Office & Admin jobs in Albany, New York - Page 11Create job alerts

Job Description Housekeeping is the perfect department for someone who likes to clean, enjoys being active throughout the day, likes to make customers happy through their work, and thrives in a hospitality environment. You enjoy cleaning and making sure everything's in its place. You pitch in to help housekeeping with heavy lifting and attend to guest needs. As a full-time employee, you will receive the following: • Competitive Pay, • Paid Time Off - Holiday, Vacation and Personal Days, • Great Benefits including Medical and Dental Insurance, • Voluntary Short-Term Disability Insurance, • 401K Retirement Program with company contribution - FREE MONEY!, • IHG and Turf Hotel Employee Room Night Discounts, • Employee Awards, • Clean designated areas including, but not limited to, restrooms, public areas, offices and banquet/meeting/conference rooms, • Perform tasks including, but not limited to, dusting and polishing furniture and fixtures, vacuuming, mopping, sweeping, shampooing carpets, washing windows, cleaning/waxing floors, removing and disposing of trash and emptying ashtrays, • Greet guests in a friendly manner, • Report maintenance deficiencies and items in need of repair, • Stock and maintain supply rooms, as needed, • Perform deep cleaning tasks and special projects (for example: mattress flipping, furniture moves, etc.), as needed, • Deliver guest requests and assist in cleaning guest rooms, as needed, • Maintains and promotes a positive and cooperative work relationship with all hotel departments. ESSENTIAL FUNCTIONS: Requires ability to walk and stand during entire work shift. Requires ability to push vacuum, reach, stretch, and bend in routine daily work activities. Requires ability to lift 25 - 35 pounds intermittently during the work day. Must be able to work a flexible schedule that will include days, evenings, weekends and holidays.

Job Description Knowledge Builders Inc. Is currently recruiting for the following position. If this sounds like your or someone you know please forward a copy of your resume ASAP so we can discuss this opportunity in more detail. Please remember to make sure you have all the Facts on these new and exciting opportunities. Job Title: Human Resources Location: Albany, New York HR will be responsible for the following: W-2's Offer letter: • Create offer letters in Panda Docs and send to Sanjay., • Check panda docs to make sure that the employee signed it (One week after creation). If they have not signed up, follow up. Onboarding with Paylocity • Receive information from recruiters and launch onboarding software., • Follow up with employee to ensure they are getting onboarding done and have no issues, • Check the required background check. For most employees this will be a basic check, but some agencies require a more stringent check., • Launch the appropriate check for employee, • Once they have completed the check, look it over. If there are any hits contact Kelly and Sanjay and let the client know that there was a hit. Client will make final decision on moving forward, • If an agency requests a copy of the check, forward it to client., • Employee/C2C will be sent a form to fill out with their previous experiance, • Call, email and use people facts to confirm the information Employee Navigator (W2s) • Send them the current benefits booklet., • Send benefits employee navigator information to employee., • Follow up with employee to make sure they understand the portal and see if they are having trouble, • Make sure benefit selections are complete within one week of start date. Once elections are made make sure they did not elect medical if they waived on offer letter and make sure they elected if they accepted it on offer let NDA’s W-2 and C2C HBITS only • Receive NDA’s from Bob and fill out the information, • Send info to candidate to fill out, • Make appointment with candidate to come in and get notarize (Coordinate with Ed), • Send it to the client and cc Bob Vendor letters: C2C HBITS only • When a request comes for a vendor letter, send the company our template and ask them to use our format., • Review and see if there are any concerns or issues with what information they provided, • Send the letter and any questions/concerns to Sanjay. He will inform you of any changes that need to be made., • Once it is approved, put it on company letterhead and send it to Kelly for Signature. Once she has signed it she will return it to you to be sent to compnay Trainings: W2 • At the time of onboarding make sure sexual harassment training is completed, • Get copies of sexual harassment trainings from subcontractors and follow up as they expire. I-9s (W2 and C2C) • Put I-9s into binder, • Take out inactive employees from active binder and put into inactive, • Reach out subcontracting companies to get a current insurance accord, • Assist each April with open enrollment, • Answer phones and see if you can assist, • Write down information before redirecting the call. Who is it, what are they calling about, is there a job number associated with their question. Bring that info to the person receiving the call.Company DescriptionEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverseEstablished in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey.\r\n\r\nOur extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country.\r\n\r\nWe are dedicated to recruiting candidates who consistently exceed our customers’ expectations. Our diverse

Job Description Office Location: Albany, New York Work Schedule: This role has hybrid flexibility, allowing 1 remote day a week based on business needs. Compensation Range: $21.63 - $24.04 per hour We are currently seeking an Assistant Billing Specialist to work in our busy accounting department. The Role: Under the supervision of the Billing Manager, you will assist with the production of client legal bills and with the billing process including but not limited to: • Production, editing and scanning of approved prebills, • Modification and finalization of final bills, • Including monitoring write-offs and other adjustments on WIPs and bills, • Assist in timely reconciliation of discrepancies regarding clients billing., • Assist in month-end closing, • Strong knowledge of the Microsoft Office Suite, • High emphasis on Excel, • Experience with legal accounting software (Surepoint preferred), • High attention to detail, • Ability to multi-task, • Excellent interpersonal and communication skills A generous benefit offering package including: • Medical, • Dental, • 401(k) with company match and profit-sharing options, • Generous time off package, • Corporate discounts to various businesses, • Opportunities to support and be active in the community Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law. Powered by JazzHR DIJ3v3td8W

Job Description Are you a tech-savvy administrative professional who thrives in a dynamic, people-focused environment? The Rosenblum Companies (RDC) is seeking an Administrative Systems Coordinator (ASC) to join our team and serve as a key player for both internal operations and our customers. This role requires a blend of organizational skills and is ideal for someone who enjoys problem-solving, multitasking, and delivering exceptional service to colleagues, clients, and vendors. This includes ensuring all of our team’s technology needs are met, with the help of outside vendors. About us: The Rosenblum Companies is one of the Capital District’s largest fully integrated real estate development and management companies. Our portfolio encompasses over 1.7 million square feet of award-winning properties. We’re proud to have been named Developer of the Year in 2024 and one of Albany’s “Best Places to Work” and Times Union’s “Top Workplaces!” Major Accountabilities • Positive First Impressions, • Front desk coverage for all business hours; coordinate team coverage during breaks and time off., • Ensure that helpful customer service is consistently provided in accordance with service protocols and company core values., • Professionally greet and direct calls and visitors., • Coordinate and track internal technology support needs, • Assess, prioritize, and track all incoming helpdesk requests from team members., • Escalate issues to outside vendors and technical support resources appropriately based upon criticality of issue, vendor response time, cost, and contract/warranty parameters., • Attain basic knowledge of and provide first-level support for property technology, e.g., access control, video security, telephones., • Perform basic setup and configuration assistance for PCs and mobile apps/devices to existing and onboarding staff., • Track all issues through to resolution., • Accurately maintain all relevant lists and documentation., • Record Maintenance, • Maintain certificate of insurance records for tenants, vendors, and contractors, assure compliance, and escalate any issues., • Assist with contract maintenance, preparing documentation, and supporting managers with execution., • Event Support and Coordination, • Provide exceptional customer service through positive interactions with teammates, customers, tenants, visitors, and vendors in person and via telephone, email, and tenant portal., • Assist in the organization of the office, including appearance and cleanliness of general spaces; inventory and procurement of kitchen/office supplies and employee apparel; opening/distributing mail/packages, etc., • Maintain company CRM information; facilitate mailings and correspondence., • Provide general support and on-site coverage to departments as needed/requested., • Knowledge of customer service standards and procedures with ability to provide efficient, timely, reliable and courteous service to internal and external customers., • Ability to work with a collaborative team, utilizing your own unique perspectives and expertise to contribute to the success of the team., • Strong interpersonal and communication skills and ability to work effectively with a diverse community., • Strong attention to detail, organization, and time management skills, with the ability to prioritize multiple tasks seamlessly., • Collect, interpret, and/or analyze complex data and information. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form., • Must be able to speak, read, write, and understand the primary language(s) used in the workplace, bilingual skills a plus., • Ability to read, analyze, and interpret general business information, including but not limited to Company policies and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Understand and respond to a diverse population., • Associate's Degree required; relevant experience may substitute for degree., • Administrative and/or user support experience in real estate or property management preferred., • Excellent interpersonal and written communication skills, including a professional and positive communication style and ability to provide efficient, timely, reliable, and courteous service to internal and external customers., • Ability to work with sensitive files and maintain confidentiality., • While performing the duties of this job, the employee may be required to engage in physical activity including walking, bending, stooping, lifting, carrying, reaching, use fingers and hands to handle or feel, and talk or hear. The ability to sit or stand as needed, potentially for prolonged periods, is required., • Ability to lift up to 25 pounds, independently or with assistance, on an occasional basis., • Local travel to our properties or other destinations may be required; as such, an unrestricted driver’s license is required., • Work is typically done indoors in an office environment with low to moderate noise levels, requiring the individual to moderate the volume of speech and devices.

Job Description The newly renovated Comfort Inn & Suites East Greenbush is hiring for energetic individuals who are a team player for a Night Auditor position at the hotel. This shift is an overnight 11pm-7am position. Previous Choice Hotels experience preferred but not needed - can train - must be proficient with computers and a fast paced environment. Must be able to Multi-task. This is a full time position for Saturdays - Thursdays. • Register and assign rooms to guests of the hotel. Answer inquiries pertaining to hotel services, registration of guests, and shopping, dining, entertainment, and travel directions., • Keep records of room availability and guests' accounts. May make, confirm and cancel reservations for guests., • Compute bill, collect payment and make change for guests. May post charges such as room, food, liquor or telephone by hand or machine., • Answer, receive and transfer incoming calls/outgoing calls, messages, faxes utilizing appropriate means ie telephone, fax, switchboard, computer., • Ensures rooms and services are correctly accounted for within guest statement. Properly accounts for services provided by the hotel. Assists guests with check out payments or charges., • Verify customers' credit, and establish how the customer will pay for the accommodation as stated in the SOP. Account for all cash and make deposits in accordance with hotel and company policies., • Answer inquiries pertaining to hotel services, registration of guest and shopping, dining, entertainment and travel directions. Record guest comments or complaints, referring guests to managers as necessary., • Ability to read, listen and communicate effectively in English, both verbally and in writing., • Ability to access and accurately input information using a moderately complex computer., • Reports to work for scheduled shift, on time and in uniform in accordance with company policy., • Follow all company and safety and security policies and procedures; report accidents, injuries and unsafe work conditions to management; complete safety training and certifications, • All other duties as assigned or needed., • Help with other departments as needed

Job DescriptionBenefits: • Employee discounts, • Free uniforms Job Responsibilities: Perform accurate and timely nightly audits of hotel guest accounts, ensuring all charges and payments are recorded correctly. Verify and balance all revenue-generating departments' records, including room revenue, food and beverage sales, and other hotel outlets. Maintain accurate records of cash, credit card, and other payment transactions. Check-in late-arriving guests and handle guest inquiries and concerns during the night shift. Assist in the preparation of reports summarizing the hotel's financial performance for the night shift. Review and reconcile daily guest charges, ensuring all charges are properly posted. Handle end-of-day accounting procedures, including daily revenue postings and cash deposits. Conduct accurate room rate checks and make necessary adjustments when required. Assist in maintaining and updating guest profiles and loyalty program memberships. Act as a liaison between guests and other hotel departments during the night, ensuring guests' needs are met promptly and efficiently. Respond to emergency situations and security concerns, taking appropriate actions as per hotel policies. Handle guest checkouts and process payments accurately. Ensure the safety and security of the hotel premises during the night hours. Address any discrepancies or issues found during the audit process and communicate with management to resolve them. Coordinate with the housekeeping department to ensure that room statuses are updated correctly. Follow hotel policies and procedures, maintaining confidentiality of guest information. Provide exceptional customer service, ensuring guests have a positive experience during their stay. Qualifications & Requirements: High school diploma or equivalent; additional education in hospitality or accounting is a plus. Proven experience as a Night Auditor or in a similar role is preferred. Proficient in using hotel management software, accounting software, and Microsoft Office Suite. Strong mathematical and analytical skills, with keen attention to detail. Excellent written and verbal communication skills. Ability to work independently with minimal supervision during overnight shifts. Customer service-oriented with the ability to handle guest inquiries and concerns professionally. Demonstrated problem-solving and decision-making abilities. Knowledge of safety and security protocols, with the ability to respond to emergency situations effectively. Flexible schedule, including the ability to work on weekends and holidays. The Hampton Inn & Suites is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status Position Overview: The Hampton Inn & Suites is seeking a detail-oriented and responsible Night Auditor to join our team and ensure the smooth operation of our hotel during the night hours. The Night Auditor plays a crucial role in maintaining accurate financial records and providing exceptional guest service during overnight shifts. As the Night Auditor, you will be responsible for overseeing the night shift activities, reconciling financial transactions, and preparing reports for management. Your focus on accuracy, customer service, and organizational skills will contribute to the overall success of our hotel. Job Type: Part-Time Pay: $17.00- $18.00 per hour Expected hours: No more than 16 hours a week Benefits: • 401(k), • Employee discount, • Paid time offSchedule:, • 8 hour shift, • Holidays, • Monday to Friday, • Night shift, • Overnight shiftExperience:, • Hotel experience: 1 year (Preferred)Ability to Commute:, • Latham, NY 12110 (Required)Ability to Relocate:, • Latham, NY 12110: Relocate before starting work (Required)

Job Description We are looking for people that have a passion to serve and lead others! Working at the front desk means you are at the hub of the hotel with the most interaction with our guests. Your role is key to the overall experience the guest will have. During the overnight shift you are essentially working without supervision so your responsibility is seen as even greater as you assist in closing out the business for the day as well as check in or out those guests during non- traditional hours. If you enjoy working semi-independently from others and have a winning personality and high sense of responsibility - this role is perfect for you! As a full-time employee, you will receive the following: • Competitive Pay, • Paid Time Off - Holiday, Vacation and Personal Days, • Great Benefits including Medical and Dental Insurance, • Voluntary Short-Term Disability Insurance, • 401K Retirement Program with company contribution - FREE MONEY!, • IHG and Turf Hotel Employee Room Night Discounts, • Employee Awards, • Perform guest services functions as required (i.e. check guests in/out, take reservations, we-up calls, guest requests, etc.), • Audit and reconcile PMS reports, Front Desk and Gift Shop paperwork, • Audit, reconcile, and transmit all credit cards daily, • Ensure accuracy of all numbers being reported, • Input and update monthly forecast, • Keep management abreast of any unusual operational or financial events and/or deviations of policies or procedures, • Ensure overall guest satisfaction, • Prepare and email reports to corporate office daily, • Maintains and promotes a positive and cooperative work relationship with all hotel departments ESSENTIAL FUNCTIONS: Requires ability to walk and stand during entire working period of 8 hours; requires ability to lift 10 - 15 pounds. Must be able to work a flexible schedule that will include days, evenings, weekends and holidays.

Job Description Title: Administrative Assistant Duties: • Prepare, edit, proofread and review documents, both legal and technical., • Maintain paper and electronic files (including initiation, closure and archival of case files)., • Perform data entry into case management system for case updates, calendar deadlines, and create new intakes (citizen complaints) and matters (litigations and investigations). • Coordinate expert witness procurement, depositions, court reporters, and court filings (paper and electronic)., • Interface with database systems, particularly Oracle-based and Paper Archive Management (PAM)., • Assist with bureau library maintenance and updates., • Produce and manage bureau correspondence and reference materials., • Schedule meetings, video conferences and conference calls., • Provide telephone coverage, mail distribution, supply ordering, e-fax management, processing monies received as settlement to litigation., • Manage fax, email and phone inquiries; route inquiries to appropriate staff., • Make travel arrangements, obtain approvals to submit travel reimbursement information., • Provide direct assistance to and back-up of Administrative Specialist with tasks including, but not limited to: staff onboard/offboard, managing temporary I.D. badges, and maintaining Bureau equipment and templates. • Perform additional duties as assigned. Preferred Education: High School Documentation, Policy, Materials Handling, Review, Human Resources (HR) Administration, Correspondence, Calendar Management, Procurement, Travel, Oracle, Consumer Electronics, C-Suite, Conference Calls, Paper, Complaints, Litigation, Proofreading, Libraries, Reimbursements, Travel Arrangements, Settlements, Schedule Meetings, Appropriate Personnel, Templates, Case Management

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off Summary: The Assistant Billing Coordinator will provide ongoing support to the Billing Coordinator by providing assistance with a variety of clerical related duties. He or she is responsible for billing data entry, creating invoices, billing follow-up, updating budgetary information, invoice submission, recording and processing payments received, and other duties related to the submission and processing of firm billing. Essential Duties and Responsibilities: • Enter billing data into billing software;, • Generate invoices/statements using billing software;, • Transmit invoices/statements to clients via email/mail/fax as dictated by client requirements;, • Send reminders to clients regarding unpaid bills;, • Create billing data files for upload to web based legal bill review services;, • Upload billing data files to web based legal bill review services;, • Manage firm data and rates on web based legal bill review services;, • Document firm billing files using NetDocuments document management system;, • Correspond via phone and email with clients and other firm personnel.*This job description reflects managements assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Desired Skills & Competencies: • Interpersonal Skills: develops and maintains relationships with others, and works with others toward a common goal by working cooperatively, developing positive relationships, and willingly provides information and assistance., • Oral & Written Communication Skills: communicates clearly and coherently, adapting communication to suit particular situations., • Customer Service Skills: responds promptly to customer needs, solicits feedback, responds to requests for service and assistance, and meets commitments timely., • Time Management Skills: plans, organizes, and prioritizes tasks to efficiently use working time to complete designated tasks and responsibilities, • Ethics: keeps client and firm information confidential at all times, understands and implements general rules of ethical behavior., • Computer Literacy: has basic knowledge of computer operation, internet software, spreadsheet software, and word processing software, and has the ability to type and operate office equipment. This job has no supervisory responsibilities. Work Environment: This job is in an in-person office setting; remote work is not available for this role. Work Hours: This is a full-time job with a 40-hour work week, 8 hours daily Monday Friday within firm operating hours. You will be required to take an unpaid lunch break of 30 minutes. Software Used: • Microsoft Office, • Practice Master (Law Practice Management), • NetDocuments (Document Management), • Tabs 3 (Time and Billing), • Lift/carrying/push/pull up to 10 pounds frequently, • Lift/carry/push/pull up to 30 pounds occasionally, • Bending/stooping/squatting occasionally, • Kneeling occasionally, • Climbing occasionally, • Walking frequently, • Standing frequently, • Sitting frequently, • Simple grasping frequently, • Reaching at/or below shoulder level frequently, • Reaching overhead occasionally, • Fine manipulation frequently

Job Description Hillcrest Commons Nursing & Rehabilitation Center’s team of professionals in Pittsfield, MA, is here to help the community members to the road to recovery following a hospital stay or surgery. Come lead a creative , innovative collaborative team at Hillcrest Commons where you will enjoy excellent benefits. Essential Job Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities., • Assist department directors in the development and implementation of performance evaluations., • Represent the facility at and participate in top level meetings., • Participate in facility surveys (inspections) made by authorized government agencies., • Maintain an adequate liaison with families and residents., • Evaluate and implement recommendations from the facility committees as necessary., • Assist in standardizing the methods in which work will be accomplished., • Review/check competence of work force and make necessary corrections as necessary., • Counsel/discipline personnel as requested or as may become necessary., • Serve as liaison to the governing board, medical staff, and other professional and supervisory staff., • Ensure that the building and grounds are maintained in good repair., • Review accident/incident reports and establish an effective accident prevention program., • Assist in preparing an annual operating budget for approval by the governing board., • Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the longterm care field., • Ensure that all personnel participate in annual OSHA in-service training programs., • Maintain confidentiality of all resident information.

Job Description Kamco Supply is a 2nd Generation owned company that started 35 years ago with 1 location in Connecticut. It has grown to 9 branches From Buffalo NY to Cranston RI with a current fleet of 75 trucks of which 35 are boom truck and 3 are 8 story booms and over 500,000sf of warehouse/showroom space. Our Albany, NY, branch is currently looking to bring a new Office Administrative Assistant on board. SUMMARY: Supports the branch management by attending to administrative and business details and also performs clerical functions. Assists and reports directly to branch manager. DUTIES AND RESPONSIBILITIES: • Perform general administrative work including record-keeping and payroll., • Review and balance daily cash receipts and petty cash., • Responsible for phones and all out-going correspondences., • Assists with invoicing, tax exempt form input and job creation., • Assist with receivables, credit, collections, and billing., • Keep track of office supplies and other general requirements., • Reconcile sales tax issues., • Other miscellaneous duties as assigned by management. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: Must have a high school level education and have computer knowledge in Microsoft Word and Excel. At least two years of administrative experience is preferred, and good communication skills are required.

Job DescriptionWe are looking for an experienced Accounts Receivable Clerk to join our team in Watervliet, New York. In this role, you will be responsible for managing billing processes, ensuring accurate cash applications, and handling commercial collections. Your expertise will play a critical part in maintaining the accuracy of our financial records and supporting overall business operations. Responsibilities: • Process and manage accounts receivable transactions, ensuring accuracy and timeliness., • Oversee commercial collections, including following up on outstanding payments and resolving discrepancies., • Apply customer payments to accounts, ensuring proper documentation and allocation., • Perform reconciliations of general ledger accounts to maintain financial accuracy., • Prepare and issue invoices for billing, adhering to company guidelines and procedures., • Monitor accounts for overdue balances and implement strategies to improve collection rates., • Generate reports on accounts receivable performance and present findings to management., • Collaborate with internal teams to address billing inquiries and ensure smooth operations., • Maintain organized records of transactions and correspondence for audit purposes., • Identify and implement process improvements to enhance efficiency within the accounts receivable function.• Proven experience in accounts receivable or a similar financial role., • Strong knowledge of commercial collections and cash application processes., • Familiarity with billing functions and general ledger reconciliations., • Proficiency in financial software and tools relevant to accounts receivable., • Excellent organizational skills and attention to detail., • Ability to analyze financial data and resolve discrepancies effectively., • Strong communication skills to liaise with clients and internal teams., • Ability to work independently and prioritize tasks in a fast-paced environment.

Job Description If you are looking for a challenging and rewarding career, Hope House is the place for you! If you are seeking a fulfilling career, with numerous opportunities to make a REAL difference in the lives of people, we want YOU! Hope House is a substance abuse treatment provider who strives to save lives, recover hope and restore families to those suffering from Substance Abuse Disorder. We are committed to making sure that all staff members feel like they make a difference and are a part of our team! Hope House Inc. has a reputation as one of the top employers in the Greater Capital Region of New York. Compensation: up to $19.31/hour Job Status: Full-Time, Non-Exempt / Hourly (Monday through Friday from 8am to 4pm) Job Duties Include: • Greet clients and visitors, determining their needs and taking appropriate action., • Answer telephone, and take appropriate action., • Assist with scheduling of assessments, and at times produce schedules for the counseling staff., • Assist with the intake/admissions and discharge processes., • Prepares correspondence, memos, reports and other documents., • Responsible for OASAS on line reporting., • Maintain a daily census database and generates a census and discharge report., • Gather statistical information and submit monthly report., • Process incoming mail & manage outgoing mail., • Manage petty cash accounts., • Gather financial information and forward to the Financial Case Manager., • Performs various money handling and account keeping responsibilities., • Sets up & break down client charts., • Maintains facility files and records., • Maintains inventory and requisitions. This job describes the essential and general responsibilities of this position. It is not a listing of non-essential requirements and duties, which may be inherent to the job. Requirements Education: Minimum of High School Diploma or GED. Experience: • Working knowledge of word processing, • Excellent spelling and grammar skills, • Aptitude for learning to operate electronic health records, • Customer Service Skills, • Proper phone etiquette, • Works well with a team and individually Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the policy of Hope House to provide equal employment opportunity to all applicants and employees without regard to race, sex, color, religion, national origin, age, disability, or veteran status Benefits • 11 paid holidays per calendar year, • Vacation, Personal, and Sick Time (up to 200 hours per year to start), • Medical, Dental, & Vision Insurance, • Flexible Savings Account & Health Savings Account depending on medical plan, • AFLAC Supplemental Benefits, • Benefit Buyout option if coverage is waived, • Voluntary Short-Term Disability & Life Insurance, • Company paid Life Insurance Policy at two times annual salary, • Company funded Retirement Plan, • 401k option to further save for retirement, • Tuition Reimbursement Program, • Partnership with Maria College – 40% discount on the CASAC program and various bachelor degree programs for employees, spouses, domestic partners, and dependents, • Assistance with CASAC and/or Licensing Applications/Exam, • EAP Program for you and your family, • Legal/ID Shield Insurance

Job Description TownePlace Suites Albany Airport/ Latham- 5 Forts Ferry Road, Latham, New York 12110 The TownePlace Suites Latham is seeking a Night Auditor to join their team! We’re centrally located to Saratoga Race Course, RPI, SUNY Albany and Siena College and Downtown Albany is only 10 miles south. There are 114 pet friendly rooms consisting of studio, 1- and 2-bedroom suites with fully equipped kitchens, free Wi-Fi and smart TV’s. An indoor heated pool and fitness center are also available with safety restrictions in place. The TownePlace Suites Latham is one of the 50 hotel properties owned and managed by the award-winning hotel management company, Buffalo Lodging Associates. The Night Auditor is the face of the hotel during overnight hours and provides superior service to all guests. Responsibilities include: • Greeting guests, complete the check- in/ check-out procedure through the Property management system while obtaining and storing pertinent information., • Handles cash, credit card information and goods at the property., • Identifying the needs of each guest and provides relevant information regarding the hotel services and amenities, to create an accommodating environment for all. Respond to all guest requests in a timely manner., • Taking reservations from incoming callers inputs all pertinent information into the hotel management system. Updates and cancels reservations in the system as requested by the guest., • Organizes previous shifts paperwork, closes and balances all room accounts and vouchers, investigates and analyzes out of balance situations, runs trial balance reports and night audit. About Buffalo Lodging Associates: Buffalo Lodging Associates, a hotel management company based out of Canton, MA has put an emphasis on true hospitality since being founded in 1996. While building an extensive portfolio of 50 hotels, we’ve partnered with the most respected hotel brands in the business including Marriott International, Hilton Worldwide, InterContinental Hotels Group, and Choice Hotel International hotels. Buffalo Lodging Associates is a community of welcoming, committed, and passionate associates driven to provide a best-in-class hospitality experience and operational excellence. What You Bring: The ideal candidate is one who embodies Buffalo Lodging’s culture and core values: Excellence, Passion, Integrity, Inclusive. For the most success in this role, requirements are as follows: • Customer Service experience, in a hotel setting preferred., • Marriott experience is a plus., • High School diploma or equivalent is preferred., • Computer knowledge including intranet, Property management system, WORD, and EXCEL is strongly preferred., • Must have valid drivers license, and acceptable driving history subject to company approval . At Buffalo Lodging, we are committed to keeping our most important assets – our employees – healthy, happy and productive. To achieve this, we offer a variety of benefits including the following: • Paid Weekly (Every Friday!), • $17.75/hr, • Medical, Dental & Vision Insurance, • Competitive 401 (k) Retirement Savings Plan with Generous Employer Match, • Paid Vacation and Sick Time, • Paid Holidays, • Tuition Reimbursement, • Flexible Spending Account, • Company Paid Life Insurance, • Company Paid Short-Term Disability Insurance, • Long-Term Disability Insurance, • Employee Assistance Program, • Hotel Discounts – for You, Your Friends and Family, • Wellness Programs, • Monthly Employee Appreciation Activities & Events, • Learning and Development Opportunities, • Employee Referral Program

Job DescriptionWe are looking for a detail-oriented Billing Clerk to join our dynamic accounting team in Albany, New York. In this role, you will play a key part in managing and finalizing client billing processes, ensuring accuracy and efficiency in all aspects of financial documentation. This position offers an opportunity to collaborate with various professionals and contribute to the seamless operation of the billing department. Responsibilities: • Prepare, edit, and scan prebills for client review and approval., • Make necessary adjustments to finalize bills, including monitoring write-offs and other billing modifications., • Assist with reconciling billing discrepancies in a timely manner., • Collaborate on month-end closing processes to ensure accurate financial reporting., • Utilize legal accounting software, such as SurePoint, to streamline billing functions., • Maintain detailed records and ensure compliance with organizational billing standards., • Communicate effectively with attorneys and team members to resolve billing inquiries., • Monitor work-in-progress (WIP) accounts and ensure proper adjustments are applied., • Contribute to the overall efficiency of the billing department by identifying areas for process improvement.• Proficiency in Microsoft Office Suite, particularly Excel., • Familiarity with legal accounting software; experience with SurePoint is preferred., • Exceptional attention to detail and ability to multi-task effectively., • Strong interpersonal and communication skills, with the ability to work collaboratively across various levels of the organization., • Capacity to work independently while demonstrating teamwork and adaptability., • Bachelor’s degree in accounting or associate’s degree in accounting with 1-2 years of relevant experience., • Experience with accounts payable, accounts receivable, and account reconciliation processes., • Understanding of month-end closing procedures and financial reporting.

Job Description We are seeking a detail-oriented Accounts Receivable & Billing Specialist to join our client’s team in Albany, NY. This temp-to-hire opportunity is ideal for someone with strong accounting skills and experience in billing processes, who is looking to grow with a supportive and collaborative organization. Responsibilities: • Prepare and process AIA billings for construction projects, • Manage accounts receivable functions, ensuring timely and accurate invoicing, • Perform general ledger reconciliations and assist with month-end close activities, • Support the accounting team with reporting, documentation, and audit preparation, • Collaborate with project managers and operations staff to resolve billing or reconciliation discrepancies, • 2+ years of accounting experience, preferably in construction or project-based billing, • Knowledge of AIA billing required, • Strong understanding of accounts receivable and G/L reconciliations, • Proficiency in Excel and accounting software (experience with construction/accounting systems a plus), • Detail-oriented with excellent organizational skills, • Strong communication and teamwork abilities

Job Description Job Title: Administrative Assistant Location: Albany, NY Job Type: Full-Time FLSA Status: Hourly; Non-Exempt Reports To: District Manager Travel: Yes, travel is expected for this position (Less than 1% on average). Supervisory Responsibility: No Compensation: Negotiable, based on skills and experience. Company Profile: National Railroad Safety Services, Inc. (NRSS) is a certified DBE/WBE firm primarily focused on providing safety services to the railroad industry. NRSS is the most trusted name in the railroad industry for providing qualified field safety staff and safety training. To best serve the railroad industry, NRSS provides all of these services in the continental United States, Canada, and Mexico. NRSS has the proven ability and the proven safety record to handle any project. Find the safety you have been missing today! Job Description: National Railroad Safety Services, Inc. (NRSS) is seeking an Administrative Assistant to support Field Services and Training Services for Class 1 Railroads, Regional Short Lines, Transit Systems, State DOT's, as well as Railroad Suppliers, Contractors, and Consultants alike. Required Education: High School Diploma or Equivalent. Required Experience: Minimum 2 years of experience in secretarial, clerical, and/or administrative support (preferred). Equivalent combination of technical training and/or related experience. Key Success Factors: • Accountability: Accept full responsibility for self and contribution as a team member., • Adaptability & Flexibility: Ability to consider a variety of issues that exist in the work place and change from one task to another as necessary., • Analytical Thinking: Ability to analyze and synthesize information to understand issues, identify options, and support sound decision making., • Attention to Detail: Ability to work in a conscientious, consistent, thorough manner, and attend to details while pursuing quality when accomplishing tasks., • Communication: Ability to clearly convey information and ideas through a variety of media to employees/clients in a clear and succinct manner., • Customer Service Focus: Ability to provide service excellence to internal and/or external clients., • Decision Making: Ability to identify/understand issues, problems, opportunities and take appropriate action based on available facts, constraints, and probable consequences., • Initiative: Ability to identify what needs to be done and take action before being asked., • Innovativeness: Ability to devise new plans for quality excellence., • Organization: Ability to maintain materials and/or records in a clean and ordered manner., • Planning: Ability to plan and prioritize work load to manage time effectively and accomplish assigned tasks., • Stress Tolerance: Ability to maintain stable performance under pressure or opposition (such as time pressure or job ambiguity)., • Teamwork: Promote cooperation and commitment within a team environment to achieve goals and deliverables., • Advanced computer skills in Microsoft Office products., • Advanced computer skills in Citrix Applications., • Advanced computer skills in VOIP Phone Systems., • Advanced computer skills in Windows Operating Systems., • Moderate computer skills in Accounting Software (preferred)., • Moderate computer skills in Android and iOS Operating Systems (preferred)., • High level of accuracy and attention to detail required; well organized., • Strong technical writing, verbal communication, and listening skills., • Ability to type a minimum of 50 wpm., • Answer phones as necessary., • Assist with managing, sourcing, and purchasing of Office, Field Services, and Training Services supplies., • Assist with Training Department invoicing and credit card processing., • Assist with preparation of Marketing materials., • Assist with preparation of Field Services materials., • Assist with preparation of Training Services materials., • Assist with Training Department scheduling and manage multiple calendars., • Process Training Department records, filing, badging, data entry, shipping, etc., • Schedule conference calls, meetings, take notes, handle lunches, etc., • Handle travel arrangements including flights, hotels, rental vehicles, etc., • Handle registration for industry events, trade shows, etc. Benefits: • Medical, Dental, Vision, Life Insurance, • Short Term, Long Term Disability Insurance, • Paid Vacation and Holidays Safety Commitment: All employees of all levels are to remain committed to safety at all times while employed at National Railroad Safety Services, Inc. (NRSS). As such, no job is so important and no service is so urgent that we may not take time to perform all work safely. Simply put, safety is our way of life. By placing safety first, we not only ensure the wellbeing of our employees, customers, and communities, but we hold true our commitment to being the leader in safety throughout the Railroad Industry. Closing Statement: National Railroad Safety Services, Inc. (NRSS) is an Equal Opportunity/Affirmative Action Employer. Any candidate selected for this position must be able to successfully pass pre-employment/recurrent background checks, drug/alcohol testing, and classroom training. Job Posted by ApplicantPro