Executive & Personal Assistant to the CEO
26 days ago
Palma
About INFINNI INFINNI is the infrastructure behind the creator economy. We're already the leading CRM in our category, with thousands of creators and creator businesses running their operations on our platform. Now we're building the next layer of products, AI-powered tools, big-data and infrastructure purpose-built for creators. We're a global team of 180+ builders at the rare inflection point where a category leader becomes a category-defining platform. The decisions we make in the next 18 months will shape an industry. Role Overview The Executive & Personal Assistant to the CEO will serve as a trusted partner, helping manage priorities, streamline operations, and ensure seamless coordination across both business and personal commitments. This is a high-trust role that requires exceptional organization, discretion, and a strong "get things done" mentality. You'll support the CEO with everything from executive scheduling, communications, and travel to personal logistics and day-to-day priorities. We're looking for someone proactive, resourceful, and comfortable operating in a fast-paced environment. No task is too big or too small—you take ownership, solve problems independently, and help keep things moving. A background in legal, compliance, contracts, or corporate administration is a plus. A valid driver's license and access to a vehicle are required, as occasional local travel may be needed. Key Responsibilities Executive Support Manage complex calendars, scheduling, and meeting coordination across multiple time zones Coordinate internal and external communications on behalf of the CEO Prepare meeting agendas, presentations, reports, and follow-up action items Support business travel planning, expense management, and event coordination Assist with document management, contract administration, and corporate records Liaise with legal counsel, vendors, partners, and external stakeholders when required Maintain confidentiality and handle sensitive business information with discretion Track key deliverables, deadlines, and executive priorities Support cross-functional coordination between departments including Operations, Finance, HR, and Leadership Help streamline administrative and operational processes Provide ad hoc operational and project support as needed Personal Assistant Support Manage personal appointments, reservations, and scheduling requirements Coordinate personal travel arrangements and itineraries Assist with personal administration, documentation, and organization of records Research and coordinate vendors, services, and personal projects Handle confidential personal matters with professionalism and discretion Anticipate needs and proactively manage day-to-day personal logistics Coordinate occasional errands and local logistics on behalf of the CEO Act as a trusted point of coordination across both business and personal priorities Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role Valid driver's license and access to a reliable vehicle Comfortable managing occasional in-person errands, appointments, travel logistics, and administrative tasks that may require local travel Experience supporting CEOs, founders, C-level executives, or entrepreneurs is highly preferred Excellent organizational and multitasking abilities Strong written and verbal communication skills in English High attention to detail and ability to work independently Strong proficiency with Google Workspace, Microsoft Office, and collaboration tools Ability to prioritize effectively in a fast-moving environment Professionalism, discretion, and strong problem-solving skills Strong ownership mindset with the ability to proactively solve problems and drive tasks through to completion Who You Are You have a strong "get things done" mentality and take ownership from start to finish You are highly proactive and don't wait to be told what to do—you anticipate needs and solve problems before they become issues You thrive in fast-paced environments where priorities can shift quickly You are resourceful and find solutions, even when there isn't a playbook You are comfortable operating with ambiguity and can make sound decisions independently You communicate clearly, directly, and professionally You have excellent judgment and know how to handle confidential information with discretion You are highly organized, detail-oriented, and take pride in delivering high-quality work You are equally comfortable handling strategic priorities and rolling up your sleeves to manage day-to-day tasks You have an ego-free approach and understand that no task is too big or too small when it comes to helping the CEO and the business succeed Nice to Have Exposure to legal documentation, contracts, compliance, or corporate administration Previous experience in startups, tech, fintech, SaaS, or international companies Familiarity with communication and project management tools such as Slack, Notion, etc. Experience supporting globally distributed teams Additional European languages are a plus What’s in it for you? Competitive Salary and Bonus based on your experience and skillset Career Growth opportunities in a rapidly expanding company Company Perks such as Private Health Insurance Intense, but Flexible & Inclusive Culture where innovation and collaboration thrive Direct exposure to executive decision-making and company strategy Be part of a company shaping the future of the Creator Economy
