Office & Admin jobs in Poughkeepsie, New YorkCreate job alerts

At LifeStance Health, we believe in a truly healthy society where mental and physical healthcare are unified to make lives better. Our mission is to help people lead healthier, more fulfilling lives by improving access to trusted, affordable, and personalized mental healthcare. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in behavioral health. Thank you for taking the time to explore a career with us. As the fastest growing behavioral health practice group in the country, now is the perfect time to join our clinical team! We are actively looking to hire talented therapists in Carmel, NY, who is passionate about patient care and committed to clinical excellence. • Wanting to deliver high quality behavioral healthcare., • Seeking work life balance., • Interested in growing professionally., • Outpatient., • Flexible work schedules with a hybrid system or remote only., • Full benefits package W2: health, dental, vision, life, 401k (with match), paid parental leave., • Collegial work environment., • Newly designed and modern offices., • Full administrative support., • Latest in digital technology., • Strong work/life balance., • Full-time Sign-on Bonus., • Above market compensation-Range from $72,000 to $110,000., • Cash based incentive plan., • Unlimited membership for continuing Education., • LCSW, LMHC, LMFT, • We have 19 outpatient clinics in New York, • Fully licensed and credentialed in one or more US states., • LCSW, LMHC, LMFT, • Full-time.

Job Description Licensed Clinical Social Worker LCSW Are you passionate about working with an underserved and rewarding population? Looking for a clinical role without the administrative burden, and one that offers real work-life balance? If so, read on and apply today! Senior Care Therapy is seeking full-time or part-time Licensed Clinical Social Workers to join our mission of providing in-person psychotherapy services to the geriatric population. We currently serve over 300 Skilled Nursing Facilities including sub-acute, long-term care, and assisted livings throughout NJ, NY, PA, and MD. As a clinician owned and operated company, SCT takes pride in providing supportive counseling through patient-centered psychology services that has a meaningful impact on residents' mood, functioning, and overall quality of life. By working collaboratively with facility staff, SCT aims to improve outcomes for both residents and the care teams that support them. We are committed to providing the highest level of psychological services and to being at the forefront of ever-changing regulations, needs, and trends. At SCT, we handle all the administrative responsibilities -- including billing, insurance, credentialing, and pre certifications --- so you can do what you do best: providing exceptional clinical care! What We Provide: • Customizable Part-time or Full-Time opportunities available, tailored to align with your personal and professional goals., • 32-hour and 40-hour equivalent work week opportunities, • Salary ranges from $56,000-$85,000 with Uncapped FFS Bonus Opportunity!, • Part Time: Fee for Service Opportunities, • Rewarding experiences working with the senior population, • Flexible Daytime Hours with Autonomy, • No Admin Tasks! No cancellations! No no-shows!, • EHR Your Way! Efficient, user friendly, clinician designed EMR., • SCT University, • CEU Reimbursement Program, • Psychologist led training on day one with ongoing support., • Clinical Team Support: peer-to-peer learning., • Cutting-edge Resources & Mentorship: We champion your growth with abundant resources, mentorship, and career advice to set you up for unparalleled success, • Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Ancillary Benefits (Full-Time), • 401(k) plan with up to 3% company match offered Day 1! (PT and FT), • Malpractice Insurance Provided, • PTO & Holiday (Full-Time) Key Responsibilities: • Conduct individual and group psychotherapy sessions for patients in a subacute or skilled nursing facility., • Assess, diagnose, and treat a wide range of emotional and behavioral health conditions, including depression, anxiety, adjustment disorders, and cognitive decline., • Develop and implement evidence-based treatment plans tailored to the needs of each patient., • Collaborate with facility staff, interdisciplinary teams, and family members to support patient care., • Maintain accurate and timely clinical documentation in accordance with regulatory standards using our clinician-designed electronic medical/health system (EHR)., • Monitor patient progress and adjust treatment plans as needed. Requirements: • Active and unrestricted license to practice as a Licensed Clinical Social Worker in State applying for., • Effective oral and written communication in English, • Basic proficiency with technology, including electronic health records (EHR)., • Strong organizational and documentation skills, with attention to regulatory compliance., • Ability to provide in-person services at assigned facilities, up to 45 minutes., • Ability to walk, stand, and move between patient rooms and offices within the facility throughout the day., • Full Vaccination and Booster Status may be required in some facilities. Preferred Qualifications: • Previous clinical experience in a subacute, long-term care, or geriatric healthcare setting., • History of treating Anxiety, Depression and Adjustment Disorders., • Psych or Addictions experience is a plus., • Excellent time management and organizational skills. SCT welcomes individuals with a variety of licensure types to join our exceptional team. We encourage you to reach out directly to learn more about current openings! Currently Hiring for Clinical Psychologist, LCSW, LPC, LMHC, and LMFT located in NJ, NY, PA, or MD. Compensation details: 56000-85000 Yearly Salary PI4eb8720a235c-25405-38708591

Litigation Associate – Civil Defense / Municipal Practice (Hybrid | Long Island or Poughkeepsie) 💼 Boutique Defense Firm | Hands-on Litigation | $100K–$180K A respected boutique civil defense firm is seeking a Litigation Associate Attorney to join its growing team in Long Island or Poughkeepsie, NY. This firm handles a diverse caseload across general liability, tort, employment, police liability, land use, and civil rights litigation, representing both private and public sector clients. It’s a great opportunity for an attorney who wants meaningful, hands-on litigation experience within a supportive and collaborative team. Key Responsibilities • Manage a varied caseload involving general liability and civil rights matters, • Draft pleadings, discovery, and dispositive motions, • Appear in court for conferences, hearings, and motions, • Work closely with partners on litigation strategy and case development, • Gain practical, courtroom-oriented experience in a collegial environment What We’re Looking For • JD and active New York Bar admission., • Admitted to practice law in New York, • 3+ year of experience in civil defense or litigation, • Strong legal writing and analytical skills, • Excellent communication and organizational abilities, • Interest in courtroom practice and municipal/government litigation Why Join • Salary: $100,000–$180,000 (commensurate with experience), • Hybrid work options for work-life balance, • Comprehensive benefits package with 401(k) match, • Supportive and collaborative team culture, • Clear opportunities for professional growth and advancement Ready to take the next step? Contact Amelia Greenough for a confidential discussion. 📞 978-678-3966 📧

Job DescriptionPosition Description: Job Title: Accounts Payable Specialist Location: Poughkeepsie, NY Pay: $25.00 $30.00/hour Type: Full-TimeSchedule: MondayFriday, 9:00 AM 5:00 PM A growing company in Poughkeepsie, NY is looking to add an experienced Accounts Payable Specialist to their accounting team. This position plays a critical role in maintaining the financial accuracy and integrity of the organizations vendor and expense records. Youll be responsible for handling all aspects of the accounts payable process from invoice entry to payment processing and month-end reporting. Were looking for someone who is organized, deadline-driven, and comfortable working in a fast-paced environment. Accounts Payable Specialist Responsibilities: \tReceive, review, and verify vendor invoices and purchase orders \tEnter invoices into the accounting system with appropriate GL coding \tPrepare and process check runs, ACH, and wire payments \tReconcile vendor statements and respond to inquiries in a timely manner \tAssist with monthly closing processes, including AP aging reports and accruals \tMaintain updated W-9s and support year-end 1099 reporting What Youll Need: \t2+ years of hands-on accounts payable experience \tStrong computer skills, including Excel and accounting software (QuickBooks, NetSuite, etc.) \tKnowledge of basic accounting principles and AP best practices \tExcellent communication and organizational skills \tAbility to work independently and prioritize multiple tasks This is a great opportunity for a reliable AP professional to join a stable company with a supportive team. $25.00 - $30.00 Hourly

Job Description BASIC FUNCTION AND RESPONSIBILITIES: Responsible for receiving, inspecting, storing, delivering, inventorying and shipping of all products and supplies for the hotel. ESSENTIAL JOB FUNCTIONS: -Receives shipments on receiving dock, logs pertinent information, and coordinates workflow to ensure timely delivery of supplies to coolers, freezers, dry storage, and/or other departments. -Ensures that all shipments are received in good, undamaged condition. -Compares invoice to purchase order and indicates the quantity received, number of boxes, date received, invoice number, and any other pertinent information. -Verifies all food and beverage deliveries upon arrival for correct specification. -Ensures all products are received and placed immediately under refrigeration or other storage (including freezing and dry storage) as needed. -Ensures products are stored and dated properly, and rotated using FIFO method. -Maintains a thorough, working knowledge of dry goods, paper products, chemical supplies, and food and beverage specifications. -Cooperates with accounts payable staff in the verification of orders received. -Prepares boxes for shipment and maintains records of all shipments sent out, prepares shipments as needed. -Maintain the proper chain of accepting and delivering of liquor products. Ensure liquor is secured at all times. -Fulfill all requisitions from other departments in a timely manner, ensure orders are complete and delivered no later than requested time. Communicate any discrepancies to department. -Maintains storage areas with respect to sanitation, temperature, and humidity. -Sweeps, mops, and/or disinfects receiving areas including loading/unloading lots. -Inspects food and beverage storage areas routinely (including refrigerators and freezers) a minimum of twice during shift, noting temperature. Maintain food and cooler logs. -Inventory and maintain equipment and supplies. -Receive and ship UPS, Fed-Ex Ground and Fed-Ex express packages. Ensure packages are in proper condition ensure each package is delivered to the proper department or individual. -Ensure all guests/group packages have tracking numbers logged into the Package Log book and proper signatures are obtained upon delivery. -Ensure the security of all packages and products. -Perform basic mathematical functions such as addition, subtraction, multiplication, and division. Verify totals on report forms, requisitions, or invoices. -Photocopies, scans, faxes, emails or mails correspondences. -Work clean and assume responsibility for organization and orderliness. Clean work areas periodically during work shift. -Follow all safety and sanitation policies when handling food and beverage. -Keep refrigerators and storerooms clean and neat. Ensures food and supply items are stored per standards. -Maintain food and cooler logs. -Listen well, communicate effectively and establish effective working relationships with other staff, management, vendors and guests that have a variety of educational backgrounds and values. -Demonstrate organizational skills, proofreading skills, and produce well-written, error-free copies. -Work productively and efficiently with or without supervision when performing routine tasks. -Prioritize and meet deadlines in a fast-paced dynamic environment. -Demonstrate proficiency with Windows-based operating systems and use software including MS Word, MS Excel, MS Outlook. -Conduct accurate inventory for ordering purposes. Perform period end inventories. -Maintain all storerooms, freezers and coolers in accordance with proper sanitation specifications. -Maintain a knowledge of New York State and Ulster County Health Department regulations and ensure compliance. -Observe all safety and security measures as per company policy and protocols. -Conform to OSHA Standards. -Perform cleaning duties as scheduled to including sweeping, moping, raking, shoveling and/or policing the parking lot. -Work outdoors at times and exposed to natural elements. -Operate equipment such as elevators, pallet jacks, hand-trucks, carts, and dollies. -Use hand tools such as box cutters, packaging tape dispensers, rakes, brooms, and shovels. -Inform supervisor of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets. -Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers. -Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff. -Maintain a flexible work schedule including days/nights, overnights, weekdays/weekends, holidays, and during peak periods of business. -Answer questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others. -Inspect work by touch, sight, sound and smell for conformance to prescribed standards. -Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings. -Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 5 hours at a time. -Lift up to 100 pounds from ground level to six feet and carry a distance of up to 150 feet with/without assistance. Walk up to 12 miles per day. -Maneuver carts or dollies safely with loads up to 500 pounds up and down stairs, elevators, through passageways or outdoors up to 250 feet. -See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. -Act calmly and effectively in emergency situations. -Analyze problems and develop and implement action plans to address problems. QUALIFICATIONS: -Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience -Experience in the food service industry with a knowledge of produce, meat, fish, and dairy specifications is preferred. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Description Position: Will work directly to supervise court-placed youth, age 12-20, who reside at OCFS secure, limited-secure, and/or non-secure residential facilities. YSSs are part of a team that ensures that a facility is physically secure (e.g., responsible for youth movement, key and door control, and conflict resolution) and emotionally safe for both youth and other staff. YSSs help create a professional, healthy, and therapeutic environment. Qualifications Two years full-time direct care experience* in the care and programming of youth from ages 6-21; OR a Bachelor’s degree; OR an Associate’s degree AND six months experience; OR a high school graduation or equivalency diploma AND one year of experience* OR a satisfactory equivalent combination of the above education and experience requirements; *Direct care experience with youth involved in the juvenile justice system or in an institution, camp, school, community center, youth rehabilitation program, mental health or correctional institution, or residential center. Appropriate verifiable part-time experience will be accepted on a prorated basis Resumes not required but strongly recommended. Duties • Establish a relationship of professionalism, confidence, safety, and trust with youth and other staff from different racial, ethnic, cultural, religious, physical ability, Sexual Orientation and Gender Identity Expression (SOGIE) and/or socio-economic backgrounds. Supervise and monitor youth, which, depending on a youth’s clinical needs, may include 1-to-1 supervision., • Actively participate as a member of a youth’s support team. A support team is a treatment-focused group of professional and para-professional staff who work together to address the emotional and behavioral needs and goal of youth., • Be confident in engaging with people who may be under physical and/or emotional stress., • Employ graduated harm reduction strategies while supervising youth. This includes correcting, and in some cases, verbally or physically intervening when a youth displays unsafe behaviors toward themselves or other youth and staff. Harm reduction requires that a YSS learn to recognize personal or situational flags that could lead to conflict or harm, provide positive mentorship to youth, and help youth work on their own interpersonal skills and use of self-regulation strategies., • Take opportunities to improve the well-being of the facility community by being collaborative and informed., • Supervise and/or assist youth during recreation and education activities, as well as take on various, as-needed assignments, • Establish and maintain positive, professional, and appropriate relationships with youths’ families and loved ones., • Assist youth in achieving education, work readiness, and community transition goals.

Job DescriptionRevenue Cycle Specialist | Medical Billing & Collections Location: New Paltz, NY Pay: $19/hour Schedule: Monday–Friday, 8:00 AM–4:30 PM Type: Temp-to-Hire We are seeking a detail-oriented Revenue Cycle Specialist to join a busy healthcare office in New Paltz, NY. This role is ideal for someone with 3–6 months of medical billing or office experience who is looking to build their career in healthcare administration. As a Revenue Cycle Specialist, you will support the billing and collections process, assist with accounts receivable, and provide administrative and customer service support to patients, providers, and insurance companies. Revenue Cycle Specialist Responsibilities • Review and process insurance claims, Explanation of Benefits (EOBs), payments, and denials, • Post charges and payments accurately into the system, • Maintain up-to-date knowledge of designated accounts receivable and ensure timely collections, • Respond to patient, provider, and payer inquiries via phone, email, and mail, • Verify patient eligibility and update insurance information, • Assist with preparing and mailing paper claims, spreadsheets, and appeals as needed, • Identify issues with denied claims and communicate them to managementRevenue Cycle Specialist Qualifications, • High School Diploma or GED required; Associate’s degree in business, accounting, or healthcare preferred, • Medical Billing & Coding or Medical Administrative Assistant certification a plus, • 3–6 months of medical billing, collections, or healthcare office experience required, • Proficiency with Microsoft Office; familiarity with EHR/EMR systems (Epic, etc.) a plus, • Strong communication, organizational, and problem-solving skills, • Ability to work independently and as part of a teamWhy Apply?, • Gain valuable hands-on experience in medical billing and revenue cycle management, • Steady full-time schedule, Monday–Friday, • Competitive pay at $19/hour, • Opportunity to grow within the healthcare fieldIf you have a background in medical billing, collections, or healthcare office support and want to expand your skills, apply today for this Revenue Cycle Specialist role in New Paltz, NY! #Admin2025 #ZRCompany DescriptionEthan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley. Whether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!Ethan Allen Workforce Solutions offers job seekers and employers the most complete, leading-edge employment services in the Hudson Valley.\r\n\r\nWhether you are looking for employment opportunities, quality employees or off-site personnel services such as payroll, employee benefits or risk management, we are experts in meeting the needs of workers and companies across the Hudson Valley!

Job DescriptionPosition Description: Job Title: Bilingual Human Resources Coordinator Location: Poughkeepsie, NY Pay: $21.00 $24.00/hour Type: Full-Time, Temp-to-Hire Schedule: MondayFriday, 8:30 AM 5:00 PM Were seeking a detail-oriented and compassionate Bilingual HR Coordinator to support the Human Resources department of a mission-driven organization in Poughkeepsie, NY. This position is ideal for someone who thrives in a people-focused environment and is fluent in both English and Spanish.Youll be responsible for maintaining employee records, assisting with onboarding, translating HR materials, and supporting employee relations and benefits administration. Your ability to communicate across languages will help ensure clear, inclusive communication throughout the organization.Bilingual Human Resources Coordinator Responsibilities: \tTranslate and interpret HR policies and procedures for Spanish-speaking employees \tAssist with recruitment, onboarding, and new hire orientation \tMaintain up-to-date employee files and HRIS data \tServe as the first point of contact for employee questions regarding benefits, leave, and policies \tCoordinate trainings, assist with investigations, and support special HR projects What Were Looking For: \tFluency in English and Spanish (written and verbal) is required \tPrevious experience in HR, office administration, or employee relations \tStrong organizational and communication skills \tAbility to handle confidential information with discretion \tKnowledge of HR laws and procedures a plus This is a temp-to-perm opportunity with long-term potential for the right candidate. $21.00 - $24.00 Hourly

Job Description Are you tech-savvy and detail-driven? Our fast-growing digital dental lab is urgently seeking a Digital Dental Lab Administrator to join our team and help keep our high-tech workflow running smoothly. Why You’ll Love This Role: You’ll be at the center of our digital operations—managing scans, coordinating cases, supporting dentists, and ensuring our production team always has what they need. If you enjoy a fast-paced environment and have strong computer skills, this is the job for you! Company DescriptionWe are a fast-growing Dental Laboratory dedicated to delivering high-quality restorations and exceptional customer service.We are a fast-growing Dental Laboratory dedicated to delivering high-quality restorations and exceptional customer service.

Job Description Quality Inn Hotel, Hyde Park, NY is looking for a customer-oriented applicant who can greet our guests in a friendly, professional manner. We are looking for a full-time/Part-time Front Desk Associate. Requirements for position: answer phones and take reservations with excellent communication skills, be able to work both independently and as part of a team, supervise housekeeping staff, be able to work variable shifts including weekends and holidays (Hotel is open every day, all day). We are a drug-free workplace and an equal-opportunity employer. Job Type: Full-time/Part-time Hotel Experience Required. Our Culture: We provide a creative, entrepreneurial, and energetic work environment where people come to work and have fun. We value passionate people who love to be challenged and desire the freedom to contribute to the overall success of the organization. Your role will be integral to the success of our company. We strive to create a workplace culture that values family, work-life balance, and community. We help develop our associates and provide support for them to grow their careers with us. We currently have positions in Guest Services for various shifts. We are specifically looking for candidates who are flexible regarding availability. Additionally, we are looking for an intelligent, enthusiastic, and motivated SUPERSTAR to join our team. Hospitality experience is required. Our Guest Service Representatives ensure the highest levels of guest service and satisfaction. Key Responsibilities of the role include but are not limited to: Ability to work in a fast-paced environment, with a high emphasis on customer service support and lead Front Desk and Guest Services associates in daily responsibilities all associates follow and practice departments and hotel services, such as check-in procedures, professional telephone etiquette, reservations, etc Perform word processing, data entry, and other duties as delegated by the General Manager and typically performed at the Front Desk. Complete Front Office reports and checklistsComplete Front Office tasks; guest check-in/check-out, audit, reservations, manage inventory, revenue management. Use creativity and clever problem-solving skills to handle situations and make our guests say WOW! Apply Now by sending your resume to . Hyde Park, NY 12538 Job Type: Full-time/Part-time

Job Description Polar Plumbing, Heating & Air Conditioning is currently hiring for a full-time Administrative Assistant/Customer Service Rep to assist with our administrative tasks and provide great customer service in the Newburgh, NY area. This Administrative Assistant position earns a competitive wage of $18 - $22/hour, depending on qualifications and experience. In addition to competitive pay and our supportive culture, we offer this customer service role the following benefits: • Medical, Dental, Vision, • A 401(k), • Paid time off (PTO), • Reimbursements, • Great training, • Notary help, • Commissions, • Bonuses So, now that you've learned the who, what, where, and why, you may be wondering HOW? It's easy! Just fill out our initial mobile-friendly online application. We hope to meet you soon! DAY-TO-DAY In this customer service role, you make sure that all of our administrative operations flow smoothly. As an employee-focused company, we want our clients to have the best HVAC experience with us, so you provide office help for them. You warmly greet and communicate with customers, both in the shop and on the phone. You're always kind and quick to answer questions and find solutions to their concerns. As needed, you also interact with vendors and build great relationships with them. You help with permits, accounting, and rebates. You get a great sense of accomplishment using your customer service and administrative skills to help others! ABOUT POLAR PLUMBING, HEATING & AIR CONDITIONING We are an award-winning, BBB-accredited company that provides first-class plumbing, heating, and air conditioning services. We offer completely transparent pricing for all our services, so our customers can be sure they're getting the absolute best value for their homes. Plumbing, heating, and cooling are some of the most important aspects of keeping a home comfortable, and we know that timing makes all the difference. That's why we are quick to respond to our customers' needs and why we offer free estimates. As a result, our customers value our honesty and trust that their homes are in the best hands. Our employees are our most valuable asset in maintaining our customers' trust. Through regular development programs, we ensure that all our employees have the training they need to succeed. We also promote an authentic team mentality and strive to make our employees feel at home in our great company culture, an environment that is more like family than work. OUR IDEAL ADMINISTRATIVE ASSISTANT / CUSTOMER SERVICE REP • Customer service driven - Outgoing and eager to help customers regardless of challenges, • Respectful -Treats others with kindness and dignity, • Team player - Can work well with others in a group setting, • Reliable - Shows up to work on time and prepared REQUIREMENTS FOR ADMINISTRATIVE ASSISTANT / CUSTOMER SERVICE REP Location: 12550

Job DescriptionJoin our team as an Environmental Technician/Administrative Assistant where you will play a vital role in environmental remediation projects and working as an office assistant. This is one job where you will be working two different positions. As an Environmental Technician/Office Assistant, you will be involved in various tasks related to environmental cleanup and remediation projects by visual and instrument monitoring cleanup activities. This is partly a field position where you will need to drive to various locations for jobs. This is NOT just an office position. You need to be able to work outside of the office. Environmental Technician Duties: • Utilize hand tools and power tools to assist in monitoring environmental cleanup projects., • Work collaboratively with team members to ensure project completion within set timelines., • Adhere to safety protocols and guidelines to maintain a secure work environment., • Document project progress and maintain accurate records of activities performed.Qualifications:, • Previous experience in the environmental consulting industry is preferred but not required., • Proficiency in using hand tools and power tools for environmental monitoring activities., • Ability to work effectively in a team environment and follow instructions accurately., • Strong attention to detail and commitment to delivering high-quality work., • Flexibility to adapt to changing project requirements and schedules.The administrative assistant must be highly organized to manage the day-to-day administrative aspects of running the business. The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently. This person will be comfortable working with a high degree of attention to detail and discretion. MUST have a minimum of 3 years experience working in an office environment. MUST have a great working knowledge of Microsoft Office. We're looking for an outgoing person who would be interested in marketing and networking at various events. Administrative Assistant Duties: • Answer and direct phone calls, • Organize and schedule appointments, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Act as the point of contact for internal and external clientsYou must have a reliable vehicle to use for work. THIS IS NOT A REMOTE POSITION. YOU MUST COME TO THE OFFICE FOR WORK.

Job Description The Receptionist/Secretary will greet clients, answer phones, manage scheduling closing times and meeting rooms, manage office supplies and general office upkeep, and assist with administrative tasks related to title work such as: prepare scan and organize documents, maintain electronic and paper filing systems and data entry. The ideal candidate is detail oriented, friendly and comfortable working in a fast-paced environment. Company DescriptionWe are a professional and customer-based Title insurance agency. We are looking for a reliable and organized person to be the first point of contact for our clients and support our office operations.We are a professional and customer-based Title insurance agency. We are looking for a reliable and organized person to be the first point of contact for our clients and support our office operations.

Job Description Lambert Plumbing and Heating is seeking a professional HVAC and Plumbing Dispatcher - CSR to join our dedicated team in Poughkeepsie, NY. This full-time, in-office position offers a competitive pay range of $18-$25 per hour plus performance-based bonuses. Not to mention, excellent benefits, including: • Health benefits, • A generous PTO package, • Growth opportunities, • Education assistance ABOUT OUR COMPANY We are a local, family-owned company dedicated to providing exceptional service for over seven decades. Our mission is to ensure the comfort and safety of our customers through prompt and professional plumbing and HVAC solutions. We value authenticity, excellence, and teamwork, creating an environment where our employees can thrive. Our culture fosters growth and learning, with opportunities for mentorship and skill development. Join us and be part of a team that is not just about work but also about building lasting relationships with our clients and each other. A DAY IN THE LIFE OF AN HVAC AND PLUMBING DISPATCHER - CSR In this role, you'll be the key point of contact for our customers, handling scheduling and dispatching duties with precision. You will coordinate the daily flow of jobs, ensuring that technicians are dispatched efficiently and customers receive the service they need. Along with scheduling, you will process payments, manage front office inventory, and maintain a clean and organized work environment. Your problem-solving skills will be essential as you handle customer inquiries and ensure all operations run smoothly throughout the day. QUALIFICATIONS FOR AN HVAC AND PLUMBING DISPATCHER - CSR • Customer service skills, with a patient and empathetic approach, • Strong communication skills and a positive, adaptable attitude, • Ability to solve problems on the spot and keep things running smoothly, • Experience with ServiceTitan CRM WORK SCHEDULE This is a full-time role, working Monday through Friday from 8 AM to 5 PM. ARE YOU READY TO JOIN OUR TEAM? If you are a detail-oriented, customer-focused professional looking to take your career to the next level, we invite you to apply today. Our initial application process is quick, mobile-friendly, and only takes about 3 minutes to complete. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

Job Description Job Description: Office Assistant for Nurse Practitioner Multi-Specialty Practice Position Overview: We are seeking a skilled and dedicated Office Assistant to join our dynamic nurse practitioner multi-specialty practice. As an integral part of our healthcare team, the Office Assistant will play a crucial role in ensuring the smooth and efficient operation of the office, supporting our medical staff, and providing exceptional administrative support. Responsibilities: * Reception and Front Desk Duties: • Greet patients and visitors in a warm and professional manner., • Answer phone calls, schedule appointments, and manage patient inquiries., • Maintain a tidy and organized front desk area., • Direct patients to appropriate exam rooms and healthcare providers. Administrative Support: • Assist with patient registration and medical records management., • Coordinate and manage patient appointment schedules, ensuring efficient use of providers' time., • Manage billing and payment processes, ensuring accuracy and adherence to policies., • Handle routine correspondence, emails, and faxes with discretion and confidentiality. Medical Records Management: • Organize and maintain electronic health records (EHR) and paper records accurately., • Ensure HIPAA compliance and confidentiality of patient information., • Collaborate with healthcare providers to ensure timely and accurate charting. Patient Care Support: • Escort patients to exam rooms., • Provide patient education materials and resources as directed by healthcare providers., • Support providers during examinations and procedures as required. Team Collaboration: • Collaborate with other medical staff and office personnel to ensure a cohesive and supportive work environment., • High school diploma or equivalent; additional education or certification in office administration or medical assisting is a plus., • Previous experience in a medical or healthcare setting is preferred., • Proficiency in using office software, such as Microsoft Office Suite and electronic health records (EHR) systems., • Excellent communication and interpersonal skills, with a compassionate and patient-focused approach., • Strong organizational abilities and attention to detail to manage various tasks effectively., • Ability to maintain confidentiality and handle sensitive information with utmost discretion., • Capacity to multitask and handle a fast-paced environment while remaining composed.

Job DescriptionOptometric Technician-Receptionist – Full-Time or Part-TimeWhy Join Us? Austin Ryan Optika is a private practice dedicated to exceptional patient care. We offer a supportive, professional environment, competitive compensation, and an excellent work-life balance — with no weekend hours. This is a career opportunity with potential for growth within the company. Your Contribution As our Optometric Technician/Receptionist you are the first voice and face patients experience when they call or visit — you set the tone for their entire visit. Your role is key in creating a warm, welcoming, and organized environment. Key Responsibilities: • Greet all patients with kindness and gratitude, • Answer phones, • Schedule and confirm appointments, • Prepare for upcoming exam days (pull files, obtain insurance authorizations), • Perform ocular testing as directed by the doctor, • Prepare and maintain patient files, • Price and tag inventory, maintain display accessories, • Light Housekeeping, • Take accurate, detailed messages for management and staff, • Assist with other administrative or patient care tasks as needed Position Details: • Pay: $18.00–$20.00/hour, paid bi-weekly, • Schedule: Monday, Tuesday, Thursday and Friday (Possible Wednesdays in future), • Location: Private office setting Benefits: • Paid Time Off:, • Vacation: 1 Week after 1 year of continuous full-time employment; 2 Weeks per, • year after 2 years, • Sick Time: Up to 5 days per year If you’re friendly, organized, and passionate about providing great patient experiences, we’d love to hear from you! 📧 Apply Today: Send your resume to Powered by JazzHR y9o7l3YzvA

Job Description Seeking an individual with knowledge of human services and/or behavioral healthcare seeking an entry level receptionist and scheduling position. Title: Office Specialist (Temporary) Salary: $18.75 per hour Supervisor: Office Manager Status: Full-Time, Non-Exempt, 40 hours weekly Schedule & Locations: Highland Behavioral Health Center 7 Park Lane Highland, NY 12528 • Tues, Thurs 9:30am – 6:30pm, • Mon, Fri 8:30am – 5:30pm Ellenville Behavioral Health Center 50 Center Street Ellenville, NY 12428 • Wed 9:30am – 6:30pm Schedules can vary based on center coverage needs. Office Specialists may be required to provide coverage in other centers as needed. Our centers are in Dutchess and Ulster Counties. Function: • The Office Specialist provides clerical support to an outpatient behavioral health center performing medical receptionist and scheduling coordination functions., • Greeting clients/visitors, scheduling appointments in-person and via Zoom, reminder calls to clients for appointments, collecting copays and service fees, answering and routing calls, keep documentation organized., • Provide a variety of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting, and distributing mail and other similar activities., • Other duties as assigned. Requirements: • Graduation from high school or possession of a high school equivalency diploma., • One (1) year of full-time clerical work experience, or completion of a clerical training program which included an internship. Benefits: • Medical, dental, and vision coverage., • 403(b) retirement plan with employer match up to 5%., • Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year)., • Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off., • Group term life and long-term disability insurance., • Supplemental life insurance & accidental death and dismemberment coverage (AD&D)., • Supplemental insurance through Aflac., • Employee assistance program (EAP)., • Pet insurance. Our Mission: Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley. Our Values: Compassion – Extending empathy and understanding to others. Integrity – Being honest and dependable. Hope – Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge. Diversity – Promoting a vision of community comprised of wide-ranging assets. Respect – Treating all individuals with dignity and without judgement. Community – Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives. Justice – Promoting social and economic equity and fairness. Quality – Aspiring for excellence in every aspect of our work. Job Responsibilities: • The primary role of the Office Specialist is scheduling which includes checking clients in and out., • Make reminder phone calls for next day appointments., • Perform skilled keyboarding and accurate data entry in a fully integrated electronic medical record system; performs reception work, including providing routine information concerning clinic procedures and services, collecting fees, referring callers to appropriate staff, and taking detailed messages., • Accurately records daily fee collection including service fees, copays, deductibles, and invoice payments., • Reviews records and documents for completeness, compliance with standards and for accuracy, • Scans and files materials in record system in accordance with guidelines., • Maintains records of time and benefit usage, employee certification and training. Provide coverage within and at other clinics within the agency as requested., • Adhere to prescribed privacy practices and HIPAA regulations to protect the security of our clients and their medical records and ensure that confidentiality is maintained., • Support Full Time Office Specialists to ensure completeness of daily tasks. Competencies: • Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, records, and reports., • Knowledge of software packages for word processing to produce a variety of information and for database management to track information., • Knowledge of office practices necessary for interacting with staff and the public, processing workflow, and filing and retrieving information., • Knowledge of arithmetic to verify calculations and report on work activities., • Skill in operating office automation equipment sufficient to produce work accurately and efficiently., • Ability to learn and work within procedures and guidelines., • Ability to provide basic information and direction to clients, public and others., • Ability to collect and record fees., • Ability to develop and maintain collaborative and supportive working relationships with all members of the clinical and clerical staff; informs Clinic Director of relevant clinical and administrative issues; consult appropriately; actively support program goals and system improvements/changes. Other Requirements: • Personal characteristics necessary to perform the duties of the position., • Physical condition commensurate with the demands of the position. Times can vary based on center coverage. May need to cover other centers as needed, centers are in Dutchess and Ulster Counties. Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment. Must be authorized to work in the United States without work sponsorship. Powered by JazzHR F5MXZSDVMC

Job DescriptionBenefits: • Hiring bonus, • 401(k), • Bonus based on performance, • Competitive salary, • Opportunity for advancement, • Paid time off Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. Responsibilities: • Greet clients warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in sales conversations with prospective and existing clients, identifying opportunities to offer insurance solutions., • Provide excellent customer service and follow up on client needs., • Previous experience in a receptionist or customer service role., • Excellent communication and interpersonal skills., • Strong organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job DescriptionBenefits: Together we are highly passionate about what we do, and how we can help our clients. Doing taxes is much more than filling in some forms. For most Americans, their tax return is the biggest single financial event of the year, and it can be quite an emotional experience. Thats where you come in! We are here to ease their stress and provide expert customer service and tax knowledge. Flexible Schedules Available: • Day shift, • Night shift, • Weekends, • Weekdays, • Full-time or Part-timeThe Greeter/Receptionist serves as the face of the Jackson Hewitt brand during periods of high client traffic/demand. This position interacts with and engages potential and existing clients by conversing and reviewing marketing materials to create interest in making tax preparation appointments. This seasonal role also supports other operational tasks such as appointment scheduling, answering the phone, and check distribution, when appropriate, to foster a positive and efficient client experience. What you'll do here: • Greets all potential clients in a friendly and professional manner, • Engages in conversation with potential clients to share information about Jackson Hewitts services, products, and promotions, • Offers promotional items to potential clients by walking the store floor (for our vendor partners) or marketing to other local businesses near storefronts, • Assists with scheduling tax preparation appointments, • Monitors client flow at the location and keeps clients engaged during periods of wait time, • Monitors client activity and takes initiative to answer phones or assist with check distribution by following established procedures when Tax Preparers are with other clientsSkills you'll bring for success:, • Good interpersonal and communication skills, • Customer service or sales experience preferred, • High School Diploma/ GED, or equivalent related business experience, • Reliable transportation and a valid driver's license and insurance preferred

Job Description Receptionist RATE: $16.00/hr. SHIFT: Every other Friday 4:00 PM - 8:00 PM, Saturday 9:00 AM - 5:00 PM and Sunday 5:00 PM - 8:00 AM JOB DESCRIPTION: A Receptionist is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include answering and transferring phone calls to employees, sorting and delivering mail to employees and greeting visitors when they arrive for meetings with management or staff. RESPONSIBILITIES: • Greeting residents, family members, and vendors as they enter the facility, • Building a rapport with visitors and residents, • Answering the facility phone and directing calls appropriately, • Assisting with facility activities, • Must be at least 18 years or older, • Must have a positive attitude, adaptable, energetic, outgoing, and strong interpersonal and communication skills, • Must be able to work varying shifts, including holidays, weekends, and evenings, • Must be flexible, punctual, professional, and reliable, • Weekly Paychecks, • Referral Bonuses, • Peer Mentorship, • Generous Paid Time Off

Job Description Control Point Associates is seeking a Part Time Administrative Assistant in our Highland, NY office. Business is booming and we’re looking for the best and brightest Administrative Assistant to join our team in Highland, NY!! Take the first step towards the rest of your life in a supportive environment that promotes hard work and dedication! Essential Functions: • Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up the contracts/projects on the network and maintaining the files, • Create correspondence, technical reports, and team specific documents for use with project tracking, • Thoroughly but swiftly research property information and standards/codes required by our clients, and state and local agencies, • Keep tabs on the projects to compile reports along the way as directed by Project & Office managers, • Submit plans and applications to state and local agencies, • Use Adobe Acrobat Writer to convert applications and forms to electronic forms, • Create, maintain and update project/office documents utilizing Microsoft Word, Excel and other related software, • Pleasantly and warmly greet our clients and visitors in person and on all incoming calls, • Sort and distribute the mail and visit post office as needed, • Filing of project folders, scanning and purging of archived project information Knowledge, Skills and Abilities: • High School Diploma, • Excellent Microsoft Office Skills and attention to detail, • 1-3+ years of Administrative Assistant experience, • A positive can-do attitude and professionalism, • Ability to pivot to changing situations and priorities Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group. Powered by JazzHR Pa0oUwgAtp

Job Description -Basic computer knowledge. ROLE AND RESPONSIBILITIES Pulse-MD is currently looking for Medical Receptionists for our Wappingers and Poughkeepsie offices. The Medical Receptionist performs a variety of tasks including excellent customer service via phone and in person, referring callers to the appropriate departments and assisting patients with forms. The position is considered a crucial link between the patient and the care delivered by clinical and service staff by the center. Patient services are the key priority in this position requiring the front desk receptionist to serve as a point of contact with other internal departments, all with fostering an environment which promotes patient comfort and trust. The positions must exemplify the core values of the organization, always exercising utmost discretion, diplomacy and tact in patient/staff interaction. PRINCIPAL DUTIES AND RESPONSIBILITIES OF THE FRONT DESK RECEPTIONIST INCLUDES, BUT IS NOT LIMITED TO: -Performs day-to-day administrative functions and general office duties including but not limited to copying, filing, faxing, answering phones and data entry. -Provides information to callers according to the facility’s policies and procedures and transfers calls as needed to the appropriate person. -Welcomes and greets patients/visitors to the facility in a manner that is helpful and friendly. -Must exercise utmost diplomacy and tact to provide excellent customer service for patients; practices confidentiality and privacy protocols in accordance to policies and HIPAA requirements. -Maintains patient waiting areas, files and front desk areas in a manner that is organized and neat. -Informs patient of any existing balance noted in computer and request payment before being seen. -Enters all new patient information into the computer system correctly and verifies all existing patient information upon check in. -Verifies all insurances and collects copay/deductible/coinsurance payment as appropriate. ADDITIONAL DUTIES AND RESPONSIBLILITES MAY INCLUDE, BUT IS NOT LIMITED TO: -Exercises problem-solving and conflict resolution skills when handling a patient complaint; refers patient complaints to the front desk manager as needed. -Attends scheduled department staff meetings. -Performs other duties as may be required. -Be a supportive team player for all urgent care center co-workers. PROFESSIONAL RESPONSIBILITY STANDARDS • Adhere to professional expectations as outlined in the employee handbook. -Demonstrate flexibility in relation to work schedule. -Participate in department and company-sponsored meetings and events. WORKING SCHEDULE -A minimum of three 12 hour shifts for full time obligation. -Full time will be expected to work every other weekend and some holidays. -Flexibility to cover Mahopac and Mohegan Lake office when needed. QUALIFICATIONS AND EDUCATION REQUIREMENTS -Minimum high school degree or equivalent. -Understands the importance of maintaining confidentiality under HIPAA standards. -Must provide excellent customer service and interpersonal skills. -Intermediate to advanced phone skills. -Must be highly flexible and adapt to the changing needs of the facility. -Well developed communication skills. -Ability to work well under pressure with minimal supervision. Flexibility to handle a variety of tasks. -Ability to apply written instructions and standardized work practices. -Ability to establish and maintain effective relationships with staff, patients, and families. -Willingness to take responsibility for actions; act positively upon feedback from others. -Able to withstand physical & mental demands: standing, walking, stooping, bending. Occasional stress in working with tense patients. Powered by JazzHR lqsIkBud5S

Job Description Mid-Hudson Library System Administrative Assistant Summary: Provide assistance to the Executive Director by coordinating activities related to the MHLS Board of Trustees and Directors Association; events planning; maintenance of member information; creating and maintaining a favorable public image for the library system; and assistance with general office duties. The hours would be 15 to 20 a week, Monday through Friday between 9am and 1pm with some weekend and evening hours for board meetings. Essential Duties and Responsibilities include the following. Other duties may be assigned. • MHLS Board of Trustees Support, • Directors Association (DA) Support, • Member Information, • Online Calendar & Auditorium Booking, • General Office Duties, • Maintain awareness of and assist in managing the Executive Director’s schedule; providing real- time scheduling support by booking appointments and avoiding conflicts., • Produces and manages information (such as documents, presentations, worksheets, and charts) using the office productivity software products identified in the qualifications section of this job description under “Computer Skills.”, • File and retrieve System documents, records, and reports; maintain hard copy and electronic filing system of documents as requested by the Executive Director., • Answer telephone promptly, efficiently, appropriately transfer calls., • Sort and distribute incoming mail and faxes., • Greet visitors and determine access to appropriate staff., • Prepare responses to routine inquiries and information requests, • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing; be familiar with fax and copy machines and assist users when necessary; recycle toner cartridges from printers, copy machines and fax machine., • Keep office supply closet organized and notify purchasing officer when items run low., • Maintain coffee/tea supplies for the auditorium and conference room and notify purchasing officer when items run low., • Participates and promotes green/sustainable initiatives including, but not limited to, proper recycling and energy conservation., • Assists the Business Office Staff with clerical tasks as needed., • CommunicationsQualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The competencies listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Adaptability Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. • Computer Skills To perform this job successfully, an individual should have a minimum of: (1) intermediate skills of Microsoft Office Windows, Word, Outlook, Access, Excel, and PowerPoint; (2) basic contributor-level skills with WordPress content management (e.g., create/edit Web posts and pages, upload and attach media); and (3) be able to create and edit documents in Adobe Acrobat, • Customer Service Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments., • Oral Communication Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings., • Quality Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality., • Written Communication Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Education and/or Experience Associate’s degree in Arts or Business (A. A. or A.B.) from a two-year college or university; or two years related experience and/or training; or equivalent combination of education and experience. Certificates, Licenses, Registrations: Notary Public Other Skills and Abilities Is reliable; Treats others with respect and consideration regardless of their status or position; Keeps commitments; Inspires the trust of others; Works ethically and with integrity; Works efficiently and effectively; Accepts responsibility for own actions; Reacts well under pressure; Upholds organizational values; Recognizes and reports unsafe conditions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Powered by JazzHR oWY5jhimqf

Job DescriptionBenefits: • Competitive salary, • Flexible schedule, • Opportunity for advancement Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries, taking payments and maintaining customer records., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable on the phone.

Job DescriptionBenefits: • Simple IRA, • Hiring bonus, • Bonus based on performance, • Competitive salary, • Flexible schedule, • Health insurance, • Opportunity for advancement, • Paid time off We also believe in recognizing excellence, offering monthly awards for high performers to show appreciation for their hard work. Our benefits include a 50% health insurance contribution, a SIMPLE IRA with a 3% match thats fully vested from day one, six paid holidays, and 10 PTO days per year. If youre looking for a fun, collaborative, and supportive environment, wed love to have you on the team! ROLE DESCRIPTION: Scott Marxer - State Farm Agent is a leading insurance agency dedicated to providing exceptional service to our customers. We are currently seeking a dynamic individual to join our team as a Receptionist - State Farm Agent Team Member. Our ideal candidate is highly organized, detail-oriented, and committed to contributing to a positive and productive workplace. If you thrive in a supportive role and are eager to learn and grow within the insurance industry, we invite you to apply and become a valued member of our team. RESPONSIBILITIES: • Greet customers warmly in person and over the phone, directing them to the appropriate team members., • Manage appointment scheduling and office communications., • Assist in handling incoming inquiries and maintaining customer records., • Engage in conversations with prospective and existing customers, identifying opportunities to offer insurance options., • Provide excellent customer service and follow up on customers needs., • Support the team with various administrative tasks and projects.QUALIFICATIONS:, • Previous experience in a receptionist or customer service role., • Communication and interpersonal skills., • Organizational and multitasking abilities., • Comfortable with engaging in sales conversations., • Basic computer skills, including Microsoft Office and CRM systems.

Job Description About Us HOODZ of the Mid-Hudson Valley, a proud BELFOR Franchise, has been serving the region since 2010. We are the largest and most reputable commercial kitchen exhaust cleaning company in the Hudson Valley, operating 24/7 to meet the needs of a highly diversified customer base — including restaurants, corporate facilities, hospitals, nursing homes, correctional institutions, schools, airports, stadiums, and theme parks. Position Overview The Office Assistant / Scheduler is a business-critical role responsible for organizing and managing schedules for multiple cleaning teams. You will play a key part in ensuring on-time service and estimate appointments, keeping our crews on track, and customers fully compliant with NFPA-96 and fire code regulations. This position reports directly to the business owner and offers significant growth potential for the right candidate. Key Responsibilities • Create and manage schedules for multiple service teams that operate 24 hours a day, 5–6 days a week, • Coordinate appointments with customers, team leaders, and shift managers, • Ensure service frequency meets industry regulations (NFPA-96 and local fire codes), • Use Service Bridge software to prepare and update job schedules, resource allocation, and travel plans, • Monitor ongoing projects and adjust schedules to meet deadlines, • Identify and resolve scheduling conflicts proactively, • Communicate updates, changes, or “special” project needs with all relevant team members and stakeholders, • Maintain accurate, up-to-date scheduling and job documentation Qualifications • Excellent communication and interpersonal skills, • Prior experience in scheduling service appointments or administrative support (preferred), • Strong time management, organizational, and multi-tasking skills, • Detail-oriented with a high level of accuracy, • Proficient in Microsoft Office and scheduling software (experience with Service Bridge is a plus), • Ability to perform well under pressure in a fast-paced, customer-focused environment, • Flexible and adaptable to shifting priorities, • Strong problem-solving and decision-making abilities Why Join HOODZ? • Opportunity to grow into a mid-level operations role, • Work with a respected brand backed by BELFOR, a global leader in disaster recovery and property restoration, • Make an impact in a critical support role that keeps essential businesses safe and compliant, • Competitive pay (based on experience), • Stable, year-round work environment

Job Description Our Why: To Support Everyone’s Right to Thrive Title: IT Administrative Assistant Status: Full-Time, Non-Exempt, 40 hours per week Salary: $24.04 per hour Supervisor: Vice President for Corporate Compliance and Technology Function: This position is essential in ensuring the efficient operation of an IT department, in an administrative capacity. This is NOT a tech support position. Job Requirements: • Associates required, Bachelors preferred in Information Technology or relevant field., • Experience: Minimum three (3) years’ experience. Essential Requirements: • Deep understanding of computer systems and hardware, • Technology proficiency in software/applications (Windows, Microsoft Office, etc.), • Experienced trainer and training developer, • Experienced in customer service – Tech Support Helpdesk preferred, • Inventory Management experience, • Familiarity with internet security and data privacy principles, • Knowledge of data management and data security, • Understanding of basic finance principles Benefits: • Medical, dental, and vision coverage., • 403(b) retirement plan with employer match up to 5%., • Generous paid vacation, holiday, sick and personal time package (2 weeks’ vacation to start, 13 paid holidays per year, 12 sick days per year and 4 personal days per year)., • Employee assistance program (EAP)., • Access to Family Services’ Compassionate Leave Program where employees can donate/receive unused time off., • Group term life and long-term disability insurance., • Supplemental life insurance & accidental death and dismemberment coverage (AD&D), supplemental insurance through Aflac., • Pet insurance. Our Mission: Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley. Our Values: Compassion – Extending empathy and understanding to others. Integrity – Being honest and dependable. Hope – Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge. Diversity – Promoting a vision of community comprised of wide-ranging assets. Respect – Treating all individuals with dignity and without judgement. Community – Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives. Justice – Promoting social and economic equity and fairness. Quality – Aspiring for excellence in every aspect of our work. Job Responsibilities: Onboarding • Manage multiple account creations, equipment preparation, and scheduling with HR and hiring managers in collaboration with MSP., • Track new hires, internal position moves, terminations, and interns., • Ensure paperwork accuracy and completion with HR and hiring managers., • Distribute equipment, set up and test accounts., • Manage account terminations and follow-up processes., • Track all expenses for licensed products, including contract pricing, • Develop and distribute reports for finance to ensure proper allocations of IT expenses, • Review invoices to ensure accuracy in contracted pricing, quantities, and alignment with approved project quotes., • Maintain an up-to-date inventory of IT assets, including hardware and software licenses utilizing Asset Panda software., • Conduct periodic onsite inventory assessments., • Maintain a record of users and extensions within the phone system., • Work with MSP and agency staff (where applicable) to develop workflows and efficiencies in the IVR., • Maintain accurate records of onboarding and offboarding activities., • Provide ongoing end-user training and support as needed., • Assist with coordination and implementation of projects., • Participate in organization-wide and appointed committees to support program initiatives and services., • Respond proactively to changes in programs and policies, assuming additional responsibilities as needed., • Travel periodically to Agency locations in Dutchess, Ulster, and Orange County as required., • Additional duties as assigned. Skills & Abilities: • Strong troubleshooting and critical thinking skills, • Expertise in managing multiple tasks, • Attention to detail and precision, • Ability to work independently and as part of a team, • Excellent diagnostic and problem-solving skills, • Effective communication skills, including the ability to explain technical details to a non-technical audience, • Flexible and adaptable in a fast-paced environment, • Collaborative relationship development and management, • Ability to work independently and as a team member, • Strong organization and multitasking abilities, • Analytics and business acumen #INDAD Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment. Must be authorized to work in the United States without work sponsorship. Powered by JazzHR HkafVG9I8o