free admission to various museums and cultural institutions, pension and other retirement savings plans. Schedule is generally Monday through Friday, with occasional required evenings and weekends.. Salary: $49,000 - $52,000 For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center. If you encounter difficulties with uploading documents to the portal, please send via email to Human Resources. Health & Safety: proof of full Covid-19 vaccination strongly recommended for employment. Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant’s race, ethnicity, color, creed, religion, sex, gender identity or expression, pregnancy, sexual orientation, national origin, disability (physical or mental), age, marital status, veteran/active military service member status, political affiliation, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, genetic information, immigration or citizenship status, status as victim of domestic violence, sexual violence, or stalking, arrest or conviction record, pre-employment marijuana testing, sexual and reproductive health decisions, employment/unemployment status, salary history, credit history, marital/partnership stratus, caregiver status, height and weight, or any other legally protected status. Minorities, women, veterans and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email or phone 718-886-3800 x 203.