Executive Assistant
hace 13 días
Hoboken
Executive Assistant to Host of a Top 50 Podcast in the US Hybrid – Hoboken, NJ (Studio-Based + Remote Flexibility) Compensation: $6,000/month (1099 Contractor) Type: Full-Time (Contract) Reports To: Host / Founder About the Opportunity We are partnering with the host of a Top 50 Podcast in the US, a rapidly growing media platform featuring conversations with world-class guests across business, performance, health, and culture. This is a unique opportunity to step in as the first Executive Assistant hire, working directly alongside the Founder and helping build the operational backbone of a high-growth podcast and media brand. This role requires a high level of ownership, responsiveness, and flexibility — including being on-call and adaptable to changing weekly demands. The Role You will act as the right hand to the Host, owning day-to-day execution across scheduling, guest coordination, content operations, and business support. This is a high-trust, high-responsibility role where you are expected to take initiative, stay organized under pressure, and ensure nothing falls through the cracks. Key Responsibilities Executive & Calendar Management • Own and manage Julian’s calendar — ensuring all priorities, meetings, and recordings are executed seamlessly, • Act as a gatekeeper and operator — making sure everything that needs to get done, gets done, • Serve as the main point of contact for all podcast guests (pre, during, and post interview), • Coordinate guest scheduling, confirmations, and follow-ups, • Manage travel logistics including flights and hotels for guests, • Coordinate with the lead editor on content posting, metadata, and distribution, • Manage social media posting workflows (Instagram strongly preferred), • Handle all email communication (inbound and outbound), • Support payroll and general business management tasks, • Manage advertiser pipeline (vetting and organizing inbound opportunities), • Handle PR-related tasks as they arise, • Work closely and communicate daily with internal team members, • Be available on-call via phone, email, or text as needed, • Maintain flexibility — weekly schedule and demands may shift, • Handle ad hoc tasks quickly and efficiently, • Experience as an Executive Assistant, Operations Coordinator, or similar role, • Strong proficiency across Google Workspace (Docs, Sheets, Calendar, etc.), • Highly organized with exceptional attention to detail, • Strong communication skills and high emotional intelligence (EQ), • Ability to manage multiple priorities in a fast-paced environment, • Social media savvy, especially with Instagram, • Self-starter with a proactive, solution-oriented mindset, • Extremely trustworthy and reliable, • Highly responsive and adaptable, • Strong sense of ownership and accountability, • Comfortable working closely with a founder in a dynamic setting, • Must live in or very close to Hoboken, NJ, • Hybrid role with regular in-studio presence required, • On-call availability is expected — responsiveness is critical, • Schedule may vary week-to-week based on production and priorities, • This is the first hire in this role, with opportunity to grow into a larger position over time