Marketing Events & Operations Coordinator
hace 1 mes
New York
Job Description InMobi (Corporate) InMobi Group is a global technology company shaping the future of agentic commerce and advertising. Through its ecosystem of businesses — including InMobi Advertising and flagship consumer platform Glance — InMobi leverages data, machine learning, and generative AI to help brands reach audiences more precisely and consumers discover products more intuitively. Glance, which is pioneering new models of agentic commerce, is owned and operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of InMobi Pte. Ltd. InMobi Advertising InMobi Advertising, part of global technology company InMobi, is an agentic advertising platform helping brands and merchants achieve their business outcomes. Through its proprietary intelligence, AI-led solutions, and vast consumer reach — including flagship consumer platform Glance — InMobi Advertising delivers the omnichannel performance defining what's next in advertising and commerce. Glance is owned and operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of InMobi Pte. Ltd. To learn more, visit advertising.inmobi.com. Glance Glance is an intelligent shopping agent, redefining the commerce experience. Powered by proprietary agentic intelligence and generative AI, Glance delivers a hyper-personalized consumer experience across mobile and TV — shaping the new era of shopping. Glance is operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of global technology leader InMobi, and is backed by Mithril Capital, Google and Jio Platforms. To learn more, visit glance.com. Overview of the Role: The Global Enterprise Marketing team operates across brands, channels, events, and geographies, and moves fast. We're looking for a sharp, organized Marketing Events & Operations Coordinator to be the connective tissue that keeps it all running during our highest-stakes, most visible moments. This role reports to the Head of Experiential Marketing and supports the broader cross-functional enterprise marketing team across InMobi and Glance, our two distinct businesses. You'll be the person who makes sure nothing falls through the cracks on our highest-stakes initiatives: milestones are hit, partners are orchestrated, and events get executed with excellence, all while keenly tracking budgets and business results. The highest priority focus for this role is supporting InMobi Group events in the USA and abroad, including end-to-end coordination across a range of industry events as well as more curated custom activations and experiences, both in-person and virtual. A secondary area of responsibility includes broader marketing operations support, including project coordination, vendor management, budgeting and expense administration, and navigating internal Legal, Finance, and Procurement processes. This early career role is for someone with 1–3 years of professional experience that has prepared them to thrive in a fast-paced, rapidly changing organization during an accelerated phase of growth. The right candidate takes initiative, is highly organized, resourceful, and naturally curious about the finer details that go into making modern marketing events and organizations successful. They find fulfillment bringing structure to complex projects and coordinating across multiple stakeholders, time zones, and environments without losing momentum. Location: This role is based on-site in our New York, New York office, with travel up to 50% of the time, both domestic and international. The Impact You'll Make: Event Operations • Support the planning and execution of a range of marketing events, including industry conferences and trade shows, partner events, and custom curated experiences designed to delight our most discerning prospects, customers, partners, and internal leadership, • Build and track cross-functional event plans and milestones, ensuring critical timelines are met while constantly seeking opportunities to standardize and improve processes, • Coordinate end-to-end event logistics including contract deliverables, lead capture, venue management, hospitality, branding, giveaways, exhibits, product demos, shipping, group housing, meeting schedules, on-site staffing, equipment, and support services, • Partner with marketing, business, and third-party stakeholders to coordinate pre-event, onsite, and post-event planning, promotion, and measurement, • Schedule and coordinate internal and partner meetings, including agenda prep, note-taking, and follow-up on action items, • Coordinate with creative, content, communications, sales, product, and other internal teams to ensure event assets and messaging are produced accurately and on time, • Provide onsite event support when required, including vendor coordination, setup, registration, troubleshooting, and other executional needs, • Support post-event wrap-up, including vendor closeout, invoice reconciliation, internal debriefs, ROI, and documentation of learnings and next steps Vendor Management & Finance Operations • Own the end-to-end vendor onboarding process, collecting required documentation, submitting onboarding requests, and ensuring new vendors are set up in company systems before work begins, • Manage the full contract lifecycle for marketing vendors and partners: initiating requests, routing for review and approvals, tracking signatures, and maintaining a central contracts log, • Process invoices and expense reports accurately and on time, ensuring vendors are paid according to agreed terms, • Liaise with Finance and Legal to resolve onboarding or payment issues and keep projects moving, • Maintain organized records of all vendor agreements, POs, and payment history General Marketing Operations • Provide project coordination and operational support for cross-functional marketing initiatives in close collaboration with peers and marketing management, • Maintain standard marketing calendars, repositories, project trackers, documentation, templates, and shared resources, • Identify recurring administrative friction and suggest ways to simplify, automate, and standardize processes, • Coordinate inputs and deliverables across marketing teams and other internal stakeholders, • Support marketing budget administration and help maintain accurate records of planned, committed, and actual spend, • Assist with agency and vendor administration across the broader marketing organization, • Support onboarding of new marketing vendors, tools, or services from an operational perspective, • Provide ad hoc operational and project support to the marketing organization as priorities evolve The Experience We Need: • 1–3 years of experience in events, marketing operations, or related roles within a fast-paced environment, • Demonstrated experience managing vendor relationships, contracts, and invoicing processes, • Strong project management skills; you track the details, own the follow-up, and don't need to be reminded twice, • Comfortable working across time zones and coordinating with global teams, • Highly organized and accountable with a low tolerance for things falling through the cracks, • Clear, professional spoken and written communication; you can lead a call, demonstrate a product, draft a vendor email, or fire off a sharp WhatsApp update with equal ease, • Proficiency with project management tools (Asana, Workfront, Monday, or similar) and event management tools (Splash, Cvent, Luma, Eventbrite, or similar), as well as Microsoft 365 or Google Workspace, • Desire and ability to travel up to 50% of the time, both domestic and international Preferred: • Experience supporting a marketing or events team at a B2B tech or AdTech company, • Familiarity with procurement, legal routing, or finance systems (Coupa, SAP Concur, DocuSign, Ramp, Oracle Fusion, or similar), • Experience supporting large-scale events or trade show activations, • Comfort with ambiguity and the ability to prioritize across multiple competing demands At InMobi, you'll be surrounded by people who… • Think big and act fast: We're entrepreneurial, thrive in ambiguity, and love solving high-impact problems, • Are passionate, fanatically driven, and take immense pride in their work: We care deeply about the impact we create and continuously push our potential, • Own their outcomes: We take responsibility, make bold decisions, and execute with confidence, • Embrace freedom with accountability: We value autonomy and understand that trust comes with responsibility, • Believe in lifelong learning: We welcome feedback, challenge ourselves to grow, and aren't afraid to take smart risks Award-winning culture, best-in-class benefits Our compensation philosophy enables us to provide a competitive salary that drives high performance while balancing business needs and pay parity. We determine compensation based on a wide variety of factors, including role, nature of experience, skills, and location. The base salary (fixed) for this role ranges from $77,900 to $89,250 USD (min to max of base salary). This salary range is applicable to our offices located in California and New York*. Our ranges may vary based on the final location or region of the roles in accordance with the geographical differentiation in pay scales in the country. In addition to cash compensation, based on the position, an InMobian can receive equity in the form of ESOPs (Employee Stock Option Plan). We believe that our employees/personnel should have the ability to own a part of the entity they are a part of. Therefore, the entity employing you may elect to provide such stock to you. Ownership of stock enables us to treat our employer company as our own and base our decisions on the company's best interests. To encourage a spirit of shared ownership, we grant InMobians relevant company stock(s). As you contribute to the growth of your company, certain stocks may be issued to you in recognition of your contribution. A quick snapshot of our U.S. benefits: • Competitive salary and ESOP grant (where applicable), • High-quality medical, dental, and vision insurance (including company-matched HSA), • 401(k) company match, • Generous combination of vacation time, sick days, special occasion time, and company-wide holidays, • Substantial maternity and paternity leave benefits and compassionate work environment, • Flexible working hours to suit everyone, • Wellness stipend for a healthier you!, • Free lunch is provided in our offices daily, • Pet-friendly work environment and robust pet insurance policy - because we love our animals!, • Employee Assistance Program (EAP) If this sounds like the kind of team, role, values, benefits, and challenges that excite you, we'd love to hear from you. Go for it! InMobi is an equal opportunity employer InMobi is a place where everyone can grow. Howsoever you identify, and whatever background you bring with you, we invite you to apply if this sounds like a role that would make you excited to work. InMobi provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The InMobi Culture At InMobi, culture isn't a buzzword; it's an ethos woven by every InMobian, reflecting our diverse backgrounds and experiences. We thrive on challenges and seize every opportunity for growth. Our core values — thinking big, being passionate, showing accountability, and taking ownership with freedom — guide us in every decision we make. We believe in nurturing and investing in your development through continuous learning and career progression with our InMobi Live Your Potential program. InMobi is proud to be an Equal Employment Opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and in the workplace. Visit https://www.inmobi.com/company/careers to better understand our benefits, values, and more!
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