Strategic Projects Coordinator
hace 10 días
New York
Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: The Strategic Projects Coordinator provides dedicated project coordination and execution support to the Chief Administrative Officer across firmwide operational, administrative, technology, facilities, risk-management, and process-improvement initiatives. This role is designed for a highly organized, detail-oriented, and motivated professional. The Coordinator will help move priorities from planning to completion by supporting project tracking, documenting decisions and next steps, preparing written materials, coordinating follow-up, and helping build more consistent workflows for the Office of the CAO. The role will begin with structured project coordination, drafting, tracking, and follow-up support, with the expectation that a motivated, growth-oriented individual will gradually assume ownership of defined project workstreams and process-improvement initiatives as they build institutional knowledge, judgment, and confidence. The ideal candidate will bring strong judgment, learning agility, and a willingness to ask thoughtful questions, identify issues early, and support continuous improvement. This is a strong opportunity for someone who is conscientious, intellectually curious, responsive, and eager to grow into a trusted project partner. The role requires discretion, excellent written communication, careful follow-through, and the ability to operate in an environment where priorities may shift quickly. This position is well-suited for a high-performing recent college graduate or early-career professional with strong internships or relevant experience in operations, administration, project coordination, legal, professional services, consulting, higher education, or a similar environment. Essential responsibilities includes: Project coordination and execution support: • Support the CAO in coordinating firmwide projects across operations, technology, facilities, risk management, administrative services, and other business functions., • Maintain project trackers, action-item lists, deadline logs, milestone summaries, and follow-up tools to help keep active priorities organized and visible., • Track project plans, deadlines, deliverables, approvals, and open items, and flag items requiring attention., • Coordinate cross-functional meetings, prepare agendas and materials, document decisions and next steps, and help ensure follow-up items are captured and assigned., • Support the CAO in maintaining visibility into competing requests, deadlines, and active initiatives., • Help identify missing information, process gaps, unresolved issues, or potential delays and raise them early so they can be addressed before they create operational friction., • Support major firm initiatives, including office planning, relocation-related coordination, technology rollouts, policy implementation, administrative process improvements, and other projects led by the Office of the CAO. Business process optimization and workflow development: • In collaboration with existing team members, help design, refine, and standardize templates, trackers, checklists, workflows, and documentation practices that improve consistency, visibility, and execution., • Assist in reviewing existing administrative processes and identifying opportunities to make them clearer, more efficient, better documented, and easier to manage., • Support the development of repeatable workflows for recurring obligations, approvals, policy acknowledgments, vendor follow-ups, onboarding and offboarding steps, renewal tracking, and other operational processes., • Collaborate with business and legal units to gather information, clarify needs, document current practices, and support improved coordination across departments., • Bring a continuous-improvement mindset to the CAO’s office by asking thoughtful questions, spotting inconsistencies, and suggesting practical ways to improve how work is tracked and completed. Written materials, reporting, and documentation: • Prepare first drafts of internal correspondence, memoranda, policies, procedures, project summaries, reports, executive updates, and presentation materials based on direction from the CAO., • Assist with the review, organization, distribution, and tracking of firm policies, administrative procedures, acknowledgments, and related communications., • Maintain organized project files, reference materials, decision logs, trackers, and status documentation for active and recurring initiatives., • Help ensure materials prepared by the Office of the CAO are accurate, polished, well-organized, and appropriate for a professional services environment. Administrative coordination: • Coordinate with internal departments, attorneys, administrative leaders, vendors, consultants, and other stakeholders to collect information, schedule meetings, track deliverables, and support follow-through., • Track key renewal dates, contract milestones, due diligence timelines, implementation dates, and other items requiring advance attention., • Assist with vendor and consultant coordination, including scheduling, information gathering, meeting preparation, documentation, and administrative follow-up., • Support consistent execution of onboarding, offboarding, technology, operations, and risk-related workflows by helping track required steps and flagging open items., • Provide meeting preparation and follow-up support for the CAO, including agendas, materials, notes, action items, and next-step tracking. Technology, AI, and innovation support: • Use Microsoft Office tools, project trackers, and other business platforms to support organization, reporting, and workflow management., • Use approved AI tools appropriately and responsibly to assist with drafting support, research, organization, summarization, and workflow efficiency, consistent with firm guidance and confidentiality expectations., • Support the CAO’s office in exploring practical ways technology, automation, AI tools, and improved processes can reduce manual work and improve execution. Qualifications and skills: • Exceptional attention to detail, organization, accuracy, and follow-through., • 2 to 3 years of relevant experience preferred, including internships or early professional experience in administration, operations, project coordination, professional services, legal, consulting, higher education, technology, or a similar environment., • Strong sense of urgency, accountability, and ownership., • Excellent written and verbal communication skills, including grammar, formatting, professional tone, and the ability to prepare polished first drafts., • Ability to manage multiple priorities, track details carefully, and adapt as priorities shift., • Sound judgment and the ability to handle confidential and sensitive information with discretion., • Proficiency in Microsoft Word and Excel preferred, or strong transferable experience with Google Docs and Google Sheets, and willingness to quickly build Microsoft Office proficiency., • Interest in AI tools, process improvement, workflow design, and practical technology adoption., • Comfort working in a fast-paced professional environment where responsiveness, judgment, and accuracy matter., • Bachelor’s degree preferred, but not required., • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Preferred attributes: • Highly dependable, responsive, and conscientious., • Organized, precise, and comfortable managing details without losing sight of the larger objective., • Proactive and willing to follow up without waiting to be asked., • Mature, professional, tactful, and discreet., • Curious and resourceful, with a desire to understand how decisions are made and how projects move forward., • Interest in operations, risk management, technology, process improvement, and organizational strategy. TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with the option to be remote Mondays and Fridays. Candidates who reside outside of a reasonable commuting distance from the NYC office may be considered for a fully remote work arrangement Growth opportunity: This position offers meaningful exposure to the strategic and operational side of firm management. Over time, a successful Strategic Projects Coordinator will have the opportunity to take increasing ownership of discrete workstreams, improve recurring workflows, coordinate smaller projects independently, and become a trusted resource for the CAO and cross-functional administrative teams. The role is intended to grow with the right person. A strong performer can build practical experience in project management, business process optimization, professional communication, technology adoption, vendor coordination, policy implementation, and executive-level operations. What you’ll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum of $50,000 to a maximum of $65,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
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