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Job description Company Profile At Kings Oak Capital, we believe in fostering creative minds. Our purpose is to push boundaries and unlock new possibilities, enabling individuals to maximize their potential. This belief has guided us since our inception. As a values-driven organization, we are dedicated to operating ethically and sustainably while promoting a collaborative environment that empowers people from diverse backgrounds to thrive. Job Purpose We are seeking a dynamic and organized Executive Assistant and Office Manager to support our Chief Executive Officer (CEO). In this pivotal role, you will ensure the smooth and efficient operation of the office while managing administrative tasks and supporting high-level strategic initiatives. This is a permanent, full-time position based in our Harrow office (5 days per week) from 8:00am to 6:00pm, and includes ad-hoc work evenings/weekends. Job Summary This is a high-responsibility, multi-faceted role that requires exceptional organizational skills, problem-solving abilities, and adaptability. As the key operational backbone of the company, this position demands expertise in Office Management, Executive Assistance, Personal Assistance, Project Coordination, and Human Resources. The individual in this role is responsible for ensuring seamless daily operations, efficient executive support, meticulous project tracking, and strategic HR oversight. A sizable portion of this role is dedicated to Personal Assistance, requiring hands-on involvement in managing the CEO’s personal and professional affairs, including scheduling, household management, travel coordination, and financial administration. This is an around-the-clock responsibility, and the perfect candidate will be available for ad-hoc request 24/7. Beyond this, the role extends into managing company-wide policies, overseeing HR functions, maintaining office efficiency, executing high-level projects, and ensuring compliance across various domains. The scope of responsibilities is vast, covering everything from board-level support, legal and financial coordination, vendor and staff oversight, IT management, compliance enforcement, and executive decision-making assistance. This role is integral to the company’s operational success, requiring someone who can preempt challenges, drive efficiency, and ensure that both business and personal matters run flawlessly. Key Responsibilities Office Manager: • Work with the relevant team on all the office maintenance, management, and efficient running. This will include ordering regular supplies such as water, drinks and food and ensuring the office stationery as well as other items are in stock. As well as any office administration and management that needs to be done., • Meet and greet all visitors, extend hospitality, and make them comfortable, • Ensure the office and meeting room is always ready and presentable, • Answer the office phone within three rings, • Maintain a filing system on the One Drive Server for all items/areas of work., • Look after the management of the phone system and deal with the Communications Provider., • Take responsibility for all IT office related issues., • Ensure a clear desk office policy for all staff, • Manage incoming and outgoing mail with date stamping and scanning into the OneDrive system, • Ensure weekly reports are received and distributed to the board at the required and set times. This involves creating spreadsheets, extracting reports from Trello and chasing up task holders, • Ensure office policies are always adhered to, • Oversea the health, safety and compliance policies of the company and ensure health and safety is always adhered to, • Book in all maintenance and ensure fire safety and plans are up to date., • Solely responsible for the scheduling of all maintenance Executive Assistant: • Management of directors’ diaries., • Help other members of the board with ad hoc admin tasks and appointments scheduling., • Managing all vehicle insurance (MOTs / insurance / services / road tax etc.), • Take accurate and well-presented minutes in various meetings, • Attend all senior meetings and Board meetings, • Preparing agendas, meeting minutes, and follow-up action points, • Coordinating internal and external communications, • Managing confidential documents and data handling, • Handling expense reports, invoices, and budget tracking Personal Assistant: • Managing calendars, scheduling appointments, and setting reminders for Deepak and his family, • Organizing events, and personal engagements, • Manage and lodge all insurance claims, • Manage and execute all refunds and returns, • Arranging car servicing, insurance renewals, and registrations., • Booking travel, accommodations, and itineraries., • Must check in all travelling guests and provide specific parameters for their travel needs, • Managing travel visas, passports, and documentation, • Being available after work and on weekends for any ad hoc tasks., • Managing household staff, vendors, and maintenance schedules daily, • Keep an updated list of tasks on Trello for The Broadwalk and follow up daily, • Producing a weekly report for the tracking of all household staff including summarizing the Household tutors' findings and extrapolating this to future childhood development, • Always be researching potential holidays for specified dates and booking restaurants,, • Assist Priti Khullar with any administrative tasks, • Purchase any online shopping items requested by Deepak or Priti for The Broadwalk., • Always be researching potential activities for CEO's daughter, • Managing subscriptions, memberships, and renewals, • Liaising with legal, financial, and professional service providers Project Management: • Circulate meeting notes, action points, and take ownership of following up on such points., • Be the manager of Project managing software Trello., • Ensure all Actionable tasks are input into the system, described, and assigned to specific members of the team, • Associate tasks with dates and ensure such tasks are delivered by the task holder within the timeline., • Monitoring project progress and ensuring deadlines are met, • Follow up with team members when their task due dates are immanent, • Regular status meetings and updates, • Maintaining detailed documentation and records Human resources: • Set up HR practices and systems and then maintain these systems going forward. This includes all forms that need to be completed on a regular basis, all legal requirements to be done for leavers and starters as well as monthly and quarterly requirements for HR such as the completion of KPIs and other relevant HR information., • Managing the holiday and out of office system for the entire group and this will include holiday requests and ensure the right managers approve them. The system will need to be set up in such a way that team members can only apply for holiday according to the rules, such as any dependencies within the system e.g., two senior managers cannot be away at the same time etc., • All fresh staff onboarding and exiting, • Set up Contracts for fresh staff, • Manage and maintain the overseas sponsorship license processes., • Maintain Connect Teams and all associate software. Use it as a team management tool for updates and rewards for the team., • Monthly HR report to be circulated, • Daily attendance tracker to be upheld and circulated Personal Profile We are looking for someone with the following qualifications and traits: • Experience:, • Proven experience as an Office Manager supporting senior management., • Background in property development or construction is advantageous., • Skills:, • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Familiarity with virtual meeting tools (e.g., MS Teams, Zoom)., • Attributes:, • Professional, flexible, and calm under pressure., • High level of integrity, confidentiality, and attention to detail., • A team player with a proactive and solutions-oriented approach. Why Join Kings Oak Capital? We are an equal opportunities employer, committed to creating an inclusive workplace. At Kings Oak Capital, we hire based on skills and experience, ensuring all applicants are treated equally. If you are an organized, professional individual looking for a role where you can make a real impact, we would love to hear from you! Benefits and perks: • Competitive Salary: Up to £35,000 pa (depending on experience), • Company Pension, • Performance-Based Bonus, • Opportunity to be part of a growing company's success, • On-site parking

As Project Manager, you’ll take responsibility for the safe, timely, and cost-effective delivery of this project - from pre-construction through to commissioning - before progressing to a pipeline of large-scale projects across the South West over the next 5 years+. Construction Project Manager re

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Senior Project Manager - Construction - HV - EV Charging Infrastructure - Remote. My EV Charging client is looking for a Construction Project Manager with. Experience managing contractors and large-scale construction projects.

The day-to-day tasks include leading and coordinating various construction projects in North & East London, managing & delivering to agreed project timelines, ensuring that projects stay within budget, and ensuring compliance with construction standards and regulations. This is a full-time hybrid ro

You will work closely with experienced Project Managers, gaining hands-on responsibility and structured support to progress into a full Project Manager role over time. If you’re currently working at Assistant Project Manager level (or operating at that level) and want a role with genuine developme

G3 Systems are seeking a project manager with construction experience to lead, coordinate, and successfully deliver international construction projects, ensuring that design, procurement, compliance, stakeholder engagement, and execution align with UK standards in an austere environment. Proven expe

Using the NEC Form of Contract, you will be involved in other projects relating to residential and mixed-use developments, fire remedial and re cladding works, and refurbishment projects, with a strong emphasis on delivering high-quality cost consultancy and project management services. COMMERCIAL P

I’m supporting a scaling EV infrastructure business in hiring a high-calibre Construction Project Manager to lead the delivery of multiple rapid-charging sites across the UK. You’ll manage multiple live projects simultaneously, driving each site from design through to construction, energisation

Are you an experienced, technically-focused, and detail-oriented Project Manager ready to take on high-specification projects? Our client, a leading Main Contractor, is looking for an experienced head to oversee projects throughout the Construction Delivery phase, ensuring successful delivery on tim

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Our client is a well respected organisation and they are looking for an organised and proactive Estates Supervisor to support the Estates Manager with the day to day running of multiple sites. Assist with sketch plans for small building or refurbishment projects.

We are looking for an experienced Project Manager with experience in the development, design, procurement, construction and operation of commercial scale ground mount solar PV projects. About our Principal Consultant / Solar Construction Project Manager role. Significant experience in the developmen

Using the NEC Form of Contract, you will be involved in other projects relating to residential and mixed-use developments, fire remedial and re cladding works, and refurbishment projects, with a strong emphasis on delivering high-quality cost consultancy and project management services. COMMERCIAL P

Assistant Site Manager – Residential Developer Location: Hampshire Salary: Competitive + Package Are you an Assistant Site Manager looking to progress your career with a financially secure, well-established PLC housebuilder? This developer boasts a strong land bank, healthy pipeline of work,

As Project Manager, you’ll take responsibility for the safe, timely, and cost-effective delivery of this project - from pre-construction through to commissioning - before progressing to a pipeline of large-scale projects across the South West over the next 5 years+. Construction Project Manage

The role requires the successful candidate to hold NEC3/4 commercial awareness and Project Management (MS Project) expertise in the Civil Construction arena. Supporting the civil, mechanical, electrical, and construction teams with all aspects of project execution, including compliance with technica

Senior Construction Project Manager - Job Summary My client is seeking a capable and driven Senior Construction Project Manager, ideally a chartered member of the RICS (MRICS) with a minimum of four years’ experience. Senior Construction Project Manager - Responsibilities * Lead the developm

Your new role As an Intermediate Project Manager you will manage projects from inception to completion, ensuring delivery on time, within budget, and to the highest quality standards. Their services include: Project Management Cost Consultancy Employer's Agent Services Development Consultancy

I’m supporting a scaling EV infrastructure business in hiring a high-calibre Construction Project Manager to lead the delivery of multiple rapid-charging sites across the UK. You’ll manage multiple live projects simultaneously, driving each site from design through to construction, energ

The day-to-day tasks include leading and coordinating various construction projects in North & East London, managing & delivering to agreed project timelines, ensuring that projects stay within budget, and ensuring compliance with construction standards and regulations. This is a full-time h

Our client is seeking an Assistant Project Manager to support the Project Manager on complex construction and engineering projects, primarily within data centres and critical facilities. Assistant Project Manager - Electrical - Critical Facilities. Complete testing documentation and project reportin

But there is hope! And Hope comes in the form of a well known and well respected subcontractor who are looking to expand with projects coming up in the NW over the next couple of months and are in need of managers who have a good quality commercial delivery experience to help them get those projects

Reporting to the Head of Programmes the Assistant Project Manager shall build project schedules, tracking performance, coordinate with stakeholders, and ensure adherence to project milestones. Job Title: Assistant Project Manager. Profile – Assistant Project Manager.

We are interested in applications from experienced Construction Project Managers, ideally from a Consultancy or client side background. Senior Project Manager required for a new role with a Construction Consultancy based in the East Midlands. Our client is a dynamic, forward thinking Construction Co

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We are seeking an experienced Project Manager to lead the pre-construction phase and full delivery of an exciting Revitalisation Project for an existing hotel in Perth. Project Manager Hotel Revitalisation (Pre-Construction to Completion).