Accounts Payable Supervisor
6 days ago
Fort Lee
Job Description Position Overview: The Accounts Payable Supervisor is responsible for leading the accounts payable function, ensuring the efficient processing of invoices, payments, and related transactions while maintaining strong internal controls. This role provides direct oversight of AP operations, supports audit readiness, and drives ongoing process enhancements. The position partners with accounting leadership to ensure the function operates effectively at scale while fostering team development and high-quality service delivery. Key Responsibilities: • Direct and manage daily accounts payable operations, including invoice intake, coding, matching, approvals, and system entry., • Coordinate team priorities and distribute workload to ensure timely processing and adherence to service expectations., • Monitor outstanding items, exception queues, and aging reports to ensure issues are addressed promptly., • Enforce compliance with established policies, approval hierarchies, and documentation standards., • Lead, mentor, and develop AP team members to ensure consistent performance and quality., • Provide training on systems, processes, and control requirements., • Support hiring, onboarding, and cross-training efforts to strengthen team capabilities., • Oversee payment execution processes, including electronic transfers and check disbursements, ensuring accuracy and appropriate authorization., • Manage payment timing to align with vendor agreements, available discounts, and cash management objectives., • Verify that all supporting documentation is complete and maintained in an audit-ready state., • Escalate irregularities, control concerns, and potential risks as needed., • Identify recurring issues, inefficiencies, and breakdowns within AP workflows., • Conduct root cause analysis using data and process review to determine underlying drivers., • Communicate insights and propose solutions to leadership and relevant stakeholders., • Partner internally to resolve invoice discrepancies, including pricing, quantity, and receiving issues., • Serve as a primary point of contact for vendor and internal inquiries, ensuring timely and professional communication., • Handle escalations with a focus on maintaining strong relationships and minimizing operational disruption., • Maintain accurate vendor records, including payment details, terms, and required documentation., • Drive improvements in AP processes through standardization, automation, and workflow enhancements., • Support implementation of initiatives that improve accuracy, reduce cycle times, and strengthen controls., • Create and maintain documentation outlining key procedures and best practices., • Monitor and evaluate key performance metrics, such as processing timelines, approval backlogs, error rates, duplicate payments, and vendor aging., • Leverage data insights to identify trends, improve performance, and prevent recurring issues., • Provide reporting and analysis to support decision-making and operational planning., • Assist with audit processes by preparing documentation, reconciliations, and supporting schedules., • Respond to audit requests, including disbursement testing and vendor confirmations., • Ensure adherence to internal controls, policies, and record retention standards., • Support additional analysis, reporting, and special projects as needed. Qualifications: • Bachelor’s degree or equivalent experience required., • 5+ years of accounts payable experience, including 1-2 years of management experience., • Understanding of accounting operations, internal controls, and general ledger concepts, with some exposure to financial reporting., • Strong analytical, quantitative, and problem-solving skills., • Advanced proficiency in Excel, including data analysis and reporting functions., • Experience working with ERP systems, banking platforms, and standard office applications., • Experience with process improvement initiatives and system implementations., • Strong written and verbal communication skills, with the ability to interact effectively across the organization., • Demonstrated ability to build relationships and deliver a high level of service., • Ability to anticipate needs and produce accurate, high-quality work. Salary Range: $75k - $85k