Executive Administrative Assistant
2 days ago
Pennington
Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for an opportunity in Pennington, NJ Position Title: Executive Administrative Assistant Location: Pennington, NJ, Onsite Anticipated Start Date: ASAP Please note that this is the target date, which is subject to change. BCforward will send official notice ahead of a confirmed start date. Contract Duration: 12 month(s) contract with potential extension Pay Rate Range: $24.92/Hr on W2 Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.). Job Description: FULLY ONSITE** We are seeking a professional, highly organized, and proactive Administrative Assistant to provide comprehensive support to 2–3 senior Technology Executives. This role requires a candidate who is tech-savvy and comfortable leveraging technology tools and platforms to streamline processes and enhance efficiency. The ideal individual will manage complex calendars, coordinate meetings and events, handle confidential information with discretion, and serve as a liaison between executives and internal/external stakeholders. Strong communication skills, exceptional attention to detail, and the ability to thrive in a fast-paced, dynamic environment are essential. Responsibilities • Provide diverse and confidential administrative support, including extensive calendar management for multiple executives., • Communicate effectively with executives and line management to gather and convey relevant information., • Proactively manage calendars, resolve scheduling conflicts, and ensure alignment with priorities., • Arrange and manage travel logistics, expense reports, meetings, and appointments., • Prepare meeting agendas, minutes, and related documentation using strong written and oral communication skills., • Draft and edit correspondence, reports, and forms; research and resolve inquiries from internal and external stakeholders., • Prepare executive-level presentations, reports, and communications., • Organize and support recurring meetings such as town halls, skip-levels, and All Hands sessions., • Assist with planning and logistics for in-person meetings and off-site events., • Compile weekly summaries of key events, decisions, and upcoming priorities., • Maintain confidentiality and exercise sound judgment in handling sensitive information., • Serve as a point of contact for internal teams regarding administrative processes and inquiries., • Collaborate with Business Support Managers and other administrative staff to ensure seamless operations., • Track and follow through on action items and deliverables across multiple business lines. Primary Skill Microsoft Office Required Qualifications • Minimum 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a comparable role supporting senior-level executives., • Demonstrated ability to interact effectively with senior leadership and maintain confidentiality with the highest degree of integrity., • Strong organizational skills with the ability to manage multiple priorities and deadlines., • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint., • Tech-savvy with the ability to quickly learn and adapt to new tools and platforms., • Excellent written and verbal communication skills; strong executive presence., • Ability to work independently, exercise sound judgment, and act as a self-starter., • Experience managing executive calendars, travel arrangements, and expense reporting., • Event coordination experience (e.g., associate meetings, recognition events)., • Proven ability to foster collaboration and trust among team members and business partners. Desired Skills • Strong problem-solving and critical thinking abilities., • Ability to anticipate needs and proactively address challenges., • High level of adaptability and flexibility in a fast-paced environment., • Exceptional attention to detail and accuracy in all deliverables., • Strong interpersonal skills with the ability to build relationships across all levels of the organization., • Ability to manage competing priorities and remain calm under pressure., • Strong sense of ownership and accountability for tasks and outcomes., • Comfort with technology and eagerness to learn new tools and systems., • Professional demeanor and polished communication style. Benefits: BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’ s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer.About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.