People Experience Professional [Varying Schedules Available]
hace 17 días
Lake Katrine
Job DescriptionDescription: We are seeking a highly organized, personable, and proactive People Experience Supervisor to be the welcoming face of our company and the key support for our daily office operations. This dynamic role is responsible for front-desk reception operations, maintaining the professional appearance and functionality of the employee breakroom, and providing essential administrative support to our teams. The ideal candidate thrives in a fast-paced environment and possesses exceptional communication and multitasking skills. As the first point of contact at our Lake Katrine production facility, you are a key ambassador for the Bread Alone brand and a vital part of our operational success. If you are a highly dependable, energetic, and detail-oriented professional who takes pride in creating a seamless and positive work environment, we encourage you to apply! Duties and Responsibilities The duties for this role fall into three main categories: Reception and Guest Services • Greet and welcome all guests, clients, and vendors with professionalism and warmth., • Manage the main office phone line, directing calls and taking accurate messages as necessary., • Manage the incoming and outgoing mail and packages, including sorting, distributing, and preparing shipments., • Maintain the security of the office by monitoring visitor access and issuing temporary badges., • Schedule and manage meeting room bookings and ensure they are clean and prepared before and after use., • Maintain a tidy and presentable reception area., • Other duties as assigned Facilities and Breakroom Management • Oversee the employee breakroom, cold case, and Dishwasher area, ensuring it is clean, stocked, and orderly throughout the day., • Manage inventory and purchasing of cold case and breakroom supplies (coffee, snacks, beverages, plates, etc.), staying within an approved budget., • Perform daily tasks like loading and unloading the dishwasher, wiping down counters, and ensuring all appliances are in working order., • Monitor and maintain stock of general office supplies (paper, pens, toner, etc.) and coordinate with vendors for timely deliveries., • Act as a point of contact for office maintenance requests (e.g., light bulb changes, minor repairs) and liaise with building management or external contractors., • Other duties as assigned Administrative and Team Support • Provide general administrative and clerical support, including data entry, filing, scanning, and photocopying for various departments., • Assist in the preparation of presentations, reports, and other documents as directed by management., • Coordinate and assist with internal office events, catering for meetings, and employee celebrations., • Manage expense reports and process invoices related to office supplies and facilities., • Assist in onboarding new employees with desk setup, supply provision, and introductory office tours., • Other duties as assigned. Requirements: Reception and Guest Services (The Welcoming Face) • Greet and welcome all guests, clients, and vendors with professionalism and warmth., • Manage the main office phone line, directing calls and taking accurate messages as necessary., • Manage the incoming and outgoing mail and packages, including sorting, distributing, and preparing shipments., • Maintain the security of the office by monitoring visitor access and issuing temporary badges., • Schedule and manage meeting room bookings and ensure they are clean and prepared before and after use., • Maintain a tidy and presentable reception area., • Oversee the employee breakroom, cold case and Dishwasher area, ensuring it is clean, stocked, and orderly throughout the day., • Manage inventory and purchasing of cold case and breakroom supplies (coffee, snacks, beverages, plates, etc.), staying within an approved budget., • Perform daily tasks like loading and unloading the dishwasher, wiping down counters, and ensuring all appliances are in working order., • Monitor and maintain stock of general office supplies (paper, pens, toner, etc.) and coordinate with vendors for timely deliveries., • Act as a point of contact for office maintenance requests (e.g., light bulb changes, minor repairs) and liaise with building management or external contractors., • Provide general administrative and clerical support, including data entry, filing, scanning, and photocopying for various departments., • Assist in the preparation of presentations, reports, and other documents as directed by management., • Coordinate and assist with internal office events, catering for meetings, and employee celebrations., • Manage expense reports and process invoices related to office supplies and facilities., • Assist in onboarding new employees with desk setup, supply provision, and introductory office tours., • Able to sit and stand for long periods of time while executing tasks quickly and accurately, • Able to work in a physically demanding, fast-paced environment, • Should have an entrepreneurial spirit, able to work with minimum supervision, • Able to communicate with precision both written and verbal, • Comfortable with routinely shifting tasks, • Able to multitask, prioritize, and balance multiple time-sensitive tasks simultaneously, • Able to learn and operate computer applications or other automated systems, such as Google Suites, and other company database software, necessary to perform daily tasks, • Demonstrated commitment to working respectfully within a diverse and inclusive team environment., • Must be able to lift up to 50 pounds (for stocking supplies)., • Willing to follow all safety guidelines set out by Bread Alone, • Willing to take responsibility for your own and others' safety as well as follow safety rules and regulations, and report any unsafe conditions to management, • 1–3 years of experience in a similar role (reception, administrative support, or office management)., • High School Diploma or equivalent; an Associate's or Bachelor's degree is a plus., • Excellent proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite., • Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously., • Excellent communication (both written and verbal) and interpersonal skills, with a proven ability to build professional relationships with external vendors and customers. Part-time, non-exempt Compensation Range: $18.00 - $30.50 an hour There are 2 schedules available for this role; our WEEKDAY schedule (Monday & Friday) is firm but includes the option to flex WEEKEND Day. WEEKEND schedule--(Saturday & Sunday) REQUIRES working at LEAST 1 to 2 WEEKDAYS. 25-30 hours total per week Our Values Feeding People Bread Alone creates simple, honest breads and foods. We believe that organic, regenerative farming is the right choice for individual, farm worker, and planet health. We accept the challenges of delivering fresh, organic breads to corner stores and supermarkets around the northeast. We embrace the economic challenges of keeping our breads and foods affordable and accessible for all. We thrive on the challenge of trying to delight everyone, every day. Preserving the Planet Bread Alone understands that the climate is in a crisis that threatens us all, especially the least fortunate among us. We believe that we all have a responsibility to respond. We strive to do our work with minimal harm to the planet. We aspire to prioritize stewardship of the planet in every decision, every day. We understand that there is no time to wait. Creating Equity We provide economic security for our employees through our commitment to a living wage and by sharing business profits with all. We are consciously building a team, top to bottom, that accurately reflects the diversity of our community. Through these actions, we intentionally open up opportunities for the historically disadvantaged, combat a legacy of social and racial injustice, and create equity. Ensuring Longevity Bread Alone is now in its 2nd generation of family leadership. We make decisions for the long term. We embrace the challenge and complexity of serving our highest values while remaining profitable and viable. We strive to create continued opportunities for the business and for everyone who contributes to its success. Our Culture • Accountable: I have an individual responsibility to this group’s success., • Collaborative: I know that together we will go farther than I can go alone., • Evolving: I embrace that our business tomorrow is not our business today. We must aspire, plan, dream, persuade, and will our way to what’s next., • Empathetic: I realize that my work and actions impact others and support my colleagues with compassionate directness., • Gritty: I recognize that we do difficult work. We lift, bend, think, listen, speak, problem-solve, smile, and say ‘thank you’ every day. Through it all we recognize and champion the grit that our work demands., • Optimistic: I take on challenges with this team with the expectation that we will overcome, • them., • Race, color, or religion, • Sex (including pregnancy, childbirth, or related medical conditions), • Gender, gender identity, or gender expression, • Sexual orientation, • National origin, citizenship, or immigration status, • Age or disability (physical or mental), • Military status or veteran status, • Marital or familial status, • Genetic information or predisposition/carrier status, • Status as a victim of domestic violence, stalking, or sex offenses, • Reproductive health decision-making
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