Property Administrator - Virtual Assistant Professionals

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• Unico Property Group Estate Agents Bow

  

  Administrator

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  Job Title: Part-Time Administrator Company: Estate Agency Hours: Part-Time (flexible, 15-20 hours per week) About Us: We are a busy and growing estate agency, dedicated to providing exceptional service to landlords, tenants, buyers, and sellers. We are now looking for a reliable and detail-oriented Part-Time Administrator to join our team and support the smooth running of the office. Key Responsibilities: • Handling incoming calls, emails, and general enquiries, • Preparing documents, contracts, and tenancy agreements, • Maintaining and updating databases and property listings, • Supporting the sales and lettings team with admin tasks, • Filing, scanning, and managing office records, • Previous administrative experience (property/estate agency background is a plus, but not essential), • Strong organisational skills and attention to detail, • Good communication skills, both written and verbal, • Ability to work independently and as part of a team, • Flexible part-time hours to suit work-life balance, • Friendly and supportive team environment, • Opportunity to grow within the property sector

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• VibeWarehouses

  

  Commercial Lettings Negotiator and Office Manager

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  About Us We are a well-established and fast-growing commercial property agency based in East London. Our expertise includes letting and managing a broad range of property types such as warehouses, creative workspaces, offices, shops, filming locations, car park spaces, and storage units. We pride ourselves on delivering tailored property solutions, excellent client service, and a proactive approach to all aspects of commercial lettings and management. About the Role We are seeking a full-time Commercial Lettings Negotiator and Office Manager who will also act as PA to the Director. This is a varied and hands-on position, ideal for a highly organised and driven individual with a genuine interest in commercial property. You will be involved in all aspects of the lettings process, office coordination, and executive support. This is a key role with room for long-term progression within the company. Key Responsibilities Lettings Negotiation & Client Management: • Managing enquiries from prospective tenants and landlords., • Supporting the negotiation and completion of lettings transactions., • Preparing tenancy agreements, heads of terms, and related legal documentation., • Liaising with tenants, landlords, and contractors throughout the leasing process. Office Management: • Overseeing day-to-day office operations and administration., • Maintaining accurate records, property files, and CRM/property software systems., • Ensuring smooth communication between all stakeholders and departments., • Supporting compliance procedures and document control. PA to Director: • Managing the Director’s diary, appointments, and key communications., • Assisting with the preparation of reports, project briefs, and client presentations., • Handling confidential and time-sensitive tasks with discretion and efficiency., • Coordinating follow-ups, reminders, and task tracking on behalf of the Director. Requirements • Previous experience in property (commercial or residential) is preferred., • Strong organisational skills with attention to detail., • Excellent communication, interpersonal, and negotiation abilities., • Confident working independently and as part of a team., • Tech-savvy: proficient in Microsoft Office and CRM/property software., • Positive attitude with a professional and proactive approach., • Familiarity with the London commercial property market is a bonus., • Full UK driving licence is advantageous but not essential. What We Offer • A dynamic and supportive working environment., • Opportunities for long-term progression within a growing business., • Direct exposure to commercial property transactions and landlord/tenant relations., • Competitive salary based on experience and performance., • Regular training and mentorship directly from the Director. Work Location: In person only (East London office) Must be able to reliably commute or plan to relocate prior to starting. Start date: End of August Pay: From £16.00 per hour Expected hours: 36 + hours week Schedule: • Day shift, • Monday to Friday

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• Mara Services Ltd

  

  Administrator

  2 months ago

  £18000–£20000 yearly

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  London

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• GBS UK

  

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  1 day ago

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ROLE and RESPONSIBILITIES: • To support and co-operate with the wider admission team to ensure the provision of an effective and efficient admissions service for GBS., • Support GBS in meeting its targets for recruitment across all programmes., • Manage time effectively, prioritising work to meet demands and recruitment deadlines., • To maintain accurate records in accordance with GBS requirements, ensuring compliance and maintenance of relevant systems., • Ensure accurate input of applicant related data by the team and correction of applicant data to support statutory reporting requirements e.g. HESA Data Futures., • Provide advice and guidance on course options to applicants and potential applicants verbally and in writing., • Deal with internal and external queries concerning the progress and status of an application., • Provide a quality, customer focussed first line, advisory and information service, giving initial support and guidance on admissions policies and procedures., • Carry out initial checks on applications for a portfolio of courses, (including but not limited to minimum entry requirements, multiple application identification and immigration checks)., • Monitor the responses of applicants to decisions and update the information on the institutions student record system., • Invigilate all assessments taking place in the assessment centre and offering support to applicants if required and support the staff member conducting interviews., • Booking interviews with prospective applicants via phone, e-mail and SMS., • Handle telephone and email enquiries from prospective students, independently and in a timely and professional manner. ESSENTIAL SKILLS and EXPERIENCE: • Degree, or relevant professional qualification, or equivalent similar experience, • Experience of dealing with a wide range of demanding individuals and resolving problems quickly and calmly, • Experience of being administratively self-sufficient and accustomed to exercising initiative., • Confident user of the Microsoft Office package., • Experience of prioritising and ability to balance a diverse workload while working with precision., • Good organisational and time management skills; scheduling and prioritising multiple projects and tasks with varying deadlines., • Excellent customer service ethos to enable effective delivery of services to internal and external stakeholders at all levels., • Able to establish and maintain productive professional relationships with colleagues and stakeholder groups., • Ability to manage change and respond positively to new challenges., • Pro-active, responsive, motivated, and approachable., • Ability to work under pressure and a flexible and adaptable attitude, including occasional evening and weekend working and off-site., • A methodical and organised approach to work with a high level of accuracy and an eye for detail., • Committed to working as part of a team., • Demonstrate a high level of integrity and honesty, and an ability to manage information confidentially and sensitively. 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OTHER INFORMATION: The Admissions Officer will also be expected to demonstrate their commitment: • to GBS values and regulations, including equal opportunities policy., • the GBS’s Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy., • to their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned. ROLE DIMENSIONS Direct Reports: No Indirect Reports: No Travel: Occasionally Budget Responsibility: No

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