RETAIL Multi Company HR and Accounting Assistant
23 days ago
Dunedin
Job Description Job Title: Retail Multi Co. HR/Payroll Office Assistant Location: Dunedin, FL (100% onsite) ADP Workforce Experience & Excel (pivot tables) required Employment Type: TEMP. to hire, $20-25/hr (based on performance and experience) with 2-3 years of experience Key Responsibilities • Assist with employee onboarding and offboarding processes, • Maintain employee records and HR files (digital and paper), • Has some experience with WC audits, • Support payroll, benefits administration, and timekeeping tasks, • Schedule interviews, meetings, and HR appointments, • Answer phones, respond to emails, and assist employees with basic HR inquiries, • Prepare HR documents, reports, and correspondence, • Ensure confidentiality and compliance with HR policies and procedures, • Assist Office with the daily cash deposits from SquareUp to the bank and report to management as requested., • Maintain knowledge of legal requirements related to day-to-day management of employees and reduce legal risks, • Assists with organizational development initiatives, and quality improvement programs professional level work for all HR functions, as assigned, • Produce biweekly different payroll reports for management., • Review, investigate, and correct errors and inconsistencies in documents and reports., • Support general office and administrative tasks as needed, • Handle sensitive information with professionalism and discretion Qualifications • High school diploma or equivalent required (Associate’s degree preferred), • 2–3 years of administrative or HR support experience preferred, • Strong organizational and time-management skills, • Excellent written and verbal communication skills, • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office technology, • Excellent written, verbal and interpersonal skills, including correct usage of grammar and terminology and proofreading skills.- Required, • Proficiency in keyboarding/data entry, • Has AI software experience - Preferred, • Organization and multitasking, • Knowledge of basic HR practices or employment laws, • File management and document organization, • Can maintain in control costs and budgets, • Well-developed time management skills, • Dependable, accurate and detail-oriented, • Report to work on time, maintain a dependable attendance record., • Always provide proper notification and advance notice of absence., • Not abuse or take advantage of personal days off., • Maintain work area in a neat and orderly manner., • Ability to handle sensitive and confidential information with discretion, • Friendly, professional, and dependable demeanor, • Perform such other duties as may be required., • Using the best AI practices for documenting, drafting many accounting & HR forms, • Email or report generation, • Experience in a small business or startup environment, • Task automation, related to AI tools & practices Why You’ll Love Working Here • Competitive hourly pay based on experience with room for growth, • Flexible, team-oriented work environment, • Opportunity to grow into expanded HR responsibilities, • Be part of a company where your work truly makes an impact, • Health insurance after probationary period has ended, • Paid time off and holidays after probationary period has ended Please email resumes and previous job contacts with your answers to following questions: Application Question(s): • Do you have experience with ADP? if not, what Payroll software have you worked with?, • Do you have experience and ability to use AI tools to save time and be more productive? explain, • Have you worked within a RETAIL multi-company structure? that does internal billing? if yes, for how many years?, • Do you have an associate's degree or other degree? What year did you earn it?, • Do you have experience with QB desktop PRO? what other accounting software have you worked with? Work is performed in a small & family office environment, remote work not available. Position workplace @ 367 Wilson St. Dunedin FL 34698 Hired candidate will start as a 1099 for the first 90-120 days of work after training has been successfully completed and assessed. Job Types: Full-time, Part-time, Contract Benefits: • Employee discount, • Flexible schedule, • Health insurance, • Paid time off Education: • Associate (Preferred) Experience: • Accounting: 3 years (Preferred), • Human resources management: 3 years (Required) Ability to Commute: • Dunedin, FL 34698 (Required) Company DescriptionAbout Us We’re a growing small business with its main office/warehouse in the heart of Dunedin; this is the main office of many of our retail stores located within the Pinellas County. As we continue to grow, we’re looking for a dependable and organized HR Accounting Assistant to help support our employees and keep our office running smoothly. This role is perfect for someone who enjoys wearing multiple hats and being part of a close-knit team. We are seeking a reliable and detail-oriented HR Accounting Assistant to support daily human resources and administrative operations that is experienced and highly motivated/fast paced in Human Resources & Accounting/Office Assistant duties that can multitask within a multi-company environment. This role is ideal for someone who is highly organized, detail-oriented, and able to multitask effectively. The ideal candidate needs to be a quick thinker who can develop accountable, solution-oriented responses, take initiative, and remain proactive. The candidate should be comfortable handling confidential information, managing effectively deadlines, adapting to new technologies and online processes, and have experience or familiarity with AI tools and practices.About Us\nWe’re a growing small business with its main office/warehouse in the heart of Dunedin; this is the main office of many of our retail stores located within the Pinellas County. As we continue to grow, we’re looking for a dependable and organized HR Accounting Assistant to help support our employees and keep our office running smoothly. This role is perfect for someone who enjoys wearing multiple hats and being part of a close-knit team.\nWe are seeking a reliable and detail-oriented HR Accounting Assistant to support daily human resources and administrative operations that is experienced and highly motivated/fast paced in Human Resources & Accounting/Office Assistant duties that can multitask within a multi-company environment.\nThis role is ideal for someone who is highly organized, detail-oriented, and able to multitask effectively. The ideal candidate needs to be a quick thinker who can develop accountable, solution-oriented responses, take initiative, and remain proactive. The candidate should be comfortable handling confidential information, managing effectively deadlines, adapting to new technologies and online processes, and have experience or familiarity with AI tools and practices.
