Payroll Specialist -- Multi-State Company
7 days ago
Metuchen
Job Description Payroll Specialist — Multi-State Company Location: Metuchen, New Jersey (on-site) Type: Full-time Compensation: $80,000 – 100,000, plus benefits, 401(k) with match, and PTO About the role: We are a specialized heavy-haul and transportation company running payroll across 20+ state tax jurisdictions, with union and prevailing-wage work layered on top with over 150 employees. This is a hands-on role for someone who owns the payroll cycle end to end — from timesheet review through GL reconciliation — and who can also support HR, onboarding, and day-to-day accounting. You will be the person employees, managers, and auditors come to with payroll questions. We need someone accurate, unflappable, and comfortable working to a deadline every week. What you'll do: Payroll processing: • Review timesheets, chase missing time, and process corrections, • Verify driver hours, mileage, heavy-haul premiums, and special pay, • Review OT, PTO, and sick time; enter commissions, bonuses, and additional pay in ADP, • Complete and audit other departments' payroll prior to processing, • Process deductions, benefits, 401(k), and garnishments, • Balance, correct, and submit payroll Union & prevailing wage: • Verify jobs, rates, classifications, and fringe benefits, • Process union and prevailing-wage requirements, • Prepare and file certified payroll, WH-347, HUB, and NJEDA reporting, • Prepare audit reports for union funds and other entities Compliance & reporting: • Manage multi-state tax jurisdiction setup and filings, • Handle garnishments, child support orders, and court orders through resolution, • Complete employment, income, unemployment, and disability reporting, including medical time and union dues, • Resolve payroll issues and complete outstanding reports and management requests, • Turn around reporting requests for safety, operations, and finance Accounting & HR support: • Reconcile payroll, deductions, funding, and the payroll GL, • Reconcile company credit cards and support AP in Sage 300, • Support general accounting: journal entries, account reconciliations, and month-end close, • Onboard new employees — offer paperwork, I-9 and E-Verify, W-4 and state withholding, direct deposit, benefits enrollment, and ADP setup, • Provide daily ADP and HR support to employees and managers, • Projects within and outside of Payroll as needed What you bring: Required: • 3+ years of full-cycle payroll experience, including multi-state, • Hands-on ADP experience (Workforce Now or comparable), • Working knowledge of general accounting — debits and credits, reconciliations, GL coding, • Experience with garnishments, child support, and court-ordered withholding, • Strong Excel skills and real attention to detail, • Ability to handle confidential information with discretion Preferred: • Union and prevailing-wage payroll, certified payroll, and WH-347 reporting, • New Jersey public-works experience (NJEDA, HUB reporting), • Sage 300 or comparable ERP, • Transportation, construction, or heavy-haul industry background, • FPC or CPP certification Izzi Trucking and Rigging is an equal opportunity employer.